unit_1_application_letter.doc

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UNIT 1

The Covering/Application Letter

I. Writing stages

There are three stages to be followed when writing a job application letter:

- analyzing the job advert- analysing the details of the company or organisation

- writing the letter

1. While analysing the job advert attentively consider:- the job title mentioned

- reference numbers given

- skills and personal qualities required (e.g ability to work under pressure,ability to work overtime, ability to work independently, negotiation skills, language skills,

computer skills, leadership skills, self-motivation, out going personality, initiative, etc.)

2. Details of the company or organisation

- what is the name of the company or organisation you are applying to?

- why should the company or organisation hire you? What are itsoperations and plans for the fututre? (e.g. Yourorganisation isstrengthening its IT capabilities,and I can contribute to this with myIT skills and my communication skills)

Trouble shooterGrammar:You can use the present continuous tense to describe processes or things and changes that arehappening now. Use the auxiliary verb 'be'; e.g. 'is', and a verb ending with '_ing'; e.g. 'is

planning' or 'is strengthening' (e.g. Your company is planning to expand its mainlandoperations, and I can contribute to this with my language skills)

You can also use the present simple tense if you want to write about what the company usually,frequently or always does; (e.g. 'Your organisation supplies products to the building industry).

Don't know what to write?If you have no idea what the organisation does or wants, you can use this expression: 'Yourorganisationproduces a high-qualityservice/product, and I can contribute to this with my..."

3. Writing the letter

For actually writing the letter of application follow the structure and useful phrases in the table below:

Your address Room 354, Block 6

Model Village

North Point

Hong Kong

Home or mobile telephone

number

Phone: 24862893

Mobile: 95427415

e-mail address E-mail: [email protected]

Date 29 March 2006

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Name of the person youare writing to

Mr./Mrs./Ms./Dr./Professor Smith

The job title of the personyou are writing to

Personnel Manager, Finance Manager, etc.

The name of the company

you are applying to

Moon and Long Consulting, LtD.

The address of the

company you are writing

to

PO Box 663

London

UKSalutation Dear Mr./Mrs./Ms./Dr./Professor X / Sir/Madam/Sir or Madam;

Referring to a job

advertisement

the position of as advertised in ;

I am writing to you with regard to/about ; to apply for the post of

Offering candidature I would like my application for (name of the job) to be considered;

Stating reasons for

applying

I have been searching for a professional position which will utilise and challenge

my many talents;

I am interested in relocating/building on my knowledge

Stating availability I expect to be available by (date) ;

Promoting the candidate I have a varied/strong background in

I graduated from in (year)with a degree in ;

I know/feel that I would be an/(a strong) asset to;

Stipulating terms andconditions of employment

In recent years my cash compensation has been in the range of (amount ofmoney) ;

Enclosing documents Enclosed/Attached please find a copy of my CV/resume for your

attention/appraisal/perusal;

I would offer the following as referees (names of referees);

Polite ending Please feel free to contact me if you have any further questions. I can be reached

at (phone number);

II. Letter writing assessment

II. 1. Read the job ad below and then the letters of application written by two of your fellowstudents. Evaluate each letter separately, and then compare them. Use the letter writing

Assessment grid coming after the two letters.

Job Advertisement

Top of Form

Senior Corporate Commercial Broker The successful individual should ideally have 3 years

experience in a personal brokerage, dealing with household, motor and travel insurance. Must

be hard working and flexible with a good telephone manner. Other important qualities are to

be numerate and literate with good organisational skills. This is an excellent opportunity to join

a forward thinking company that can offer a structured career path.

Term :

Permanent

Location:

Midlands

Salary:22,000 to 30,000

Starting:ASAP

Reference:PL22374

Posted:19 October 2005

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ovem er

http://www.insurancejobsboard.com/cands/jobview. Bottom of Form

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T6/7 High Street

Midland, UK

76815

21 October 2005

Mark RobertsonMidland Insurance Company

515 Southwood, Midland

UK, 76816

Dear Mr. Robertson

In response to the advertised position on www.insurancejobsboard.com, please consider my

resume in your search for a Senior corporate commercial broker. I believe there would be a

good fit between my skills and interests and your needs. I am interested in Insurance

position upon completion of my degree in May 2001.

