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UNITED NATIONS DEVELOPMENT PROGRAMMESenegal River Basin Water and Environmental Management Project

Regional project with participation from the governments of: Guinea, Mali Mauritania, and Senegal

Project Budget Number: RAF/01/G32 Summary of UNDP and Cost-Sharing (US$m) FundingProject Title: Senegal River Basin Water and

Environmental Management ProjectUNDP: Current Previous Change

Other (GEF): 1,990,522 0GEF Focal Area and Operational Programme:

International Waters; OP 9 Integrated Land & WaterCost Sharing(in-kind):

GEF Co-implementing Agencies: UNDP (& World Bank) OMVS 503,280 0Lead Executing/Managing Agency: Organisation pour la Mise

en Valeur du Fleuve Sénégal (OMVs) on behalf of the national governments of Guinea, Mali, Mauritania and Senegal

Governments 358,080 0Subtotal 2,851,882

Project Site: Senegal River Basin, Sub-Sahara West Africa Parallel Financing: 0Duration: 4 years Govt. of Netherlands 7,162,000Start Date: January 5, 2004 AfDB 850,000

Subtotal 8,012,000

End Date: December 31, 2007 GRAND TOTAL 10,863,882

Classification Information:ACC/UNDP: 041 Water Resources Planning and Development

201 Environmental Policies, Planning and Legislation202 Environmental Assessment and Monitoring203 Environmental Enhancement and Management

DCAS Sector and Sub-sector: Natural Resources/Water Resources Planning Areas of focus: C.2.3 Environmental Resources and Food Security: Establishment of Policy, Strategy,

Planning and Programme Frameworks for Sustainable Development Type of intervention: E.1: Capacity Building

Target beneficiaries: D.1 Target Groups: The Poor, Political Authorities, Public Managers, Community Leaders, Population at large

D.2. Target Organizations: Governmental, Local governmental, Civil Society including NGOs, private sector, Academic & Research institutions

D.3 Target Places: Lakes and Rivers, Wetlands, Cultivated Lands, Rangelands

Brief DescriptionThe objective of this project is to provide a participatory strategic environmental framework for the environmentally sustainable development of the Senegal River Basin and to launch a basin-wide cooperative program for transboundary land-water management. Primarily, it is designed to improve the institutional capacity of the Basin organization OMVS and to strengthen the capacity of the national and local authorities and rural stakeholders by providing an increased understanding of and ability to address local and transboundary issues. The project will help enable the Senegal Basin’s four riparian countries (Guinea, Mali, Mauritania, and Senegal) to jointly develop a regional approach and a strategic environmental framework (through a Transboundary Diagnostic Analysis and an associated Strategic Action Programme) for the environmentally sustainable management and development of the Senegal River Basin. The project will achieve environmental benefits through support to broad, basin-wide participation in the development and implementation of good practices that lead to sustainable management of the Senegal River Basin’s land and water resources.

On behalf of the National Governments:Signature Name Title Date

OMVS ______________________ ______________ _________On behalf of:

UNDP ______________________ ______________ _________

Fi na l P roD oc May 23 , 2023

ACRONYMS AND ABBREVIATIONS

ACC United Nations Administrative Committee on Coordination AfDB African Development BankAPR Annual Programme/Project ReportsCBO Community-based organizationCCN Coordinateur Cellule NationalCLC Comité local de coordination (Local Coordination Committee)CNC Comités nationaux de coordination en élargis (expanded national

coordination committees)CPBFS Le comité de pilotage Basin de Fleuve Sénégal (steering committee of

the Senegal River Basin)CRGP Cellule Régional de Gestion du Projet (regional project management

unit)CRP Coordinateur Régional du Projet (regional project coordinator)DCAS Development Cooperation Analysis SystemEPI Expert en participation et information (public participation and

information expert)EMF Environmental Management FrameworkENM National Microgrants ExpertGEF Global Environment FacilityIBRD International Bank for Reconstruction and DevelopmentICD International Consultant DaysIUCN World Conservation Union M&E Monitoring and EvaluationNCD National Consultant DaysNEAP National Environmental Action PlanNGO Nongovernmental OrganizationOMVS Organisation pour la Mise en Valeur du Fleuve Sénégal (Senegal River

Development Organisation)OMVS H.C. OMVS High CommissionOP Operational Program (of the GEF)PASIE Plan d’Atténuation et de Suivi des Impacts sur l’Environnement

(environmental mitigation and monitoring plan)PIP Project Implementation PlanPIR Project Implementation ReviewPPR Principal Project Representativeproject Senegal River Basin Water and Environmental Management projectPVO Private Volunteer OrganizationQORs Quarterly Operational ReportsRCD Regional Consultant DaysRCU UNDP GEF Regional Coordination Unit (Senegal)SAP Strategic Action ProgrammeSBAA Standard Basic Assistance Agreement SGP United Nations Small Grants ProgrammeTDA Transboundary Diagnostic AnalysisTEA Transboundary Environmental AnalysisTPR Tripartite ReviewUN United NationsUNDP United Nations Development Programme US$ United States Dollar

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CONTENTS

Acronyms and Abbreviations......................................................................................2I. REGIONAL CONTEXT..........................................................................4

A. Description of the Basin and Sector Issues..........................................................................4B. Ongoing Assistance and Lessons Learned..........................................................................4C. Regional and National Strategies.........................................................................................5

II. PROJECT JUSTIFICATION....................................................................6A. Need for a Regional Project.................................................................................................6B. End of Project Situation.......................................................................................................6C. Target Beneficiaries.............................................................................................................7D. Project Strategy....................................................................................................................7E. Sustainability and Counterpart Support Capacity................................................................8F. Reasons for UNDP Assistance............................................................................................8G. Special Consideration..........................................................................................................8

III. DEVELOPMENT OBJECTIVE..............................................................8A. Project Development Objective and Project Design...........................................................8B. Project Schedule..................................................................................................................9C. Results Framework............................................................................................................11

IV. INPUTS........................................................................................13A. Project Cost Overview.......................................................................................................13B. Government Inputs............................................................................................................13C. GEF and Donor Inputs.......................................................................................................14D. UNDP Inputs.....................................................................................................................14

V. RISKS.............................................................................................14VI. PRIOR OBLIGATIONS AND PREREQUISITES.....................................15VII. INSTITUTIONAL FRAMEWORK AND ADMINISTRATION......................15

A. Institutional and Administrative Arrangements.................................................................15B. Coordination Arrangements...............................................................................................15

VIII. PROJECT REPORTING AND EVALUATION.........................................17IX. LEGAL CONTEXT...........................................................................17X. BUDGET.........................................................................................18

A. Budget Lines......................................................................................................................18B. Project Budget...................................................................................................................19C. Budget Description............................................................................................................19

Annex 1 Terms of Reference for Key Project Staff, Committees & Organizations.......................................................................................20Annex 2 Logical Framework..................................................................48Annex 3 UNDP-managed Components: Detailed Description...................................55

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I. REGIONAL CONTEXTA. Description of the Basin and Sector Issues

The Senegal River flows for 1,800 km, making it the second longest river in West Africa. The river basin is international, covering 300,000 km2 and extending across four riparian countries: from Guinea (11 percent of the Basin area) at its head, through Mali (53 percent) and Mauritania (26 percent), to Senegal (10 percent) at its mouth. The Senegal River Basin has three distinct geographic regions: (i) the Upper Basin, a mountainous area between the Fouta Djallon and Bakel; (ii) the Valley, featuring a floodplain varying in width from 10 to 20 km between Bakel and Dagana; and (iii) the Delta between Dagana and the Atlantic Ocean. The River’s three principal tributaries—the Bafing, the Bakoye, and the Faleme—each originate in the Fouta Djallon Mountains in Guinea and together produce more than 80 percent of the Senegal River’s flow.

A preliminary Transboundary Environmental Analysis (TEA) identified main sector issues in the Basin, which include the need to: (i) improve the management and institutional capacity of the Organisation pour la Mise en Valeur du Fleuve Sénégal (OMVS) and the riparian states to address transboundary environmental issues; (ii) create a cooperative inclusive management framework to include all four riparian states; (iii) address priority environmental concerns as they pertain to land degradation; inconsistent and less-efficient water resource management associated with incomplete information and data collection; water pollution impacts from point and non-point sources; invasive species contributing to biodiversity and water quality degradation; (iv) engage stakeholders to ensure that civil society priorities and concerns are heard and reflected in management of the Basin resources; and (v) manage water resources to reduce the impacts from dams and associated environmental health issues from water borne diseases.

B. Ongoing Assistance and Lessons Learned

There are a number of institutions and donors active in the Basin with activities that complement or parallel this Global Environment Facility (GEF) project; they include: (i) the Plan d’Atténuation et de Suivi des Impacts sur l’Environnement (PASIE), a multi-donor program addressing both the environmental issues related to the Regional Hydropower project and the optimization of benefits for various water users in the OMVS member countries; (ii) major donors supporting water- and environment-related activities in the Basin, notably the AfDB, Canada, China, France, GEF, Germany, IUCN, Luxembourg, the Netherlands, Norway, Saudi Arabia, UNDP, the United States, and the World Bank; and (iii) a number of other GEF international waters projects that are underway or under preparation in the region; of particular interest to the project is the Fouta Djallon Highlands Watershed project in Guinea; and the GEF Marine and Coastal Biodiversity Management project, which is under preparation in Senegal.

The project, prepared by regional, national, and local counterparts with guidance from the Bank and UNDP, is an integrated, inclusive, and sustainable project. Lessons learned in the region and from other transboundary GEF projects were drawn upon and considered in preparing the project documents. Project design highlights inclusivity and sustainability through active engagement of riparian counterparts, and strengthening of the institutional capacity and partnerships necessary for integrated land and water management. Optimal water resources management depends on good land management practices. Ultimately this can only take place through effective management of the environment of the whole Basin, in concert with the skills and culture of the various peoples living in different parts of the Basin.

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C. Regional and National Strategies

Regional Strategy

On behalf of its three member states, Mali, Mauritania, and Senegal, the OMVS is mandated to manage the Basin’s water resources. Guinea has observer status in the OMVS. In particular, the OMVS is responsible for managing specific water management works as they relate to: (i) the irrigation, energy, and navigation sectors, and (ii) the management of river resources. The implementation of the PASIE, an environmental impacts mitigation program, and the recently ratified Water Charter have been milestones in recognizing the need for a more cooperative effort in management of the Basin’s resources.

National Strategies

Environment Management in Guinea. Guinea developed a National Environmental Action Plan (NEAP) in 1994. The plan defined a set of integrated sectoral initiatives, some of which are currently being implemented. The NEAP also proposed the creation of a Conseil National de l’Environnement representing 13 ministries and several civil society entities concerned with environmental management. The Conseil was formed and is operational. Guinea has been preparing a Code de l’Eau and related regulations. These are expected to be approved shortly and include a proposed Water Fund that will contribute to the long-term aim of making water management sustainable in Guinea. Guinea, for some years, has been attending OMVS meetings as an “Observer” but is awaiting developments before committing itself as a member state. Within Guinea, development of environmental policy and enforcement of the corresponding laws are the responsibility of the Ministère de l’Équipement through its Direction de l’Environnement. The principal government services that are directly involved with the preparation of the project and its implementation are: (i) the Direction Nationale de la Gestion des Ressources en Eau (DNGRE) and the Direction Nationale de la Météorologie (DNM), both of the Ministère des Ressources Naturelles et de l’Energie; and (ii) the Direction Nationale des Eaux et Forêts (DNEF) of the Ministère de l’Agriculture, des Eaux et des Forêts.

Environment Management in Mali. Mali’s NEAP, which incorporates actions responding to the UN Convention to Combat Desertification, is the result of wide-ranging consultations at the national, regional and local levels. Synthesis of the NEAP started in 1994 and the document was endorsed in May 1998. The NEAP defines a National Environmental Protection Policy (NEPP) and proposes national, regional, and local action programs to achieve its objectives. Among the NEAP’s nine cross-sectoral national programs is the National Program on Water Resources Management, which has as one of its operational objectives “to protect and ensure a sustainable management of rivers and their catchment areas, including with neighboring countries (shared resources).” One of the eight regional programs concerns the Kayes Region, essentially covering Mali’s portion of the Senegal River Basin. Mali has created an Environment Ministry with three departments: (i) Direction de la Conservation de la Nature; (ii) Direction du Contrôle des Pollutions et des Nuisances, and (iii) Secrétariat Technique Permanent. The two directorates operate in a decentralized fashion at the level of local administrative units. The Secretariat is responsible for policy formulation and strategy development. The principal sectoral entities concerned with the management of the Senegal Basin’s water resources and environment are the Direction Nationale de l’Aménagement et de l’Équipement Rural under the Ministry of Agriculture; and the Direction Nationale de l’Hydraulique et de l’Energie under the Ministry of Water, Mines and Energy. A water resources component is included in the World Bank funded program entitled Programme National d’Infrastructures Rurales (PNIR).

Environment Management in Mauritania. In Mauritania, an environmental strategy paper prepared by the World Bank in 1994 recognized the need to integrate all economic, technical, ecological, and social aspects in development of the Senegal River. In 1997, a study supported by UNDP as a contribution to

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the formulation of an environmental management and protection program reiterated this concern and stressed the urgency of developing a NEAP. In 1995, Mauritania established the Conseil National pour l’Environnement et le Développement Durable (CNED) comprising an advisor to the President and an advisor to the Prime Minister, in addition to representatives from 13 relevant ministries. This council has as its mandate to supervise development of an environmental strategy. The principal operational entities concerned with environmental issues in the Senegal River Basin are the Direction de la Planification et la Coopération Sanitaire of the Ministère de la Santé, the Direction de l’Environnement et de l’Aménagement Rural, of the Ministère du Développement Rural, and SONADER (Société Nationale de Développement Rural).

