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University of New England
University Teaching and Learning Committee
Thursday 28 May 2015
2.00 pm
Room 224 Education Building, E7
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UNIVERSITY OF NEW ENGLAND UNIVERSITY TEACHING AND LEARNING COMMITTEE
A meeting of the University Teaching and Learning Committee
will be held on Thursday 28 May 2015, at 2.00 pm, in Room 224 Education Building E7, University of New England.
Mrs Rachel Thorsen
Secretary to Academic Board
AGENDA
1 ACKNOWLEDGEMENT OF TRADITIONAL INHABITANTS We acknowledge the traditional inhabitants of this land we call New England and show respect to Elders past and present.
*2 WELCOME AND OPENING REMARKS (2 minutes) Assoc Professor Josie Fisher, Acting Chair, to welcome:
• Associate Professor Penelope Serow, newly appointed Deputy Chair of Academic Board, and the Chair’s nominee for the University Teaching and Learning Committee, in accordance with Clause 3.2(b) of the ToR;
• Mr Steve Carruthers, Educational Designer TaLS for Item 7.1.
*3 APOLOGIES (1 minute) Professor Alison Sheridan
*4 CONFLICT OF INTEREST (1 minute)
The University Teaching and Learning Committee is asked to: DISCLOSE any material interest consistent with Schedule 2A Clause 5 of the University of New England Act 1993 (NSW).
*5 ORDER OF BUSINESS (INCLUDING ADOPTION OF UNSTARRED ITEMS) (5 minutes)
Terms of Reference for the University Teaching and Learning Committee are linked to this business paper for reference. 5.1 Adoption of Unstarred Items
Members are asked to advise if there are any unstarred items on the agenda they wish starred for discussion.
The University Teaching and Learning Committee is asked to: RESOLVE to adopt all unstarred items.
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5.2 Acceptance of Order of Business Members are asked to advise if there are any changes they would like to request to the
order of business.
The University Teaching and Learning Committee is asked to: ACCEPT the order of business.
6 MINUTES, #AB15023 P. 5–12
Minutes from the meeting held on 30 April 2015 are attached.
The University Teaching and Learning Committee is asked to: CONFIRM the minutes of the meeting held on 30 April 2015, #AB15023.
7 BUSINESS ARISING FROM THE PREVIOUS MEETING
*7.1 UNE101 – Academic Integrity Module (15 minutes presentation/15 minutes questions and discussion)
Professor Jennifer Clark, Acting Executive Director Teaching and Learning Support (TaLS) and Mr Steve Carruthers, Educational Designer TaLS, to provide a presentation.
7.2 Echo 360 – BCSS Staff Concerns with Operations In follow up from discussion at the last meeting, the PVCA has liaised with ITD and has been assured that the technical glitch (certificate issue/clicking on a button that is ‘not recommended’) will be fixed prior to T2.
7.3 Administration of Scholarships Action items arising from the minutes of the previous meeting with respect to the administration of scholarships have been directed to the relevant offices by the PVCA.
8 POLICY REVIEWS, #AB15024 P. 13–18
A review schedule of academic policies for which the Office of the PVCA is responsible and UTLC has governance oversight, is attached for information. The University Teaching and Learning Committee is asked to: NOTE the schedule of policies for UTLC review, #AB15024.
9 UTLC SUBCOMMITTEES
9.1 FYE Group FYE Group met on 14 May. Terms of reference will be provided to UTLC for information upon finalisation by the FYE Group.
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9.2 International Mobility Committee, #AB15025 P. 19–22
At the 6 May meeting of the International Mobility Committee, the Terms of Reference were finalised, and a copy is attached for information. Draft minutes from the meeting on 6 May are also attached for information. The University Teaching and Learning Committee is asked to: NOTE the International Mobility Committee Terms of Reference, #AB15025.
*10 STRATEGIC ISSUES (2 minutes)
The Chair to invite members to raise any ideas or strategic initiatives for consideration and information at future meetings. *10.1 Teaching and Learning Support Website (15 minutes)
Professor Jennifer Clark to provide a presentation on the TaLS website: http://www.une.edu.au/tals/home.
*10.2 Non AQF Compliant Courses (10 minutes)
The Chair of Academic Board to speak to this item.
11 TEACHING AND LEARNING COMMITTEE WORK PLAN
The preparation of a work plan for Academic Board and UTLC is currently under review by the Chair of Academic Board and Deputy University Secretary. An updated work plan format will be provided to the committee, following endorsement by Academic Board Standing Committee.
