university of california, riverside edb data element ... · 90 - sabbatical/leave for professional...

UNIVERSITY OF CALIFORNIA, RIVERSIDE EDB DATA ELEMENT/SCREEN CROSS REFERENCE TABLE

SCREEN LABEL DE # DATA DICTIONARY

NAME

DATA VALUES/COMMENTS SCREEN

* N/A N/A Indicates oldest month of accumulated hours IHRS

% % Full

2012 Percent Full Time Percent of Time an employee is expected to work in an appointment. EAPP EAPC IAPS IAPT IAPP

1MO OLD RED AMT 5526 1 Month Old Reduction Amount

Portion of the retirement gross exempt from employee retirement contributions for the pay period ending one month ago.

INBI

1MO OLD RTR GRS 5521 1 Month Old Retirement Gross

Total gross earnings subject to employee retirement contributions for the pay period ending one month ago.

INBI

1MO OLD RTR RTE 5531 1 Month Old Retirement Rate

Used to calculate employees' retirement contribution one month ago. INBI

1MTH DCP RATE 5511 1 Month Old DCP Rate

Used to calculate the Defined Contribution Plan (DCP) portion of an employee's retirement contribution one month ago.

INBI

2MO OLD RED AMT 5527 2 Months Old Reduction Amount

Portion of the retirement gross exempt from employee retirement contributions for the pay period ending two months ago.

INBI

2MO OLD RTR GRS 5522 2 Months Old Retirement Gross

Total gross earnings subject to employee retirement contributions for the pay period ending two months ago.

INBI

2MO OLD RTR RTE 5532 2 Months Old Retirement Rate

Used to calculate employees' retirement contribution two months ago. INBI

2MTH DCP RATE 5514 2 Months Old DCP Rate

Used to calculate the DCP portion of an employee's retirement contribution two months ago.

INBI


Portion of the retirement gross exempt from employee retirement contributions for the pay period ending three months ago.

INBI


Total gross earnings subject to employee retirement contributions for the pay period ending three months ago.

INBI


Used to calculate employees retirement contribution three months ago. INBI


Used to calculate the DCP portion of an employee's retirement contribution three months ago.

INBI


Portion of the retirement gross exempt from employee retirement contributions for the pay period ending four months ago.

INBI



NAME



Total gross earnings subject to employee retirement contributions for the pay period ending four months ago.

INBI


Used to calculate employees' retirement contribution four months ago. INBI


Used to calculate the DCP portion of an employee's retirement contribution four months ago.

INBI

Accrl Key 8101 Leave History Accrual Key

PBBRSD where: P = Personnel Program Code BB = Bargaining Unit Code R = Representation Code S = Special Handling Code D = Distribution Unit Code

ILAH

Accrued Hours: Sick 8106 Leave History Sick Hours Accrued

Leave history of the sick hours accrued per accrual period. ILAH

Accrued Hours: Vac 8105 Leave History Vacation Hours Accrued

Leave history of the vacation hours accrued per accrual period. ILAH

Actions Appt Actions Dist Actions

2033 2047

Appointment Action Distribution Action

01 Hire 02 Rehire 04 Merit Increase (On-Line) 06 Separation 07 Leave With Pay 08 Leave Without Pay 09 Change in Leave Return Date 10 Promotion 11 Demotion 12 Lateral Transfer 13 Additional Employment 14 Academic Status Change 15 Visa Status Change 16 Change in Percent Full Time 17 Appointment Renewal 18 Change in Fund Source 19 Change in Home Department 20 Other (Employee Action) 21 Intercampus Action 23 Change in BELI - Assigned 24 Change in Leave Plan 25 Mass Title Code Change 26 Add Stipend 27 System Merit Increase (batch)

EAPP EAPC



NAME


28 Range Adjustment (batch) 30 Mass Purge (batch) 33 Manual Range Adjustment (On-Line) 34 Terminal Appointment 35 Transfer - Campus/UCOP 36 Transfer - Campus/Lab/State 37 Reclassification Downward 38 Reclassification Upward 39 Reclassification Lateral 40 Other Appointment Action 41 Six Month Increase 42 Exceptional/Equity Increase 43 Change in Rate - Other 44 Limited Increase 45 Change in Negotiated Salary (HS Comp) 46 Change in Percent Full Time 47 Mass Account/Fund Change (batch) 48 Add Stipend 49 Mass Distribution Unit Change (batch) 50 Other Distribution Action 51 Transfer To/From Med Center 52 Limited to Career

AD&D Coverage 0281 Accidental Death & Dismemberment Coverage Code

S = Self Only F = Family coverage (Employee, spouse and eligible children) M = Modified Family (Employee and eligible children)

EINS IINS

AD&D Cov Eff Date AD&D Eff Date

0282 Accidental Death & Dismemberment Coverage Effective Date

EINS IINS

AD&D Empl Cost N/A N/A The employee's cost for AD&D insurance per month. IINS

AD&D Prin Sum 0280 AD&D Principal Sum

Expressed in thousands of coverage EINS IINS

Address Addr

1107120713071407

Bond Owner Address-Street (Part 1)

The Bond Owner's Address. EBND IBND

1108120813081408

Bond Owner Address-Street (Part 2)



NAME


1109120913091409

Bond Owner Address-City

1110121013101410

Bond Owner Address-State

1111121113111411

Bond Owner Address- Postal Code-Zip

Age 1/1 0254 Age on January 1 Employee age as of January 1-used for age based premium calculations. IINS

Alt Tax Treaty Income Code 1171 Alternate Tax Treaty Income Code

18 = Compensation for teaching 19 = Compensation for research

EALN IALN

Alt YTD Tax Treaty Grs 5538 YTD Alternate Tax Treaty Gross

Field is reserved for future use. IALN INBI

Alternate Dept Code 0235 Alternate Department Code

The department code of a department requesting access to an employee's record. See Campus Organizational Hierarchy table at: http://santafe.ucr.edu/goldentree/GoldenTree.asp?Tree=Activity.

EPER

Amount/Value N/A N/A Dollar or % amount of deduction as applicable; blank = dollar amount PCT = Percentage based deduction PREP = Prepayment dollar amount CALC = Calculation based on earnings PARM = Dollar amount taken from the parameter table

IDED IRET

Ann/Hr Rt 2014 Appointment Pay Rate

The employee's pay rate expressed in an annual or hourly amount. EAPP EAPC IAPP IAPS IAPT

Anticipated Ret Date 0765 Anticipated Retirement Date

The date an employee is expected to retire. ESEP IGEN

Appt 2001 Appointment Number

This is the Appointment Number identifying an employee's specified appointment. EAPP EAPC IAPT IAPS IAPP



NAME


Appt Begin Begin Dt

2002 Appointment Begin Date EAPP

EAPC IAPP IAPS IAPT

Appt End End Dt

2003 Appointment End Date EAPP

EAPC IAPT IAPS IAPP

Assigned BELI Asgn BELI Derived BELI Effective Date

0360 0375 0341

Benefits Eligibility Indicator (Assigned) Derived BELI BELI Effective Date

1 = Career Benefits 2 = Limited Benefits, No Ret, 12+ mths appt 3 = Limited Benefits, No Ret, < 12 mths appt 4 = Core Benefits Only 5 = No Benefits 6 = No Benefits, Casual Restricted/Student 7 = No Benefits, Per Diem 8 = No Benefits, By Agreement 9 = No Benefits, Without Salary ? = Separated employee, system derived U = Average Hours = 0, with appointments X = Average Hours = 0, no appointments

EINS EPER IINS IGEN

Auto/Homeowners Ded Ind 0185 Auto/Homeowners Insurance Deduction Indicator

Y = Process deductions N = Do not process deductions blank = Process deductions

EMIS

Avg Hr/Wk 5132 Average Hours Week

The number of average hours on pay status per week, excluding overtime and differentials.

