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Urban Sanitation Development Program-2 Annnual Workplan 2016

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URBAN SANITATION DEVELOPMENT PROGRAM-2

Annual Work Plan 2016

Table of Contents

Table of Contents .................................................................................................................... i

Glossary of terms and abbreviations ...................................................................................... ii

1. Introduction .................................................................................................................... 1

2. Overview the Progress of USDP Annual Work Plan 2015 .............................................. 2

2.1 Acceleration of development and implementation ................................................... 2

2.2 Sustainable sanitation services ............................................................................... 7

2.3 Platform function ..................................................................................................... 9

3. Recent developments in strategic perspective ...............................................................11

3.1 Scheduled desludging (LLTT) ................................................................................11

3.2 Grant funding for water supply and sanitation (Hibah AM&AL) ...............................12

3.3 City Sanitation Summit in Padang ..........................................................................13

3.4 Organizational responsibility for the PIU-KP in MOHA ............................................14

4. USDP Strategy guiding the Annual Work Plan 2016 ......................................................15

4.1 Strengthening the role of the Provincial Pokjas ......................................................15

4.1.1 Strategic position and role of the Provincial Pokja ...............................................15

4.1.2 Supporting review / finalization of PSR in nine provinces ....................................16

4.1.3 Supporting implementation of the Lokakarya MPS ..............................................16

4.2 Supporting the introduction of Fecal Sludge Management......................................17

5. Annual Work plan 2016 .................................................................................................20

5.1 Acceleration of development and implementation ..................................................20

5.2 Sustainable sanitation services ..............................................................................32

5.3 Platform function ....................................................................................................49

6. Operational resources ...................................................................................................52

6.1 Budget....................................................................................................................52

6.2 Personnel ...............................................................................................................52

7. Colophon .......................................................................................................................56


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Glossary of terms and abbreviations

AKKOPSI Alliance of Local Governments Caring About Sanitation BK Provincial Budget Support to LG BPS Central Statistics Agency CB Capacity Building CF City Facilitator CSR Corporate Social Responsibility CSS City Sanitation Summit DAK Specific Allocation Fund (transferred to provinces and local governments) DED Detailed Engineering Design DG Director(ate) General DG Bina Bangda Directorate General for Guiding Regional Development (in MOHA) DKI Jakarta Jakarta Special Territory (metropolitan city with provincial status) DPRD Regional Assembly (at provincial or local level) EKN Embassy of the Kingdom of the Netherlands FSM Fecal Sludge Management GOI Government of Indonesia Hibah AM&AL Grant program for Water Supply and Environmental Sanitation IPAL Kawasan Medium-scale sewerage and treatment system IPLT Fecal Sludge Treatment Installation IPP-STBM Implementation of PPSP through strengthening pillars of STBM (STBM for urban areas) IUWASH Indonesia, Urban Water, Sanitation, and Hygiene project funded by USAID Jabar West Java Jateng Central Java Kalsel South Kalimantan Konreg Regional Coordination Meeting (in annual PUP planning and budgeting process) KSAN National Conference on Sanitation and Water Supply LG Local Government LK-MPS Provincial-level meeting for coordination of local MPS proposals LLTT Scheduled Sludge Collection Service M&E Monitoring and Evaluation MOH Ministry of Health MOHA Ministry of Home Affairs MOM Minutes of Meeting MPS Sanitation Development Memorandum Musrenbang Consultative meeting on development planning (in annual planning and budgeting process) Nawasis National Water and Sanitation Information System NSPK Norms, Standards, Procedures, and Criteria NTB West Nusa Tenggara Perda Local Government By-Law PerGub Gubernatorial Regulation PerMen Ministerial Regulation PerPres Presidential Regulation PF Provincial Facilitator PIU Program Implementation Unit PIU-AE PIU Advocacy and Empowerment (at MOH) PIU-KP PIU Institutional and Finance (at MOHA) PIU-T PIU Technical (at PUPR) PMM Program Management Manual PMU Program Management Unit Pokja Sanitation Development Working Group (at local and provincial level) PPK-BLU LG Public Service Organization with Arrangement for Independent Financial Management PPLP Development of Environmental Sanitation in Human Settlements PPSP Accelerated Sanitation Development in Human Settlements Prosda Provincial Sanitation Development Adviser PSR Provincial Sanitation Roadmap PUPR Ministry of Public Works and Public Housing