12 OTHER BUSINESS 13 DATE OF NEXT MEETING
The next meeting will be held at 2.00 pm, Thursday 30 July 2015, in Room 224, Education Building E7.
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University of New England University Teaching and Learning Committee
Thursday 28 May 2015 Room 224 Education Building, E7
ITEM 6
#AB15023
MINUTES
Recommendation
The University Teaching and Learning Committee is asked to:
CONFIRM the minutes of the meeting held on 30 April 2015, #AB15023.
Background Draft minutes of the meeting held on 30 April 2015 are attached. The Committee is requested to confirm that these minutes are a true and accurate record of the meeting.
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UNIVERSITY OF NEW ENGLAND UNIVERSITY TEACHING AND LEARNING COMMITTEE
Minutes of the Meeting held on Thursday 30 April 2015, at 2.00 pm,
in Room 224 Education Building E7, University of New England.
Mrs Rachel Thorsen Secretary to Academic Board
PRESENT Professor Alison Sheridan, Chair Dr Robyn Bartel, Academic Board member, nominated by CAB Professor Jane Conway, T&L Chair Rural Medicine & Health Assoc Professor Lillian Corbin, T&L Chair Law Assoc Professor Linley Cornish, T&L Chair Education Dr Gudrun Dieberg, T&L Chair Science and Technology Assoc Prof Josie Fisher, T&L Chair UNE Business School Dr Paul Healy, T&L Chair Humanities Ms Barbara Paton, University Librarian Professor Nick Reid, Chair of Academic Board (CAB) Dr Janelle Wilkes, Acting T&L Chair Environmental and Rural Science Dr Bruce Stevenson, T&L Chair BCSS IN ATTENDANCE Mrs Helen McKinnon (observer), Mrs Rachel Thorsen (Minutes Secretary) *1 ACKNOWLEDGEMENT OF TRADITIONAL INHABITANTS
The committee acknowledges the traditional inhabitants of this land we call New England and shows respect to Elders past and present.
*2 WELCOME AND OPENING REMARKS The Chair welcomed Dr Janelle Wilkes, Acting Chair T&L Environmental and Rural Science to the meeting, temporary replacement for Assoc Professor Darren Ryder.
*3 APOLOGIES Professor Jennifer Clark, Dr Jennifer McDonnell, Mr Ian Mathewson, Assoc Professor Darren Ryder, Ms Deborah Williams, Dr Rhonda Wilson.
*4 CONFLICT OF INTEREST
The University Teaching and Learning Committee was asked to: DISCLOSE any material interest consistent with Schedule 2A Clause 5 of the University of New England Act 1993 (NSW). None disclosed.
*5 ORDER OF BUSINESS (INCLUDING ADOPTION OF UNSTARRED ITEMS)
Terms of Reference for the University Teaching and Learning Committee were linked to this business paper for reference.
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5.1 Adoption of Unstarred Items Members requested the following unstarred items on the agenda be starred for discussion: 6.0 and 8.1
The University Teaching and Learning Committee: RESOLVED to adopt all unstarred items. CARRIED.
5.2 Acceptance of Order of Business
Dr Bruce Stevenson requested an item of other business be added to the agenda regarding Administration of Scholarships (refer Item 12.2).
The University Teaching and Learning Committee: ACCEPTED the order of business. CARRIED.
*6 MINUTES
A correction to the minutes was requested at Item 11.1, second bullet point to delete 9.2 and replace it with 8.2 as follows:
• Composition and ToR for the FYE Group was discussed at Item 8.2. Noting the abovementioned amendment, the Chair put the following motion to confirm the minutes of the last meeting.
The University Teaching and Learning Committee: CONFIRMED the minutes of the meeting held on 26 March 2015. CARRIED.
7 BUSINESS ARISING FROM THE PREVIOUS MEETING
7.1 UNE101 – Academic Integrity Module
The UNE101 module is under development and a presentation to the committee is deferred to a future meeting.
7.2 Online Journal of Undergraduate, Cross-disciplinary, Academic Writing
Refer Item 10.5
8 POLICY REVIEWS
The University Teaching and Learning Committee: NOTED the schedule of policies for UTLC review. CARRIED.