IHRS INBI

Award Amount 0746 Award Amount The dollar amount of staff award received by the employee. EAWD

Award Date 0744 Award Date Effective date of award. EAWD

Award Source 0745 Award Source The fund number of the FAU supporting a staff award received by the employee. EAWD

Award Type 0743 Award Type Code The type of award received by the employee. EIA = Executive Incentive Award IAP = Staff Incentive Award Program (cash award) MIA = Management Incentive Award (cash award) PDA = Professional Development Award LAA = Local Academic Award LEA = Local Staff Employee Award SPA = Staff Special Performance Award

EAWD

Background Check Code 0740 Background The type of background check conducted. EBCC



NAME


Check Code 01 = Previous employer's reference 02 = Criminal conviction record check 03 = Financial disclosure 04 = Security clearance 05 = Police Officer background check 06 = Professional license/certificate verification 07 = Educational degree check 08 = DMV driving record check

Background Check Date 0741 Background Check Date

Date background check conducted. EBCC

Balance Type N/A N/A Gross-to-Net Balance Type IDED

Basis/ Paid Over Bas/Pd Ovr

2010/2011

Appointment Basis Code/ Paid Over Code

9 = 9 months 10 = 10 months 11 = 11 months 12 = 12 months

EAPP EAPC IAPP IAPT

BELI Status Qualifiers: Primary Date Secondary Date Qual

0240024102420243

Primary BELI Status Qualifier Code Primary BELI Status Qualifier Date Secondary BELI Status Qualifier Code Secondary BELI Status Qualifier Date

Code and effective date of a condition which causes the value of an individual's Benefits Eligibility Level Indicator-Assigned (EDB 0360) to appear to be out of compliance. Primary Qualifier/Secondary Qualifier values: 10 - Appointment with ending date for funding purposes only 20 - Averaged appointment percent employee (academic) 30 - Extended sick leave recipient 40 - Employee rehabilitation (formally approved) 50 - Split student/non-student 60 - Seasonal Employee 70 - Phased Retiree 80 - "Grandfathered" employee 90 - Sabbatical/Leave for professional renewal

EPER EINS IINS

Bond/Ded Amt Cd Den Cd

1103120413041404

Bond Denomination Code

Defines the denomination of the bond being purchased by the employee. 4 = 100.00 5 = 200.00 6 = 500.00 7 = 1000.00

EBND IBND

Bond Owner 1105120513051405

Bond Owner Name (Part 1) EBND

IBND

1106120613061406

Bond Owner Name (Part 2)



NAME


BRSC N/A Benefit Rate Selection Code

Reserved for future use. EINS IINS

Building Campus Address Building

0309 Address-Campus Building EPD1

IPER

By 8024 Leave Accrual Period Bypass

Reserved for future use. ILAH

Campus Mail Addr 0307 Address-Campus-Campus Name

The employee's campus mailing address. IPER

Campus Phone 1 0310 Campus Phone 1 The employee's campus telephone number. EPD1 IPER

Check Disposition Pay Disp

0201 Pay Disposition Code

1-nnnnn = Campus Mail to department (nnnnn = 4 digit dept code followed by a 0) 2 = An employee signed up for Surepay who is not yet pre-noting 3-nnnnn = Department pickup (nnnnn = 4 digit dept code followed by a 0) 8 = Surepay

ECHK IGEN IGNL

Checking/Savings Indicator Bank Account Number SP Bnk Acct Code/Number

0226 0225

SurePay Checking/Savings Code SurePay Bank Account Number

C = Checking, S = Savings Employee's bank account number.

ECHK IGNL

Citizenship Citizen

0109 Citizenship Status Code

A = Non-Resident Alien with no tax treaty, from Japan, Korea, Canada or Mexico C = US Citizen E = Non-Resident Alien with tax treaty N = Non-Resident Alien with no tax treaty R = Resident Alien X = Non Resident UC employee working outside the US

EALN EPD1 IALN IGEN

Co-Own B/C

1113121313131413

Bond Beneficiary/Co-owner Indicator

B = Beneficiary C = Co=owner blank = No Beneficiary or Co-Owner

EBND IBND

Co-Own/Ben Name 1114121413141414

Bond Beneficiary/Co-owner Name (Part 1)

The name of the beneficiary to co-owner of the bond. EBND IBND

1115121513151415

Bond Beneficiary/Co-owner Name (Part 2)

Corp Credit Card Status 0168 Corporate Credit Reserved for future use. EMIS



NAME


Card Status IPER

Corp Credit Card Date 0169 Corporate Credit Card Date

Reserved for future use. EMIS IPER

Corp Credit Card Type 0133 Corporate Credit Card Type

Reserved for future use. EMIS IPER

Country of Residence 0143 Country of Residency

See country code table. EALN IALN

CURR DCP RATE 5508 Current Month DCP Rate

Percentage rate that was used to calculate the DCP portion of an employee's retirement contribution in the current month.

INBI

CURR MO RTR GRS 5520 Current Month Retirement Gross

Total gross earnings for the current month's pay period which are subject to employee retirement contributions.

INBI

CURR MO RTR RTE 5530 Current Month Retirement Rate

Used to calculate employees' retirement contribution. INBI

CURR-MO-RED AMT 5525 Current Month Reduction Amount

Portion of the current month's pay period retirement gross which was exempted from employee retirement contributions.

INBI

---Current--- As of

0616 Work Study Limit-Last Change Date

The date on which the associated Work Study Limit (EDB 615) was established. IFNW

Current Specialty Code 070707080709

Current Specialty Code 1 Current Specialty Code 2 Current Specialty Code 3

Current area of specialization. EPD2

Cyc 8023 Leave Accrual Period Cycle Type

B = Biweekly M = Monthly

ILAH

Date of Birth 0107 Date of Birth Employee's date of birth (mm/dd/yy) EEID EPD1 IGEN

Date of Hire 0113 Date of Employment

The employee's most recent date of hire. EPER IGEN

DCP Plan Code 0129 Defined Contribution Plan Code

S = Savings E = Equity G = Insurance Co Contract B = Bond M = Money Market

ERET IRET



NAME


A = Multi Asset

Dental Cov Eff Date 0274 Dental Plan Coverage Effective Date

EINS IINS

Dental Empl Cost N/A N/A Employee plan cost if applicable. IINS

Dental Opt Out Code 0378 Dental Plan Opt Out Code

X = Opted not to participate C = Canceled D = De-enrolled from coverage blank = No action to be taken

EINS IINS

Dental Plan 0272 Dental Plan Code D1 = Delta Dental D3 = PMI blank = no coverage

EINS IINS

Dental Plan Contr N/A N/A UC Contribution amount if applicable IINS

Dental Plan Coverage 0273 Dental Plan Coverage Code

U = One party coverage = Employee only UU = Two Party = Employee + one dependent UUU = Family blank = no coverage

EINS IINS

Dental Plan Provider 0654 Dental Provider ID

For PMI participants only. See PMI plan booklet. EINS

Dep Life Empl Cost N/A N/A Employee plan cost IINS

Dep Number 0632 Dependent Number

051 = Spouse 052 + > = Child (numbered in sequence)

EDEP

Department Dept

0614 Work Study Department Code

Code indicating the department to which the associated Work Study Limit entry applies. Values: blank - all departments (generic limit) UNLIM - all departments (no limit enforced) xxxxxx - where "xxxxxx" is a specific department (departmental limit)

EWSP IFNW

Dependent Birth Date 0634 Dependent Birth Date EDEP

IMEM

Dependent Coverage Effective Dates Medical Dental Optical Legal

0639064006410642

Dependent Coverage Effective Dates

EDEP IMEM

Dependent Dis 0638 Dependent Disabled Code

N = No Y = Yes

EDEP IMEM



NAME


Dependent Relation 0635 Dependent Relation to Employee

A = Adult Dependent Relative C = Child (natural or adopted) D = Domestic Partner G = Grandchild K = Child/Grandchild of Domestic Partner O = Other P = Stepchild S = Spouse W = Legal Ward

EDEP IMEM

Dependent Sex 0637 Dependent Sex Code

F = Female M = Male

EDEP IMEM

Dependent SSN 0636 Dependent SSN EDEP IMEM

Dependent Life Cov Eff Date Dep Life Cov Eff Date

0188 Dependent Life Coverage Effective Date

EINS IINS

Dependent Life Plan Dep Life Coverage

0278 Dependent Life Insurance Plan

Y = Basic B = Both Spouse + children S = Spouse Only C = Children only blank = not enrolled

EINS IINS

Dept Dept Cd

2032 Appointment Department

See Campus Organizational Hierarchy table at: http://santafe.ucr.edu/goldentree/GoldenTree.asp?Tree=Activity.

