University of Southern California

Enterprise Wide Information Systems

Getting Started in R/3

Instructor: Richard W. Vawter

University of Southern California

Objectives

Describe how to access and logon to the R/3 4.0B system.

Explain the basic features and functions of the R/3 4.0B window.

Describe how to access to on-line help in R/3.

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Getting Started in R/3

Start Programs SAP Frontend 4.0B K1 or K2 as appropriate for your lab

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R/3 System Logon Enter the appropriate client for

your lab (e.g. 401, 402…)

Enter your UserID (it will be the same as your University e-mail user name.

Enter the password ‘init’ for your initial password (the asterisks will remain).

Enter ‘en’ for “English” language usage.

Click on the Enter button or the Enter button on your keyboard.

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Changing Your Password ‘init’ was an initial password

given to you. The system will now have you change this immediately.

Type in a password of your choice in the dialog box provided. The password must be greater than 3 characters in length and cannot be made up

of all the same letters/numbers.

And, your password cannot be the same as your userid.

Case of your characters does not matter.

Re-type your new password in the second dialog box.

Click on the Enter button or the Enter key on your keyboard.

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SAP Window

Menu bar

Title bar

Layout menu(customizing display)

Function toolbar

Command field

Status bar

Session number

Application toolbar

Enter button

Help

Exit session

Client No.Server

Back Cancel

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Common Toolbar Buttons

Execute

Enter

Save

Back

Exit

Cancel

Field Help

Page Scroll

Execute request, or compile certain information. Will put a load on the database and system.

Enter information. Also good for checking information before execution.

Save the information or submit a transaction to be saved on the DB.

Back will return you to the previous screen.

Exit will return you to the previous menu session or log you off from the main menu session.

Change / display switches between the edit mode and the display only mode.

Cancels your transaction without affecting info in the database.

Help accesses the R/3 field documentation.

Page Scroll buttons move you to other pages of information.

Change / display

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The R/3 Menu HierarchyThe R/3 System has the following menu hierarchy:

1. Main menu level (Field)

2. Application level (Function)

3. Task level (Transaction)

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Using the Command FieldIf you routinely go to the same task daily, it would be simpler to use the Command field than proceed through the menu hierarchy.

First, from within the task window you wish to use, identify the four digit transaction code for the task (System Status…)

Then, when you wish to return to the task, enter the transaction code (/nxxxx) in the Command field and press Enter. Doing so will take you directly to the task.

/nva01

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Getting Started with the R/3 System

Begin the Getting Started feature in R/3 by following the path:Help Getting Started

The initial screen of Getting Started appears.

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Getting Started… The Initial Screen:

This introduction is part of the R/3 documen-tation and you are encouraged to read it !

You can read about such topics as:

The basics

Logging on and off

Getting around

Typical tasks

Getting help

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The R/3 Library

The R/3 Library contains information for all R/3 components.

You use the R/3 library to access information about

the Basis and application components. You can also use it to access the R/3 glossary.

The R/3 Library will, perhaps be, your most important tool within the R/3 help system !

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On-line Help

Field Level Help Definitions and descriptions

Possible values or matchcodes

Help Menu R/3 Library (on-line library of R/3)

Extended help (step-by-step instructions for tasks)

Glossary (definitions of terms)

Right Mouse button Function key dialog box

Valid screen commands

??

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On Screen fields

MatchcodebuttonRequired field

identified by ‘?’

Multiple Sessions System Create Session

When you want to work on more than one task at a time in the R/3 System, you “Create a new session”. You can open up to six sessions and do a different task, or even

the same task, in each “Session Window”.

Multiple sessions enable you to: Perform multiple

transactions or, for example find key information while in a live session.

You can open a session at any time and from any screen in the system.

Notice the session number displayed

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User Profile SettingsOwn data allows you to set or change: Personal information such as

your name and address, etc.

Default settings, such as a preferred logon language or decimal and date formats.

Default values for frequently used fields.

To determine the parameter for a field, select the field, right-click the mouse and choose help. From the help window, click on the Technical Info button.

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Favorites List

The favorites list enables users to create a specific selection menu according to their own requirements.

Choose the Dynamic menu button, or

System User profile Favorite maint.

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Message Capabilities in R/3 You can send messages to

others in the R/3 system.

When sending a message to someone currently logged on, a notice of it’s arrival will immediately appear on the user’s screen if you specify ‘Express’.

If a message is sent to some-one not currently logged on, that person will receive a notice that a message is currently being held in their inbox the next time they log on.