8.1 Academic Assessment Appeals Procedures
Draft Academic Assessment Appeals (AAA) Guidelines, with a diagram to reflect the flow of communication to be used for AAA and the Appeal Against an Academic Assessment Form (an SRM form) will be provided to members when they become available. The following point was raised in relation to the Procedures: • Section 3.1 (b) on pg 23 of the business paper
o There is a handbook provided to Schools when students undertake practical experience, which is used to resolve disputes. Members discussed whether this handbook should be specifically referred to in this clause.
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o It was noted that this matter and wording of the clause had been checked with the Legal Office. ‘Unit Guide/Outline’ will encapsulate the handbook therefore no action is required.
o The Schools which have these guides are satisfied that this section is clear. The University Teaching and Learning Committee: NOTED the approved Appeal Against an Academic Assessment Procedures. CARRIED.
9 UTLC SUBCOMMITTEES
9.1 FYE Group FYE Group is scheduled to meet on 14 May. Terms of reference will be provided to UTLC for information following that meeting.
*10 STRATEGIC ISSUES
10.1 Library Services Platform Project
Ms Barbara Paton, University Librarian, spoke to her report on the Library Services Platform Project, as summarised below. • UTLC will be used as a communication forum to inform the community about this
project. The procurement phase and implementation phase will also continue to be reported to UTLC.
• The new generation library system provides an intuitive, integrated feature experience for clients/users when searching for information.
• The current systems do not manage UNE’s large range of electronic information resources. UNE’s Dixson Library is one of the last university libraries in Australia using the old system, and management supports the move to the new platform. The system will significantly reduce the risks we are facing with the current in house system.
• The project, which had been submitted for funding for the last two years, was approved for 2015 and has commenced. The Request for Proposal (RFP) was released on 17 April and tenders will close in 4-6 weeks. Following evaluation of submissions, there will be a 4-6 month period before implementation. It is anticipated that the new system will go live by T1 2016.
• The new system, which is hosted by the vendor, will undergo testing with clients,
academic staff and students.
• Implementation includes staff time and annual cost as a subscription to the vendor to provide the service.
• UNE’s resources data sits with the vendor. UNE pays for the service the software
provides, not the hardware. The University Teaching and Learning Committee: NOTED the Library Services Platform Project report. CARRIED.
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10.2 Echo 360 – BCSS Staff Concerns with Operations The following excerpt response from ITD provided in the agenda was noted. While resourcing is an issue we have attempted to inform and train staff in Echo360 through several different mediums. The biggest issue is getting staff to attend training on using the AV systems in the lecture theatre and there seems to be training required for staff in how to use this equipment. Unfortunately, although we have run a number of ‘Roadshows’ and training sessions, the attendance has been at approx. 1/3 of the total number of staff expected to use the space. Perhaps people thought it would be easier than they are currently experiencing? We have put on extra roadshows to catch any staff that may have missed the last round. For the first week using Echo360 we have recorded 512 new captures with 20,748 student views in the first week – we’ll continue to investigate any issues that come up. The following points were raised in discussion. • Most BCSS staff who made the feedback had been to the training.
• Training is needed for the hardwire capture system, not the personal capture
system. It would be helpful for participants to receive clear communication regarding the purpose for training.
• Some staff are deferring taking training until the trimester that they are
scheduled to teach in. IT should recognise that staff will train in waves, relative to their needs.
• When using Echo360, users see a set up note that to go forward they need to
click on a particular button, but the system also warns that to click on that button is not recommended. However you must click on that button in order to go forward. This is disconcerting for users.
• Schools are still receiving complaints about glitches with software from staff who
have attended training.
ACTION: The Office of the PVCA will request a report from IT on how it is dealing with glitches in the software.
10.3 Quality Indicators for Learning and Teaching The Hobsons 5-star system will be replaced. The difference between the stars is very small at present. The change in system may have implications how UNE is represented in future. The University Teaching and Learning Committee: NOTED the Quality Indicators for Learning and Teaching letter from the Social Research Centre. CARRIED.
10.4 TEQSA Report on Student Academic Integrity and Allegations of Contract Cheating by University Students
The Chair reported that the Vice-Chancellor and Pro Vice-Chancellor External Relations are comfortable with the systems UNE has in place in relation to handling of this issue. The VC will report on this confidence and the robustness of our systems at Academic Board next week. ICAC interviewed the PVCA and PVCER in the first half of 2014 when its report was
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being prepared, and it was confident with UNE’s position with respect to the University’s approach to student academic integrity. UNE’s risk profile is relatively low. Recruitment through partnerships, rather than agents, decreases UNE’s risk from ICAC’s perspective. Internal audit is undertaking a review of Student Administration & Services (SA&S) systems to assure the V-C and Council regarding the integrity of our systems. The University Teaching and Learning Committee: NOTED the TEQSA Report on Student Academic Integrity and Allegations of Contract Cheating by University Students. CARRIED.