EAPP EAPC IAPS IAPT IAPP

Description N/A N/A Deduction Name from campus GTN Table IRET IDED

Disability Hdcp Status

0352 Handicapped Status Code

H = Handicapped N = Not Handicapped

EPD1 IGEN

Disability Coverage Effective Date UCDI/EMP PD DIS Eff Date

0453/0233

UC Disability Coverage Date and/or Employee Paid Disability Coverage Date

Dates are the same for employees who have Employee Paid Disability. EINS IINS

Disability Salary Base UCDI/EPD Sal Base

0232 Employee Paid Disability Salary Base

The employee's monthly salary rate rounded up to the nearest dollar. EINS IINS

Disability Wait Per 0123/ UC Disability A / 000 = UC Disability / no Employee Paid Disability (EPD) EINS



NAME


UCDI/EMP PD DIS Coverage 0231 Coverage Code/Employee Paid Disability Plan Waiting Period

A / 007 = UC Disability / 7 day waiting period for EPD A / 030 = UC Disability / 30 day waiting period for EPD A/ 090 = UC Disability/90 day waiting period for EPD A /180 = UC Disability / 180 day waiting period for EPD blank = not eligible for coverage/000

IINS

Dist Dis

2041 Distribution Number

Uniquely identifies a distribution associated with an appointment. EAPP EAPC IAPP IAPT

Dis % 2052 Time-Distribution (Anticipated)

Anticipated time chargeable to the distribution. EAPP EAPC IAPT IAPP

DOS 2056 Description of Service Code EAPP

EAPC IAPT IAPP

DUC D

2059 Distribution Unit Code

Reserved for future use. EAPP EAPC IAPP IAPT

Dur 2004 Duration of Appointment Code

I = Indefinite N = Non-Tenure T = Tenure S = Security of employment blank = none of the above

EAPP EAPC IAPP IAPT

Education Level Code Educ Level

0116 Education Level N = No academic credentials H = High School or equivalent T = Trade or craft certificate A = Associate degree B = Bachelor's degree M = Master's degree P = Professional degree D = Doctorate

EPD2 IPER

Education Level Year Educ Level Yr

0117 Education Level - Year

Year the employee's highest level of education was attained. EPD2 IPER

Effective Date Eff Dt

0361 BELI Date Date the coverage described by the BELI Code is effective. EINS IINS

Emplmt Status 0144 Employment Status Code

A = Active N = Leave Without Pay

All Detail



NAME


P = Leave With Pay S = Separated I = Inactive

Screens

Employee Distribution Unit Code EDUC

0257 Employee Distribution Unit Code

Reserved for future use. EPER IGEN

Employee ID ID

0003 Employee Identification Number

EEID All Detail Screens

Employee Organization Home Address Disclosure Empl Org Hm Addr Discl

0214 Employee Organization Home Address Disclosure Code

0 or blank = Release home address 1 = Do not release home address

EPER IPER

Employee Paid Life Cov Eff Date Life Eff Date

0277 Life Insurance Coverage Effective Date

EINS IINS

Employee Paid Life Plan Life Coverage

0276 Life Insurance Plan Code

1 = 1 times annual salary base 2 = 2 times annual salary base 3 = 3 times annual salary base 4 = 4 times annual salary base Flat = Flat rated

EINS IINS

Employee Paid Life Salary Base Sal Base

0275 Life Insurance Salary Base

Annual salary in thousands based on insurance regulations. EINS IINS

Employee Relations Code EREL

0160 Employee Relations Code

A = Manager, not confidential B = Manager, confidential C = Supervisor, not confidential D = Supervisor, confidential E = All others, not confidential F = All others, confidential G = Not covered by HEERA (out of state) H = Student in academic title. covered by HEERA I = Student in academic title, not covered by HEERA

EPER IGEN

Employee Representation Code EREP

0295 Employee Representation Code

C = Covered U = Uncovered S = Supervisor (Uncovered) ? = Indeterminate

EPER IGEN

Employee Service Credit From Date 0720 Employee Service Credit From Date

Reserved for future use. EPD1



NAME


Employee Service Credit 0719 Employee Service Credit Months

Reserved for future use. EPD1

Employee Special Handling Code 0256 Employee Special Handling Code

Reserved for future use. ESH EPER IGEN

Employee Unit Code EUC

0255 Employee Unit Code

A5 = Academic Senate BX = Academic Student Employee CX = Clerical & Allied Services EX = Patient Care Technical FX = Non-Senate Academic Research Professionals GS = Printing Trades HX = Residual Patient Care Professionals IX = Non-Academic Senate Instructional K5 = Skilled Crafts LX = Professional Librarians NX = Registered Nurses PA = Police Officers RX = Research Support Professionals SX = Service TX = Systemwide Technical Z5 = Readers and Tutors 99 = Indeterminate - no unit ?? = Indeterminate - Title Code indeterminate

EPER IGEN

End Date 8022 Leave Accrual Period End Date ILAH

ETD Grs Tax Trty 5539 Employee to Date Tax Treaty Gross

The amount of tax exempt gross paid to an employee since the beginning of employment. IALN INBI

Ethnic ID 0112 Ethnic Origin Code

F = Other White A = Black/African-American 2 = Chinese/Chinese-American B = Japanese/Japanese-American L = Filipino/Philippino R = Pakistani/East Indian X = Other Oriental C = American Indian/Native American E = Mexican/Mexican-American/Chicano 5 = Latin American/Latino W = Other Spanish/Spanish-American U = Unknown

EPD1 IGEN

Executive Life Change 0358 Executive Life Change

R = Reinstate participation X = Change to non-participation

EELI



NAME


Executive Life Change Date 0359 Executive Life Change Date

Date change to Executive Life participation becomes effective. EELI

Executive Life Cov Dat 0452 Executive Life Coverage Effective Date

EELI IINS

Executive Life Indicator 0356 Executive Life Indicator

0 = Not eligible 2 = Eligible, 2 x annual salary, participating X = Eligible, not participating

EELI

Executive Life Salary Base 0357 Executive Life Salary

Annual salary rate rounded to the next highest thousand. EELI

Executive Severance Flag 1122 Executive Severance Flag

Eligibility for and level of participation in the Executive severance pay plan. blank = Not eligible A = Eligible, Grade A B = Eligible, Grade B C = Eligible, Grade C D = Eligible, Grade D E = Eligible, Grade E

Extension to the 8 Year Rule Units

0733 0734

Extension 8 Year Rule Extension 8 Year Time Type

The number of quarters, semesters, months of additional time added to the 8 year service limit. Q = Quarters S = Semesters M = Months

EAPC

F/V 2013 Fixed/Variable Indicator

F = Fixed V = Variable

EAPP EAPC IAPP IAPT

FCP TST TAX GRS 5541 Taxable Gross-Month to Date-CPS

The total gross earnings paid during the current month to date that are subject to federal taxation or reporting.

