updates on the ltcp and the implementation of the etitling ...€¦ · updates on the ltcp and the...

Updates on the LTCP and the Implementation

of the eTitling Standardization Program

By: Dep. Admin. Ronald A. Ortile, CESO IIDeputy Administrator – LRA

Chairperson, PMEC - LTCP

Outline

• LRA and its Computerization Project

• New Services and Initiatives

• LRA’s Next Stage -Title Upgrading Program

I. LRA and the LTCP

The LRA

Land Registration Authority

• Established 1903

• Mandated by law to register / record

all transactions involving real and

personal property

• Attached Agency of the Department

of Justice

• Central Office – headed by

Administrator

• Registry of Deeds – headed by a

Registrar, required in every province

and city of the country

I. LRA and the LTCP

The LRA

LRA Mandate

• Register Transactions on Titled and

Untitled Land

• Register Transactions on Personal

Property and Chattel

• Provide Information on Titles and

Registered Documents

I. LRA and the LTCP

LRA’s Major Challenges

• Disorganized records management system and continued

loss of records

• Defective survey plans and technical descriptions

• Existence of fake titles

• Lack of uniform procedures in the RDs

• Slow processing of registration transactions

• Slow responses to queries as to the status of titles/lots

• Inefficient reporting system

I. LRA and the LTCP

LRA’s Computerization Project

• LRA’s answer to the call to provide better public service

• IT-based modernization project

• Implemented under the Build-Operate-Transfer (BOT) Law,

using the Build-Own-Operate (BOO) Scheme

• Implemented with No Cash Out nor Guarantees from the

Government

I. LRA and the LTCP

LRA’s Computerization Project

I. LRA and the LTCP

II. New Services

and Initiatives

A2A Service – Kiosks and EOs

• Allows Partner Institutions to request and

print Certified True Copies of Title from any

computerized RDs

• Future Services to be enabled in Eos:

• Parcel Verification Services

• Title Trace-back Query

• On Pilot Test: Self-Servicing Registration of

Chattel Mortgage and Personal Property

II. New Services and Initiatives

A2A Service – Kiosks and EOs

• Benefits

- Saves cost for transportation and accommodation

expenses

- Saves time and effort

- Helps Partner Institution increase its efficiency in

approving loans/mortgage


Linkages with Other

Government Agencies

• LRA-BIR Linkage

- Automatically validates the authenticity of the BIR CAR

presented by the registrant in the RD to ensure that

proper transfer taxes are collected by the government

• Benefit

- Reduce risk of tax leakage

• Status

- Implemented


Linkages with Other

Government Agencies

• LRA-HDMF Linkage

- Automatically Machine-readable Documents with

HDMF to make the processes with LRA more efficient

and accurate

• Benefit

- Faster processing time

- Less errors on the encoded data

• Status

- Implemented


Parcel Verification

(Lot Location) Services

- Shows the location of the

subject property on a road

layer

Mapping Services

Geo-spatial Query Services

(GQS)

- Used to identify titled

properties along and

Alignment or Point of

Interest


Lot Location Service


GQS-Point of Interest


GQS-Alignment of Interest


Mapping Projects with LGUs

• Access to LRA’s data shall help

the LGU increase its Tax

Collection Efficiency

• LGUs already signed MOA with

LRA:-Bacoor City-San Pedro City, Laguna-Manila Water Companies, Inc. (MWCI)-Pasig River Rehabilitation Center (PRRC)-Philippine National Railway (PNR)-Presidential Commission on Good

Government (PCGG)-Department Agrarian Reform (DAR)


