University of North Carolina at Pembroke

Introducing the Reference Letter Feature Online Employment System

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Untitled Outdoor SculptureElena Lopez Martin

University of North Carolina at Pembroke

Will This Position Accept Reference Letters? Make Selection

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University of North Carolina at Pembroke

Number of Reference Letters Required – Select from Drop-Down Box

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University of North Carolina at Pembroke

Instructions to Applicant - from Hiring Manager

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University of North Carolina at Pembroke

Instructions to References - from Hiring Manager

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University of North Carolina at Pembroke04/21/23 6

Completed Instructions to Reference - from Human Resources

University of North Carolina at Pembroke

Hello Dr. Smith,

Hans Strings is applying for a position at the University of North Carolina at Pembroke and has listed you as an intended provider of a reference letter relevant to their candidacy for the position of Assistant Professor. Any document you submit will remain completely confidential.

You can see the details of this position at https://cs230.peopleadmin.com/applicants/Central?quickFind=00000.

In order for the hiring department to properly evaluate Hans, we respectfully request that you visit the link below to submit a Letter of Reference within the next 7 to 10 business days.

Using this secure referral portal will ensure that the hiring department receives the reference letter as quickly as possible, as well as allowing Hans to automatically track the status of which references have been received so that they can be assured that their application materials are complete.

Any document you submit will remain completely confidential.

If you have any questions about this process, please call (910) 521-6534 for assistance with the Online Employment System.

Sincerely, Human Resources

Sample Email Continued on Next Page

Sample of Email Automated from Online Employment System to Reference.

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University of North Carolina at Pembroke

***Job Title***Assistant Professor

***Candidate***Hans Strings

***Personal Note from Candidate***Professional Reference: I am applying for a General Education position at the University of North at Pembroke. I would appreciate it if you would provide a professional reference for me. If this is not possible, please email or call me at your earliest opportunity.

***Department Notes***Please provide a Professional Reference for the applicant based solely on your personal knowledge of the applicant's qualifications, education, experience, research, etc. This information will be confidential and will not be shared with the applicant.

***Referral Link***<https://cs230.peopleadmin.com/userfiles/Central?referenceId=00000_1_4004660892827932>

Sample of Email Automated from Online Employment System to Reference.

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04/21/23 University of North Carolina at Pembroke 9

August 28, 2009

In Re: Recommendation for Hans Strings

Dear Hiring Manager:

I was initially impressed with Dr. Strings’ enthusiasm, communication skills and professional demeanor when I hired him ten years ago as a Lecturer of Education at UNC . During the two years Hans reported to me (I have since moved on to a different department), he consistently demonstrated all of these qualities and more, and I heartily endorse him for any teaching position.

Hans is reliable, dedicated and eternally upbeat. His ability to calm insecure student teachers is unparalleled, and it is because of his excellence in this area that I repeatedly asked him to continue to mentor new student teachers, though he had the chance to move to another area after his initial contract period. Hans multitasks effectively and is able to handle a high-volume workload.

Of particular value to me was Hans’ team player mind-set, enthusiastic embrace of change, ability to work with minimal supervision and unwavering commitment to exceeding expectations. I regularly received unsolicited praise from students, co-workers and parents. All commended Hans’ outstanding level of service, professionalism and follow-through.

Organized and diligent, Hans quickly learned technology systems and software that were unfamiliar to him when he first started with us, and he also attended optional professional-development seminars offered while pursuing his PhD.

Hans has my highest recommendation, and I am happy to furnish more details if you would like additional information.

Sincerely,

O. C. Ludwig, EDD(555) 555-5555

Sample Letter of Reference

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Applicant’s “Application Status” View of References Received.

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Hiring Manager View - Reference Letters "Received"

Reference Letter Feature Online Employment System

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• Human Resources will assist Hiring Managers, Applicants, and Professional References if they need assistance. • Please contact Joanne McMillan, Employment Manager, at (910) 521-6534 or joanneb.mcmillan@uncp.edu with any questions. If unavailable, please call (910) 521-6279 to ask for assistance.