INBI

FCP TST TOT GRS 5540 Total Gross-Month to Date-CPS

The total gross earnings paid during the current month to date. INBI

---Federal Funds--- RA

0603 Federal FYTD Gross-Research Asst

Fiscal year-to-date total of Research Assistant earnings paid under federal funds to an individual classified as a student for purposes of financial aid.

IFNA

---Federal Funds--- TA

0604 Federal FYTD Gross-Teaching Asst

Fiscal year-to-date total of Teaching Assistant earnings paid under federal funds to an individual classified as a student for purposes of financial aid.

IFNA



NAME


---Federal Funds--- Other

0605 Federal FYTD Gross-Other

Fiscal year-to-date total of earnings other than Work Study, Research Assistant, or Teaching Assistant paid under federal funds to an individual classified as a student for purposes of financial aid.

IFNA

Federal Tax Marital Status Allowances Fed Tx Marit/Allw

0127 0128

Federal Tax-Marital Status Code Federal Tax-Withholding Allowances

S = Single M = Married Number of federal withholding allowances claimed by the employee.

ETAX EALN IALN IGEN

Federal Tax Maximum Withholding Fed Tx Max

0320 Federal Tax-Maximum Withholding Allowances

Maximum allowances an employee may claim as specified by the IRS. ETAX EALN IGEN IALN

FICA Eligibility Code FICA/Medcr

0120 FICA/Medicare Eligibility Code

E = Eligible for OASDI/Medicare M = Eligible for Medicare Only N = Not Eligible

ERET EALN IALN IGEN IRET

Fiscal Year FY IFNW

0612 Work Study Fiscal Year

The fiscal year to which the associated Work Study Limit entry applies. The format is YYZZ where: YY is the last two digits of the calendar year in which the fiscal year begins and ZZ is the last two digits of the calendar year in which the fiscal year ends. For example: "9293" equals fiscal year 1992-1993.

EWSP

Foreign Addr 111911201118

Foreign Address Postal Code Foreign Address Province Foreign Address Country

See Foreign Country table for country codes. EPD1 IPER

Foreign Addr Ind 0291 Foreign Address Indicator

A = US Address F = Foreign address

EPD1 IPER IALN

FTE 2051 Full Time Equivalent

The percentage of the budgeted position which the distribution represents. EAPP EAPC IAPT IAPP

Future Institution Code 0702 Future Service Institution Code

Reserved for future use. ESEP

FWT GROSS QTD 5512 Federal Withholding Tax

The total gross earnings paid during the current calendar quarter which are subject to federal taxation or reporting.

INBI



NAME


Gross QTD

FWT Grs 5502 Federal Withholding Tax Gross YTD

The total gross earnings paid during the calendar year which are subject to federal taxation or reporting.

INBI

FY 0602 Financial Aid Fiscal Year

The fiscal year of the associated Financial Aid Earnings entry. The format is YYZZ where: YY is the last two digits of the calendar year in which the fiscal year begins and ZZ is the last two digits of the calendar year in which the fiscal year ends. For example: "9293" equals fiscal year 1992-1993.

IFNA

FYTD-RET-GROSS 5543 Fiscal Year to Date Retirement Gross

Total gross earnings subject to employee retirement contributions for the fiscal year to date.

INBI

FYTD WSP Gross 0619 Work Study FYTD Gross

Fiscal year-to-date total of Work Study earnings for the associated Work Study Limit key and Work Study Limit.

IFNW

Grade 2008 Salary Grade The grade level of an employee’s title code, if the title code is associated with a grade. See campus Title and Pay Plan.

EAPP EAPC IAPS IAPP IAPT

GTN No N/A N/A Gross-to-Net Deduction number (see GTN Table) plus the balance type: G = Deduction Amount Y = Year-to-Date Deduction S = Suspended Balance Q = Quarter-to-Date Deduction Amount D = Declining Balance F = Fiscal Year-to-Date Deduction Amount U = User Defined Balance

IRET IDED

H% 8104 Leave History Hours Code

H = Time reported in hours blank = Time reported in %

ILAH

Health Eff Date 0294 Medical Coverage Effective Date EINS

IINS

Health Opt Out Code 0377 Medical Opt Out Code

X = Opted not to participate C = Canceled D = De-enrolled blank = No action to be taken

EINS IINS

Health Plan Contr N/A N/A UC Contribution amount if applicable IINS

Health Plan Coverage Code 0293 Medical Plan Coverage Code

1st character = Employee only 2nd character = Two Party = Employee + one dependent 3rd character = Family U = uninsured by Medicare

IINS



NAME


M = insured by Medicare blank = no coverage

Health Plan Description 0292 Medical Plan Code

CM = Core Medical FP = PacifiCare HG = FHP Takecare HN = Health Net KS = Kaiser South PH = Prudential High Option UC = UC Care

EINS IINS

Health Plan Empl Cost N/A N/A Employee plan cost if applicable IINS

Health Plan Provider ID 0653 Medical Provider ID

For Health Net participants only. See Health Net insurance plan booklet. EINS

Highest Degree Institution Code 0701 Highest Degree Institution Code

See School Code table at http://www.ucop.edu/irc/dd/cps/cps0921.html. EPD2

Highest Degree Specialty Code 0710 Highest Degree Specialty Code

See Specialty Code table. EPD2

Home Department Hm Dept

0114 Home Department Code

See Campus Organizational Hierarchy table at: http://santafe.ucr.edu/goldentree/GoldenTree.asp?Tree=Activity.

EPER All Detail Screens in IEDB & IDDB

Home Dept Addr N/A N/A See Campus Organizational Hierarchy table at: http://santafe.ucr.edu/goldentree/GoldenTree.asp?Tree=Activity.

IPER

Home Phone Hm Phone

0210 Home Phone Number EPD1

IPER

Honor Date 0714 Honor Date Date the employee received the honor for academic achievement. EHON

Honor Type 0713 Honor Type Code Honor received by an academic employee for academic achievement.DAN = Danforth Fellow NAS = Natl Academy of Sciences

FUL = Fulbright Award NIM = Natl Institute of Medicine

GUG = Guggenheim Award NOB = Nobel Prize

MAC = MacArthur Fellow PAC = Packard Fellow

NAE = Natl Academy of Engineering PROF = University Professor

NAED = National Academy of Education

PYI = Presidential Young Investigator

EHON



NAME


Hours Toward Accrl 8103 Leave History Hours Toward Accrual

The number of hours on pay status that count toward leave accrual. ILAH

HRS on Pay Stat:Curr Month 5119 Current Month Hours on Pay Status

Includes all hours defined in the DOS code table as counting towards hours on pay status. This excludes overtime, differentials, etc.

IHRS INBI

HRS on Pay Stat:Jan 5120 Hours on Pay Status-January IHRS

INBI

HRS on Pay Stat:Feb 5121 Hours on Pay Status-February IHRS

INBI

HRS on Pay Stat:Mar 5122 Hours on Pay Status-March IHRS

INBI

HRS on Pay Stat:Apr 5123 Hours on Pay Status-April IHRS

INBI

HRS on Pay Stat:May 5124 Hours on Pay Status-May IHRS

INBI

HRS on Pay Stat:Jun 5125 Hours on Pay Status-June IHRS

INBI

HRS on Pay Stat:Jul 5126 Hours on Pay Status-July IHRS

INBI

HRS on Pay Stat:Aug 5127 Hours on Pay Status-August IHRS

INBI

HRS on Pay Stat:Sep 5128 Hours on Pay Status-September IHRS

INBI

HRS on Pay Stat:Oct 5129 Hours on Pay Status-October IHRS

INBI

HRS on Pay Stat:Nov 5130 Hours on Pay Status-November IHRS

INBI

HRS on Pay Stat:Dec 5131 Hours on Pay Status-December IHRS

INBI

Hours Toward Benefits Eligibility - Total Hrs at Month Begin

5142 Hours Toward Benefits Eligibility - Total

The total number of hours that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc.