10.5 Online Journal of Undergraduate, Cross-disciplinary, Academic Writing
A proposal for an online journal of undergraduate, cross-disciplinary, academic writing, supported by the VC’s Scholars program and published by UNE, which was tabled at the last meeting, was discussed. The following points were noted: • The School of Education is looking at putting research into undergraduate
courses and this online journal could be a vehicle for this.
• The committee agrees in principle to the proposal and looks forward to helping the initiative become a reality. The Academic Skills Office is to be commended on the proposal.
• Resource costs would go through the relevant directorate. It was noted that the
issue of resources can be difficult to sustain.
• A UNE Student publication may not contribute to successful admission of postgraduate programs – the quality of the publication is what counts.
• Costs for printing are to be subsumed by the area where printing takes place, not by TaLS.
• The Open Journal System is open for anyone to download from outside the
University, and this is both intended and desirable.
The University Teaching and Learning Committee: CONSIDERED and AGREED with the proposal for an online journal of undergraduate, cross-disciplinary, academic writing, supported by the VC’s Scholars program and published by UNE. CARRIED
11 TEACHING AND LEARNING COMMITTEE WORK PLAN
The preparation of a work plan for Academic Board and UTLC is currently under review by the Chair of Academic Board and Deputy University Secretary. An updated work plan format will be provided to the committee, following endorsement by Academic Board Standing Committee.
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12 OTHER BUSINESS
12.1 New Prize Terms and Conditions – The Hennessy Prize A supplementary paper was emailed to members on 28 April 2014.
The University Teaching and Learning Committee: APPROVED The Hennessy Prize terms and conditions and recommends them to Academic Board for noting. CARRIED.
12.2 Administration of Scholarships
Dr Stevenson raised discussion regarding the:
• Professor D. R. Grey Postgraduate Research Foundation Award • Jean M. Oxley Bursary • Keith & Dorothy MacKay Honours Scholarship
The former Faculty of Arts & Sciences oversaw the D. R. Grey and Jean M. Oxley awards for Honours students in financial need, to assist them to complete their Honours year. Last year these awards were neither administered nor awarded. This Office of the PVCA has discussed this matter with the Schools of BCSS, Humanities and Arts. ACTION: Terms of Reference for these awards still refer to ‘Faculty’ and need to be updated. Today notification was emailed to all Honours students across the three abovementioned Schools seeking student applications for these awards by 15 May. BCSS, Humanities and Arts will administer the process for these awards. The committee discussed whether all scholarships and awards should be administered by SAS, with relevant academics providing academic input and information on the rankings. The PVCA has discussed with the Director of SA&S that this role becomes embedded in their responsibilities, including administrative processes. All scholarships and awards within the University need to be documented, including when applications are to be called for, who calls for them etc. The prizes are currently administered through Schools. The committee discussed the definition of academic merit when this needs to be exercised for a prize. This requires clarity and what happens when students have the same GPA. Currently SA&S does not have the resources to address this, and would require School input. ACTION: The review of University Prizes policy and procedures needs to address how academic merit can be recognised, and the administrative processes around awarding of prizes and scholarships. The preference is for SA&S to centrally administer the process. There are two Keith & Dorothy MacKay prizes, one for Honours students and the other for HDR students. These are travelling scholarships for May and November. November may be too early for honours students and May is half-way through a course. ACTION: Office of Advancement to be advised of problematic timing for these prizes, with a request that OoA approaches the donor to change the terms and conditions for timing of these prizes, to provide better balance for Honours students.
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ACTION: The list of Scholarships and Awards on the web needs to be updated by Office of Advancement to include the Professor D. R. Grey Postgraduate Research Foundation Award and Jean M. Oxley Bursary. The committee noted there are other awards missing from this webpage which also need to be added.
13 DATE OF NEXT MEETING
The next meeting will be held at 2.00 pm, Thursday 28 May 2015, in Room 224, Education Building E7. Meeting closed 2.53pm.