Environment Management in Senegal. In Senegal, the NEAP was completed in 1997 and is the result of the consolidation of a series of regional environmental action plans developed in a decentralized and participatory manner. It integrates the national action program to combat desertification in the framework of the UN Convention to Combat Desertification. The regional action plan for the Senegal River valley (Région de Saint-Louis) essentially represents the environmental management measures provided by the Plan Directeur Rive Gauche (PDRG). The Ministry responsible for elaborating and implementing Senegal’s environmental policies was established in 1993. Called the Ministère de l’Environnement, it comprises three directorates: (i) Direction de l’Environnement et des Établissements Classés (DEEC); (ii) Direction des Eaux, Forêts, Chasse et Conservation des Sols (DEFCCS); and (iii) Direction des Parcs Nationaux (DPN). Recognizing the dependence of sustainable development on sound environmental management as well as the cross-cutting nature of environmental concerns, Senegal has created two supervisory and coordinating bodies: (i) the Commission Nationale pour le Développement Durable; and (ii) the Conseil Supérieur de l’Environnement et des Ressources Naturelles (CONSERE). These two bodies oversaw elaboration of the country’s NEAP. The Ministry was recently working on an environmental policy statement as a guiding document for the period 2001 to 2005.

II. PROJECT JUSTIFICATION A. Need for a Regional Project

Due to the demands on the Basin’s water resources and the range of sector issues involved, the GEF project intends to strengthen institutional capacity on a vertically integrated regional, national and local level, and to engage and increase stakeholder awareness in sustainable use of the Basin’s resources. The project specifically addresses the goal of assisting a group of countries to utilize the full range of technical, economic, financial, regulatory, and institutional measures needed to operationalize sustainable development strategies for international waters and their drainage basins. It represents a strategic choice to concentrate limited human and financial resources, addressing sector issues in order to strengthen regional and national institutional capacity for the management of land and water resources and to achieve sustainability for the immediate and long term.

The project has been designed intentionally to complement and build on activities and projects that are under implementation already at the national and sub-basin level. It adds a transboundary element to these actions, thereby expanding and capturing additional benefits to the people and their shared environment, and leading to improved coordination of water and environmental management in the Basin as a whole. The project is designed to improve the capacity of OMVS and to strengthen national capacities to address transboundary water and environment management issues.

B. End of Project Situation

The anticipated outcome at project end is a framework to allow harmonization of sectoral water uses among all stakeholders in the Basin countries in an environmentally sustainable manner. The project will

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achieve global environmental benefits through promoting broad, basin-wide participation in developing and implementing measures that will lead to sustainable, transboundary management of the Senegal River Basin’s land and water resources.

The GEF project intends to enhance regional, national, and local capacity to deal with transboundary issues at national and basin-wide levels; support sound environmental management and the linkage to sustainable livelihoods; and strengthen civil society participation in transboundary basin-wide activities and the associated need for greater awareness and outreach to communities and nongovernmental organizations (NGOs) to tap their resources and ensure their involvement in the decision-making elements of managing the Basin’s resources.

C. Target Beneficiaries

One of the project’s main benefits will be improved vertical interaction among entities at the regional, national, and local levels as well as improved horizontal interaction among the different players. It is anticipated that these improved communications will lead to better water management and increased sustainable practices. The principal beneficiaries of the project are identifiable at three levels––regional, national, and local: (i) the regional beneficiaries would be the four riparian countries and the institutions involved in managing the Senegal River and its infrastructure; (ii) nationally, the principal beneficiaries would be the national governments, national decision-makers, and water management structures of the respective countries, and academic institutions; (iii) at the local level, the beneficiaries include local governments and institutions, decision-makers, rural communities, women’s groups, and schools participating in the microgrant-supported activities, as well as those participating in the public education and information activities.

At the local level, through the microgrant-funded activities in the UNDP-managed components, communities will be able to address their key priorities utilizing good management practices. Benefits captured through this community-driven development effort include the following: (i) communities that apply for microgrants will themselves determine the priority issues they wish to address, which will stimulate ownership of the activities; (ii) microgrant activities carried out to address these issues can be piloted, and those that are successful will be scaled up; (iii) the microgrants represent opportunities for the communities to find alternative livelihoods that are more sustainable and to access capacity building activities; (iv) the communities will be more involved in the decision-making processes within the Basin; and (v) the project will be able to quickly have a positive impact on the ground.

D. Project Strategy

The project is taking a strategic approach to ensure coordination to maximize returns on investments and sustainability by building on regional and national water resource projects and initiatives already supported by UNDP, and other donors and creating capacity for transboundary environmental management at the community, national, and local levels; and involving communities, scientific institutions, and NGOs in a participatory process of managing transboundary resources. The basic strategy of the UNDP-managed components of the GEF project is to:

Build national and local capacity. Organize and implement training and workshops for the river management institutions, to strengthen national and local institutional capacity and to involve and train stakeholders in local and transboundary water resource management issues;

Promote community-driven development. Address national priority actions utilizing sustainable practices through community-driven development initiatives supported by the Microgrants Programme; and

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Increase public awareness. Increase awareness of stakeholder communities on issues pertaining to conservation and sustainable use of Basin resources.

E. Sustainability and Counterpart Support Capacity

OMVS is an established and well-supported legal entity in the Basin; the ratification of the Water Charter expands the OMVS’s mandate to manage the Basin’s water resources in a sustainable manner; and the organization has demonstrated a high interest in applying a participatory approach to project design. Country officials have provided continual assistance, and national water and environment authorities participated in national and regional workshops, workgroups, steering committees and other stakeholder consultations during project preparation. In addition, Guinea’s participation in the project preparation process encourages confidence that it will continue toward greater involvement and eventual participation in an inclusive framework for the Basin’s management. Riparian ownership of the project is further demonstrated by the endorsement of the GEF project Brief, and letters of endorsement from the GEF Focal Points and the IBRD governors.

F. Reasons for UNDP Assistance

The project is consistent with GEF OP-9, “Integrated Land, and Water Multiple Focal Area Operational Program,” supporting the GEF’s commitment to provide “support for preparation of water resources management strategies by riparian countries for a transboundary basin....” The proposed project will achieve global environmental benefits through promoting broad, basin-wide participation in developing and implementing measures that will lead to sustainable, transboundary management of the Senegal River Basin’s land and water resources. The primary reason for UNDP involvement in two key project components is that: (i) the UNDP has extensive in-country presence, which allows it to work closely with local stakeholders in each country and to be seen as a neutral and trusted partner; (ii) as a facilitator, the UNDP can support capacity building, in particular at the local level, similar to its work with the UNDP Small Grants Programme (SGP).

G. Special Consideration

None.

III. DEVELOPMENT OBJECTIVEA. Project Development Objective and Project Design

The project development objective is to provide a participatory strategic framework for the environmentally sustainable development of the Senegal River Basin and to launch a basin-wide cooperative program for transboundary land-water management. To successfully achieve the development objective, the project proposes to strengthen regional and national institutional capacity to address priority basin-wide, transboundary water and environment management issues. Specifically, for the UNDP-managed components, national and local authorities and stakeholders in rural areas will gain increased understanding of, and strengthened capacity to address local and transboundary issues.

For clarity, the project’s component numbering is being maintained as it has been discussed with OMVS and Guinea stakeholders. The following summarizes the five project components, followed by a Results Framework that details the results and outputs for the UNDP-managed components.

Component 1 – Environmental Management Capacity Building (World Bank managed). Component activities seek to strengthen regional, national, and local institutional capacity, by supporting a

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dialogue for a framework between Guinea and the OMVS for rational management of the Senegal River Basin’s water resources and environment. Component 1 intends to build a core group of transboundary environmental management expertise in each of the national institutions associated with the OMVS and Guinea.

Component 2 – Data and Knowledge Management (World Bank managed). Component 2 activities aim to strengthen the local and regional data and knowledge base, with emphasis on developing and integrating Guinea’s technical capacity and network with the existing network. Basin-wide collaboration and coordination efforts will be undertaken to achieve a compatible data management network.

Component 3 – Transboundary Diagnostic Analysis and Strategic Action Programme (World Bank managed). The preliminary TEA conducted during project preparation will be completed and a Transboundary Diagnostic Analysis (TDA) will be prepared. Based on the conclusions of the TDA, a “Strategic Action Programme” (SAP) will be developed in consultation with national and local stakeholders, to prioritize key environmental issues and determine a programme of action to address them. The SAP will serve as a critical document to improve environmental management, introduce relevant environmental protection policies, provide opportunities for innovative micro-grant pilot activities and investments, and increase public awareness of environmental issues.

Component 4 – Microgrants Program – Priority Actions (UNDP managed). Linked to the TDA/SAP process, the proposed Microgrants Program constitutes one mechanism to address the identified priority issues. The community-based microgrants will support pilot activities that demonstrate the feasibility of local-level approaches to implement best practices in land and water conservation, at selected transboundary sites. To support program implementation a Microgrants Program Operational Manual will outline the: (i) process and procedure for community-based pilot activity applications; and (ii) compliance with environmental and social safeguard policies as outlined in the Environmental Management Framework (EMF).

Component 5 – Public Participation Program (UNDP managed). The success of the project depends on full participation of all riparian countries and stakeholders. Component 5 proposes to edify and engage, through a public awareness and participation program, decision-makers, communities, NGOs and stakeholders on the specifics of the project’s activities and relevant issues. The component builds on the public stakeholder participation that took place during project preparation, initiated by an IUCN-coordinated process. This process included national meetings and organized local coordinating committees in each country aimed at ensuring sustainable grass-roots level participation.

B. Project Schedule

The project is designed as a four-year project, scheduled to commence January 2004 and be completed in December 2007. The Mid-term Evaluation will take place at the end of project year 2 and the Final Evaluation will take place at the project completion. The project monitoring and evaluation process will ensure that project activities are implemented in a timely manner, and annual work plans will be prepared to meet the project schedule. Table 1 summarizes the proposed quarterly work plan.

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Table 1 Proposed Quarterly Work Plan for Project Components

Project Components and Activities PY1 PY2 PY3 PY4Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

MICROGRANTS PROGRAM - PRIORITY ACTIONSActivity 1: Institutional arrangements for micrograntsHire National Microgrant Expert x xEmploy National Microgrant Expert x x x x x x x x x x x xProcurement of office equipment national experts xRegional meeting for regional and preparation of National Strategies xSGP technical assistance x x x x x x x x x x x xSGP Coordinators' travel and coordination within national countries x x x x xActivity 2: Technical assistance to Guinea's micrograntsNational Microgrant Expert study tour to Dakar (21 days) xSGP Coordinators' travel to Guinea x xActivity 3: Awareness raising of National Microgrants ProgramsNational publicity campaigns in the riparian countries x x xActivity 4: Implement and monitor the national Microgrants ProgramsCLCs meetngs with riparian communities x x x x x xNational Microgrant Expert travel and coordination with CLCs and communities

x x x x x x

Prepare applications for Microgrant Program x x x xExecute interventions x x x x x x x x xMonitor and evaluate microgrant supported interventions x x x x5. PUBLIC PARTICIPATION PROGRAM 5.1 Public information and awareness ($160,000)Activity 1: National awareness raisingNational awareness campaign through local NGO x xPrepare material on transboundary issues x xTranslation, print and dissemination (into local languages) x x x xPrepare radio scripts from generic material on basin x xTransmission of radio programs in each country x x xPrimary and secondary schools environmental education program x x x x x5.2 Civil society participation Activity 2: Training local communitiesLocal community workshops with consultant assistance x x x xTranslate into local languages relevant policies, laws etc x xNational workshops xNational consolidation report xActivity 3: Reviewing national workshop outcomesRegional workshop xRegional workshop report x5.3 Scientific community involvement Activity 1: Implementing exchange program 2 month academic exchanges x x x xActivity 2: Regional conference xRegional conference

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C. Results Framework

INTENDED OUTCOME: National and local authorities and stakeholders have increased understanding of local and transboundary issues and strengthened capacity to address these issues.OUTCOME INDICATOR: 1) The OMVS/CRGP organize and implement training and workshops for the river management institutions to strengthen regional and national institutional capacity; 2) At minimum 20 community-based microgrant-supported interventions, reflecting good practices, address community priority actions; 3) Annual increase in the numbers of stakeholders involved and trained in local and transboundary water resource management issues; annual increase in the number of communities and stakeholders involved in the public information and public participation process. APPLICABLE STRATEGIC AREA OF SUPPORT: Strategic Goal: 3. Energy and Environment for Sustainable DevelopmentService Line: 3.2 Effective Water GovernanceAreas of Support: 3.2.3 Transboundary water management programs (OP 8, 9, 10).

3.2.1 Local management of water resources, water supply and sanitation service delivery including community-based watershed management, household based water supply and sanitation.

PARTNERSHIP STRATEGY: UNDP and World Bank are co-implementing agencies; OMVS is the executing agency, together with the CRGP, and is responsible for project implementation and compliance with project inputs and outcomes. The four riparian National Cellules, working closely with the OMVS/CRGP, will implement activities at the national level, and supervise and support the Local Coordination Committees’ implementation of activities at the local level.PROJECT TITLE AND NUMBER: RAF/01/G32 Senegal River Basin Water and Environmental Management project

Intended Outputs/Results Output Targets Indicative Activities InputsComponent 4. Microgrants Priority Actions Program1. The TDA/SAP process identifies national priorities and National Priority Action Plans are prepared.

Local communities engaged in preparing the TDA/SAP and express interest in and support implementation of priority actions.

1.1 Administrative actions necessary to disburse microgrants take place in PY1;

1.2 From TDA/SAP a baseline for national microgrant pilot activity priority goals and activities defined;

1.3 Community groups, NGOs and women’s groups identified for participation.

Input 1US$0.23 million

2. Guinea counterparts, through participating in a study tour, are more able to operate a comparable small grants programme in Guinea.

Guinea stakeholders engaged in the comparable small grants programme.

2.1 Guinea’s Microgrants expert completes a 21-day study tour to Dakar;

2.2 The SGP Coordinators travel to Guinea to collaborate on operationalizing the Microgrants Program in Guinea.

Input 2 US$0.008 million

3. Public information program about the community-based Microgrants Program educates and informs communities on transboundary water and environmental issues.

NGOs, women’s groups, and communities interested and active in applying for and implementing microgrant activities.

3.1 Education and information, through a promotional campaign, on microgrants conducted in PY1 and PY2.


4. The Microgrants Program introduces best management practices to address community-based priorities to improve local resource management

Microgrants Program addresses priority needs of the targeted community; substantiates socio-

4.1 Microgrants Program established in the four riparian countries in PY2;

4.2 Projected 30% increase from baseline by PY2, applicants


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Intended Outputs/Results Output Targets Indicative Activities Inputseconomic benefits; provides environmental benefits; and complies with safeguards outlined in the project’s EMF and Operational Manual.

commence pilot activities;4.3 Projected 60% increase from

baseline by PY3, applicants commence pilot activities;

4.4 Projected 100% increase from baseline by PY4, applicants commence pilot activities.

Component 5. Public Participation Program5. Understanding of the Basin’s transboundary water and environmental issues enhanced through a regional and local public information and awareness program.