IHR2

Hours Toward Benefits Eligibility - Current Month 5143 Hours Toward Benefits Eligibility -

The total number of hours reported in the current month that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc.

IHR2



NAME


Current Month

Hours Toward Benefits Eligibility - January 5144 Hours Toward Benefits Eligibility - January

The total number of hours reported in January that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - February 5145 Hours Toward Benefits Eligibility - February

The total number of hours reported in February that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - March 5146 Hours Toward Benefits Eligibility - March

The total number of hours reported in March that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - April 5147 Hours Toward Benefits Eligibility - April

The total number of hours reported in April that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - May 5148 Hours Toward Benefits Eligibility - May

The total number of hours reported in May that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - June 5149 Hours Toward Benefits Eligibility - June

The total number of hours reported in June that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - July 5150 Hours Toward Benefits Eligibility - July

The total number of hours reported in July that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - August 5151 Hours Toward Benefits Eligibility - August

The total number of hours reported in August that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - September 5152 Hours Toward Benefits Eligibility - September

The total number of hours reported in September that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2



NAME


Hours Toward Benefits Eligibility - October 5153 Hours Toward Benefits Eligibility - October

The total number of hours reported in October that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - November 5154 Hours Toward Benefits Eligibility - November

The total number of hours reported in November that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Benefits Eligibility - December 5155 Hours Toward Benefits Eligibility - December

The total number of hours reported in December that qualify toward eligibility for retirement and benefits. This excludes overtime, differential, hours worked as casual restricted, per diem, etc. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - Total Hrs at Month Begin

0426 Hours Toward Career Status Eligibility - Total

The total number of hours that qualify toward eligibility for career status, as of the beginning of the current process month.

IHR2

Hours Toward Career Status Eligibility - Current Month

5156 Hours Toward Career Status Eligibility - Current Month

The total number of hours reported in the current month that qualify toward eligibility for retirement and benefits.

IHR2

Hours Toward Career Status Eligibility - January 5157 Hours Toward Career Status Eligibility - January

The total number of hours reported in January that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - February 5158 Hours Toward Career Status Eligibility - February

The total number of hours reported in February that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - March 5159 Hours Toward Career Status Eligibility - March

The total number of hours reported in March that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - April 5160 Hours Toward Career Status Eligibility - April

The total number of hours reported in April that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - May 5161 Hours Toward Career Status Eligibility - May

The total number of hours reported in May that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2



NAME


Hours Toward Career Status Eligibility - June 5162 Hours Toward Career Status Eligibility - June

The total number of hours reported in June that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - July 5163 Hours Toward Career Status Eligibility - July

The total number of hours reported in July that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - August 5164 Hours Toward Career Status Eligibility - August

The total number of hours reported in August that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - September 5165 Hours Toward Career Status Eligibility - September

The total number of hours reported in September that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - October 5166 Hours Toward Career Status Eligibility - October

The total number of hours reported in October that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - November 5167 Hours Toward Career Status Eligibility - November

The total number of hours reported in November that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

Hours Toward Career Status Eligibility - December 5168 Hours Toward Career Status Eligibility - December

The total number of hours reported in December that qualify toward eligibility for career status. Note: The asterisk (*) indicates the most recent month of the rolling twelve month period for which the hours have been totaled (i.e. month end has been run).

IHR2

I-9 Date 0284 I-9 Signature Date The date an employee signs the I-9 form. EPD2 IALN IGEN

Insurance Reduction Code Ins Red

0299 Insurance Reduction Code

Y or blank = Full participation, taxable gross is reduced. N = No participation

EINS IINS

Job Group ID 0461 Job Group ID Job Group number derived by the system for Affirmative Action reporting purposes. EPER

L/Acct/CC/Fund/Proj/Sub 204320442065204620662048

Expenditure Account Location Number Account NumberCost Center Fund Number Project

EAPP IAPT IAPP



NAME


Subaccount Number

LAD 0103 Last Action Date - EDB

The effective date of the Last Action Taken Code-EDB. All Detail Screens

Last Day on Pay 0189 Last Day on Pay The last day on pay status prior to a separation. ESEP

Last MN RTN 15 5536 Month of Last GTN Routine 15

Code indicating the last payroll processing month in which Special Calculation Routine 15 was invoked for a payroll activity record.

INBI

Last Sabbatical Credit Balance 0735 Last Sabbatical Credit Balance

The remaining sabbatical credit carried forward after leave usage is subtracted from the employee's total accrued sabbatical credit.

ELVE

Leave of Absence Action Code 0001 Employee Action 07 = Leave With Pay 08 = Leave Without Pay

ELVE

Leave of Absence Begin Date LOA/Beg

0137 Leave of Absence Begin Date ELVE

EUCI IGEN IAPP IAPS IAPT

Leave of Absence Return LOA Return

0138 Leave of Absence Return Date ELVE

EUCI IAPS IAPT IGEN IAPP

Leave of Absence Type LOA Type

0139 Leave of Absence Type Code

01 = Sabbatical at full salary 02 = Sabbatical at partial salary 03 = Sabbatical in residence/full salary 04 = Pregnancy disability 05 = Extended Illness 06 = Government/Public Service 07 = Professional Development 08 = Personal 09 = Workers' Compensation 10 = Furlough 11 = Military 12 = Special research 13 = Administration 14 = Sabbatical in residence/partial salary 15 = Family and Medical Leave without pay 16 = Family and Medical Leave with pay 99 = Other (as specified in personnel file)

ELVE EUCI IAPS IGEN IAPP IAPT



NAME


Legal Contr N/A N/A UC Contribution amount if applicable IINS

Legal Coverage 0354 Legal Plan Coverage Code

U = Single = Employee only UU = Family

EINS IINS

Legal Description 0353 Legal Plan Code J1 = Prudential Legal Services EINS IINS

Legal Cov Eff Date 0355 Legal Coverage Effective Date EINS

IINS

Legal Empl Cost N/A N/A Employee plan cost IINS

License/Certificate Code 0711 License Certificate Code

AAT Asst. Animal Technician Cert. ARC Architectural License ATH Natl. Athletic Trainer Assoc. AUD Audiologist Certificate BAR California State Bar CCD Ca Permit-Directr Children Ctr CDL Ca Drivers License CLT Clinical Lab Technologist Lic. CSW Clinical Social Worker License DDD Dental Specialty Brd Diplomate DDS Dental Examiners Board License ENG Professional Engineering Lic FCC FCC Radiotelephone Operator HYG Dental Hygienist License LAN Lab Animal Technologist Cert. LAT Lab Animal Technician Cert. LLT Clin Lab Tech Trainee License LND Landscape Architect License LVN Vocational Nurse License MDA Physician's Assistant Cert. MDD Physician's Med Spec Diplomate MDL Physician's Medical Board Lic. MRA Medical Record Admin. Reg. MRT Medical Record Technician Cert MUS Natl. Assoc Music Therapy Reg. NUC Nuclear Medicine Technologist OCC Amer Occupational Therapy Asoc OPT Optometry License ORT Orthoptist Certificate PCF Pest Control Field Rep License PCO Pest Control Operator License PHM Ca Board Of Pharmacy License PHY Physical Therapist License PRA Prosthetist/Orthotist Asst PRO Prosthetist/Orthotist Cert.

ELIC



NAME


PST Post Certification PSY Psychiatric Technician License RAD Radiologic Technology Cert. RDA Registered Dental Assistant RDI Registered Dietitian REC Recreation Therapist Regis. RES Respiratory Therapy Regis. RNA Nurse Anesthetist Cert. RNI Nurse Interim Permit RNL Registered Nurse License RNP Nurse Practitioner Cert. RYY Radiation Therapy Technolog SPE Speech Pathologist Cert VET Veterinary Medicine License

License/Certificate Renewal Date 0712 License Certificate Renewal Date

Date license or certificate must be renewed. ELIC

Life Empl Cost N/A N/A Employee plan cost IINS

Limit ---Current--- Limit

0615 Work Study Limit Maximum gross pay which may be charged to the Work Study funds for the associated Work Study Limit key (EDB 615).