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RAL Rapid Action Learning RKA LG Agency Annual Work Plan RPIJM Medium-Term Development Investment Program RPJMD LG Medium-Term Development Plan RPJMN National Medium Term Development Plan S3 Sustainable Sanitation Service SE Circular Letter SKPD Executive Agency (at provincial or local level) SOP Standard Operating Procedure SPG Sanitation Partner Group SSK Local Government Sanitation Strategy STP Sludge Treatment Plant Sulsel South Sulawesi Sultra South-East Sulawesi Sulut North Sulawesi Sumsel South Sumatra SUPD Directorate for Synchronization of Regional Development Affairs (in MOHA) SWM Solid Waste Management TBD To be determined TOR Terms of Reference UA Universal Access UPTD Technical Implementation Unit in LG agency WSP Water and Sanitation Program for the East Asia and Pacific Region, World Bank


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1. Introduction

The present Work Plan 2016 builds on the activities under the Work Plan 2015 that was presented in

the Inception Report, and which covered the period September-December 2015. The latter activities

focused in large part on taking inventory of the existing situation in the USDP provinces, with a view to

identifying early partner cities/regencies in which to begin work on the two focal topics of USDP-2:

acceleration and sustainable sanitation services. Concurrently, the team has assisted the different

PIUs on their regular activities, mainly through contributing to workshops, etc.

The Work Plan 2016 was to have been discussed at a PMU/PIU coordination meeting end of

November, but this did not materialize. Subsequently, the team had intensive coordination with the

PIU-T in a meeting which also saw participation from IUWASH and WSP. The focus of this meeting

was mostly on Ministry of PUPR’s efforts to introduce scheduled septic sludge collection in

collaboration, which provide an important interaction with USDP’s focal point “sustainable sanitation

services”.

Meanwhile, USDP’s partners Simavi, IRC and Wash2gether also collaborated on a coordinated action

plan to implement the Consolidated TOR for Learning Projects on sustainable sanitation services

management models that was presented in the Inception Report. The result of this collaboration is

also included in the work plan presented here.

This report begins in Chapter 2 with a tabular overview of USDP activities since inception. Next,

Chapter 3 discusses a number of developments since the middle of this year that have a bearing on

the successful implementation of USDP-2 over the next few years. The discussion is presented from

the strategic perspective of PPSP, the overall GOI program for accelerating sanitation development

that USDP aims to support. This is an important background for the USDP strategy for supporting

PPSP, which is presented in Chapter 4. This guides the activities for 2016 which are presented in

tabular form in Chapter 5. Finally, Chapter 6 presents the personnel planning associated with the

activity plan, along with personnel changes since the beginning of the project and a few remarks on

introducing flexibility in the very detailed implementation budget that was submitted at the time of

proposal.


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2. Overview the Progress of USDP Annual Work Plan 2015

2.1 Acceleration of development and implementation

Objective: Up to 90 local governments are able to plan, budget, and accelerate implementation of sanitation development

No. Activity/Sub-activity Output

Progress Status December 2015

Remarks

1.1.1 Central Level

1.1.1.1 Facilitating the strengthening of the legal basis for sanitation development:

Substantive guidance on presidential regulation PerPres 185/2014 and facilitating preparation fourth draft

Preparation of subordinate Ministerial Decree on Sanitation Management

Preparation of Ministerial Regulation to replace Ministerial Circular SE660/2012 on the Management PPSP in the Region

Draft Revised Perpres

Draft Home Affairs Ministerial Regulation on Sanitation Development Management at regions

Draft Home Affairs Ministerial Regulation on Sanitation Service Institution

Draft revision Perpres prepared. Initiative on revision Perpres 185/2014 has been discussed with Sekretaris Utama Bappenas and DG Cipta Karya

The two drafts of Ministerial Regulations prepared and consolidated: Draft Home Affairs Ministerial Regulation on Sanitation Development Management; Sanitation Service Institution. For endorsement of these draft Ministerial Regulations, the re-establishment of PIU Institutional and Finance (PIU-KP) is urgently needed.