Other Future Services

Title Transaction Alert System

• New service to be launched by LRA

that shall allow individuals and

institutions owning titles and/or

having registered rights on titles to be

alerted for any transaction lodged

against enrolled titles

Cashless Payment Services

• Allows better fiscal control for the LRA

• Initial partners will be Development

Bank of the Philippines and Land

Bank of the Philippines

- POS/Debit Card in RDs

- Over-the-counter

Payments

- Internet Banking


III. Voluntary Title

Standardization Program

Voluntary Title


Concept

• Voluntary conversion of a manually-issued Title to

eTitle by the Title Owner or authorized representative

III. Voluntary Title Standardization Program

Voluntary Title

Standardization Program• Original (Vault Copy) Titles are protected from loss due to fire, flood,

man-made and natural disasters, misplacement/ misfiling, and wear and

tear

• Owners need not go through the expensive and tedious process of

reconstitution, in case the Vault Copy is lost or destroyed

• Faster transaction processing turn-around-time, as titles need not be

retrieved from the vault

• Supports the risk management requirements, especially of banks ---

eTitles are not subject to misplacement

• Eliminates “saksak-bunot”


Manually-issued Titles

and eTitles


Voluntary Title


• Program has been implemented since 2012 but demand is

very low

- Owners found process too cumbersome

• LRA identified ways to fast-track the conversion of Manual

Titles to eTitles


Voluntary Title


• Key Drivers

- Converting all Manual Titles to eTitles supports the LRA’s

Computerization Project

• Secures the Original (Vault Copy) Titles from loss and

destruction

• Allows easier retrieval for transaction processing


IV. Title Upgrading Program

Title Upgrading Program

• Conversion of manually-issued Titles to eTitles

- Covers 11.5M Manually-issued Titles

- Nationwide implementation

- 3 years, starting January 2016

- Covers all title types:

- All OCTs, TCTs, and CCTs

- All Patents

- All EPs/CLOAs


Title Upgrading Program

• Consolidates existing Title Standardization Programs

• Voluntary Title Standardization Program

• Option to convert to eTitles during the Registration of

Voluntary Annotation-type transactions


General Implementation Modes

Titles with

Voluntary

Annotation-type

Registration

Transactions

Titles without

transactions but for

Bulk Conversion

(Institutional)

Title without

transactions and for

Regular Conversion

(Individual and

Institutional)



Titles with

Voluntary

Annotation-type

Registration

Transactions

Titles without


Bulk Conversion

(Institutional)

Title without


Regular Conversion

(Individual and

Institutional)

Titles shall be

automatically-

converted during the

processing of the

transaction

Titles shall be converted

using the Bulk

Conversion Process (for

Institutions with MOA

and LRA)


using the Regular

Conversion Process


Conversion Made Easier

Agency Order in

the form of

Circulars

Memoranda to

RDs for Bulk

Conversion

Set-up of

Receiving

Outlets

Centralized

Encoding Support

in LRA Head Office

Memorandum of

Agreement for

Bulk Conversion

Points-of-Contact

Agency Order in the form of

Circulars

Memoranda to RDs for

Bulk Conversion

Set-up of Receiving Outlets

Centralized Encoding Support

in LRA Head Office

Training, Forms, Systems, and

Equipment

Special Lanes in selected RDs

Memorandum of Agreement for Bulk Conversion

Points-of-Contact

Capacity

BuildingInstitution

Support

Government

Issuances


Government Issuances

• Circular to establish Government Policy to upgrade all manual

titles

• Provides Guidelines and Procedures for:

• Title subject of transactions

• Title Upgrading through the Issuance of eTitles as a result of the

processing of annotation-based voluntary transactions

• Titles not subject of transactions

• Title Upgrading through “MOA-based” Conversion for LRA Partner

Institutions

• Title Upgrading through Regular Conversion for Individuals and

Institutions


Salient Points of the Circular

• For Titles subject of Voluntary Annotation-type transactions

- Conversion shall be done during transaction processing

- Output will be an eTitle with the annotations required

- eTitling Fee shall be P649.45



• For Titles that are not subject of a transaction

- The Owner ’s Duplicate Copy need not be surrendered immediately.