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University of New England University Teaching and Learning Committee
Thursday 28 May 2015 Room 224 Education Building, E7
ITEM 8.0
#AB15024
POLICY REVIEWS
Recommendation
The University Teaching and Learning Committee is asked to:
NOTE the schedule of policies for UTLC review, #AB15024.
Background A schedule of policies which UTLC is responsible for reviewing is attached, for information. This schedule has been updated in accordance with actions and progress since the last meeting.
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Title Document Type TRIM Reference Date approved Review Date Reviewed by NotesAcademic Assessment Appeals Policy SED14/133 4-Nov-14 4-Nov-19 UTLC Not due for reviewAcademic Assessment Appeals Procedures SED14/134 Pending 4-Nov-19 UTLC Not due for review. Minor
amendments approved by UTLC 26.3.15; noted by AB 11.5.15; pending VC approval.
Academic Dress Approval Policy ABC10/41 Pending 8-Mar-15 ABSC Policy rescission approved by AB 11.5.15 (incorporated into Academic Dress Policy); pending VC approval.
Academic Dress Policy Pending 11-May-20 UTLC Not due for review. Approved by AB 11.5.15, pending VC approval.
Academic Dress Procedures Pending 26-Mar-20 UTLC Not due for review. Approved by UTLC 26.3.15; noted by AB 11.5.15; pending VC approval.
Academic Program Approval Policy ABC10/93 7-Jul-10 7-Jul-13 APC Currently under reviewAcademic Program Approval Procedures APC Currently under reviewAcademic Qualifications Issuance Policy ABC12/299 24-Aug-12 24-Aug-17 UTLC Not due for reviewAcademic Quality Management Policy SED08/115 8.12.14 8.12.19 UTLC Not due for reviewAdmission Records Policy SED04/678 Pending 12-Aug-10 Policy rescission approved
by AB 11.5.15 (incorporated into Admission Policy); pending VC approval.
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Admission Rule – Undergraduate Rules D04/8431 Pending 13-Aug-08 AB endorsed rescission 11.5.15; pending VC endorsement, for Council approval of rescission.
Admission - Undergraduate & Postgraduate (Coursework)
Policy Pending 11-May-20 Not due for review. Approved by AB 11.5.15; pending VC approval.
Admission - Undergraduate & Postgraduate (Coursework)
Procedures Pending 26-Mar-20 Not due for review. Noted by AB 11.5.15; pending VC approval.
Advanced Standing Policy SED08/1710 11-Dec-08 11-Dec-11 UTLC Draft being developed Advanced Standing Application Guidelines
Guidelines SED07/801 Not specified Not specified UTLC Draft being developed
Advanced Standing Procedures Procedures SED08/1711 11-Dec-08 11-Dec-11 UTLC Draft being developed Assessment Policy SED08/1707 7-Dec-12 7-Dec-17 UTLC Review draft not approved
by AB 8.12.14 further revision and consultation required
Assessment Procedures Procedures SED08/1707 17-Sep-12 17-Sep-17 UTLC Review draft not approved by AB 8.12.14 further revision and consultation required
Assessment by University Examination Policy SED08/1708 27-Apr-12 27-Apr-14 UTLC Incorporated into new draft Assessment Policy and Procedures. Draft not approved by AB 8.12.14 further revision and consultation required.