Mandate on establishing PIU Institutional and Finance (PIU-KP) delayed by changing of structural organization at MOHA. As agreed by DG Bina Bangda, PIU-KP will be under Directorate SUPD II, Sub-Directorate Housing and Human Resettlement.

To endorse draft Ministerial Regulations, activation of PIU-KP is urgently needed.

All support will be continued through 2016

1.1.1.2 Facilitating the finalization of the National Roadmap for Sanitation Development:

Facilitating preparation of guidelines for translating “universal access” (RPJMN target) to provincial and local levels

Facilitating the preparation of a strategy for implementation of the National Sanitation Roadmap in 10 provinces

Draft guideline

Draft strategy

Universal Access translation tool was exercised during the Regional workshop in Denpasar, 21-23 October 2015 and in Batam, 28-30 October 2015.

Initiative in preparation of implementation strategy was



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Remarks

started with the initiative to prepare planning strategy of Directorate PPLP of PUPR as a national platform on sanitation development. The draft was already prepared and discussed.

1.1.1.3 Facilitating PMU-PIUs in coordinating GOI and donor funding for sanitation with all stakeholders:

Revise guideline on provincial LK-MPS

Supporting preparatory and final workshop at central level on funding for sanitation Facilitating PMU-PIU in consolidating funding for

implementing PPSP. Assisting PMU in attracting funding from SPG and

improving the performance of the CSR Forum. Assisting PIU-KP in consolidating/ compiling the funding

gap for the program of prioritized activities and facilitating inter-ministerial meeting to generate financial support.

Facilitating PMU in disseminating the information on funding sources available to provinces and LGs.

Draft Revised Guideline

Annual Workshop Proceedings

Results of coordination reported in progress reports

Reports on assistance to PMU in coordinating with SPG and CSR Forum

Funding gap and agreements on further steps reported in progress reports

Dissemination report

Support PMU/PIUs in implementing Pra-Lokakarya Pendanaan on August, 26 in Mercure Sabang Hotel, and workshop on partnership and sanitation funding sources in Royal Kuningan Hotel, September, 15-17.

Initiative in revision LK-MPS Guideline not started yet because of the delayed re-establishment of the PIU-KP

1.1.1.4 Facilitating the review of Provincial Sanitation Roadmaps:

Facilitating the approval process for the reviews

Facilitating dissemination of the revised guideline on PSR formulation at central level

Draft PSR Guideline

MOM, TOR, and reports on dissemination

Initiative in revision PSR Guideline was not started yet because of the delayed re-establishment of the PIU-KP

The support will be continued through 2016

1.1.1.5 Facilitating the formulation of a program for developing IPAL Kawasan

Facilitating review of the NSPK for wastewater

Draft IPAL-Kawasan program

The initiative to formulate the IPAL Kawasan program was discussed during the preparation of the draft Strategic Plan (Renstra) of Directorate PPLP of PUPR.

The support will be continued through 2016


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Remarks

1.1.2 Provincial Level

1.1.2.1 Facilitating provincial pokjas in finalizing (revising) PSR for UA and formalization of PSR by Gubernatorial Regulation:

Facilitating 9 provincial Pokjas in finalizing /reviewing RSP:

Increasing effectiveness of PSR for planning and budgeting of provincial development

Draft PSR in 9 provinces

Review PSR: Kalsel, Sulut, Sultra, Sumsel, NTB

Finalize PSR: Aceh, DKI, Jabar, Jateng

Mapping on status of Provincial Sanitation Roadmap (PSR) was done; with following results:

PSR with Gubernatorial Regulation: Kalimantan Selatan, Sulawesi Tenggara, NTB

Final Draft PSR : Sumatera Selatan, Jawa Barat, Jawa Tengah, Sulawesi Utara

Draft_01 PSR: Aceh

Based on new RPJMN 2015-2019 target, all PSR documents will be reviewed and or finalized by end of 2016

1.1.2.2 Facilitating provinces in drafting policies on financial support for sanitation development:

Assistance to provincial pokjas on formulating possible options for provincial financial support (especially Bantuan Keuangan)

Advocacy of and assistance on implementation of MOH Circular 184/2015 on funding preventive health measures at provincial and local level

Draft guideline on formulating gubernatorial regulation

Advocacy material for 9 provinces and 35 LGs

Follow up of Bandung Declaration on optimizing provincial budget to support LGs on sanitation development was initiated in CSS XV in Padang, combining with the initiative to increase budget transfer from GOI through DAK.

PIU-AE (Ministry of Health) initiated the Think Tank Group on optimizing the effectiveness of MOH Circular 184/2015

Mapping on provincial gubernatorial regulations for sanitation development financial support, with following results: - Jawa Barat: Pergub BK

2015 - Jawa Tengah: Pergub BK

2015 - Sulawesi Utara: Draft

Pergub BK

All support will be continued trough 2016


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Remarks

1.1.2.3 Facilitating implementation of LK-MPS in 8 provinces:

Supporting pokja on executing LK-MPS

Assisting provinces in ensuring the results of the LK-MPS adopted into regular budgeting

Facilitating pokjas on compiling the funding gap.

Proceedings LK-MPS: Kalsel, Sulut, Sumsel, NTB; Aceh, Jabar, Jateng, Sultra

Pra-Lokakarya (only) was facilitated in NTB, Kalimantan Selatan, Sulawesi Utara, and Sulawesi Tenggara.

Pra-Lokakarya and LK MPS were facilitated in Jawa Tengah


1.1.2.5 Facilitating strengthening PFs/CFs:

Equipping PF/CF for facilitating implementation of PPSP in 8 provinces

Assisting PMU-PIU on quality assessment of PPSP planning in 8 provinces and LGs

Facilitation reports

Prosda reports

Field visit reports

Four Regional Workshops (organized by PIU-T) were held and supported in Makassar (twice), Surabaya and Batam.

Support on quality assessment panel in:

- Aceh: - Jawa Barat: - Jawa Tengah: - Sumatera Selatan: - Sulawesi Utara:

Regional Workshops were aimed to strengthen the capacity of Pokjas, PFs/CFs in finalizing the PPSP documents at local level (BPS/SSK, MPS, 2nd Cycle SSK)

1.1.3 Local Level

1.1.3.1 Facilitating implementation of PPSP in 33 LGs in 9 provinces:

Facilitating updating SSK/MPS to UA level

Facilitating coordination of preparatory and final LK-MPS

Supporting pokja and CF on advancing content of local MPS into formal budgeting and implementation

Facilitating local pokjas on meeting readiness criteria of the different funding sources

Draft SSK 31 LGs

Draft review MPS 4 LGs

Minutes of LG coordination on MPS

Local M&E outputs

USDP-2 is continuing the USDP-1 facilitation on 2nd Cycle SSK planning in 25 LGs in 6 provinces. Two provinces (8 LGs) are excluded (Bali, Jawa Timur). Progress:

- 100% = 10 LGs - > 85% = 11 LGs - < 50% = 4 LGs

All support will be continued through 2016 in different LGs

1.1.3.2 Facilitating in ensuring the programs/activities described in SSK/MPS adopted into formal planning:

Supporting the pokja on integrating the SSK/MPS proposals into formal planning cycle; especially on Annual Budget Plan (RKA) of LG agencies

Facilitation report

List of program and /activity proposals for Konreg/ Musrenbang

For the implementation in 2017, ensuring the program/activities adopted into formal planning and budgeting was facilitated during the Pra-Lokakarya & Lokakarya MPS facilitation, held in:

- Pra-Lokakarya (only) was facilitated in NTB,

Integrating SSK/MPS proposal into formal planning/budgeting (Konreg RPIJM, Musrenbang) has been initiated with the technical meeting in:

- Aceh - Sumatera Selatan - Jawa Barat


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Remarks

Kalimantan Selatan, Sulawesi Utara, and Sulawesi Tenggara.