Multi-media communications community involved with adaptable tools.

5.1 Tools and materials for national multi-media campaign prepared in PY1;

5.2 Multi-media campaign active from PY1 to PY4;

5.3 The national networks and targeted groups identified in PY1;

5.4 Thematic issues and dissemination tools for local community awareness prepared and made available in PY1;

5.5 Monitoring group established to assess progress and lessons learned;

5.6 Projected 10% cumulative increase of priority communities in priority areas is targeted.


6. The Basin’s communities engaged, opportunities provided for civil society participation to understand the issues affecting them, and involvement of civil society in the community development process to strengthen local capacity.

Target groups and communities agree on and apply key principles.

6.1 Increased community awareness and public participation effective through local community workshops;

6.2 Projected 65% increase of key people trained yearly;

6.3 Tools provided through community workshops for participatory decision-making;

6.4 Multi-media communication and information material for local communities translated and disseminated.

Input 6US$ 0.120 million

7. A forum for the scientific community provided, for cooperating and collaborating on sharing technical information; and continued exchange of education programs related to the Basin’s transboundary issues.

Universities and research institution are involved and agree on the process.

7.1 Basin-wide Working Group includes eight research institutions and universities identified for collaboration;

7.2 Basin-wide conference for the scientific community held in PY2;

7.3 Water and environmental transboundary issues module courses prepared.


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IV. INPUTSA. Project Cost Overview

The total project cost is US$21.2 million, comprised of the GEF contribution of US$7.25 million, parallel funding of US$13.95 million, and the OMVS and national in-kind contribution of US$0.88 million. For the UNDP managed components, parallel funding of US$8.012 million will be provided from the AfDB and the Government of Netherlands. Of the GEF funds, the UNDP will manage US$1.99 million and the World Bank will manage US$5.26 million. The project is designed to complement, reinforce, and expand institutional elements of current ongoing projects to provide a basin-wide framework within which future activities envisaged under the SAP will be carried out. Therefore, GEF financing will act as a bridge and as a catalyst to encourage further investment in the Basin within an overall programmatic approach.

B. Government Inputs

Table 2 OMVS and National Government (In-kind) InputsOMVS contribution US$Staff Regional project Coordinator @ US$1,580/month x 48 75,840

Chauffeur @ US$325/month x 48 15,600Offices Lead regional specialists 4 @ US$1,430/month x 48 274,560

2 Administrative staff, 1 office @ US$1,430/month x 48 68,640Regional project Coordinator @ US$1,430/month x 48 68,640

Total OMVS Contribution 503,280Guinea contributionStaff Secretary @ US$150/month x 48 7,200

2 Chauffeurs @US$75/month x 48 7,200Offices National project Coordinator @ US$765/month x 48 36,720

Secretary (shared office) @ US$410/month (incl $25/month for phone) x 48 19,680Sub-total 70,800

Mali’s contributionStaff Secretary @ US$300/month x 48 14,400

2 Chauffeurs @US$180/month x 48 17,280Offices National project Coordinator @ US$1,540/month x 48 73,920


Mauritania’s contribution:Staff Secretary @ US$185/month x 48 8,880

2 Chauffeurs @US$150/month x 48 14,400Offices National project Coordinator @ US$490/month x 48 23,520


Senegal’s contributionStaff Secretary @ US$300/month x 48 14,400

2 Chauffeurs @ US$215/month x 48 20,640Offices National project Coordinator @ US$660/month x 48 31,680


Total National Contribution 378,080

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C. GEF and Donor Inputs

Table 3 Donor Parallel Funding InputsCo-financing projects US$m Donor Compatible to GEF project

ComponentsInterventions to fight against (rural) poverty 0.85 AfDB Component 4

OMVS/AfDB Sub-total 0.85

IUCN project for implementation of wetland management plans in Senegal River Basin

6.46

Netherlands

Component 4

Conservation and environmental protection efforts in the Djoudj National Park

0.702 Component 4

Netherlands subtotal 7.162Parallel donor financing total 8.012

Table 4 Summary of Donor and GEF Financing

UNDP-managed project Components Parallel Funding (US$m)

GEF Financing(US$m)

Project Costs(US$m)

Component 4 Microgrants Program––Priority Actions 8.012 1.66 9.672Component 5 Public Awareness and Participation 0 0.33 0.330

8.012 1.99 10.002

D. UNDP Inputs

In addition to the GEF financing of $1.99 million, UNDP inputs include co-financing of an estimated $1.3 million, which consists of those increments of country TRAC funding pertinent to integrated management of the SRB in the current program cycle, plus indicative assessments of future TRAC programs in the four participating countries.

V. RISKSThe long-term success of regional scale, multi-country management programs depends, inter alia, on the political willingness of the participating countries to cooperate; their commitment to continuing project programs and approaches after the life of the GEF intervention; and the extent to which activities successfully engage end-users at the community level. In this case, the long-standing commitment to the OMVS by three of the riparians, and the support of this project for the full involvement of Guinea, lends credence to the goal of achieving a strengthened, cooperative regional framework for water and resources management.

The four countries have witnessed tension in the past, some of which concerned water rights, and the potential for future tension still exists. However, with the conclusion of the Water Charter, and further, as the three OMVS countries and Guinea are bound together by common investments, there is also an acute appreciation that this tension cannot be allowed to develop into full-scale conflict, as the consequences would be unthinkable, not only in social and human terms, but also economic ones. Should Guinea decide not to formally join OMVS as a state member during the life of the project, the project will, nevertheless, have contributed to building greater confidence and broader cooperation among the four riparian states. Moreover, while none of the project objectives are dependent on the full membership of Guinea, such membership would greatly facilitate not only these, but also the broader goal of riparian integration and cooperation.

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VI. PRIOR OBLIGATIONS AND PREREQUISITESThe participating governments have taken a number of preparatory measures, including budgetary allocations for the national contribution in kind, and will ensconce a senior OMVS official to be the project manager. The project manager is therefore both an OMVS employee and responsible for successful project implementation, ensuring a liaison between the two entities. The remaining obligations and/or prerequisites for work to commence on the project are as follows:

Approval of the project document by the governments of all participating countries;

Provision of the co-financing contributions to activities as specified in this document and approved by the GEF Council; and

Signature of the project document by UNDP and OMVS.

VII. INSTITUTIONAL FRAMEWORK AND ADMINISTRATIONA. Institutional and Administrative Arrangements

The project will be executed by OMVS. To assist in project management and implementation, the Cellule Régional de Gestion du Projet (CRGP) will be established as an integral part of OMVS High Commission (H.C.) in Dakar. Required technical expertise that is not available within OMVS will be contracted to ensure effective implementation of the project. This will include but not be limited to the Regional Microgrants expert and the Public Participation and Information Expert (Regional EPI). CRGP will be housed at OMVS offices and, under the supervision of OMVS, will be in charge of all aspects of financial management of the project. CRGP will be headed by a Regional Project Coordinator (CRP) who will supervise the project team. An administrative and financial assistant and procurement specialist will be recruited by OMVS and located within the CRGP. They will assist and advise the National Cellule teams from time to time, monitoring the progress of procurement and implementation of each contract under the project to ensure effective and timely project execution.

At a national level, the project will be managed by the Coordinateur cellule national (CCN) with the support of the Comité National de Coordination (CNC). The National Cellule will include three additional staff: the Expert en participation et information (national EPI); the Expert National Micro-projet (ENM); and aide-comptable (accounting assistant). The accounting assistant will assume, at the national level, all the accounting and financial duties for the project, including justification of funds management at the local level. To that extent, the accounting assistant will work closely with the Comité Local de Coordination (CLC). Figure 1 illustrates the institutional arrangements for the GEF project, and Annex 1 provides the Terms of Reference of existing institutions’ operational functions or for recruitment of key staff positions.

B. Coordination Arrangements

The project will draw on the respective strengths of the two GEF implementing agencies, the Bank and the UNDP, for its implementation.

15

Final P

roDoc S

eptember 23, 2003

Regional

National

Local

Figure 1. Organigramme of Project Institutional Arrangements and Staff

Supervis ion Personnel

Inter-MinisterialCouncil

Senegal River Basin Steering

Committee (CPBFS)

OMVS High Commission

Regional Project Management

Cellule (CRGP)

Guinea, Mali, Mauritania, &

SenegalNational Cellules

CRGP PersonnelRegional Project Coordinator (CRP)Administrative and Financial Assistant (AAF)Environmental Planning Officer Water Resources Management ExpertPublic Participation and Information Expert (EPI)Regional Micro-Financing Specialist Procurement Specialist

Extended NationalCoordination

Committees (CNC)

National Cellules PersonnelNational Cellule Coordinator (CCN)Accounting AssistantPublic Participation and Information Expert (EPI)

OMVS/GuineaLocal

Coordination Committees (CLC)

National Microgrants

Expert (ENM)

CLC Members

Technical Assistance

United Nations Development Programme-

Global Environment

Facility


VIII. PROJECT REPORTING AND EVALUATIONThe OMVS has prepared a draft Project Implementation Plan (PIP). The PIP includes formats for an annual work plan, reporting, defining performance indicators, adopting a standard methodology for data collection and analysis, and supporting capacity building in monitoring and evaluation and compliance. The OMVS will be responsible for ensuring that all GEF-funded activities are carried out in compliance with the project design and the performance and monitoring indicators defined in the Results Framework, and will report to the Comité de pilotage Basin de Fleuve Sénégal (steering committee of the Senegal River Basin – CPBFS) and the UNDP. The project will comply with the required monitoring and evaluation (M&E) procedures as required by the UNDP. The evaluation will rely on both qualitative and quantitative criteria using UNDP guidelines, “Monitoring and Evaluation of Program Impacts.” Funded under the project management component, the joint UNDP and World Bank Mid-term Evaluation will provide suggestions on possible improvements to the implementation plan and steps that could be taken to ensure achievement of project goals in the remainder of the implementation period. In addition to the standard UNDP and GEF procedures outlined above, the project will benefit from at minimum annual CPBFS meetings. The monitoring and evaluation and reporting process are summarized as follows:

Table 5 Reporting Activities and ResponsibilitiesActivity Lead Responsibility Timeframe

Quarterly Operational Reports (QORs) CRGP & Project Team QuarterlyAnnual Programme/Project Reports

(APRs) and Quarterly Progress ReportsPPR/GEF-RCU Annually/Quarterly

Tripartite Review (TPR) UNDP Country Office/GEF-RCU

Annually

Project Implementation Review (PIR) UNDP Country Office/GEF-RCU

Annual, between June and September

Mid-term and Final Evaluations CRGP & Project Team,UNDP and World Bank

At mid-point and at the end of project

implementation IX. LEGAL CONTEXTFor the four riparian countries, Guinea, Mali, Mauritania, and Senegal, this project document shall be the instrument referred to in Article 1 of the legal agreement signed between each of the four participating governments and the United Nations Development Programme. The host countries’ implementing agencies shall, for the purpose of the Standard Basic Assistance Agreement (SBAA), refer to the governments’ cooperating agencies described in that Agreement.

The following types of revisions may be made to this project document with the signature of the Principal Project Representative (PPR) only, provided he or she is assured that the other signatories of the project document have no objection to the changes:

Revisions in, or addition of, any of the annexes of the project Document.

Revisions that do not involve significant changes in the immediate components, objectives, outputs, or activities of the project, but are caused by the rearrangement of the inputs already agreed to or by cost increases due to inflation.

Mandatory annual revisions that rephrase the delivery of agreed project inputs, increased expert, or other costs due to inflation or that take into account agency expenditure flexibility.

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X. BUDGETA. Budget LinesProject Number: RAF/01/G32Project Title: Senegal River Basin Water and Environmental Management Project

CMBL Components reference, description, m/m for Implementing Agent PY1 (US$) PY2 (US$) PY3

(US$) PY4 (US$) TOTAL

10 Personnel11-010 5.2.3 Consultancy (3 experts x 3 days = 9 RCD) 0 0 0 3,465 3,46511-990 Subtotal 0 0 0 3,465 3,46515-Monitoring and Evaluation Mid-term and Final Evaluation 20,000 20,000 40,000

15-99 Subtotal 20,000 20,000 40,00016 Mission Costs 16-01 4.4 CLC Focal Point travel costs @ $50 per 2 day trip/ 12 trips per year x 28 7,392 22,176 22,176 22,176 73,920

16-02 4.4 National Microgrants Expert local travel costs @ $50 per diem x 5 days/month x 12 per year x 4 1,320 3,960 3,960 3,960 13,200

16-03 4.4 National Microgrants Expert national travel costs @ $160 per diem x 2 days x 3 per year x 4 422 1,267 1,267 1,267 4,224

