unit 8:coop plan and procedures explain purpose of a coop plan propose an outline for a coop plan ...
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Unit 8:Unit 8: COOP Plan and COOP Plan and ProceduresProcedures
Explain purpose of a COOP plan
Propose an outline for a COOP plan
Identify procedures that can effectively support a COOP program
Unit Objectives:
Unit 8—COOP Plan and Procedures
DefinitionDefinition
Plan that supports implementation, management, Plan that supports implementation, management,
and execution of a COOP programand execution of a COOP program
Unit 8—COOP Plan and Procedures
Purpose of a COOP PlanPurpose of a COOP Plan
To ensure the continued operation of To ensure the continued operation of Departments and Jurisdictions and their Departments and Jurisdictions and their essential functionsessential functions
To ensure rapid response to any emergency To ensure rapid response to any emergency situation requiring COOP Plan implementationsituation requiring COOP Plan implementation
Unit 8—COOP Plan and Procedures
I. Executive Summary
II. Introduction
III. Purpose
IV. Applicability & Scope
V. Essential Functions
VI. Authorities & References
Main Sections of a Viable COOP Plan
Unit 8—COOP Plan and Procedures
VII. Concept of Operations
VIII. Logistics
IX. Training, Testing & Exercising
X. Multi-Year Strategy & Program Management Plan (MYSPMP)
XI. COOP Plan Certification
XII. COOP Plan Distribution
XIII. Annexes
Main Sections of a Viable COOP
Plan (cont.)
Unit 8—COOP Plan and Procedures
I. Executive Summary
Unit 8—COOP Plan and Procedures
Briefly Outline the Organization and content of the COOP Plan Describe what it is and whom it affects Circumstances under which it should be executed Should discuss the key elements of COOP planning and explain implementation strategies
II. Introduction
Unit 8—COOP Plan and Procedures
Should explain the importance of COOP planning to the organization Discuss the background for planning, citing recent events
III. Purpose
Unit 8—COOP Plan and Procedures
Should explain why the organization is developing a COOP plan
Briefly discuss applicable Federal guidance
Federal Preparedness Circular 65
FEMA guidance on COOP plans for State and Local Governments
FEMA COOP plan template instructions
To ensure the continuity of mission essential functions
COOP plan is all hazards
IV. Applicability and Scope
Unit 8—COOP Plan and Procedures
Applicability of the plan to the organization as a whole
Should address the full spectrum of potential threats, crises and emergencies (natural as well as man-made)
V. Essential Functions
Unit 8—COOP Plan and Procedures
Should be prioritized essential functions that must be continued under any and all circumstances
Establish staffing and resource requirements
Integrate supporting activities
Critical Processes and Services
Develop plan to perform additional functions as the situation permits
VI. Authorities and References
Unit 8—COOP Plan and Procedures
List documents that provide legal authority for the plan and briefly summarize the scope of that authority
Reference documents might include those relating to the mission of the department or jurisdiction
VI. Authorities and References (cont)
Some examples are: Continuity of Operations (COOP) Plan
Template, Federal Emergency Management Agency (FEMA)
Continuity of Operations (COOP) Plan Continuity of Operations (COOP) Plan Template Instructions, FEMATemplate Instructions, FEMA
Federal Preparedness Circular (FPC) 65, Federal Preparedness Circular (FPC) 65, June 15, 2004June 15, 2004
Unit 8—COOP Plan and Procedures
VI. Authorities and References (cont)
Interim Guidance on Continuity of Interim Guidance on Continuity of Operations Planning for State and Local Operations Planning for State and Local Governments, May 2004Governments, May 2004
The State of Maryland, State Agencies The State of Maryland, State Agencies Continuity of Operations Planning Manual, Continuity of Operations Planning Manual, January 2004January 2004
U.S. General Services Administration U.S. General Services Administration (GSA), Draft Continuity of Operations Plan - (GSA), Draft Continuity of Operations Plan - 20022002
Unit 8—COOP Plan and Procedures
Phase I: Activation and Relocation (0–12 hours)
Phase II: Alternate Facility Operations (12 hours up to 30 days)
Phase III: Reconstitution (Recovery, Mitigation, Termination)
VII. Concept of Operations
Unit 8—COOP Plan and Procedures
Phase I: Activation and Relocation (0–12 hours)
Leadership
Orders of Succession
Delegation of Authority
Devolution
COOP Implementation Decision Process
Alert, Notification and Implementation Process
VII. Concept of Operations (cont.)
Unit 8—COOP Plan and Procedures
Phase II: Alternate Facility Operations (12 hours–30 days)
Operations
Mission Critical Systems
Vital Records and Databases
Plan for reconstitution
VII. Concept of Operations (cont.)
Unit 8—COOP Plan and Procedures
Phase III: Reconstitution (Recovery, Mitigation, Termination)
Identify the objectives needed to return to normal operations at the primary or a new facility
Should consider appointing a reconstruction manager and team responsible for:
Develop space allocation and facility requirements
VII. Concept of Operations (cont.)
Unit 8—COOP Plan and Procedures
VII. Concept of Operations (cont.)
Develop a time-phase plan for orderly return to normal operations
Ensure facility is structurally safeEnsure facility is structurally safe Secure space utilizing appropriate State or
local procurement process Make necessary notificationsMake necessary notifications Transfer information and resources from Transfer information and resources from
alternate facility with minimal disruptionalternate facility with minimal disruption
Unit 8—COOP Plan and Procedures
Alternate facility (risk assessment completed in advance)
Annex D provides a worksheet to identify facility requirement by critical function
Resource management
Emergency Drive-Away Kits
Employee Support
Transportation, lodging, and food
VIII. Logistics
Unit 8—COOP Plan and Procedures
IX. Training, Testing, and Exercising
Unit 8—COOP Plan and Procedures
Training Regularly scheduled for all personnel COOP orientation for new employees Annual COOP awareness briefing for all employees Annual team training of COOP team members Refresher orientation for COOP team at alternate facility Utilize checklists Exercise the plan
IX. Training, Testing, and Exercising (cont)
TestingTesting Program to evaluate the logistical Program to evaluate the logistical
support, servicessupport, services and infrastructureand infrastructure Water, electrical, heating, air conditioning, Water, electrical, heating, air conditioning,
etcetc
Vital systems should be tested annuallyVital systems should be tested annually Alert and notification systems should be Alert and notification systems should be
tested tested quarterlyquarterly
Unit 8—COOP Plan and Procedures
IX. Training, Testing, and Exercising (cont)
ExercisesExercises Carefully planned to achieve identified Carefully planned to achieve identified
goalsgoals Each exercise builds on the previous Each exercise builds on the previous
oneone Incorporates 5 types of exercises: Incorporates 5 types of exercises:
Orientation seminar, drill, tabletop, Orientation seminar, drill, tabletop, functional and full scalefunctional and full scale
Develop AAR after each exerciseDevelop AAR after each exercise
Unit 8—COOP Plan and Procedures
X. Multi-Year Strategy and Program
Management Plan (MYSPMP)
Unit 8—COOP Plan and Procedures
Establishment of review cycles Designation of a COOP review team
Responsible for overall plan currency Resolving plan policy issues Advising department heads and jurisdictions on COOP related matters Coordination among related plans
Things change, so the COOP plan needs to change as well
X. Multi-Year Strategy and Program
Management Plan (MYSPMP) (cont) Conducting training, testing and Conducting training, testing and
exercisingexercising Updating plans annually to incorporate Updating plans annually to incorporate
lessons learnedlessons learned Annex S contains sample tables to help Annex S contains sample tables to help
organize and manage a multi-year organize and manage a multi-year strategy and program management planstrategy and program management plan
Unit 8—COOP Plan and Procedures
XI COOP Plan Certification and XI COOP Plan Certification and MaintenanceMaintenance
COOP plan should be cross-walked COOP plan should be cross-walked against Federal and State plan guidance against Federal and State plan guidance provided in Annex section of COOP provided in Annex section of COOP templatetemplate
Resolution of identified deficiencies Resolution of identified deficiencies should be addressed in the should be addressed in the MYSPMP
Unit 8—COOP Plan and Procedures
XII COOP Plan DistributionXII COOP Plan Distribution
Consideration of other employees and the Consideration of other employees and the publics “right-to-know” against OPSECpublics “right-to-know” against OPSEC
Limit distribution based on “need to know”Limit distribution based on “need to know” Distribution strategy can be included as Distribution strategy can be included as
plan Annexplan Annex
Unit 8—COOP Plan and Procedures
Annex A: Definitions & Acronyms
Annex B: Hazard Vulnerability Analysis
Annex C: Operational Checklists
Annex D: Alternate Facility
Annex E: Relocation Plan
Annex F: Essential Functions
XIII Annexes
Unit 8—COOP Plan and Procedures
Annex G: Essential COOP Personnel
Annex H: Orders of Succession
Annex I: Delegation of Authorities
Annex J: COOP Response & Recovery Organization
Annex K: Vital Records
Annex L: Vital Records Protection & Recovery
XIII Annexes (cont)
Unit 8—COOP Plan and Procedures
Annex M: Vital Equipment & Systems
Annex N: Communications System
Annex O: Resource Management
Annex P: Emergency Response Plan
Annex Q: Employee & Family Support
Annex R: Training, Testing & Exercises
XIII Annexes (cont)
Unit 8—COOP Plan and Procedures
Annex S: MYSPMP
Annex T: COOP Agreements
Annex U: COOP Plan Crosswalk
Annex V: COOP Plan Distribution
XIII Annexes (cont)
Unit 8—COOP Plan and Procedures
Questions?Questions?