My experience is relevant and extensive. For the past four years I have been employed withtwo different insurance companies, Alliance and IMG. I gained a lot of experience, and

made myself familiar with insurance concepts.

I worked in different countries with different people that made me understand better what is

like to be insured. I worked in different insurance fields, starting with personal brokerage,dealing with household, motor and travel insurance. I try to be precise and demanding with

my tasks, challenging myself in every situation. Im a good team player with excellent

customer service.

As a professional, Im always seeking to increase my skills, and I think this is an excellent

opportunity to join a forward thinking company with an excellent reputation on the market.

I look forward to putting my knowledge and experience into practice as soon as possible.

Thank you for your consideration. I am looking forward to receiving your reply.

Sincerely,

Bob Hall


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Letter Writing Test Assessment Grid

1-6 1-6

Does the candidate refer to all the points in the rubric?

Does the letter have the right number of words?

Does the writer express his/her ideas clearly?

Are the writers main points adequately supported?

Does the writer respect format and layout?

Is the piece of writing free of redundancy and repetition?

Are the sentences of an appropriate length?

Are linking words used clearly and naturally?

Is there an appropriate range of vocabulary, grammar andfunctional language?

Does the writer manage discourse adequately?

Is the formality and tone employed relevant?

II.2. Writing assignment

Choose one of the following job advertisements and write your letter of application to thecompany offering the job.

Senior Corporate Commercial Broker 50, Republicii Street

50, Nufarului Street 5144000, Blaj

Cluj-Napoca, Romania Romania

29 November 2005

Dear Mr. Gligan,

Please accept this letter in application for the position of Insurance Broker published

on the web page www.insurancejobsboard.ro.

I am very interested in this position and believe that my education and employment

background are appropriate for the qualifications required. I have five years of personalbrokerage experience. During this time I learned to draw up insurance contracts and I became

familiar with all sorts of insurance policies. I am ac hard working person with good

organisation skills and I am able to communicate with people.

I am satisfied with the term, location and salary and I can start working as soon aspossible.

Thank you for your time and consideration.

Sincerely,

Radu Popescu

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1.Situation: You are a young student who needs a job.

Task: Read carefully the job advertisement below and write a 200-250 word letter of application. Include

your reasons for applying and explain what you can bring to the job.

YouthPRO Organization

Job Description:

Title: Sales Director

YouthPRO Organization has immediate openings for sales professionals. Your position is strictly surrounded by

making phone sales calls (NO COLD CALLS) to new and existing customers. The ideal candidates should be

dynamic, high energy, professional and reliable. Everyone is at or around the age of 30 including the company

principles.

Compensation: Salary/Wage: 30,000.00 USD /year with large generous year-end bonus incentives and swift growth

potential.

Qualifications:

Solid phone etiquette

Clear and professional communication skills

Computer skills Professional attitude.

No experience necessary

2.Situation: You are a young student who needs a part time job.

Task: Read carefully the job advertisement below and write a 200-250 word letter of application. Include

your reasons for applying and explain what you can bring to the job.

Reply to: [email protected]

Date: 2006-01-18, 4:56PM EST

Babysitter for three children ages 12, 10, and 7 years. Must be organized as well as fun. Must enjoy playing games:

backgammon, chess, cards...You are responsible for helping with homework, dinner set up, dinner cleanup, bedtime

routines, and sometimes picking up children from local activities.Must have flexible availability Mon-Thurs after6:00p.m. Needed 1-2 nights a week Mon-Thurs 6:00p.m.-10p.m. Must live or work within walking distance of Union

Square or general downtown area. If you have any special artistic or musical talents please elaborate. Education

majors particularly welcome.

Job location is Union Square

Compensation: $11.50/hr

This is a part-time job.

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