Assignment Extension Procedures (Annexe C of Assessment Policy)
Procedures SED08/1707 17-Sep-12 17-Sep-17 UTLC See above
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Change of School Name (Protocol For) Guidelines ABC12/109 2-Apr-12 2-Apr-17 UTLC Not due for reviewChanges to Discipline Titles Guidelines ABC12/108 2-Apr-12 2-Apr-17 UTLC Not due for reviewChanging the Unit Delivery Mode After the Start of Enrolment (Guidelines for Heads of School)
Guidelines CSU13/2282 16-Sep-13 16-Sep-16 UTLC Not due for review
Conferring Awards Posthumously - Coursework
Policy SED07/793 6-Dec-13 6-Dec-18 UTLC Not due for review
Conferring Awards Posthumously - Coursework
Procedures D13/136793 11-Nov-13 11-Nov-18 UTLC Not due for review
Credit Point and Student Workload Policy SED14/125 23-Jun-14 23-Jun-19 UTLC Not due for review
Cyberethics@UNE - Guidelines for Students on Online Behaviour
Guidelines ABC11/72 2-Mar-11 2-Mar-16 Review commenced
English Language Requirements for Admission
Rules SED04/487 19-Mar-15 19-Mar-20 UTLC Not due for review
English Language Requirements for Admission Annex
Annex SED04/487 10-Feb-14 10-Feb-19 UTLC Minor amendment approved UTLC 26.3.15
General Rules Rules ABC11/160 7-Dec-12 7-Dec-15 UTLC Review to commence May 2015
Glossary of Key Terms Guidelines SED06/246 12-Oct-09 Annual UTLC With Legal and Governance to be incorporated into TWEEK
Graduate Attributes Procedures SED14/132 18-Aug-14 18-Aug-19 UTLC Not due for reviewGuidelines for Core and Prescribed 100-level units offered in Trimester 3
Guidelines CSU13/2281 16-Sep-13 16-Sep-16 UTLC Not due for review
Guidelines for UNE Courses and Units to Facilitate Compliance with AQF
Guidelines SED13/30 16-Sep-13 16-Sep-16 UTLC Not due for review
Intensive Schools Policy SED07/938 28-Apr-14 28-Apr-19 UTLC Not due for reviewIntensive Schools Guidelines SED07/940 27-Feb-14 27-Feb-19 UTLC Not due for review
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Learning Resources Policy ABC09/53 2-Nov-09 2-Nov-10 UTLC Review commenced March 2015, forwarded to School T & L's for comment.
Learning Resources Procedures Procedures ABC09/54 2-Nov-09 2-Nov-10 UTLC Review commenced March 2015, forwarded to School T & L's for comment.
Principles for Principal Dates Guidelines SED07/585 17-Sep-12 17-Sep-17 UTLC Currently under reviewPrizes and Scholarships Policy and Procedures New - benchmarking &
consultation commenced
Relaxing Clause Procedures SED07/684 30-Jan-08 30-Jan-10 UTLC Review commenced PVCA Office
Rescission of Award Procedures SED07/546 1999 Not specified UTLC Review commenced PVCA Office
Student Behavioural Misconduct Rules SED07/989 11-Nov-13 11-Nov-18 UTLC Review commencedStudent Behavioural Misconduct Flow Chart
Guidelines Review in line with Rules or as required
UTLC Review commenced
Student Coursework Plagiarism and Academic Misconduct
Rules SED07/948 14-Feb-13 14-Feb-16 UTLC Review commenced
Student Coursework Academic Misconduct and Behavioural Misconduct Rules - Investigation and Penalty Guidelines and Standard Correspondence (3 letters)
Guidelines 8-Dec-14 Review in line with Rules or as required
UTLC Review commenced
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Student Coursework Academic Misconduct and Plagiarism Rules - Plagiarism Investigation and Penalty Guidelines and Standard Correspondence for SCAMPR and SBMR (12 letters and 3 minutes)
Guidelines WG14/105 8-Dec-14 Review in line with Rules or as required
UTLC Review commenced
Student ADF Reservist Support Policy Policy SED08/329 7-Dec-12 7-Dec-17 UTLC Not due for review
University Medals Policy and Procedures
SED09/791 8.12.14 8.12.19 UTLC Not due for review
University Mobility and Exchange Policy
Policy ABC11/122 11-Apr-11 11-Apr-16 UTLC Not due for review
Work Integrated Learning Policy (formerly known as WorkReady)
Policy SED06/69 23-Apr-07 23-Apr-13 UTLC Review commenced
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University of New England University Teaching and Learning Committee
Thursday 28 May 2015 Room 224 Education Building, E7
ITEM 9.2
#AB15025
INTERNATIONAL MOBILITY COMMITTEE
Recommendation
The University Teaching and Learning Committee is asked to: NOTE the UNE International Mobility Committee Terms of Reference and report, #AB15025.
Report The UNE International Mobility Committee met on May 6. At this meeting the Committee finalised the revised Terms of Reference that will be included in the final UNE International Mobility Policy. These Terms of Reference are: International Mobility sub-Committee 2.3 Membership
a. One academic member from each School nominated by the Head of School b. Director, UNE International (or nominee) c. Secretary (non-voting) provided by the Directorate of UNE International.
2.4 Terms of Reference a. To promote and provide advice about international mobility and funding
opportunities across the University. b. To provide academic input into UNE’s international mobility opportunities
and funding applications. To advise the Pro Vice-Chancellor (External Relations) and the University Teaching and Learning Committee on the broad development, operation and review of UNE’s international mobility opportunities.
c. To meet at least three times annually.