EWSP IFNW

Lost Hours: Vac 8025 Leave Accrual Period Vacation Lost

Number of vacation hours above the allowable maximum as of the close of the accrual period.

ILAH

Lv 2018 Leave Accrual Code Leave Code Annual Vac Annual Sick

A,G 15 days 12 daysB,H 18 days 12 daysC,J 21 days 12 daysD,K 24 days 12 daysE 24 days NoneF None 12 daysN None None

EAPP EAPC IAPT IAPP

Lv Accr Hrs: Compensatory Balance 5110 Compensatory Time Hours Balance

IHRS ILAH INBI

Lv Accr Hrs: Vacation Maximum 5136 Vacation Leave Maximum Hours

Maximum number of vacation leave hours based on the employee's leave accrual code. IHRS ILAH INBI

Lv Accr Hrs: Vacation Balance 5185 Vacation Hours Balance IHRS

ILAH



NAME


INBI

Lv Accr Hrs: Sick Leave Balance 5186 Sick Leave Hours Balance IHRS

ILAH INBI

LVC 8102 Leave History Plan Code Leave Code Annual Vac Annual Sick

A,G 15 days 12 daysB,H 18 days 12 daysC,J 21 days 12 daysD,K 24 days 12 daysE 24 days NoneF None 12 daysN None None

ILAH

Mailcode 0311 Phone 2 At UCLA, this element number is used for the campus mailcode. EPD1 IPER

Medcr Ded 6009Y Medicare Tax YTD

Year-to-date Medicare deduction. INBI

Medcr Grs 5510 Medicare Gross YTD

Total gross earnings paid in a calendar year subject to Medicare contributions. INBI

Medicr GRS QTD 5517 Medicare Gross-QTD

Total gross earnings paid in the current calendar quarter subject to Medicare contributions.

INBI

Merit Rate Increase Percent 0153 Merit Percent Percent of merit increase received by the employee, expressed as nn.nn. EPER

Name 01050106

Name-Employee Name-Suffix

Last name, comma, first name, space, middle initial. Suffix For example: Doe,John A Jr

EEID All Detail Screens

NDIP Gross YTD 5504 NDIP Gross-YTD Total gross earnings paid during the calendar year under the Non-Qualified Defined Income Plan.

INBI

---Non-Federal Funds--- RA

0606 Non-Federal FYTD Gross-Research Asst

Fiscal year-to-date total of Research Assistant earnings paid under non-federal funds to an individual classified as a student for purposes of financial aid.

IFNA

---Non-Federal Funds--- TA

0607 Non-Federal FYTD Gross-Teaching Asst

Fiscal year-to-date total of Teaching Assistant earnings paid under non-federal funds to an individual classified as a student for purposes of financial aid.

IFNA

---Non-Federal Funds--- Other

0608 Non-Federal FYTD Gross-Other

Fiscal year-to-date total of earnings other than Work Study, Research Assistant, or Teaching Assistant paid under non-federal funds to an individual classified as a student for purposes of financial aid.

IFNA



NAME


Non-Resident Alien Tax Form Indicator Form 8233 Indicator

0167 Form 8233 Indicator

Y = Yes, Form 8233 Filed N or blank = No, Form 8233 not filed

EALN IALN

Non UC Hlth Exp 1175 Non-UC Health Ins Expiration Date

Date on which a non-resident alien employee's coverage under a non-UC health plan expires.

EALN IALN

Non-UC Prior Service Code 0118 Prior Service Code The employee's service status prior to the most recent University employment. A = Industry I = Calif Inst of Technology B = Student J = USC C = State of California K = State Univ/College D = DOE Lab L = Other Calif College/Univ E = Other Governmental M = Other College/Univ Grp I F = Self-Employed N = Other College/Univ Grp II G = Not Employed O = Other College/Univ Grp III H = Stanford P = Other College/Univ - All Other US R = Other College/Univ - Foreign

EPD2 IPER

Normal PTO Max 5138 Paid Time Off Maximum Hours-Normal

Maximum number of paid time off hours available to an individual under normal personnel policy.

INBI

Normal SKL Max 5137 Sick Leave Maximum Hours-Normal

Maximum number of sick leave hours available to an individual under normal personnel policy.

INBI

NTX Grs 5507 Federal Non-Taxable Gross YTD

Total gross earnings paid in a calendar year not subject to federal withholding tax & reporting.

INBI

Nx Sal Rev Typ 0135 Next Salary Review Type Code

1 = Eligible for six-month increase 2 = Eligible for Merit increase 3 = Eligible for SPA 4 = Eligible for Trainee increase 5 = No Salary review

EPER IGEN

Nx Sal Rev 0136 Next Salary Review Date EPER

IGEN

OASDI Gross QTD 5513 OASDI (Old Age Survivors Disability Insurance) Gross QTD

Total gross earnings paid in the current calendar quarter subject to employee and employer OASDI contributions.

INBI

OASDI Grs 5503 OASDI Gross YTD

Total gross earnings paid during the calendar year subject to employee and employer OASDI contributions.

INBI

Oath Signature Date 0705 Oath Signature The date an employee signs the Oath. EPD2



NAME


Date IGEN

Optical Coverage Vision Coverage

0348 Optical Plan Coverage Code

U = Single = Employee only UU = Two Party = Employee + one dependent UUU = Family

EINS IINS

Optical Cov Eff Date Vision Eff Date

0349 Optical Plan Coverage Effective Date

EINS IINS

Optical Plan Vision Description

0347 Optical Plan VI = Vision Care EINS IINS

Optical Opt Out Vision Opt Out Code

0379 Optical Opt Out Code

X = Opted out D = De-enrolled blank = no action to be taken

EINS IINS

Original Hire Date 0704 Original Hire Date Date of first appointment at UCR. EPER

Other Inc 5519 Other Income Any tax reportable non-wage income which is paid by Accounts Payable or the University's disability insurance carrier.

INBI

Other State Name 0186 State in which UC is registered to collect taxes if employee is resident of that state for tax purposes. Consult Payroll Services.

ETAX EALN

Other State Tax CA Res 0170 Other State CA Res

See Out of State Withholding form. Consult Payroll Services. N = Non-resident of CA earning compensation in another state and subject to the other state withholding R = Resident of CA earning compensation in another state and subject to the other state withholding blank = Not subject to other state withholding

ETAX EALN

Owner SSN 1104120413041404

Bond Owner Social Security Number

EBND IBND

PAF Gen No Gen No

0104 PAF Generation Number

Identifies the most recently created Personnel Action Form for an employee. EAPP IAPT IAPP IGEN IAPS

Pay Begin 2053 Pay Begin Date Distribution begin date. EAPP EAPC IAPT IAPP

Pay End 2054 Pay End Date Distribution end date. EAPP EAPC



NAME


IAPT IAPP

Pd Time Off Bal 5187 Paid Time Off Hours Balance-Current

Number of hours that an individual has available for use as PTO. INBI

Permanent Address Perm Addr

02040205020602070208

Address-Permanent-Line One Address-Permanent-Line Two Address-Permanent-City Address-Permanent-State Address-Permanent-Zip

The address designated by the individual as the permanent address. EPD1 IALN IPER

Pgm 2007 Personnel Program Code

A = Academic 1 = Professional and Staff Support 2 = Management and Senior Professional Values Prior to 7/1/96: E = Executive M = MAP P = A&PS S = Staff A = Academic

