unlocking the power of sharepoint search
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Mike Oryszak Blog: http://mikeoryszak.comTwitter: @next_connect
Where is that Content?!?! Unlocking the Power of SharePoint Search
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About Me Practice Director with Intellinet Microsoft SharePoint Server MVP Dev and Architect with MS stack since
1996 Working with SharePoint since 2002 Raleigh-Durham, NC
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Session Overview Search Basics Understanding Keyword Queries Search Sites, Pages, Web Parts Closeout
Where is that Content?!?!Unlocking the Power of SharePoint Search
Search Basics
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Search Basics Crawling
A scheduled activity that evaluates the content, meta-data and security.
Index Processed info Extremely fast compared to querying
source content
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Search Basics Security
Only items the user has access to will be returned Content is “Security Trimmed”
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Search Basics Search Scopes
Pre-set rules for filtering content Can be defined globally, or at Site
Collection level
Default Scopes Include: All Sites – All content in the index People – User Profiles This Site – Contextual search within the
current site collection
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Search Basics Content Classes
Searches based on Object Type Examples:
SPSPeople – User Profiles STS_Site – Site Collection STS_Web – Site/Web STS_list_[doccumentlibrary] * – List STS_listitem_[documentlibrary] * – List
Item* Note name in brackets can be replaced with template name
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Search Basics Managed Properties
Can be used to query against a specific attribute
100+ by default, more can be added Examples:
Author ContentType CreatedBy LastModifiedTime FirstName
Where is that Content?!?!Unlocking the Power of SharePoint Search
Understanding Keyword Queries
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Understanding Queries Query Formatting
Limit – 255 characters Content Classes - ContentClass:Value Managed Properties - Property:Value Logical Operators - AND, OR, NOT, +, - Relational Operators - <, >, <=, >=, <> Filename – filename:”name” File Type – filetype:value Wildcards – Property:Partial Value
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Understanding Queries Simple Query Examples
ContentClass:STS_Site Uses the content classes specification to return all of
the Site Collections Department:”IT”
Would return all of the people with a value of IT in the Department user profile property
Filetype:PDF Would return all PDF documents
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Understanding Queries Compound Query Examples
ContentType:”Check Request” AND RequestStatus:”Completed” Returns results for items with a ContentType set to
“Check Request” and a RequestStatus of “Completed”
contentclass:sts_listitem_announcements AND author:“Jane Doe" Would return all announcements authored by Jane
Doe
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Understanding Queries ContentType:”Enrollment Form” AND
Write>”6/1/2012” AND Filetype:PDF Would return all content classified as an Enrollment
form, added or modified after 6/1/2012, and of the filetype PDF.
Where is that Content?!?!Unlocking the Power of SharePoint Search
Search Sites, Pages, Web Parts
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Search Sites, Pages, Web Parts Demonstration
Where is that Content?!?!Unlocking the Power of SharePoint Search
Closeout
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Questions? Any questions?
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Resources Keyword Query Syntax Reference
http://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspx
Property Restriction Keyword Queries http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx
My Search Blog Posts http://mikeoryszak.com/tag/search/