- Pra-Lokakarya and LK MPS were facilitated in Jawa Tengah

- Jawa Tengah - Kalimantan Selatan - NTB - Sulawesi Utara - Sulawesi Tenggara

1.1.3.3 Facilitating consistent implementation of the M&E proposals of the SSK:

Training local pokjas on M&E

Advising local pokjas on updating data for Nawasis and sanitation development progress

Guiding local pokjas on implementing M&E

Prosda report

Training in development of M&E system and Nawasis was done in the following provinces:

- Jawa Barat - Sumatera Selatan - Sulawesi Utara - Kalimantan Selatan



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2.2 Sustainable sanitation services

Objective: Up to 27 local governments are able to provide sustainable sanitation services

No. Activity / Sub-activity Output


Remarks

2.1.1 Central Level

2.1.1.1 Mapping the existing status of sustainable sanitation services (S3) at provincial and local level

Draft study of 27 LGs in 10 provinces

Initial mapping was done in 8 provinces (Aceh, Sumatera Selatan, Jawa Barat, Jawa Tengah, Kalimantan Selatan, NTB, Sulawesi Utara, Sulawesi Tenggara)

2.1.1.2 Facilitating formulation of policies and regulations for S3

Facilitating national policy synchronization in ministries dealing with SWM and FSM

Working note.

Initiated in coordination with PUPR on preparation of LLTT program (Support to LLTT Workshop)


2.1.1.3 Facilitating development of advocacy and communication materials on S3

Workshop(s) on updating and developing advocacy and communication materials

Draft workshop proceedings

Not started yet Continued through 2016

2.1.1.4 Facilitating central level activities for S3

Supporting formulation of M&E manual for S3

Guiding mainstreaming of Nawasis as M&E instrument on S3

Formulating integrated activity digest of proposals/programs in SSK/MPS

First draft of M&E manual for S3

Updated ppsp.nawasis.info

Guideline for formulating activity digest

Initiate discussion with PMU in utilization of ppsp.nawasis.info as supporting tool for M&E of S3

Coaching to Pokjas/PFs/CFs(during the Regional Workshops) to elaborate S3 in program/activities described in the SSK



2.1.2.1 Facilitating 10 provincial pokjas in implementing S3:

Facilitating M&E on S3 at provincial level (Nawasis)

Provincial M&E results

Imitative in implementing M&E on S3 was introduced by training to provincial Pokjas: Jawa Barat, Sumatera Selatan, Sulawesi Utara, Kalimantan Selatan



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Remarks

2.1.3 Local Level

2.1.3.1 Preparing support for FSM/SWM:

Facilitating collection of technical and non-technical data on the state of FSM/SWM in the selected LGs in the 9 provinces

Technical and non-technical reports

Data collection was done during the provincial mapping in 8 provinces (Aceh, Sumatera Selatan, Jawa Barat, Jawa Tengah, Kalimantan Selatan, NTB, Sulawesi Utara, Sulawesi Tenggara)

Province of Sulawesi Selatan will be assessed in 2016

2.1.3.4 Facilitating implementation of S3

Supporting the internalization of IPP-STBM (e.g. triggering) related to S3

Supporting integration of S3 into formulation of SSK/MPS

Supporting pokjas in updating Nawasis data

NAWASIS training

Draft SSK/MPS


Coaching to Pokjas/PFs/CFs (during the Regional Workshops) to elaborate S3 in program/activities described in the SSK/MPS



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2.3 Platform function

Objective: Optimum implementation of PPSP-2 at central, provincial, and local level (up to 90 LGs in 10 USDP provinces)