16-04 5.2.1&2 Consultant travel (2 national consultants) x 12 trip @ $200/trip 0 1,320 1,320 0 2,64016-05 5.3.1 Travel, communication costs relating to academic modules preparation 0 2,200 2,200 0 4,40016-06 4.1 SGP technical assistance @ $4,000 per year x 3 countries 0 17,582 17,582 17,582 52,80016-07 4.1 SGP Coordinators’ travel within national countries @ $1,500 per country per year 0 6,593 6,593 6,593 19,80016-08 4.1 Consultant travel (2 SGP Coordinators) x 1 trips @ $2,300/trip 0 2,530 0 0 2,53016-09 4.2 SGP Coordinators’ travel to Guinea @ $1,300 per 5 day visit x 3 0 1,073 3,218 0 4,29016-99 Subtotal 9,134 58,701 58,316 51,579 177,80417 National Consultants 17-01 4.1 Hire National Microgrants Experts x 4 x 48m @ $635/mth 33,528 33,528 33,528 33,528 134,11217-02 5.2.1&2 Consultancy (2 experts x 3 wkhp x 4 countries = 24 NCD) 0 2,640 2,640 0 5,28017-03 5.2.1&2 Consultancy (3 experts x 3 days x 4 countries = 36 NCD) 0 0 0 7,920 7,92017-99 Subtotal 33,528 36,168 36,168 41,448 147,31219 Component Total 42,662 67,091 67,091 72,316 249,16120-Contracts 21-01 5.1.1 National awareness campaign through local NGO (4 subcontracts @ $6,000 each) 0 26,400 0 0 26,40029 Component Total 0 26,400 0 0 26,40030-Training 31-Fellowship 31-01 5.3.1 2 month academic exchanges (8 people @ $2,000 living + $600 travel = $2,600) 0 11,440 11,440 0 22,88031-02 4.2 National .Microgrants expert study tour to Dakar (21 days) 0 4,246 0 0 4,24632-Other Training 32-01 4.1 Regional meeting for regional and national strategies @ $9,680/mtg x 1 0 9,680 0 0 9,68032-02 4.4 CLC's operational costs for meetings @ $900 per year x 28 36,923 36,923 36,923 110,88032-03 5.2.1&2 Local community workshops (3x4=12 @ $1,000 per workshop) 0 6,600 6,600 0 13,20032-04 5.2.1&2 National workshops x 4 @ $11,600/workshop 0 0 0 51,040 51,04032-05 5.2.3 Regional workshop (1 @ $21,500) 0 0 0 23,650 23,65032-06 5.2.3 Regional workshop report (5 RCD) 0 0 0 1,925 1,92532-08 5.3.2 Regional conference (1 @ $22,000) 0 0 0 22,000 22,00039 Component Total 0 68,889 54,963 135,538 259,50145-Equipment 45-02 4.1 Equipment for National Microgrants Experts: PCs x4 @ $1,500; printer x4 @ $700 9,680 0 0 0 9,68049 Component Total 9,680 0 0 0 9,68050 Miscellaneous 52-Reporting Costs 52-01 5.2.1&2 National consolidation report (4 x 5 days =20 NCD) 0 0 0 4,400 4,40052-02 4.3 National publicity: (6 radio+3 print) x 4 @ $3,150 (Slots - radio: 300; print: 250) 0 3,736 3,736 3,736 11,22052-03 5.1.1 Prepare material on transboundary issues (4 NC x 20dy =80 NCD) 0 17,600 0 0 17,60052-04 5.1.1 Translation, print and dissemination (into local languages) ($8,000 per country) 0 17,600 17,600 0 35,20052-05 5.1.1 Prepare radio scripts from generic material on Basin (4 NC x30dy = 200 NCD) 0 13,200 13,200 0 26,400

52-06 5.1.1 Transmission of radio programs in each country (12x4=48 slots @ $300 per 30 min slot) 0 5,544 5,544 4,272 15,360

52-07 5.1.1 Primary and secondary schools @ $2,200 per year per country 0 11,733 11,733 11,733 35,20052-08 5.2.1&2 Translate into local languages relevant policies, laws etc (1 NC x10dy x 4= 40 NCD) 0 4,400 4,400 0 8,80052-09 Annual Audits 1000 1,000 1,000 1,000 4,00059 Component Totals 1000 74,813 57,213 25,141 158,180

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CMBL Components reference, description, m/m for Implementing Agent PY1 (US$) PY2 (US$) PY3

(US$) PY4 (US$) TOTAL

72-Micro-capital grants 72-01 4.5 Total amount for proposed for a series of microgrant-supported interventions 0 381,135 403,135 381,135 1,168,40579 Component Total 0 381,135 403,135 381,135 1,168,40599 Project Total 53,342 666,107 609,796 661,306 1,990,552

B. Project BudgetTable 6 Summary of Project Budget

Summary of Project Year Budget for UNDP-managed components PY1 (US$)

PY2 (US$)

PY3 (US$)

PY4 (US$) Total

4. MICROGRANTS PROGRAM - PRIORITY ACTIONS 52,342 544,430 532,119 529,901 1,658,7925. PUBLIC PARTICIPATION PROGRAM 5.1 Public information and awareness 0 91,960 48,077 18,304 158,341 5.2 Civil society participation 0 15,077 14,960 90,101 120,138 5.3 Scientific community involvement 0 13,640 13,640 22,000 49,280Annual Audits 1,000 1,000 1,000 1,000 4,000

Sub-total 53,342 666,107 609,796 661,306 1,990,552Percentage of total (US$ 1.99 million) 2.68% 33.46% 30.63% 33.22% 100.00%

C. Budget Description

The UNDP-managed components will be executed by OMVS. A description of aspects of the above detailed budget is summarized below:

(a) Personnel/consultancy. The consultants for the project will include one set of international experts (ICD @ 600/day) for the public participation program. Other personnel/consultants include the national consultants (NCD @ $200/day); and the regional consultants (RCD @ $350/day) for the Microgrants Program and the Public Participation Program.

(b) Mission costs. These expenses are travel costs for personnel/consultants for the Microgrants Program and the Public Participation Program.

(c) Contracts. The Microgrants Program will contract national UNDP Small Grant Programme coordinators or other technical experts as needed, for technical assistance.

(d) Training. The fellowship will be in the form of a study tour for the Microgrants Program, and an academic/university exchange within Component 5. A series of local, national and regional workshops and training will take place as part of public participation and stakeholder engagement.

(e) Equipment costs. Equipment for the four ENMs will include purchase of a computer and printer for each Expert.

(f) Reporting Cost. In addition to the cost for the standard annual audit, the primary budget items are for the costs for the exchange and delivery of Basin information, as part of the Public Participation Program. This includes a variety of multi-media broadcasts and exchange of information.

(g) Microgrants. Though this line item is a lump sum for the microgrant-supported activities, no grant will be disbursed unless it has been approved according to the requirements and criteria outlined in the Microgrant Operational Manual. Individual grants will have a ceiling of US$50,000, though it is expected that many grants will be much smaller and the average size will probably be around US$10,000 per grant.

19


ANNEX 1TERMS OF REFERENCE FOR KEY PROJECT STAFF, COMMITTEES & ORGANIZATIONS

A. Senegal River Basin Steering CommitteeB. OMVSC. Regional Project Management CelluleA. Regional Project CoordinatorB. Regional Microgrants expertC. Regional Public Participation and Information ExpertD. National Coordination CommitteesE. Coordinateur de Cellule NationalF.National Microgrants ExpertG. National Public Participation and Information ExpertH. Local Coordination Committees

20


ANNEX 1.A

TERMS OF REFERENCE FOR OPERATIONS

Senegal River Basin Steering Committee (CPBFS)

Introduction

1. The objective of the Le comite de pilotage Basin de Fleuve Sénégal (CPBFS), the project steering committee, is to provide overall programmatic and strategic guidance to the project. The CPBFS will oversee and provide guidance during project implementation activities. The complete committee will meet annually to review the annual work plan and project implementation progress, while key members will meet as needed for activity specific guidance and review.

2. The CPBFS reports to the Inter-ministerial Council, through the OMVS High Commissioner. In addition to the above, and in an effort to ensure transfer of lessons and best practice, UNDP and representatives from other GEF projects in Mauritania and Senegal and the Fouta Djallon project will also be invited to participate in CPBFS meetings, as will the Project Managers/Coordinators of other relevant GEF projects in the sub region. Close links will be maintained with existing OMVS committees.

Scope of Work and Responsibilities

3. The CPBFS will:

Have oversight of the project and will provide policy advice and guidance as needed through duration of the Project;

Review project implementation and provide technical advice and guidance to the OMVS/CRGP;

Receive and review annual substantive and financial reports on project activities; Review and approve annual work plans; Review and approve annual progress reports; Ensure monitoring and evaluation of project activities; Provide programmatic and strategic guidance and oversight to ensure that the project

objectives are achieved and the project remains within the budget and schedule; and Approve Terms of Reference, composition, and timing of the independent Mid-term

Evaluation and auditor.

CPBFS Membership

4. The following people will have membership in the CPBFS; however, the CPBFS will be able to call on anyone with the required expertise.

From OMVS The High Commissioner The General Director of SOGED The General Director of SOGEM The General Secretary of OMVS The OMVS Director of Coordination The OMVS Legal Advisor The OMVS Technical Director The Administrative and Financial Director The CRGP Regional Project Coordinator

21


The Head of the Environmental Observatory

From Guinea A representative of the Ministry of Hydraulics and Energy A representative of the Ministry of Mines, Geology and Environment A representative of the Ministry of Water and Forestry and Agriculture A representative from the CNC Ministry of Economics and Finance (as member of the CNC) A representative from the National Cellule

From Mali A representative of the Ministry of Environment A representative of the Ministry of Mines, Energy and Water A representative of the Ministry of Water and Forestry and Agriculture A representatives from the CNC GEF Focal Point (as member of the CNC) A representative from the National Cellule

From Mauritania A representative of the Ministry of Hydraulics and Energy (representative of the National

Cellule) A representative of the Ministry of Mines, Energy and Water A representative of the Ministry of Rural Development and Environment Ministry of Economics and Finance A representative from the CNC A representative from the SONADER

From Senegal A representative of the Ministry of Environment A representative of the Ministry of Economics and Finance A representative from the National Cellule A representative from Water Resource Services

From other agencies The World Bank UNDP Donors co-financing the project.

CPBFS Responsibilities

The High Commissioner will serve as Chairman of the CPBFS; The RPM will act as the Secretary of the CPBFS; All members of the CPBFS, except where noted, have full and equal voting rights; and Additional technical experts may be invited to the CPBFS meetings as appropriate.

Meetings

CPBFS meetings will be held at least once a year, and as needed; Meetings will be held at the CRGP, and the CRGP will provide secretariat support to the

CPBFS; and

22


CPBFS meetings will be held in French, with provisions for English interpretation if required.

5. This position is supervised by the World Bank.

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ANNEX 1.BTERMS OF REFERENCE FOR OPERATIONS

Organisation pour la Mise en Valeur du Fleuve Sénégal (OMVS)

Introduction

1. The project will be executed by OMVS. To handle project implementation, the CRGP will be established as an integral part of OMVS H.C. in Dakar. The CRGP, serving as the project management unit and working closely with UNDP country offices, will be responsible for supporting OMVS in ensuring that the national and regional priorities agreed upon by the riparian states are substantively and coherently accommodated within the TEA and SAP.

2. The OMVS will play a key and ongoing oversight and coordination role with and on behalf of the participating countries. The respective UNDP and World Bank task team leaders will be in direct and ongoing contact with the OMVS to ensure maximum levels of cooperation to bring about project success. OMVS will ensure close coordination and harmonization of project activities with other ongoing projects, especially ensuring information exchange and coordination.


3. The OMVS project responsibilities include:

Serving as the Executing Agency for the project; Providing support for the effective execution and coordination of the project, particularly as

relates to general administration, financial management, and procurement; Supporting the strengthening capacity in the region and overseeing project implementation. Supporting the project in achieving its development objective, conferring tangible benefits to

the riparian countries and creating and inclusive environment for resource management and decision making in the Basin.

4. The OMVS will work to ensure:

Maintenance of riparian ownership of the project; Cooperation and trust among the Senegal River Basin countries; Guinea participation in resource management and decision making; and Implementation of the project with the highest quality of fiduciary standards.

5. The OMVS will support multiple operations in multiple geographic and organization levels and will be responsible for:

Coordinating project activities across the Basin; and Supporting and supervising the CRGP activities.

6. General administration and implementation support includes:

Setting up an efficiently running CRGP, including recruitment of CRGP staff on a completive basis;

With the assistance of CRGP, establishing an appropriate Information Management System 1 and maintaining project archives within the CRGP office;

1 The Information Management System will support the management and supervision of the administrative and financial execution of the project.

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Finalizing the PIP, Microgrant Operational Manual, and administrative, financial and procurement requirements;

Preparing yearly work plans and progress reports; Securing the CRGP office, and ensuring that proper communication and reporting

mechanisms are in place with the implementing agencies, National Cellules and the CLCs; and

Ensuring effective mechanisms for electronic communication and management of information are in place.

7. Financial management responsibilities include:

Establishing and operationalizing financial management functions of the CRGP; Ensuring common, computerized financial management /accounting system at the CRGP and

National Cellules. Assisting the four National Cellules to establish/secure bank accounts in each country. Operationalizing disbursement procedures in accordance to project agreements. Supervising the management of the grant funds. Preparing semi-annual financials statements and consolidated financial statements; and Preparing aggregated financial reports on a regular basis.

8. Procurement responsibilities include:

Establishing and operationalizing procurement functions of the CRGP, including a procurement tracking system;

Assisting CRGP in procurement planning, including preparation of procurement plans; Assisting CRGP in preparing bidding documents; Monitoring procurement through regular updates of the procurement plans; and Assisting in preparing quarterly procurement progress reports.

9. Implementation of the Monitoring and Evaluation Plan will include:

Ensuring the design and implementation of an effective monitoring system; and Facilitating monitoring and evaluation of related activities, including logistics for annual

supervision/review missions.

10. Conducting and ensuring strengthened capacity building efforts will include the following:

Strengthened OMVS capacity ensures progressive transfer of CRGP responsibilities to OMVS in key administration, financial management, procurement, coordination, and monitoring functions in accordance with an agreed OMVS staffing plan and in adherence to specified benchmarks; for this purpose, a periodic assessment of existing and potential capacity will be made;

Together with CRGP a training plan for OMVS staff will be developed and implemented, in areas such as project management, financial management, procurement, and monitoring; and

Suppliers and service providers in the Senegal Basin countries will be encouraged and developed.

11. Required project reporting will be undertaken with the assistance of CRGP. This includes but is not limited to: the semi-annual project implementation reports; substantive progress reports for submission to the CPBFS, World Bank, and UNDP; Annual Work Plans, financial statements and related reports, statements of expenditure, procurement reports, and other project specific reports as needed.

25



26


ANNEX 1.C


Cellule Régional de Gestion du Projet (CRGP)

Introduction

1. The CRGP, based within the OMVS, has the overall responsibility for management and implementation of the project, delegating specific responsibilities, and ensuring that the project operates at the regional, national, and local level.

