Unit Ten Unit Ten Meeting Equipmen Meeting Equipmen

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Background informationBackground information

Selecting appropriate equipment and space foSelecting appropriate equipment and space for presentation is a critical element in meeting r presentation is a critical element in meeting management. Equipment means any sort of emanagement. Equipment means any sort of equipment, for the most part, we are looking at quipment, for the most part, we are looking at audiovisual equipment. This includes all equiaudiovisual equipment. This includes all equipment relating to both hearing and sight.pment relating to both hearing and sight.

AV equipment can be divided into a few major AV equipment can be divided into a few major categories: easels and charts, sound systems, categories: easels and charts, sound systems, projection and screens, theatrical lighting, anprojection and screens, theatrical lighting, and video recording..d video recording..

EaselEasel

An easel is simply a fraAn easel is simply a frame for supporting somme for supporting something. It is normally uething. It is normally used to hold up a sign, a sed to hold up a sign, a board. Some easels haboard. Some easels have a frame to hold a flive a frame to hold a flip chart so that the facilp chart so that the facilitator can write notes oitator can write notes on it or that the attenden it or that the attendees use the charts for gres use the charts for group discussion notes.oup discussion notes.

table microphones:table microphones:

The microphones arThe microphones are placed on a table fe placed on a table for panel members oor panel members or the head table. It ir the head table. It is a standard that at ls a standard that at least one microphoneast one microphone is needed for evere is needed for every two speakers.y two speakers.

wireless microphone/ lavaliere microwireless microphone/ lavaliere microphonephone

It is a small micIt is a small microphone which rophone which is clipped onto is clipped onto clothing to alloclothing to allow the speaker tw the speaker to move.o move.

stationary microphonesstationary microphones

It is mounted oIt is mounted on a floor stand tn a floor stand to remain in the o remain in the same location tsame location throughout a prhroughout a presentation.esentation.

lectern microphonelectern microphone It is attached directly to a lectern on a fIt is attached directly to a lectern on a f

lexible metal goose neck for adjusting.lexible metal goose neck for adjusting. uni directional microphone: uni directional microphone: It is designed to pick up sound from onIt is designed to pick up sound from on

ly one direction.ly one direction.omni directional microphoneomni directional microphone It is used for studio recording and is deIt is used for studio recording and is de

signed to pick up sound from all directsigned to pick up sound from all directions would be the best.ions would be the best.

Overhead transparency projector:Overhead transparency projector: It is designed to project and magnify an It is designed to project and magnify an

image on a transparent sheet of acetateimage on a transparent sheet of acetateLCD or liquid crystal displayLCD or liquid crystal display It can project anything from a computeIt can project anything from a compute

r such as power point to a word documr such as power point to a word document or an excel spreadsheetent or an excel spreadsheet

Dual projectionDual projection It can help the projection of two images It can help the projection of two images

to be done at the same time by using twto be done at the same time by using two separate projectors and two screens.o separate projectors and two screens.

Theatrical lightingTheatrical lighting

Theatrical lighting may be used in biggTheatrical lighting may be used in bigger gatherings to introduce the speaker er gatherings to introduce the speaker or simply to create the correct atmospor simply to create the correct atmosphere. The more often used theatrical lihere. The more often used theatrical lightings are lekos, fresnels, parcans anghtings are lekos, fresnels, parcans and intelligent lighting.d intelligent lighting.

LoudspeakersLoudspeakers

Ceiling-mounted or distributed loudspCeiling-mounted or distributed loudspeakers are the most common speakers eakers are the most common speakers installed in multi-use meeting rooms. installed in multi-use meeting rooms. Sound quality, which usually is adequaSound quality, which usually is adequate for the spoken word, is often undesite for the spoken word, is often undesirable for music reproduction or prograrable for music reproduction or programs of a theatrical nature.ms of a theatrical nature.

Recording equipmentRecording equipment

If you are making an audio recording oIf you are making an audio recording of the meeting, place extra microphonef the meeting, place extra microphones next to the public address microphons next to the public address microphones or take a feed from the facility’s pues or take a feed from the facility’s public address systemblic address system

VideoVideo

Video equipment can be divided into two basic cVideo equipment can be divided into two basic categories: sources and display devices. A source ategories: sources and display devices. A source is a piece of equipment that produces a video sigis a piece of equipment that produces a video signal, such as a VCR or video camera; a display denal, such as a VCR or video camera; a display device is the equipment used to view that signal, svice is the equipment used to view that signal, such as a monitor or an LCD projector.uch as a monitor or an LCD projector.

A good rule of thumb for deciding what screen sA good rule of thumb for deciding what screen size to use for video projectors is to divide the disize to use for video projectors is to divide the distance from the screen to the last row of the auditance from the screen to the last row of the audience by eight, and use the resulting number as tence by eight, and use the resulting number as the height of the screen.he height of the screen.

DisplayDisplay

Video walls are fast replaced by gas plaVideo walls are fast replaced by gas plasma displays that pack big pictures intsma displays that pack big pictures into small spaces and LED screens bright o small spaces and LED screens bright enough for broad daylight.enough for broad daylight.