Remarks

3.1.1 Central Level

3.1.1.1 Facilitating formulation of Program Management Manual PPSP-2:

Facilitating formulation and discussion of PMM drafts

Draft PMM PPSP 2

Not yet started Continued through 2016

3.1.1.5 Facilitating M&E of PPSP-2

Facilitating M&E of acceleration in sanitation development

Developing concept and content of web.nawasis

Working note on M&E system

TOR on developing concept and content of website Nawasis was prepared

Continued through 2016

3.1.1.7 Facilitating development of strategy for advocacy and communication for PPSP 2 :

Facilitating (discussion of) draft strategy

Facilitating approval of the strategy

Draft Strategy document on advocacy and communication

Not yet started Continued through 2016

3.1.1.8 Facilitating implementation of the strategy for advocacy and communication for PPSP 2

Supporting KSAN

Supporting activities of AKKOPSI; CSS XV in Padang

Draft advocacy material

Done:

KSAN: 11 November 2015 CSS XV: 18-20 November 2015

3.1.1.10 Facilitating action on MOH Circular:

Facilitating implementation of policy that health budget can fund sanitation as preventive health effort

Facilitating the creation of Think Tank Forum on Preventive Health Efforts with AKKOPSI

Facilitation report

Discussion note on funding policy

TOR on Think Tank Forum on Preventive Health Effort has been prepared



3.1.2.2 Facilitating implementation of the provincial level strategy for advocacy and communication:

Facilitating creation of provincial advocacy and communication materials

Facilitation of AKKOPSI activities in the provinces

Provincial level advocacy materials

Training materials on provincial level advocacy and communication

TOR for and reports on AKKOPSI events in the provinces

Provincial mapping on status of advocacy and communication was done in 7 provinces (Aceh, Sumatera Selatan, Jawa Barat, Jawa Tengah, Kalimantan Selatan, NTB, Sulawesi Utara)


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Objective: Scaling up impact of USDP 2 to national level



Remarks

3.2.1 Central Level

3.2.1.1 Facilitating central level CB for implementing PPSP-2:

Facilitating advocacy, training, PMU/PIU workshops on the nature of PPSP-2 facilitation

Facilitating creation of commitment and distribution of responsibilities between PMU and PIUs for facilitation of M&E

TOR and proceedings of national workshop on facilitation in PPSP-2

Syllabus and training materials for central level training on facilitation

Not started yet.

Support Regional Workshop on strengthening provincial Pokjas roles

Support the workshop on funding sources

3.2.1.2 Facilitating creation of manual on knowledge management in PPSP:

Formulating the knowledge management concept

Facilitating (discussion of) drafts and approval of manual on knowledge management

Formulation of manual for implementation of knowledge management

Working note on the knowledge management system

Draft manual on knowledge management

TOR prepared for KSAN TOR prepared for CSS XV

3.2.1.5 Facilitating knowledge management at central level Report on facilitation

Report on central level M&E results

Actively support the implementation of KSAN (Knowledge Day event, 11 November 2015) as national knowledge event


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3. Recent developments in strategic perspective

Since the beginning of USDP-2 there have been a number of developments that are relevant for

PPSP-2:

1. Ministry of PUPR has begun program promoting and assisting scheduled desludging of septic

tanks (LLTT)

2. Ministry of PUPR has begun a program providing grants for purchase/installation of septic

tanks (Hibah AM&AL)

3. AKKOPSI has conducted its fifteenth national City Sanitation Summit (CSS)

4. MOHA has settled the organizational responsibility in the ministry for the PIU-KP

This section discusses the above developments in terms of the extent to their strategic relevance (or

absence thereof) to the objective of PPSP-2: achieving universal access to good sanitation by 2019.

3.1 Scheduled desludging (LLTT)

USDP-1 has developed a model showing that by 2035 some 5% of Indonesians will depend on either

city-scale or communal systems for their wastewater (2%-3% for each) and approx. 20% should

ideally be served by medium-scale sewerage and treatment systems (IPAL Kawasan) serving some

1,000-10,000 households each. This leaves in any event 75% of the population dependent on on-site

sanitation, i.e. septic tanks. In the shorter term, until 2019, there will be no significant increase in the

number of operational IPAL Kawasan1, and thus in fact 90%-95% will have to rely on on-site sanitation

for many years to come.