2. Direct and ongoing management of project activities will be the responsibility of OMVS through the CRGP and, at the national level, through the National Cellules. OMVS will assign an OMVS funded Regional Project Coordinator (CRP), whose tasks and time will be entirely devoted to the project. The OMVS RPC will be supported by an accounting specialist and procurement specialist who will be project funded. Specific project funded staff will also be recruited to support implementation of the project. A lead technical expert will be recruited to support implementation of each of the substantive project components. The CRGP project staff envisaged includes the following:

OMVS CRP (OMVS funded); Project Administrative and Financial/Procurement Assistant; Water Resources/Natural Resources Expert for Component 2: Data and Knowledge

Management activities; Strategic Environmental Planning Expert for Component 3: TDA and SAP activities; Microgrant (socio-economist) Expert for Component 4: Microgrants Program Priority

Actions, activities; and Public Participation and Information Expert for Component 5: Public Participation and

Awareness activities.

3. As far as possible, consistent with their regular duties, OMVS staff will be incorporated within the CRGP to work with the project funded staff. National, regional (from the four riparian countries) and international consultants will be retained when necessary, with priority given to the recruitment of national/regional consultants as available.


4. The CRGP will provide project services to support OMVS in the effective execution and coordination of the project, particularly as relates to general administration, financial management, and procurement. It will:

Support the project in achieving its development objective, conferring tangible benefits to the riparian countries, and creating an enabling environment for action on the ground;

Support strengthening capacity in the region and overseeing project implementation; Support the project in achieving its development objective, conferring tangible benefits to the

riparian countries and creating an inclusive environment for resource management and decision making in the Basin;

Organize, coordinate, and manage all activities required to implement the project, delegating specific responsibilities to National Cellules, and lead Experts as appropriate;

The CRGP will follow the appropriate standards and guidelines related to project implementation established by the UNDP and World Bank and will maintain with the OMVS

27


the necessary communication and information management systems to effect basin-wide information exchange within the Basin; and

Together with OMVS, prepare and submit for CPBFS approval the plans needed to ensure effective operation of the project, including: annual work plans to ensure that the project achieves its objectives and produces expected outputs on time and within budget; procurement plans for the project services agency, as required to ensure orderly flow of funds and continuity of activities; and Progress Reports.

5. The CRGP will provide technical supervision of and quality assurance for all project activities. It will:

Supervise the work of international and local consultants, including the quality and appropriateness of work and adherence to schedules;

Ensure effective coordination and communication with and among national project coordinators and project officers, as well as with NGOs, stakeholder groups, and other Basin organizations;

Serve as the key focal point for interaction and communication with the World Bank, supporting donors, and the international community;

Manage project logistics, including the design and scheduling of technical, planning, and consultative meetings; workshops; seminars; and training;

Prepare required progress and financial reports, as well as promote transparency through the public dissemination of project information and findings;

Support the monitoring and evaluation of the project, including annual supervision missions, CPBFS meetings, and mid-term evaluations;

Provide secretariat support to the CPBFS; Liaise with the OMVS, National Cellules and CLCs; Prepare drafts, for OMVS, of annual work plans, to ensure that the project achieves its

objectives and produces expected outputs on time and within budget; Prepare draft procurement plans, for OMVS, as required, to ensure an orderly flow of funds

and continuity of activities; Prepare training plans, ensuring that capacity building is an integral part of all project

activities at the regional, national, and local level; In liaison with the OMVS, ensure proper financial management of the project; and prepare

technical documents including terms of reference and equipment specifications required for the procurement of international, national, and local consultants, and technical services; and

Provide technical supervision of the quality assurance of all project activities.

Recruitment of CRGP staff

6. CRGP staff will be recruited as follows:

The Regional Project Manager will be assigned by the OMVS H.C.; The lead Experts, accounting administrative assistant and procurement specialist will be

recruited competitively, preferably originating from the region, following advertisement in the national, regional, and international press; and

Technical support staff will be competitively recruited from the CRGP host country or regionally/internationally depending on local market response.


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ANNEX 1.D


Regional Project Coordinator (CRP)

Introduction

1. The CRP will provide the overall leadership for the management of the project. The RPC will be based at the CRGP and funded by the OMVS, and will work in close liaison with the OMVS to ensure effective project implementation, as well as regional and inter-sectoral integration within the project. The CRP, a staff member of the OMVS, reports to the OMVS and to the CPBFS.

Scope of Services and Responsibilities

2. The RPC will:

Work within the mandate of OMVS’s scope of services and responsibilities; Work from the CRGP Office, and travel within the region and internationally in accordance

with project needs and funding availability; Serve as head of the CRGP; Ensure effective liaison with the CPBFS, OMVS, National Cellules, CNCs, and CLCs, and

ensure effective and timely collaboration and coordination among the National Cellules; Ensure timely, quality preparation and implementation of project plans, including work plans,

procurement plans, terms of reference, monitoring plans, participation plans, and training plans, and adherence to the required approval processes;

Ensure timely, accurate, quality preparation of project progress, technical, financial, and other required reports;

Foster a team environment, mentor staff, and ensure that capacity building is well integrated into all project activities;

Manage all project component activities throughout duration of the project with particular attention to the complex start-up phase;

With the assistance of OMVS establish an appropriate Information Management System2 and maintain project archives;

Supervise project staff, as well as the work of international and local consultants, ensuring effective resource allocation and the quality and timeliness of work;

Maintain quality assurance and facilitate effective project monitoring and evaluation; Facilitate the effective operation of the CPBFS; and Be responsible for reporting on the project as outlined in the PIP.

Qualifications

3. The RPC will preferably originate from one of the Senegal Basin countries, have experience working within or with the OMVS and have the following qualifications:

At least 15 years of working experience in environmental management or related fields with recognized technical expertise;

A Masters level degree, or PhD, in natural resource management, geography, water resources, or related field;

Extensive experience in the management of complex projects at national or regional levels;2 The Information Management System will support the management and supervision of the administrative and financial execution of the Project.

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Strong management skills, including ability to provide strategic guidance and technical oversight, mentor staff, build strong teams, develop work plans, and manage budgets and project expenditures;

Excellent negotiation, multicultural, and interpersonal skills, with experience and demonstrated skills in networking with Ministry level-partners, donors, private sector, national and international NGOs, and local community-based organizations (CBOs);

Experience working with or in international and donor organizations; Excellent written, analytical, presentation and reporting skills, with proven skill in writing

reports and project management plans; Fluency in spoken and written French and working knowledge of English is a distinct

advantage; Demonstrated computing skills related to project management; Experience working in Africa, particularly the Senegal Basin countries, is preferred; and Experience working with the implementation of participatory projects is an advantage.

Recruitment

4. The OMVS H.C will assign this position from a pool of OMVS candidates.


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ANNEX 1.E.

TERMS OF REFERENCE FOR RECRUITMENT

Regional Microgrants Expert

Introduction

1. The Microgrants Program will address the Basin’s priority issues identified in the four National Microgrants Program Priority Actions Plans. It will provide opportunities for local sustainable development and economic opportunities through the implementation of small-scale microgrant supported community-based pilot activities. Inherent in the project are community driven development principles emphasizing the strengthening of regional, national, and local institutions and entities as well as expanding social capacity for improved decision-making and collaborative management of the Basin’s water and environmental resources. The community-based microgrant-supported interventions will support activities at selected transboundary sites, to pilot feasible local level approaches to implement land and water conservation best practices. Precedence will be given to pilot activities that tackle the local priority issues while demonstrating a commitment to support viable economic, social, and environmentally sustainable practices.

2. The Microgrants Program was prepared drawing on the best practice of the UNDP SGP and other micro-finance programs. The Microgrants Program Operational Manual adheres to specific basin-wide guidelines, and minimum criteria procedures, and provides the terms and conditions of the Program. This includes adherence to financial management guidelines outlined in the overall PIP. No grant will be disbursed unless it has been approved according to the requirements and criteria outlined in the Manual. Individual grants will have a ceiling of US$50,000, though it is expected that many grants will be much smaller and the average size will probably be around US$10,000 per grant.

3. The Regional Microgrants Expert will provide the senior technical expertise and leadership for the project’s local level community-based Microgrants Program. The Microgrants Expert will play a key role in ensuring effective basin-wide communication and collaboration among national Experts, relevant thematic working groups, consultants, and stakeholder groups. The Microgrants Expert will report to the RPC of the OMVS/CRGP.


4. The Regional Microgrants Expert will:

Provide the leadership and technical guidance to achieve the targets, outputs, and performance indicators for the Microgrants Program;

Facilitate frequent interaction and networking among the national Microgrants Programs by working closely with the CCN and the Public Participation and Information Experts based at the National Cellules, and CLCs from all participating countries;

Ensure effective basin-wide collaboration, information exchange, and communication among national component Experts, consultants, and relevant thematic working groups;

Take a leadership role in organizing and implementing regional activities and workshops in the formulation of the Regional Microgrant Strategy, a Microgrants Public Information and Outreach Program, and finalizing the Microgrant Operational Manual;

Collaborate with other project Experts to ensure project integration/coordination and achievement of overall project objectives;

31


Provide technical guidance and mentoring of staff to ensure the effective implementation of component activities at the national level and that capacity building is well integrated into project activities;

Ensure effective liaison and communication with project institutions, and maintain communication with the UNDP, supporting donors, and the international community;

Ensure good working relationships with component-related stakeholder groups, NGOs, and other relevant basin organizations;

Under guidance of the CRGP/RPC, manage the preparation and implementation of component-related plans, including work plans, procurement plans, monitoring plans, participation plans, and training plans, adhering to the required approval process;

Prepare component-related terms of reference and provide technical oversight for the work of National Cellules and CLCs, ensuring the quality, timeliness, and appropriateness of work;

Prepare timely, accurate and quality progress, technical, financial, and other required reports on component activities;

Design, schedule, and organize component-related meetings, workshops, seminars, and training as outlined in the Operational Manual;

Maintain quality assurance and facilitate effective component monitoring and evaluation; and Assist in the review and preparation of reviews as outlined in the EMF.

Duration and Nature of Appointment

5. The initial appointment will be for two years, with a 6-month probation period. Based on performance, the appointment can be extended on a two-year basis through the completion of the project. The Microgrants Expert will work from the OMVS/CRGP in Dakar, Senegal, and will travel within the region and internationally in accordance with project needs and funding availability.

Qualifications

6. The Microgrants Expert will preferably originate from one of the Senegal Basin countries and will have the following qualifications:

At least 10 years of related working experience with recognized technical expertise; Advanced training, Masters level degree or higher, in a related environmental, natural

resource, social science or development field of study; Experience in designing, implementing, and managing complex projects, at national or

regional level, and demonstrated leadership capabilities; Excellent consensus-building, multicultural, and interpersonal skills. Strong team building

and mentoring capabilities; Experience and demonstrated skills in networking with Ministry-level partners, donors,

private sector and national and international NGOs; Substantial experience working with local NGOs and community-based organizations; Deep appreciation of local, community-oriented environment and development issues, with a

sound grasp of the relationships between poverty and natural resource management; Excellent writing, analytical, presentation, and reporting skills; Outstanding French language skills; fluency in English is an added advantage. Good computing skills, including knowledge of software packages for word processing,

databases, and spreadsheets; familiarity with modern communication systems (such as Internet, world wide web, email, etc.);

Experience working with or in international and donor organizations is an advantage; Experience working in Africa, particularly the Senegal Basin countries, is preferred; and Willing to travel extensively.

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Recruitment

7. This position will be recruited competitively based on advertisement in national, regional, and international newspapers. Priority will be given to nationals originating from the Senegal Basin countries. Qualified applicants will be short listed by the OMVS/CRGP. The UNDP will be given the opportunity to comment on the shortlist of qualified candidates prior to the final selection being made.

8. This position is financed by the World Bank under Component 1 and supervised by the UNDP.

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ANNEX 1.F


Regional Public Participation and Information Expert (EPI)

Introduction

1. The project’s Public Participation Program activities will help facilitate a dialogue, at the stakeholders’ grassroots level, on the need for and importance of sustainable use and management of the Senegal River Basin’s resources. Engagement at the local level will provide incentive to strengthen coordination among the Basin’s management entities both at the central and decentralized level and to involve local stakeholders in management aspects of the Basin. The project will build on the participation process that took place in the preparation phase and will ensure that civil society will be involved not only with the microgrant pilot activities on the ground but also with the process of defining longer-term objectives that concern Basin management.

2. The component activities will provide opportunities to: (i) promote project activities; (ii) inform the public on the Basin’s environmental issues through a regional, national and local information campaign; (iii) coordinate community participation through local NGOs and the CLCs; and (iv) support effective involvement of local community leaders, the broader public, especially women, as well as the scientific community in planning and decision-making with regard to the Basin’s resources.

3. The EPI will provide the senior technical expertise and leadership for the Public Participation Program component of the project. The EPI will play a key role in ensuring effective basin-wide communication and collaboration among national specialists, relevant thematic working groups, consultants, and stakeholder groups. The EPI will work at the CRGP and report to the CRGP/CRP.


4. The EPI will:

Provide the leadership and technical guidance to achieve the targets, outputs, and performance indicators for the Public Participation Program component;

Organize and lead regional workshops for practitioners in environmental education and awareness, to exchange local and national experiences and to develop/finalize plans for transboundary cooperative activities;

Develop detailed work plans for each component activity, specifying activities and tasks to design and deliver selected educational awareness programs, university exchanges, and course development in environmental education, and assuring the translation of materials into appropriate languages;

Work closely with the CCNs and National EPIs to design and implement Public Participation Program activities, to also include components of the Microgrants Program;

Develop selection criteria for participating individuals and institutions of the university environmental education network, lead the identification and selection of candidates, and facilitate faculty and student exchanges;

Collaborate with other project Experts to ensure project integration/coordination and achievement of overall project objectives;

Ensure effective basin-wide collaboration, information exchange, and communication among national component specialists, consultants, and relevant thematic working groups;

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Provide technical guidance and mentoring of staff to ensure that component activities are effectively implemented at the national level and that capacity building is well integrated into project activities;

Ensure effective liaison and communication with project institutions, as well as maintain communication with the World Bank, UNDP, supporting donors, and the international community;

Ensure good working relationships with component-related stakeholder groups, NGOs, and other relevant Basin organizations;

Under guidance of the RPC, manage the preparation and implementation of component-related plans, including work plans, procurement plans, monitoring plans, participation plans, and training plans, adhering to the required approval process;

Prepare component-related terms of reference and provide technical oversight for the work of international, regional, and national consultants, ensuring the quality, timeliness, and appropriateness of work;

Prepare timely, accurate and quality technical, financial, progress, and other required reports on component activities;

Design, schedule, and organize component-related meetings, workshops, seminars, and training;

Maintain quality assurance and facilitate effective component monitoring and evaluation; and Assist the Project Coordinators in the management and operation of the CRGP, including set-

up activities.


