update to itc november 19, 2010
DESCRIPTION
Update to ITC November 19, 2010. Agenda. HRS Project Background Current Status Communication. HRS Background. HRS Project Scope – IN SCOPE. Human Resources Talent Acquisition Manager Base Benefits / Benefits Administration Payroll Absence Management Time and Labor - PowerPoint PPT PresentationTRANSCRIPT
University of Wisconsin SystemHRS Project
Update to ITCNovember 19, 2010
Agenda
• HRS Project Background• Current Status• Communication
HRS Background
HRS Project Scope – IN SCOPE
• Human Resources• Talent Acquisition Manager• Base Benefits / Benefits Administration• Payroll• Absence Management• Time and Labor• EPM (Date Warehouse)• Self Service• Workflow
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HRS Project Scope – OUT OF SCOPE
• Budget • Health and Safety• ePerformance• Enterprise Learning Management
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Phase Descriptions
Support Deploy Test Build Plan
Each release will follow a proven approach for implementing PeopleSoft functionality as outlined below and includes a list of key deliverables for each phase.
• Project Plan & Timeline• Resource Estimates• Budget• Requirements List• Fit/Gap Decisions• Campus Coordination Plan• Communications Strategy• Training & Support Approach• Development Infrastructure & Database
• Configured System• Extensions• Interfaces• Reports• Conversion Programs• Cleansed Data• Training Content• Work Process Analysis• Test Scripts
• Redesigned Processes• Configuration Documentation• Functional Specifications• Technical Specifications• Revised Role Descriptions• Security Specifications• Training Infrastructure & Database
• Integration Test Results• Systems Test Results• Performance Test Results• Parallel Test Results• Mock Conversion Results• Acceptance Test Results• Production Infrastructure & Database
• Cutover Schedule• Trained Users• Converted Data• Code Migration• Deployed Procedures• Readiness Assessment• Secured Production Database• Help Desk Support Procedures
• Help Desk Issues List• Post Production Review Results• Follow up Training & Coaching
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HRS Proposed Implementation Schedule
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Scope• Monthly Deployments of Reports• Staggered rollout of additional employee and manager self service
Scope• eBenefits for Dual Choice
Scope• Human Resources• Base Benefits• Payroll• Time and Labor (self-service early
adopters)• Absence Management (self-service
early adopters)• Financial Integration• Base EPM/Reporting• Limited Benefits Administration• Employee self-service (ltd.
Demographic)
Scope• eBenefits for Grad Hires
Apr – June 2011 Sept - Nov 2011 Jan – Mar 2012
Scope• Talent Acquisition Management
July – Sept 2011
HRS Project Structure
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HRS Project Structure
• There are approximately 500 UW staff members from across the campuses and UW Madison Divisions participating in the implementation of HRS
• Huron Consulting is our partner in the HRS Project
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STATUS
Project Management
• Microsoft Project is used for the overall plan• All team members track their time in a tool that is
uploaded to the master plan which is reconciled monthly
• Every team with many, same-type discrete deliverables uses hill-climbers to report status
• JIRA is used to track: issues, test faults, development, decisions and other deliverables
• Campus readiness is measured through monthly scorecards and assessements
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Earned Value September 2010
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High Level Status
• The HRS Project is slightly behind schedule but is on track for implementation in 2011
• System testing completed; Integration testing in progress; planning underway for Payroll Reconciliation, User Acceptance (UAT), and Performance testing
• Data collection, cleansing, conversion progressing ahead of plan
• Training curricula and course development underway
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High Level Status continued
• Data governance model defined; method for requesting data extracts (from EPM) for approved supplemental systems in place
• Security roles being defined with target to use them during UAT
• User procedures, job aides, and knowledge base development underway
• Reports for Release 1 complete, development of reports for future releases progressing as planned
• Most development complete; break-fix ongoing14
COMMUNICATION
HRS Intranet and Internet
• Over 1700 hits (each site) in October• https://intranet.hrs.wisc.edu• http://hrs.uwsa.edu
• Intranet• Up to date information, updated daily• Covers all aspects of the project
• Internet• General audience• Broad overview of HRS
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HRS on the Portal
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My UW Portal
• HRS portlet• Focus on ESS user• Biweekly/monthly topic change• Information on ESS modules/HRS basics• Help information and links
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