EAPP EAPC IAPP IAPT

Pr ID 0147 Previous Identification Number

IGEN

Pr Name 0313 Name-Employee-Prior IGEN

Prenote Cycle/Date SP Actvn

0228 SP Activation Date

Date an employee record is converted to active Surepay status. ECHK IGNL

Prenote Indicator 0227 SurePay Prenote Indicator

The status of an employee's direct deposit request. 0 = Prenote Waiting Period - employee will be paid by check 1 = Surepay Form has been input - employee will be paid by check 2 = Employee will be paid via SurePay

ECHK IGNL

Prim Pay Sched 0152 Deduction Pay Schedule Code

MO = Monthly Current BW = Biweekly

IGEN IAPS

Primary Title Code 0460 Primary Title The primary title for reporting purposes if an employee has more than one title. EPER



NAME


---Prior--- As of

0618 Work Study Limit-Prior-Last Change Date

The value of Work Study Limit-Last Change Date immediately prior to the current value. IFNW

---Prior--- Limit

0617 Work Study Limit-Prior

The value of Work Study Limit immediately preceding the current value. IFNW

Prior Service Months Pr Serv Mnths

0146 Prior Service Months

Total number of months of prior service with the University. EPER IPER

Prior University Service Institution Code 0703 Prior Service Institution

School or college that was employee's most recent employer. See school code table at http://www.ucop.edu/irc/dd/cps/cps0921.html.

EPD2

Probationary Period End Date 0706 Probationary End Date EPER

PRQ 2057 Perquisite Type Code

1M = one meal 2M = two meals 3M = three meals 1MR = one meal plus room 2MR = two meals plus room 3MR = three meals plus room R = room, apartment, house

EAPP EAPC IAPT IAPP

PY Stub PTO Bal 5141 Paid Time Off Hours-Last Stub

The paid time off hours balance at the time of the last checkwrite. INBI

PY Stub SKL Bal 5140 Sick Leave Hours Balance-Last Stub

The sick leave balance at the time of the last checkwrite. INBI

PY Stub VAC Bal 5139 Vacation Hours Balance-Last Stub

The vacation balance at the time of the last checkwrite. INBI

Quarters/Semesters as Teaching Assistant Units

0725 0726

Q/S as TA TA Time Type

The number of quarters or semesters of service accrued as a Teaching Assistant, Teaching Associate and Teaching Fellow toward the services limit established by policy for students. Q = Quarters S = Semesters

EACD

Quarters/Semesters in Unit 18 Titles Units

0727 0728

Q/S in Unit 18 Unit 18 Time Type

The number of quarters or semesters of service accrued in titles designated under Unit 18 for collective bargaining purposes. Q = Quarters S = Semesters

EACD

Quarters/Semesters/Months in 8-Year Rule Units

0729 0730

Q/S/M 8 Year Rule

The number of quarters, semesters or months accrued in titles of Instructor, Assistant Professor and equivalent titles toward the 8 year service limit. Q = Quarters

EACD



NAME


8 Year Time Type S = Semesters M = Months

Quarters/Semesters/Months on 19900 Funds at Greater Than 50% Units

0731 0732

Q/S/M on 19900 19900 Time Type

The number of quarters or semesters (for academic year based appointments) or number of months (for fiscal year based appointments) of service accrued in a title of Professor in Residence, Adjunct Professor or Professor of Clinical series and supported on 19900 funds for more than 50% time.

EACD

Rate/Amt 2055 Distribution Rate Full time hourly rate, pay period amount, or by agreement amount associated with the distribution.

EAPP EAPC IAPP IAPT

Remaining Appt/Dis N/A N/A Remaining Appointment/Distributions for employee IAPP IAPS IAPT

Retir Grs 5505 Retirement Gross YTD

Total gross earnings for the current year subject to retirement contributions under one of the University's retirement plans.

INBI

Retirement System Code Retirement

0122 Retirement System Code

N = Not Eligible H = DCP - Safe Harbor B = UCRP - No deduction U = UCRP 1 = UCRP - No deduction due to FY limit P = PERS 2 = PERS - No deduction due to FY limit F = FCSRS 3 = FCSRS - No deduction due to FY limit S = SCERA 4 = SCERA - No deduction due to FY limit O = OCERS 5 = OCERS - No deduction due to FY limit

ERET EALN IGEN IALN IRET IINS

Room Campus Address Room

0308 Address-Campus-Room EPD1

IPER

Rt 2015 Appointment Rate Code

A = Annual H = Hourly B = By-agreement

EAPP EAPC IAPP IAPT

Sabbatical Credit Accrued 0737 Sabbatical Credit Accrued

The number of sabbatical credits accrued since the last sabbatical leave. ELVE

Sabbatical Credit Accrued Through Date 0748 Sabbatical Credit Through Date

The date through which sabbatical credits have been accrued.



NAME


Sabbatical Credit Date 0736 Sabbatical Credit Date

Month and year in which sabbatical begins. ELVE

Sabbatical Credit Used 0738 Sabbatical Credit Used

The number of sabbatical credits required for a requested leave. ELVE

Sch Sched

2016 Appointment Pay Schedule Code

BW = Biweekly MO = Monthly

EAPP EAPC IAPP IAPT

Separation Date 0140 Separation Date Date an employee's employment affiliation with the University ends. ESEP IGEN

Separation Destination Sep Dest

0142 Separation Destination Code A = Industry I = Calif Inst of Technology

B = Student J = USC C = State of California K = State Univ/College

D = DOE Lab L = Other Calif College/Univ

E = Other Governmental M = Other College/Univ Grp I

F = Self-Employed N = Other College/Univ Grp II

G = Not Employed O = Other College/Univ Grp III

H = Stanford P = Other College/Univ - All Other US

R = Other College/Univ - Foreign

ESEP IGEN

Separation Reason Sep Rsn

0141 Separation Reason Code AA = Accept another job CC = Termination of On-Call employee

AB = Look for another job DA = Released during probationary periodAC = Self-employment EA = Dismissal - lack of performanceAD = Dissatisfied with job EB = Dismissal - misconductAE = Pregnancy EC = Dismissal - quit without noticeAF = Marital/domestic duties GA = Medical separationAG = Health I4 = Inactive for 4 consecutive monthsAH = Attend school JA = Change to Emeritus statusAI = Military service KA = DeathAJ = Failed to return from leave LA = Other AK = Resign - Other RA = Retirement - regularBA = Contract or grant expired RB = Retirement - voluntaryBB = Academic appointment expired RC = Retirement - faculty early

ESEP IGEN



NAME


CA = Indefinite layoff RD = Retirement - compulsoryCB = Termination of limited employee

Sex 0108 Sex Code F = Female M = Male EPD1 IGEN

SP Prenote Cycle 0229 SurePay Prenote Pay Cycle Code

MO = Monthly Current MA = Monthly Arrears XX = Special Compute

IGNL

SPC Sick Lv Max 5106 Sick Leave Maximum Hours-Special

Maximum number of sick leave hours available when the normal maximum has been pre-empted by another personnel policy.

INBI

SPCL PTO LV Max 5107 Paid Time Off Maximum Hours-Special

Maximum number of paid time off hours available when the normal maximum has been pre-empted by another personnel policy.

INBI

SPCL VACTN Max 5105 Vacation Leave Maximum Hours-Special

Maximum number of vacation leave hours available when the normal maximum has been pre-empted by another personnel policy.

INBI

Spouse Name 0312 Name-Spouse EPD1 IPER

SSN 0111 Social Security Number EEID

All Detail Screens

State Tax Max 0321 State Tax-Max Withholding Allowances

The maximum allowances an employee may claim as specified by the State Franchise Tax Board.

ETAX EALN IALN IGEN

State Tx Item 0132 State Tax-Itemized Deduction Withholding Allowances

The additional exemptions claimed for state withholding tax which represents the value of itemized deductions.

ETAX EALN IGEN IALN

State Tx Marit/Pers 0130 0131

State Tax-Marital Status Code State Tax-Withholding Allowances

S = Single M = Married H = Head of Household Number of state withholding allowances claimed by the employee.