5. The appointment is for the duration of the project, with a 6-month probation period. Based on performance, the appointment can be extended on a two-year basis through completion of the project. The EPI will work from the CRGP, in Dakar, Senegal, and will travel within the region and internationally in accordance with project needs and funding availability.

Qualifications

6. The EPI will preferably originate from one of the Senegal Basin countries and will have the following qualifications:

At least 10 years of related working experience, with recognized technical expertise in environmental education;

Advanced training, Masters level degree or higher, in a related environmental, natural resources, social science or development field of study;

Experience in designing, implementing, and managing environmental education programs or projects, at national or regional levels, and demonstrated leadership capabilities;

Excellent consensus-building, multicultural, and interpersonal skills. Strong team building and mentoring capabilities;

Experience and demonstrated skills in networking with Ministry level-partners, donors, private sector, national and international NGOs, and local community-based organizations;

Demonstrated writing skills, analytical and presentation and reporting skills; Outstanding French language skills; fluency in English is an added advantage; Good computing skills, including knowledge of software packages for word processing,

databases, and spreadsheets. Familiarity with modern communication systems (such as -Internet, world wide web, email, etc.);

Experience working with or in international and donor organizations is an advantage; Experience working in Africa, particularly the Senegal Basin countries, is preferred; and

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Willing to travel extensively.

Recruitment

7. This position will be recruited competitively based on advertisement in national, regional, and international newspapers. Priority will be given to nationals originating from the Senegal Basin countries. The UNDP will be given the opportunity to comment on the shortlist of qualified candidates prior to the final selection being made.


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ANNEX 1.G


National Coordination Committee (CNC)

Introduction

1. In the three OMVS countries, National Coordination Committees (CNCs) have already been established under the PASIE project. In Guinea, a National Coordination Committee will be established, drawing on the already established National Project Preparation Committee. The project will draw on and further build on the established structure.

2. The CNC is responsible for selecting and approving projects to be supported with Microgrants and for ensuring and monitoring their technical and substantive quality. As part of the Microgrants Program, CNC members are also encouraged to participate in pre-selection project site visits, providing advice on proposal reformulation or redesign if necessary and possible, and on project monitoring and evaluation. CNCs are encouraged to review an annual work plan proposed by the National Microgrants expert, and to conduct periodic substantive assessments of the Microgrants Program with a view to identifying success stories and lessons for wider dissemination, as well as pitfalls to be avoided in the future. It is also expected that CNC members will disseminate information on the Microgrants Program through their own networks and in general enhance visibility of the Microgrants Program.


3. For the project activities the CNC will:

Oversee and provide guidance for all project component activities at the national level; Ensure involvement and exchange between various involved national ministerial

departments; Facilitate NGO involvement (through NGO membership of the CNC); Have oversight of the project and provide policy advice and guidance as needed; Review project implementation and provide technical advice and guidance to the National

Cellule; Receive and review annual substantive and financial reports on project activities; and Ensure monitoring and evaluation of project activities.

4. Additional functions and duties of the CNC with respect to the project’s Microgrants Program include:

Participation in the development and periodic revision of the National Project’s Microgrants Program Action Plan, which should include a set of project selection criteria to help guide decisions;

Review and approval of project proposals, submitted to the Microgrants Program by NGOs/CBOs and pre-screened by the National Coordinator, in accordance with the national Microgrants Program Action Plan and the Microgrants Operational Manual;

All other functions and duties carried out by the CNC with respect to UNDP/GEF/SGP will be applicable to the project’s Microgrants Program;

The CCN is the Secretary for the CNC, and is responsible for managing communication between and among CNC members, for sending out notices of meetings, and for maintaining substantive records of all meetings and actions taken. In addition, the CCN shall present to

37


the CNC substantive reports on the status and progress of the project’s Microgrants Program and its activities, as well as project proposals for consideration;

The CCN shall prepare and present meeting minutes for review and signature by the CNC after every meeting. Copies of all minutes referring to Microgrants issues, once signed by the CNC members involved, should be filed in the project’s Microgrants Program office with copies sent to the CCN and the Microgrants Lead Specialist in the CRGP; and

It will be essential that key national participants in the project have an adequate opportunity to influence the policies and operations of the project’s Microgrants Program. Each CNC should decide how best to achieve this objective.

Composition of the CNC

5. In each of the four countries, the CNC will be established/ strengthened with a membership including representatives from the following institutions:

Hydraulics/Water Ministry Environment MinistryHealth Ministry Agriculture MinistryEnergy Ministry Ministry of FinanceMinistry of National Education NGO representativesScience/Research institutions Women’s organization representatives

Meetings

6. The CNC will meet accordingly:

CNC meetings will be held at least once a year. Meetings will be at the Chairman’s host office, providing secretariat support to the CNC. CNC meetings will be held in French, with provisions for English interpretation if required.


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ANNEX 1.H


Coordinateur Cellule National (CCN)

Introduction to the National Cellules

1. The project will have one National Cellule in each of the riparian countries. The existing CCNs of the OMVS will be responsible for implementing the project at the national level. Guinea will appoint a Coordinator for its newly established National Cellule. The four National Cellules will work closely with the CRGP and will be responsible for implementing the project at the national level.

2. Two experts and an accounting assistant will be recruited by the project to work at the National Cellules under the direction of the CCN to assist in the implementation of the project at the national level. The two experts are: the National Microgrants Expert and the Public Participation and Information Expert. The National Cellules will be pivotal in preparing the environmental assessments, if deemed necessary, with assistance from outside expertise. The CCN provides a critical link between the CRP, other project resource-persons and the various national specialists, technical services, and organizations involved in implementing the various project components within the respective countries.

3. The CCN will ensure the effective coordination and implementation of all project activities at the national level, as well as linkage to overall basin-wide project objectives and activities. The CCN will report to the CRGP and CRP and will work under the overall guidance of the OMVS.


4. The primary duties of the CCNs for project implementation include but are not limited to:

Supervising and coordinating the planning and implementation of the national elements of project activities, assisting in actions pertaining to work plans, procurement, consultancies, recruitment, logistics, budgeting, disbursement, etc;

Within the country, liaising with the CLCs, local stakeholders, the other government departments, and the World Bank and UNDP country offices at the operational level to ensure smooth implementation of field activities;

Coordinating with national specialists and project Experts for the effective implementation of activities at the national level, and their linkage to regional activities; and coordinating the work of national members of the project workshops, including preparation and facilitation of their meetings and providing them with up-to-date information on project activities as a whole;

Participating in regional project meetings and other activities, and preparing and presenting reports/briefings on the status of the national project implementation and plans;

Maintaining close contacts with other planned/operational projects in the relevant fields and ensuring integration of the project’s regional dimension into those projects;

Assisting the CRGP in monitoring and reporting to GEF/UNDP/World Bank agencies. This entails responsibility for the production of required reporting;

Supervising project staff in the national office, as well as the work of consultants, and ensuring effective resource allocation and the quality and timeliness of work;

Maintaining quality assurance and facilitating effective project monitoring and evaluation; Maintaining continuous contact with the CRP at the CRGP but also liaising closely with the

National Focal Point (in most countries, the Head of the Environmental Agency/Ministry. The CCN will be responsible for reporting on the project as identified in the PIP.


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40


ANNEX 1.I


National Microgrants Expert (ENM)

Introduction

1. The Microgrants Program will support community-driven interventions to address the project’s environmental threats on a local scale. The project has a Microgrants Expert based in the CRGP with overall responsibility for coordinating the Microgrants Program in all participating countries. A CCN is responsible for coordinating all project activities within each participating country and reports to the National Cellule.

2. The ENM reports to the Regional Microgrants Expert at the CRGP in technical, substantive, and strategic areas, and on administrative and financial matters. The ENM carefully monitors and supervises non-grant expenditures and ensures accountability and transparency. The ENM is based at the host NGO/CBO home office but spends up to 30 percent of her/his time in the field engaged in project identification, development, technical assistance, and monitoring and evaluation.


3. The primary duties of the ENM include, but are not limited to:

Launching the national project’s Microgrants Program and promoting its activities among key stakeholders;

Taking a lead in preparing the project’s National Microgrants Program Action Plan working closely with the CNC and assuring consistency with the project’s Regional Microgrants Program strategy;

Disseminating guidelines and informational materials to stakeholders, community-based organizations, NGOs, and other stakeholders seeking financial and technical support under the Program;

Organizing stakeholder workshops and project development sessions for all stakeholders to explain the Program, and to assist potential applicants in making the link between local environmental problems and Basin priorities;

Working actively with all stakeholders—both in the office and in the field, in the preparation of project concepts and proposals to ensure that individual projects fit the criteria of the National Microgrants Program Action Plan, and authorizing and managing project planning grants as needed;

Identifying and managing national consultants to develop awareness-raising materials about the program and lessons learned, and to assist in the preparation, monitoring, and evaluation of projects;

Identifying capacity-building and training needs of communities, and conducting, together with the Public Participation and Information Expert the necessary training and public education and outreach in the communities;

Locating technical and other assistance from existing local and national programs and agencies that can be channeled to project proponents for project preparation and/or implementation;

Helping establish, working with, and supporting the CNC, including the Committee’s process of project proposal selection and approval, especially the initial review of proposals and assessment of eligibility;

Making periodic visits to project sites to provide technical assistance as needed and monitoring project progress;

Establishing and managing mechanisms for information exchange, experience, and lessons learned at the local and national levels;

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Liaising effectively with the Regional Microgrants expert in the other Senegal Basin countries to identify, develop, and implement project activities;

Maintaining the financial integrity of the program and reporting on financial and personnel issues to CRGP on a timely basis; and

Preparing timely, accurate, and quality technical, financial, progress, and other required reports on component activities, The ENM will be responsible for reporting on the progress and expenditures of the national activities of the project’s Microgrants Program.


One ENM is competitively selected in each participating country. The ENM is responsible for the overall functioning of the project’s Microgrants Program in each participating country and for the achievements of the benchmarks to be established in the National Microgrants Program Action Plan.

The appointment will be for the duration of the project, with a 6-month probation period based on performance. The ENM works from the offices of the host national NGO and travels extensively within the country and from time to time to other Senegal Basin countries in accordance with project needs and funding availability.

Qualifications

4. The ENM will normally be a national of the host country and will have the following qualifications:

Advanced training, Masters level degree or higher, in an environment/ natural resource/ development-related field;

At least five years professional experience in environment and/or development fields; Demonstrated leadership capabilities; proven management and administrative skills; Experience in community-oriented environment and development programs, and in project

design, implementation, and monitoring and evaluation; Excellent communication skills (written, verbal, interpersonal); Excellent consensus-building, multicultural, and interpersonal skills; strong team building and

mentoring capabilities; Demonstrated high quality writing, analytical, presentation and reporting skills; Outstanding language skills in English or French (if French, then competence in English

required). Adequate working capacity in prevalent local languages; Willingness to travel to the field for at least sixteen weeks per year; A deep understanding of environment and development issues within the country; Substantial experience working with NGOs, CBOs, and communities, and demonstrated

willingness and competence to do fieldwork; Preferably experienced with small grant or environment and development programs; Experience and demonstrated skills in networking with Ministry level-partners, donors, private

sector, national and international NGOs, and local community-based organizations; Good computing skills, including knowledge of software packages for word processing,

databases, and spreadsheets. Familiarity with modern communication systems (such as Internet, world wide web, email, etc.); and

Experience working with or in international and donor organizations is an advantage.

Recruitment

5. This position will be recruited competitively based on advertisements in national newspapers. Qualified applicants will be short listed by UNDP and the CCN.

42


6. This position is supervised by the UNDP.

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ANNEX 1.J


National Public Participation and Information Expert

Introduction

1. The project’s Public Participation Program activities will help facilitate a dialogue, at the stakeholders’ grassroots level, on the need for and importance of sustainable use and management of the Senegal River Basin’s resources. Engagement at the local level will provide incentive to strengthen coordination among the Basin’s management entities both at the central and decentralized level and to involve local stakeholders in management aspects of the Basin. The project will build on the participation process that took place in the preparation phase and will ensure that civil society will be involved not only with the microgrant pilot activities on the ground but also with the process of defining longer-term objectives that concern Basin management.

2. The component activities will provide opportunities to: (i) promote project activities; (ii) inform the public on the Basin’s environmental issues through a regional, national and local information campaign; (iii) coordinate community participation through local NGOs and the CLCs; and (iv) support effective involvement of local community leaders, the broader public, especially women, as well as the scientific community in planning and decision-making with regard to the Basin’s resources.

3. The National Public Participation and Information Expert (EPI) will be based at the National Cellule and will work closely with the Regional EPI to support communities in their participation in the project.


4. The National EPI will:

Provide the leadership and technical guidance to achieve the targets, outputs, and performance indicators for the Public Participation Program and Microgrants Program component;

Organize and lead national workshops for practitioners in environmental education and awareness, to exchange local and national experiences and to develop/finalize plans for transboundary cooperative activities;

Develop together with the EPI detailed work plans for project activities, specifying activities and tasks to design and deliver selected educational awareness programs, local outreach, and assuring the translation of materials into appropriate languages;

Work closely with the CCNs to design and implement Public Participation Program activities, to also include components of the Microgrants Program;

Collaborate with other National Cellules to ensure project integration/coordination and achievement of overall project objectives;

Ensure effective basin-wide collaboration, information exchange, and communication among national component specialists, consultants, and relevant thematic working groups;

Provide technical guidance and mentoring of staff to ensure the effective implementation of component activities at the national level and that capacity building is well integrated into project activities;

Ensure effective liaison and communication with national institutions, as well as maintain communication at the local level;

44


Ensure good working relationships with component-related stakeholder groups, NGOs, and other relevant Basin organizations;

Together with CCN, manage the preparation and implementation of component-related plans, including work plans, procurement plans, monitoring plans, participation plans, and training plans, adhering to the required approval process;

Prepare timely, accurate and quality technical, financial, progress, and other required reports on component activities;

Design, schedule, and organize component-related meetings, workshops, seminars, and training; and

Maintain quality assurance and facilitate effective component monitoring and evaluation.