Septic tanks are an acceptable form of treatment provided they are emptied regularly (every 3-5 years)

and their effluent is disposed of in an environmentally sustainable manner. These conditions do not

apply for many septic tanks at present: desludging is done on too limited scale and without proper final

disposal (only an estimated 4% of existing septic sludge is treated in sludge treatment facilities (IPLT),

and the effluent generally is not discharged into leaching pits but rather seeps directly into the ground

or flows into the roadside gutters that constitute the entry point to the neighborhood drainage systems.

GOI has in recent years built some 160 plus IPLTs throughout the country to handle the sludge issue.

However, only approx. 10% of these are actually functioning – the rest are lying idle mainly because

no sludge is being deposited. To remedy this situation, Ministry of PUPR has this year embarked on a

program to introduce scheduled desludging (rather than on-call desludging) in an effort to “optimize”

the existing IPLT infrastructure by generating a constant inflow of sludge.

In principle, prioritizing fecal sludge management represents the best strategic fit between

environmental / technical requirements, financial capability for development, and local capacity for

organization. This is why USDP embraces FSM as a key focus for “sustainable sanitation services

development” in cities and regencies. And it is also why Ministry of PUPR has embarked on the LLTT

program. However, although it does foresee some development of new IPLTs to expand installed

capacity, to be relevant for “universal access” by 95% of the population the starting point for planning

and programming should surely be how to reach full coverage rather than optimizing the small

percentage now having latent access to just 160 IPLTs in all of Indonesia.2 In that sense the current

1 GOI has no program for mass development of IPAL Kawasan of the requisite 1,000-10,000 household magnitude. Smaller systems (250-400 households) are being developed on a limited scale, but these will not be sufficient to cover 20% of the population. 2 The USDP model for planning the sanitation development investment need estimates a total requirement of close to 500 IPLTs.


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effort to introduce LLTT is more tactical than strategic in nature from the perspective of achieving

universal access.

Notwithstanding this concern, USDP fully intends to support the LLTT program wherever possible,

especially as it provides an excellent context for developing sustainable sanitation services. A major

role for USDP will be to try and prevent a sense of accomplishment setting in once the existing IPLTs

are in service, by continually arguing that this development is only a first step on a very long road to

acceptable management of on-site sanitation across the nation, which would include:

1. Sustainable sludge management through LLTT and fully funded from user charges

2. Increase of the number of sludge treatment facilities beyond the present 160 IPLTs

3. Construction of interceptor sewers to collect effluent from the septic tanks

In any event, the LLTT program appears to be off to a slow start: Ministry of PUPR conducted a

seminar for LGs in August, requesting submission of expressions of interest to participate in the

program, but to date only 11 cities / regencies are participating in LLTT in 2015, and 20 cities/

regencies wil participate in 2016.

3.2 Grant funding for water supply and sanitation (Hibah AM&AL)

Sludge management can only be successful if both local governments and the public at large

understand the need for having properly functioning septic tanks. A WSP Study has found that

perhaps over 90% of septic tanks in Indonesia do not function properly, either because they are not

proper septic tanks or they are being used incorrectly. Therefore, as a corollary of introducing LLTT,

PUP has also embarked on the promotion and active (financial) support of installing septic tanks

compliant with Indonesian standards. Since having new septic tanks will draw the attention of the

community to improving sludge management, this is an excellent development. However, there are

some limitations to the program:

1. It focuses on LGs with IPLTs having idle capacity, again reflecting a more tactical than

strategic approach (i.e. aimed at solving the problem of the few existing IPLTs, not at ensuring

proper IPLT coverage throughout the nation).

2. It argues that it is not logical to introduce proper septic tanks in LGs that do not yet have an

IPLT because there would be no place for proper disposal of the sludge. However, given that

the new septic tanks, if indeed functioning properly, would need their first desludging only after

3-5 years, there would be plenty of time to develop the requisite IPLT(s) concurrently.