LRA shall receive and process the request based on the scanned

image of the Owner ’s Copy and Conversion Request Form

• Need not be notarized

• 2 Valid Government IDs required

- Conversion shall be completed upon the surrender of the Owner ’s

Duplicate Certification of Title

- eTitling Fee shall be P649.45



• For Titles that are held in custody by an entity who is different from the

owner but has a registered right on the property

- LRA shall allow the conversion of titles, upon presentation of the

Owner’s Duplicate and the Conversion Request Form



• After the prescribed period, eTitles shall enjoy priority in

processing

- Title has to be converted to an eTitle before the same can be

subject of a registration transaction



• Strategies to address expected demand while maintaining

mandated service levels for regular transactions

- Centralized Encoding Facility and Encoding Support Personnel

in the IMC

- Receiving Outlets in malls and other areas

- Special Examiners and Approving Officers

- Other support as may be required from time to time


Conversion Made Easier• Clients shall have to go to the

Receiving Outlets to file their

requests so as not to affect

transactions in high-volume RDs

• Low-volume RDs may also serve

as Receiving Outlets



• Channels to be Used

- LRA Receiving Outlets (Malls, LGUs, etc.)

- LRA Extension Offices

- LRA Central Office

- LRA Web Portal

- LRA Mobile Receiving Outlets (Condominiums, Villages, etc.)

- Registries of Deeds

• E-mail Help Desk to be established to address concerns of

Clients


V. Title Upgrading

WORK FLOW


Titles with

Voluntary

Annotation-type

Registration

Transactions

Titles without


Bulk Conversion

(Institutional)

Title without


Regular Conversion

(Individual and

Institutional)

Titles shall be

automatically-

converted during the

processing of the

transaction


using the

Bulk Conversion Process

(for Institutions with MOA

and LRA)


using the Regular

Conversion Process

IV. Title Upgrading Work Flow

A. General Flow – Conversion of Titles

Subject of Voluntary Annotation-type

Registration Transactions

Client

Registry of

Deeds

Central

Encoding

Facility

Client

Registry of

Deeds

Submits Owner ’s Duplicates and

documents for registration

Enters transaction and collects payment

from the Client

Provides encoding support to generate

draft eTitle

Processes entered transactions, validates

submitted original Owner ’s Duplicates,

approves transaction and prints eTitles

Receives eTitles


B. General Flow – Titles without Transaction –

MOA-based Conversion for LRA’s

Partner Institutions

LRA Mobile Outlets

/ LRA CO

Receiving Off ice

Registry of

Deeds

Institution

Central

Encoding

Facility

Institution

Submits list of titles and copies of the

Owner’s Duplicates

Uploads list and scanned copies of Owner ’s

Duplicates

Pre-processes eTitles, collects fees, issues

Memorandum to RDs, enters transaction

in RD


submitted original Owner’s Duplicates,

approves and prints eTitles

Surrenders original Owner ’s Duplicates and

receives eTitles


C.1 General Flow – Titles without Transaction –

Regular Conversion

ClientSubmits list of titles and copies of the


LRA Receiving

Outlet / LRA

Mobile Outlet /

LRA Web Portal

Uploads list and scanned copies, collects

initial fees

Central

Encoding

Facility

Pre-processes eTitles and enters

transactions in RD

Registry of

Deeds




ClientSurrenders original Owner’s Duplicates and

receives eTitles


C.2 General Flow – Titles without Transaction –

Regular Conversion

(received in low-volume RD)

Registry of

Deeds (Processing Off ice)

ClientSubmits list of titles and copies of the


Registry of

Deeds (Receiving Outlet)

Uploads request and scanned copies, collects

initial fees

Central

Encoding

Facility

Pre-processes eTitles and enters

transactions in RD




ClientSurrenders original Owner ’s Duplicates and

receives eTitles


Program Re-cap and Way Forward

• LRA will convert all Manual Titles to eTitles under LRA Circular

• To secure the Original (Vault Copy) Titles

• To allow easier retrieval for transaction processing

• LRA will provide resources to ensure that regular transactions are

not affected

• Receiving Outlets and Central Encoding Facility

• Web Portal

• SMS and E-mail Service Desk


Program Re-cap and Way Forward

• LRA will start converting titles subject of Voluntary Registration

Annotation-type Transactions

• LRA will start converting titles of Institutional Partners

• Draft MOA available for Bulk Conversion Arrangement

• To allow easier retrieval for transaction processing

• LRA will start converting titles of individuals


www.lra.gov.ph