5. The appointment is for the duration of the project, with a 6-month probation period. The National EPI will work from the National Cellules in each country and will travel within the region and internationally in accordance with project needs and funding availability.

Qualifications

6. The National EPI will preferably originate from one of the Senegal Basin Countries and will have the following qualifications:

At least 10 years of related working experience, with recognized technical expertise in environmental education;

Advanced training, Masters level degree or higher, in a related environmental, natural resource, social science or development field of study;

Experience in designing, implementing, and managing environmental education programs or projects, at national or regional levels, and demonstrated leadership capabilities;

Excellent consensus-building, multicultural, and interpersonal skills. Strong team building and mentoring capabilities;

Experience and demonstrated skills in networking with Ministry level-partners, donors, private sector, national and international NGOs, and local community-based organizations;

Demonstrated writing skills, analytical and presentation and reporting skills; Outstanding French language skills. Fluency in English is an added advantage; Good computing skills, including knowledge of software packages for word processing,

databases, and spreadsheets. Familiarity with modern communication systems (such as Internet, world wide web, email, etc.);

Experience working with or in international and donor organizations is an advantage; Experience working in Africa, particularly the Senegal Basin countries, is preferred; and Willing to travel extensively.

Recruitment

7. This position will be recruited competitively based on advertisement in national, regional, and international newspapers. Priority will be given to nationals originating from the Senegal Basin countries.


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ANNEX 1.KTERMS OF REFERENCE FOR OPERATIONS AND RECRUITMENT

Local Coordination Committees (CLCs)

Introduction

1. Local Coordination Committees (CLCs) have been established in the three OMVS countries as part of PASIE activities. The initial thrust of the CLCs was to act as a conduit for community representation regarding compensation to communities for the right of way of the transmission line. Therefore, the CLCs are not established throughout the Basin, and no CLCs exist in Guinea. There is therefore a need to add additional CLCs to ensure that the entire Basin is covered. The present GEF project will support the establishment of new/additional CLCs in accordance with the table outlined below.

CountryNumber of

CLCs established

Number of new CLCs required

Total number of CLCs at end of

GEF projectGuinea 0 4 4

Mali 5 5 10Mauritania 4 3 7

Senegal 5 2 7Total 14 14 28

2. CLCs will be active during the TDA/SAP process engaging the local stakeholders and will be responsible in implementing the Microgrants Program at the local level. Experience has determined that the CLCs have been extremely positive means to work with local stakeholders. By assisting local communities in organizing themselves, the communities have found a voice and a channel of communication that did not exist previously.

3. The CLC is responsible for the overall implementation of the project’s Microgrants Program and for the achievements of the benchmarks to be established in the National Microgrants Program Action Plan. The CLC will work under the day-to-day supervision of the National Cellules.


4. The CLC will:

Actively engage during the TDA/SAP preparation and validation process engages the local stakeholders;

Launch the local Microgrants Program and promoting its activities among key stakeholders; Provide inputs to the National Microgrants Program Action Plan; Identify key local partners for Microgrants Program activities; Undertake wide consultations with local communities, local authorities, and other

stakeholders to facilitate consensus building, conflict resolution and cooperation and synergy; Disseminate guidelines and informational materials to CBOs and NGOs seeking financial and

technical support from the Microgrants Program; Identify capacity-building and training needs of communities, and work with the ENM in

training and public outreach; Provide technical assistance and support to CBOs and NGOs for project development,

including design and application of indicators and grant monitoring activities;

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Manage project-planning grants as needed in consultation with the SGP National Coordinator;

Work with and support the ENM and the National Cellules in during the process of project proposal selection and approval, especially the initial review of proposals and assessment of eligibility;

Make periodic visits to project sites to provide technical assistance as needed and monitor project progress;

Foster linkages, cooperation, and synergy with other small grants programs of government agencies, other donors, and NGOs;

Together with the ENM, organize workshops with local stakeholders as well as field visits, to facilitate exchange of experience and lessons learned and to enhance communication among grantees and other key stakeholders; and

Participate in the preparation of analytical case studies on project activities and issues, which will be disseminated to other national Microgrants Programs in liaison with the relevant component activities.

Qualifications

5. The CLC lead will normally be a national of the host country and will have the following qualifications:

Degree in an environment/natural resource/development-related field; Five years professional experience in environment or development issues; Extensive experience in community-oriented environment and development programs, and in

project design, implementation, and monitoring and evaluation; Substantial experience working with NGOs, CBOs, and communities, and demonstrated

competence to do fieldwork; Good understanding of environment and development problems within the country; Sound administrative skills; Excellent communication skills (written, verbal, interpersonal); Fluency in French and English desirable; Willingness to be located in the field; and Some computing skills, including knowledge of software packages for word processing,

databases, and spreadsheets. Familiarity with modern communication systems (such as Internet, world wide web, email, etc.).

Recruitment

6. This position will be recruited competitively based on advertisements in national newspapers. Qualified applicants will be short listed by OMVS/CRGP and UNDP/GEF/SGP. The World Bank will be given the opportunity to comment on the shortlist of qualified candidates prior to the final selection being made.

7. This position is financed by the World Bank under Component 3 and supervised by both the World Bank and the UNDP.

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ANNEX 2LOGICAL FRAMEWORK

Hierarchy of Objectives

Key Performance Indicators Monitoring and Evaluation (M&E)

Critical Assumptions

Sector-Related/ Country Assistance Strategy (CAS) Goal3

Increase sustainable practices to reduce poverty through strengthened regional and national institutions and to improve environmental management in the Basin.

Global Environment Facility (GEF) Operational Program:Integrated land and water multiple focus area

Sector Indicators

Strengthened regional and national capacity for sustainable environmental management practices

Strengthened regional and national capacity will support sustained transboundary land and water management practices and contribute to improved environmental quality

Promote broad, basin-wide participation in developing and implementing measures that will lead to sustainable, transboundary management of the Senegal River Basin’s land and water resources

Sector/Country Reports

Supervision Reports; Mid-term Evaluation

Report; GEF Project

Implementation Review (GEF PIR);

Implementation Completion Report (ICR).

(Goal to Bank Mission)

Continued political commitment and support from all riparian countries;

Required cooperation between regional and local institutions;

Continued political commitment and support necessary for sustainability.

Project Development Objective

Provide a participatory strategic environmental framework for the environmentally sustainable development of the Senegal River Basin and to launch a basin-wide cooperative program for transboundary land-water management

Outcome/Impact IndicatorsImplemented by the Bank: Provide tools for strengthened decision-making

capacity in the riparian countries and at the regional level Organisation pour la Mise en Valeur du Fleuve Senegal (OMVS), to address transboundary land and water management issues, through a defined inclusive mechanism;

Improve data collection and data exchange mechanisms established in all four countries, and agree to cooperation protocols for greater knowledge of the Senegal River data and information and of its relation to ecological and social processes;

Complete and adopt the TDA and SAP with identified priority actions for the Basin;

Implemented by UNDP: Together with the Bank, organize and implement

training and workshops for the River management institutions to strengthen the regional and national institutional capacity;

Execute, at least 20 community-based microgrant-supported micro-activities to address community priority actions;

Increase, annually, the numbers of stakeholders involved and trained in local and transboundary water resource management issues;

Increase, annually, the number of communities informed and involve stakeholders in the public information and public participation process.

Project Reports OMVS prepares an

annual work plan, monthly narrative reports, semi-annual Project Implementation Progress Reports, annual Substantive Project Progress Report and Work Plans, and reports to the World Bank/UNDP as outlined in the M&E Plan;

Collaborative data collection and data exchange will be incorporated in water resources management plans;

Completed TDA and SAP;

Microgrants evaluation reports;

Public participation program information literature;

Bank supervision reports;

Mid-term report.

(From Objective to Goal)

Riparian country governments have agreed on and are committed to achieving project development objective;

Proper institutional and legal arrangements are established between the Bank/UNDP and the Executing Agency, and on the other hand, the Executing Agency and the riparian countries;

The riparian countries are committed to sustaining project activities and implementing lessons learned after the project is established and completed;

Project activities are coordinated with compatible activities in the Basin.

3 The sector goal is a compilation of compatible sector goals identified from the Poverty Reduction Strategy Paper (PRSP) and CAS reports from Mali, Mauritania, Guinea, and Senegal.

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Output from Each Component/Subcomponent

Outcome/Impact Indicators Project Reports (From Outputs to Objective)

Component 1 Environmental Management Capacity Building (World Bank (WB) managed)

1.1 Dialogue established to strengthen Guinea’s water resources legislation and to harmonize with the other riparians' water resources legislation.

Guinea’s existing water resources legislation reviewed by Working Group in Project Year 1 (PY) 1;

A total of five national meetings to review and draft legislation will be organized in PY1, PY2, and PY3 respectively;

A total of three regional workshops to review/modify or draft environmental, water resources or land use legislation will be organized in PY1, PY2, and PY3 respectively;

Guinea’s draft/new/modified environmental, water resources, and land use legislation proposed by PY3;

At least two Working Group meetings will be held in each year PY1 and PY2;

Synthesis Reports will be prepared from regional workshops.

Quarterly progress reports;

Draft/new/modified environmental, water resources, and land use legislation;

National meeting reports;

Regional meeting report on harmonizing legislation.

Political commitment and concrete action from Guinea to move forward with legal reform is necessary to strengthen the country’s legislative capacity;

Riparian country governments and institutions are committed to cooperate in strengthening regional and national capacities;

Support for OMVS augmented within the Basin and international supporter continues beyond project completion;

Regional cooperation and participation is mutually beneficial and supported regionally, nationally, and locally;

Riparians consent to a strategic approach or mitigation measures to combat environmental degradation from invasive species;

Donors are willing to provide support for the Basin’s transboundary priority issues.

1.2 Strengthened regional and national capacity to improve management of the Basin’s water and environmental resources.

Increased capacity building and training at OMVS and in riparian countries through participation in five sector specific regional workshops between PY1–PY3;

Institutional and intra-sectoral network group established among regional institutions by PY3;

Regional procedures and mechanisms on transboundary issues established by PY4.

Workshop and seminar reports.

1.3 An inclusive regional institution developed and established to include all four riparian countries to better understand the Basin’s resource management issues and to promote the use of sustainable management practices.

Regional Study Team established in PY1;

Four regional workshops on developing inclusive institutions;

Prepare four Regional Reportso International water lawo Regional legal analysiso Capacity building and

international lawo Inclusive River Basin

management; Lessons-learned study tour in

PY2; By PY4, the four riparian countries

agree on a cooperative approach to managing the Basin’s resources.

Regional Reports 1–4;

Study tour guide; Study tour report.

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1.4 Strengthened management capacity of the OMVS to improve management of the Basin’s water and environmental resources.

Cellule Regional de Gestion du Project (CRGP) office established and operational by Project Month three (PM3);

Supporting infrastructure (vehicles, communications) procured in PM6;

Financial, administrative, and procurement training completed by PY2;

OMVS consistently meets project implementation schedule deadlines.

Project progress report; CRGP staff contracts; OMVS Training reports.

1.5 Organized and executed Africa Regional Forum providing a mechanism for cooperating and collaborating with other projects in the Basin and other projects in the West Africa region.

Plan Regional Forum in PY1; Regional Forum will take place

in PY2; Collaborate and exchange of

sustainable best management practices.

Lessons-Learned Forum package;

Africa Regional Forum report.

1.6 Increased technical capacity and knowledge base to address invasive species problem.

Assessment of invasive species completed in PY3;

Dissemination of solutions completed in PY3.

Invasive species assessment report.

1.7 Organized and executed a Donor conference to support related priority issues not supported in this project.

Donor conference takes place by PY4.

Donor conference package;

Donor conference report.

Component 2Data and Knowledge Management (WB managed)

2.1 A compatible information network established in Guinea provides a platform for further cooperation and collaboration on technical issues with the other riparian countries.

Existing conditions assessment and current status of data and the state of water resources and environment in Guinea completed in PY1;

Five specific studies: o Resources and uses, o Modeling rainfall/flows, o Early warning system on the

upper Basin, o Brush and bush fire impact,

and o Study of actions to be

implemented on upper Bafing are completed before end of PY2;

Guinean water data network set up and operational before PY3;

Specific laboratory analysis and water monitoring equipment for procured and operational before end of PY3;

Monitoring equipment training completed in PY3;

Financial mechanisms for sustainable, post-project operations are established before end of PY4.


Guinea’s Water and State of the Environment existing conditions report;

Five specific area-studies reports;

Inter-government regulatory agreement between OMVS and Guinea;

Laboratory and monitoring equipment training manuals.

Political willingness for implementing tools and mechanisms aimed at implementing a sustainable environmental monitoring system on the River Basin;

Effective collaboration of all partners.

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2.2 Established sustainable transboundary data exchange and knowledge management framework for cooperation and collaboration among the four riparian countries.

Six regional training courses on monitoring activities implemented before end of PY3;

Cooperative technical, framework between OMVS and Guinea agreed on and validated before end of PY3;

Data exchanges network and cooperation network in place and operational before end of PY4;

Communication tools (Internet web sites, newsletter, broadcast) operational before end of PY4;

Newsletter effective by PM9.

Training manual; Quarterly Report on

Network Activities and Progress;

Balanced budget for post-project implementation;

Monthly newsletter.

2.3 Equipment for CRPG Technical equipment and vehicles to support and expand the capacity of the CRPG technical specialists procured by PY1.

CRGP technical staff complete quarterly progress reports.

Component 3 TDA and SAP (WB managed)

3.1. A TDA is formulated, prepared at the national level, finalized identifying priority water and environmental issues in the Basin, and then approved by the Council of Ministers for further action.

TDA/SAP Working Group formed in PM3;

Diagnostic terms of reference (TOR) and methodology prepared PM3;

Organizations to be associated in the process working on the TDA are trained by end of PM6;

Regional and national workshops take place in PY1;

Critical issues and root causes in the Basin identified and agreed on by PY1;

Transboundary sites identified PY1;

Thematic studies carried out PY1 Thematic studies validated, and

summary report is prepared by PM18;

TDA reviewed by experts by end of PY2;

TDA adopted and approved by end of PY2.