The draft International Mobility Policy and Procedures documents require slight alterations on the basis of discussions at the May 6 meeting. These will be finalised within the next two weeks and circulated to committee members for approval to be recommended to the University Teaching and Learning Committee for adoption.
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Draft minutes of the UNE International Mobility Committee Meeting held 10:00am on 6 May 2015 UNE International Meeting Room Present: Ms Ingrid Elliston (Chair), Prof Lewis Bizo (BCSS), A/Prof Alan Davison (Arts), Dr James Hunter (UNEBS), Dr Jackie Lea (Health), Prof Ieva Stupens (S & T), A/Prof John Malouff (BCSS), Prof Michael Stuckey (Law), Prof Steven Tobias (Ed), Prof Lloyd Weeks (Hums) and Mr John McKinnon (Minutes). 1. Apologies and absentees Prof Jeff Bailey, Prof Stephen Doherty, Prof Martin Hovey and A/Prof Judy
Miller.
2. Confirmation of the minutes from 24 September 2014 Minutes of UNE International Mobility Committee dated 24 September
2014 confirmed – Prof L Weeks.
3. Update to UNE Mobility Policy and Terms of Reference The chair presented the updated UNE Mobility Policy which included the
updated Terms of Reference. The committee were in agreement with the update and it was put to the committee if Duty of Care and Pre-Departure Information should be considered within the policy and procedures. This was unanimously agreed to by the committee. The question of post-graduate mobility at UNE was discussed and the committee agreed that they were open to proceeding with this as an area of development. It was suggested that the impact on EFTSL would be minimal and would be considered case by case through the usual Advanced Standing process.
4. Expectations of students from UNE regarding OS Mobility A uniformed and consistent approach regarding expectations and standards of students’ behaviour across the University will provide a more safe, thorough and complete experience for students. The committee agreed that UNE International (UNEI) should provide country specific information to students and UNE organised study programs where relevant, and that pre-departure information sessions will be organised through UNEI where required.
The Statement of Standards and Expectations form exchange students have been required to sign is being redesigned to include all student mobility programs, and will be completed as soon as possible to include all students undertaking overseas programs of study. It would also be an opportune time to investigate the current Student Travel Policy and if that can be updated or referred to in the new statement document.
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5. New Colombo Plan and Endeavour Mobility Grants Input from schools regarding funding opportunities, including the New Colombo Plan (NCP) and the new Endeavour Mobility Grants (Endeavour) program administered by the departments of the Federal Government, were sought from the members of the committee. Applications for NCP mobility grants will close 5 June 2015. Recommendations from the schools should be sent to [email protected] before Friday, 15 May to be included in the next round of applications. UNE International will forward a list of submitted programs to the members of the committee in the week commencing 18 May for ranking of applications. The final application list and ranking will be provided to Heads of School prior to submission to NCP before closing of applications on 5 June 2015. We are currently waiting on further information regarding grants under the Endeavour Mobility Program funded by the Australian Government Department of Education and Training. Information and closing dates for the 2016 round of grants will be forwarded to committee members once we are advised by the department.
6. Business Development - NAFSA Conference Boston May 2015 Ms Ingrid Elliston will be attending the annual NAFSA International Education Conference in Boston from 26-28 May 2015. Meetings have been organised between current and future possible exchange partners. Areas of interest include UK and South America, with perhaps one additional USA partner (with Agricultural studies). Outcomes of the meetings will be presented in the next meeting of the Mobility Committee.
7. Other Business Dr Jackie Lea advised that ten students from the School of Health (Nursing & Social Work) and School of Science and Technology (Pharmacy & Biomed) were being taken to the Annual Asia-Pacific Alliance of Health Leaders (APAHL) Forum to be held in Chang Mai, (Thailand) in November 2015 for 1 week. It was noted that the 2016 Forum will be hosted by UNE in Armidale.
8. Close The meeting closed at 10:45am.
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Attachment 1 – Action Items
Action 1: Complete update of UNE Mobility and Exchange Policy and distribute before next meeting to committee.
IE and JM
Completed
Action 2: Redesign Statement of Standards and Expectations form and distribute to committee as soon as the changes have been completed.
IE and JM
Action 3: Provide information to Committee members regarding the redesigned Endeavour Mobility Grants program following advised from the Australian Government Department of Education.
JM
Action 4: Collate, prepare and submit applications for the 2016 New Colombo Plan Mobility Program prior to the closing date of 5 June 2015.
IE and JM
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