ETAX EALN IGEN IALN



NAME


Step St O/A

2049 2050

Step Off/Above Code

The level of an associated distribution pay rate in a pay range. See campus title and pay plans. O = Off Scale Academic P = Off Scale Academic-Red Circle A = Above Scale Academic B = Above Scale Academic-Red Circle R = Red Circle Non-Academic T = Trainee L = Longevity X = Salary Reduction 93/94

EAPP EAPC IAPP IAPT

Student Status 0119 UC Student Status Code

1 = Not Registered 2 = Not Registered, Graduate Degree Candidate 3 = Undergraduate Student 4 = Graduate Student 5 = Not registered, graduate degree candidate, other campus 6 = Undergraduate student, other campus 7 = Graduate student, other campus

EPD1 IGEN IPER

Surepay Bank Table Key SP Bank

0230 SurePay Bank Table Key

See Campus SurePay Bank Table ECHK IGNL

SWT 6012Y State Withholding Tax YTD

The total calendar year to date state withholding tax. INBI

SWT Grs 5506 State Withholding Gross YTD

Total gross earnings paid during the calendar year subject to State of California taxation and reporting.

INBI

Tax Treaty Article No 1173 Tax Treaty Article No

The number of the article that exempts an employee who is claiming exemption per a tax treaty. (See http://www.ucop.edu/ucophome/cao/paycoord/taxstate.html.)

EALN IALN

Tax Treaty End Date 1172 Tax Treaty End Date EALN

IALN

Tax Treaty Income Code 1170 Tax Treaty Income Code

18 = Compensation for teaching 19 = Compensation for research

EALN IALN

Tax Treaty Income Limit Tax Treaty Income Limit 1174 The maximum amount of earnings exempt from federal tax that an employee may receive under the provisions of a tax treaty.

EALN IALN

Terminal Compensatory Time Paid 0721 Terminal CTO Paid

Amount of accrued compensatory time hours paid at termination. ESEP



NAME


Terminal Sick Leave Balance 0722 Terminal Sick Leave Balance

Amount of sick leave hours accrued at time of termination. ESEP

Terminal Vacation Leave Paid 0723 Terminal Vacation Leave Paid

Amount of accrued vacation leave hours paid at termination. ESEP

Time

2017 Time Reporting Code

R = Exception time reporting via online PTR Z = Positive time reporting via online PTR N = No time reporting W = Without salary

EAPP EAPC IAPT IAPP

Title Title Code TC

2006 Title Code See campus title and pay plans. EAPP EAPC IAPS IAPP IAPT

Tot Grs 5501 Total Gross YTD The total gross earnings paid during the calendar year. INBI

Total Appt/Dis N/A N/A Total Appointment/Distributions for an employee IAPT IAPP

Total Sabbatical Credit Balance 0739 Total Sabbatical Credit Balance

The remaining sabbatical credit balance after current accruals and usage have been recorded.

ELVE

Transit N/A Transit Routing Number

Derived from SurePay Bank Table IGNL

TRIP Reduction Percentage TRIP Duration TRIP Begin Date

0482 0483 0484

TRIP Percentage TRIP Duration TRIP Begin Date

The percent of time an employee's appointment is reduced under the Time Reduction Incentive Plan program. Values are 10, 15, 20 or 25. The number of months an employee has elected to reduce their percentage of time under TRIP. Values are 12 or 18 months. The date the trip period begins in the MM/DD/YY format.

ELVE IAPT

TUC/AREP/ASHC 2029 2031 2030

Title Unit Code Appointment Representation Code Title Special Handling Code

Indicates to which Bargaining Unit a Title Code belongs. See Employee Unit Code for list of values. C = Covered S = Supervisor (Uncovered) U = Uncovered Indicates special handling required for collective bargaining.

IAPT IAPP

Typ 2020 Appointment Type Code

1 = Contract 2 = Regular/Career 3 = Limited

EAPP EAPC IAPT



NAME


4 = Casual/Restricted 5 = Academic 6 = Per Diem 7 = Partial Year Career 9 = Unex

IAPP

Type N/A N/A RED = Reduction, pre-tax deduction DED = Deduction, post-tax deduction CON = Contribution

IRET IDED

UC Directory Disclosure Hm Phone 0212 Directory Disclosure Indicator 2

blank = list home phone number 1 = Do not list home phone number

EPD1 IPER

UC Directory Disclosure Perm Addr 0211 Directory Disclosure Indicator 1

blank = list home address 1 = Do not list home address

EPD1 IPER

UC Directory Disclosure Spouse Name 0213 Directory Disclosure Indicator 3

0 = list spouse's name 1 = Do not list spouse's name

EPD1 IPER

UC Paid Life Ins Cov Dat 0451 UC Paid Life Insurance Coverage Effective Date

EINS IINS

UC Paid Life Sal Base 0330 Life Insurance Coverage-UC Paid

Annual salary in thousands for retirement plan members, max = 50 EINS IINS

UCDI/EPD Empl Cost N/A N/A The employee's cost for Employee Paid Disability per month. IINS

UI Code 0121 Unemployment Insurance Coverage Code

C = Covered N = Not Covered

IGEN

UI Gross QTD 5516 Unemployment Insurance Gross QTD

Total gross earnings subject to Unemployment Insurance benefits contributions for the current quarter.

INBI

UI Grs 5509 Unemployment Tax Gross YTD

Total gross earnings subject to Unemployment Insurance benefit contributions and reporting for the calendar year.

INBI

Veteran Disability Veteran Disability Status Code

0351 Veteran Disability Status Code

N = Not a Special Disabled Veteran S = Special Disabled Veteran

EPD1 IGEN

Veteran Veteran Status

0350 Veteran Status Code

N = Not Veteran V = Veteran

EPD1 IGEN

Visa Type 0110 Visa Type Code See http://www.ucop.edu/ucophome/cao/paycoord/visachart.pdf. for more information. EALN



NAME


IGEN IALN

Visa/Work Permit End Date 0184 Visa/Work Permit End Date

The date on which an employee's visa or work permit expires. EALN IALN IGEN

Vision Contr N/A N/A UC Contribution amount if applicable IINS

Vision Empl Cost N/A N/A Employee cost if applicable IINS

WSP 0613 Work Study Program Code

Code indicating the Work Study Program of the associated Work Study Limit entry. EWSP IFNW

WSP W

2062 Work Study Program Code Program Acad Yr

AmerReads ACommunity Service (FWS) C Federal Workstudy FAmerica Counts MPresident'sWorkstudy PSWS Teaching Intern Program S

EAPP EAPC IAPP IAPT

YTD NonWk Hrs 5104 Non-Worked Hours YTD

The number of paid time hours considered non-worked for the calendar year-to-date. See Description of Service table.

IHRS INBI

YTD OT Hrs 5103 Overtime Hours Worked YTD

Number of hours worked which are reported as overtime for the calendar year-to-date. IHRS INBI

YTD Reg Hrs 5102 Regular Hours Worked YTD

Number of regular hours worked for the calendar year-to-date excluding overtime, differentials, or leave time.

IHRS INBI

YTD Safe Harbor Gross 5544 Safe Harbor Gross YTD

Total gross earnings subject to Safe Harbor reduction for the calendar year. INBI

YTD Tax Treaty Grs 5537 Tax Treaty Gross YTD

Total amount of tax exempt gross paid to employee under the provisions of a tax treaty for the calendar year.

IALN INBI

YTD TLP ADJ 5535 Non-Cash Fringe Benefits YTD

Sum of the tax reportable non-cash fringe benefits. INBI

YTD Tot Hrs 5101 Total Hours on Pay Status YTD

Total number of hours reported on pay status, excluding overtime and differentials, for the calendar year to date.

IHRS INBI

university of california, riverside edb data element ... · 90 - sabbatical/leave for professional...

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