Preliminary issues- report on critical transboundary problems;

Minutes of TORs and TDA methodology approval;

Draft Thematic Studies Report;

Draft TDA report; Expert review of draft

TDA; Final TDA report; TDA Memorandum of

Understanding (MOU).

Agreement among the Basin stakeholders on the Working Groups to address the TDA and SAP;

Agreement among stakeholders on the SAP priority axes;

Agreement among stakeholders on SAP preparation methodology.

3.2. From the TDA findings, an SAP is formulated to include local, national, and regional participants, and is prepared and reviewed by the Council of Ministers, establishing a plan of action for improved management of the Basin’s transboundary water and environmental resources.

Assessment of existing local coordination committees and identification of additional CLCs no later than PM7;

Local CLC workshops commence in PM8;

National workshops, reviewing SAP main priorities, actions, and interventions commence in PM9;

Four SAP workshops conducted in PY2&3;

Consultation mechanisms for SAP specified and implemented in PY2&3;

SAP completed by the end of PY3;

SAP approved and published by PY4.

Local and National Workshop findings report;

SAP preparation workshop reports;

SAP document; MOU on SAP

priorities.

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Outcome/Impact Indicators

Project Reports (From Outputs to Objective)

Component 4 Microgrants Program––Priority Actions (UNDP managed)

Concurrent to the TDA/SAP process, the national priorities will be identified and the community-based Microgrants Program will commence to both educate and inform communities on transboundary water and environmental issues and to introduce best management practices to address community-based priorities to improve local resource management.

Administrative actions necessary to disburse microgrants take place in PY1;

From TDA/SAP a baseline for national microgrant pilot activity priority goals and activities defined;

Community groups, NGOs, and women’s groups identified for participation;

Education and information, through a promotional campaign, on microgrants conducted in PY1 and PY2;

Microgrants Program established in the four riparian countries in PY2;

At least 30% increase from baseline by PY2, applicants commence pilot activities thato Address priority needs of

the targeted communityo Substantiate socio-

economic benefitso Provide environmental

benefitso Comply with safeguards

outlined in the project’s EMF and Operational Manual

At least 60% increase from baseline by PY3, applicants commence pilot activities;

100% increase from baseline by PY4, applicants commence pilot activities.


National Priority Actions Plans;

Microgrant application and compliance with EMF for each applicant;

Progress Reports on microgrant application, implementation success, and expenditures.

Local communities express interest in and support implementing priority actions;

NGOs, women’s groups, and communities interested and active in applying for and implementing microgrant activities.

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Outcome/Impact Indicators

Project Reports (From Outputs to Objective)

Component 5 Public Participation Program (UNDP managed)

5.1 Enhanced the understanding of the Basin’s transboundary water and environmental issues through a regional and local public information and awareness program.

Tools and materials for national multi-media campaign prepared in PY1;

Multi-media campaign active from PY1–PY4;

The national networks and targeted groups identified in PY1;

Thematic issues and dissemination tools for local community awareness prepared and made available in PY1;

Establish a monitoring group to assess progress and lessons learned;

10% cumulative increase of priority communities in priority areas is targeted.


Multi-media monitoring progress report;

Yearly NGO progress report.

Multi-media communications community involved with adaptable tools;

Target groups and communities agree on and apply key principles;

Universities and research institution (RI) are involved and agree on the process.

5.2 Engaged the Basin’s communities and provided opportunities for civil society participation to understand the issues affecting them and involved them in the community development process to strengthen the local capacity.

Increased community awareness and public participation effective through local community workshops;

5% increase of key people trained yearly;

Provide tools through community workshops for participatory decision-making;

Multi-media communication and information material for local communities translated and disseminated.

Decision-makers and community-based workshop manuals.

5.3 Provided, for the scientific community, a forum for cooperating and collaborating on sharing technical information; and continued exchange of education programs related to the Basin’s transboundary issues.

Basin-wide Working Group includes eight research institutions and universities identified for collaboration;

Basin-wide conference for the scientific community held in PY2;

Water and environmental transboundary issues module courses prepared.

RI and universities selection proceeding report;

Basin-wide Conference Report;

Joint module courses developed.

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Component/Subcomponent Input (project budget for each component)

Project Reports (From Components to Outputs)

Component 1 Environmental Management Capacity Building (WB)

US$m 2.70 Supervision Reports; Mid-term Evaluation

Report; GEF PIR; ICR.

A participatory strategic environmental framework for the environmentally sustainable development of the Senegal River Basin is achieved and a basin-wide cooperative program for transboundary land-water management is initiated.

1.1 Dialogue on legislation–Guinea specific

150,000

1.2 Regional capacity building 410,0001.3 Development of an inclusive institution

150,000

1.4 Project management and strengthening of OMVS

1,678,800

1.5 Africa Regional Forum 100,0001.6 Technical capacity building– invasive species management

150,000

1.7 Donors Conference 57,000Component 2 Data and Knowledge Management (WB)

US$m 1.52

2.1 Information Network–Guinea program

672,000

2.2 Transboundary data and knowledge management

668,000

2.3 Equipment for CRGP 180,000Component 3 TDA and SAP

(WB)US$m 1.04

3.1 TDA 280,000

3.2 SAP 760,000

Component 4 Microgrants Program––Priority Actions (UNDP)

US$m 1.66

Component 5 Public Participation Program

(UNDP)

US$m 0.33

5.1 Public information and awareness

160,000

5.2 Civil society participation 120,0005.3 Scientific community involvement

50,000

TOTAL US$m 7.25

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ANNEX 3UNDP-MANAGED COMPONENTS: DETAILED DESCRIPTION

Component 4 Microgrants Program––Priority Actions GEF: US$m 1.66; Co-Financing US$m 8.01; Total: US$m 9.67

The Microgrants Program will focus on the Basin’s priority issues, as identified in the four National Microgrants Program Priority Actions Plans, and provide opportunities for sustainable development and economic opportunities through the implementation of small-scale microgrant-supported community-based interventions (micro-activities). Inherent in the Program are community driven development principles emphasizing the strengthening of regional, national, and local institutions and entities as well as expanding social capacity for improved decision-making and collaborative management of the Basin’s water and environmental resources. The community-based microgrants will support activities at selected transboundary sites to pilot feasible local-level approaches to implement land and water conservation best practices. Precedence will be given to micro-activities that tackle the local priority issues while demonstrating a commitment to support viable economic, social, and environmentally sustainable practices. From the preliminary TEA, it is anticipated that the priority issues and possible interventions will include but not be limited to the following:

1) Activities to abate Land Degradation Installation of soil erosion control measures; Regeneration and reforestation of degraded areas; Production or procurement of multipurpose tree seedlings; Agroforestry demonstration plots; Water harvesting to decrease soil erosion; Implementation of best management farm practices; Physical or biological soil conservation measures; or Improved pastoral land management.

2) Activities to Improve Water Quality Restoration of stream banks; Control of water weeds and invasive species; Mitigation of non-point source pollution from agriculture, including but not limited

to vegetative buffers or holding ponds; Introduction of environmentally sustainable farming practices; Community-based extension services to support best management practices; or Improved flow from irrigation ditches.

3) Activities to Support Wetland Management Restoration of local wetland habitats; Establishment of community wetland protection and surveillance; Protection of community nature reserves; Establishment of protected areas; or Conduct of small-scale research on wildlife and habitats.

4) Local Capacity Building to Support Activities Establishment or strengthening of a national transboundary network of NGOs

working on environment and sustainable development;

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Training for NGOs, CBOs, and private volunteer organizations (PVOs) on lessons learned and best management practices to abate land degradation, improve water quality, and support better wetland management practices;

Transboundary workshops and other activities to strengthen the capacity of NGOs, CBOs, and PVOs for community-government collaboration and support for environmental management;

Support for local environmental education and awareness; or Community exchange of best practices, tools, and techniques to improve community

livelihood.

Component 4 will provide local community groups, NGOs, CBOs, PVOs, and others with the training and opportunities to expand their knowledge and skills for local best management and sustainable practices. The Microgrants Program will engage regional, national, and local partners.

1) Regional responsibilities of the CRGP: Identify, from the TDA/SAP, regional priority actions; Train regional and national stakeholders on microgrant principles and review

environmental and social safeguard policies; and Prepare, with National Cellules, a national and local information and promotional

campaign.

2) National responsibility of the National Cellules: Prepare National Microgrant Priority Action Plans; Prepare and execute a national and local informational and promotional campaign; Assist the CLC in preparing micro-activity applications, if necessary; Complete a national review of micro-activity proposals and screen for compliance

with eligibility criteria and with the EMF; and Prepare an environmental assessment for cumulative impacts, if deemed necessary,

assessed with the national level environmental and social safeguards screening.

3) Local responsibilities of the CLCs: Prepare the micro-activity application and comply with eligibility criteria outlined in

the Microgrant Operational Manual and the environmental and social safeguards outlined in the EMF;

Implement micro-activities; and Monitor and evaluate the community-based micro-activities.

The draft Microgrants Program Operational Manual, prepared as part of the project documents, will provide guidance for Microgrants Program implementation and adherence to specific basin-wide guidelines, and eligibility criteria and application procedures. The draft Microgrant Operational Manual eligibility guidelines are based on the TEA, but will be updated with the priority issues identified in the National Microgrants Program Priority Actions Plans. The Operational Manual also includes adherence to financial management guidelines outlined in the overall PIP as well as standard UNDP and World Bank policies. No grant will be disbursed unless it has been approved according to the requirements and criteria outlined in the Manual. Individual grants will have a ceiling of US$50,000, although it is expected that many grants will be much smaller and the average size will probably be around US$10,000 per grant.

The Microgrants Program was prepared by drawing on the best practice of the UNDP SGP and other microgrants programs. The Operational Manual outlines the basic procedures for the Microgrants Program:

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Applications should include micro-activity objectives and goals, with a description of the proposed intervention, summary of environmental sustainability and the completion of an initial environmental assessment, and lists of activity costs and effectiveness;

The microgrant activity eligibility criteria confirms that the activity is a local priority issue, addresses transboundary concerns, utilizes best management practices, provides environmental and socio-economic benefits, and is sustainable;

The Operational Manual contains the Microgrants Program’s implementation and institutional arrangements, institutional and community responsibilities, and accountability; and

The environmental and social screening process is defined in the EMF.

This EMF, designed to comply with safeguard policies, is a stand-alone document to complement and supplement the Operational Manual. Each micro-activity will be screened, at the national level, through mechanisms defined in the project’s EMF. The EMF provides a process to assess both the individual and cumulative micro-activity impacts in the Basin.

Component 5 Public Participation Program Component Total: US$m 0.33

This component will expand on the participatory activities already initiated during the GEF PDF-B project preparation process. The component activities will provide opportunities to: (i) promote project activities; (ii) inform the public on the Basin’s environmental issues through a regional, national, and local information campaign; (iii) coordinate community participation through local NGOs and the CLCs; and (iv) support effective involvement of local community leaders, the broader public, especially women, and the scientific community in planning and decision-making with regards to the Basin’s resources.

The component activities will help facilitate a dialogue on: (i) the need and importance to engage at the stakeholders’ grassroots level; and (ii) the importance of sustainable use and management of Senegal River Basin’s local resources. Engagement at the local level will provide an incentive to strengthen coordination among the Basin’s management entities at the central and decentralized level to involve local stakeholders in the management aspects of the Basin. The project will build on the participation process from the PDF-B phase and will ensure that civil society will be involved not only in the microgrant micro-activities on the ground but also in the process of defining longer-term objectives that deal with Basin management. With the endorsement of the OMVS Water Charter, which places high emphasis on community involvement and consultation, it is further intended that this component will become established as a feature that can feed into the broader Senegal River Basin decision-making processes. Finally, it is planned that the Public Participation Program will feed into the completion of the SAP.

Subcomponent 5.1 Public information and awarenessGEF: US$m 0.16

This subcomponent will support the development and delivery of transboundary environmental awareness campaigns by utilizing the national media and by working at the local community level to raise awareness on the transboundary environmental issues in the Basin, and it will support the relevant project component activities. The goal is to reach as wide an audience as possible through activities tailored to the specific audience’s context. Therefore, a variety of media tools will be used, including TV, radio, newspapers (print and electronic), and locally specific means to communicate with rural communities.

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The EPI will be responsible for the overall design and implementation of this public information and awareness campaign. Based at the OMVS, the EPI, together with the national EPIs, will work with the national media and NGO networks. The Expert will work with existing NGO networks, under the PASIE program, and build on the network established during project preparation. The communication potential will be assessed in each country and the media campaign will be adapted to the resources and capacity of each country. Subcomponent activities include: (i) preparing and translating to local languages media information on transboundary issues, including print media, television media (public announcements and television programming), and radio programming; (ii) contracting four national NGOs to assist in disseminating information at the local level; and (iii) creating a feedback mechanism, through web sites, and a public response campaign.

Subcomponent 5.2 Civil society participationGEF: US$m 0.12

This subcomponent will strengthen civil society’s participation in the decision-making processes in the Basin through the delivery of a transboundary environmental awareness campaign focusing on decision-makers and local stakeholders.

The Regional EPI will coordinate with Component 1 and Component 4 activities to ensure that the Basin’s communities are engaged in decision-making. Together with the National EPIs, they will undertake advocacy within riparian governments and local community groups: (i) through regional workshops, sensitize decision-makers at the regional and national level on participatory planning methods; (ii) through local community workshops, train local communities on how to engage in the decision-making process; and (iii) promote public participation in the development of new perceptions and tools for the management of issues that are socially sensitive and ecologically and economically important to the livelihoods of communities in all four riparian countries.

Subcomponent 5.3 Scientific community involvementGEF: US$m 0.050

This subcomponent will support the development of an academic exchange program related to the transboundary water and environment framework of the Senegal River Basin. To capture the complexities of transboundary issues, participants will be invited from both the physical and social sciences from competitively selected institutions in the Basin. The research program will be inclusive in defining key issues in the Basin. The program will also provide opportunities for knowledge sharing among universities and research institutions through: (i) a regional conference; (ii) the design of joint water and environment education programs; (iii) the development of environmental education modules; and (iv) an academic exchange of students and professors to strengthen scientific community cooperation.

To maintain an uncomplicated structure, the CRGP EPI will liaise with the selected implementing institution to establish the broad guidelines for the exchange program and the regional conference. Together they will identify two institutions in each country to participate and will determine the criteria for selecting individual candidates.

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