3. The grants are output-based, i.e. LGs must pre-finance development and will only receive the

grant after the septic tanks have been deemed in order. This is an excellent principle as it

would ensure cooperation with only LGs that are truly committed. However, the ability to put

up investment money up front is not necessarily a true indicator of commitment: more often

than not LGs are very short of funds for direct expenditure, which they have to divide among

many obligatory tasks, which makes them simply unable to show commitment in this way.

With so many septic tanks not functioning properly, the need for replacement or rehabilitation is

potentially huge and from that perspective it is understandable that Ministry of PUPR limits the grant

program to LGs with idle IPLTs. However, it is quite likely that other LGs will be clamoring for grants

too if/once septic tank replacement in tandem with new IPLTs and sludge management really takes

off. This actually points to a somewhat curious aspect of this approach, i.e. the fact that by funding

individual septic tanks GOI takes over what until now has been an accepted private responsibility: to

make sure that individual dwellings have proper wastewater infrastructure. Relative to the cost of a

house, the expense for the septic tank is small and the fact that substandard equipment is installed is

probably more due to an uninformed desire for cost cutting than anything else. However, on a macro

scale the cost of improving on-site sanitation is not small at all. The USDP model used for estimating

the sanitation infrastructure development need for all PPSP (i.e. waste water, solid waste, and


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neighborhood drainage) showed a total price tag of Rp 173 trillion during the first five years, of which

communities and users would shoulder some Rp 51 trillion. The latter share – that of communities and

individuals – presumably would involve on-site investments and expenditures, and in that sense the

present drive to provide government funding for purchase/rehabilitation of septic tanks appears to be a

strategic departure. Again, this may make sense to “prime the pump” in trying to get

replacement/improvement of on-site facilities going, but GOI should be careful not to leave the

impression that government will henceforth always reimburse homeowners for expenses that are

legitimately theirs alone. Financially, the only sustainable strategy towards universal access will be:

1. leaving private investment burdens private wherever possible;

2. vastly increasing local income for independent funding of reliable sanitation services.

3.3 City Sanitation Summit in Padang

A major event in November was AKKOPSI’s fifteenth City Sanitation Summit, which was conducted in

Padang. Strategically, this event came at a critical junction, for now that LGs participating in PPSP

planning automatically become member of AKKOPSI, the challenge is to make sure that these new

members internalize the “message” embodied in the AKKKOPSI name (Alliance of Cities that Care

about Sanitation), i.e. that they actively “opt in” to the objectives of this informal platform for

collaboration. At the same time, with such broad membership, AKKOPSI has become a potentially

even more useful vehicle for central government to disseminate and explain new policy initiatives and

to advocate utilization by the LGs of the opportunities such initiatives present.

Considering the very important provincial role in coordinating quality control and decision making in

the PPSP planning process, a happy coincidence this time was that MOHA’s Director General for

Regional Finance was serving as acting Governor in West Sumatra, as the incumbent Governor

stands in the national election for regional heads on December 9. This provided an opportunity to

intensify the involvement of MOHA in PPSP while at the same time for MOHA to use the conference to

explain proposed changes in the structure and process of funding for regional government, more

specifically the intended shift from central ministerial spending to fiscal transfers to local government.

USDP was closely involved in both helping AKKOPSI prepare for the CSS and in drawing up a policy

paper on “Fiscal decentralization for sanitation development” for MOHA, as well as a draft keynote

speech on this subject to be delivered by the minister of home affairs to the participants of the CSS.

The policy paper expanded not only on the need for “money to follow function” – by fiscal transfers to

local governments for sanitation infrastructure development (of course an attractive proposition from

the LG perspective) – but also on the fact that decentralization obliges local governments to ensure

sustainable funding for the sanitation services to be established with the new infrastructure thus

created – by establishing operational cost recovery through local sanitation management fees (a less

attractive issue for local politicians).

The close collaboration with the DG Regional Finance created an opportunity for USDP to advocate

involvement of the Directorate General in PPSP implementation. This is desirable because the

structure of the PIU-KP (in the Directorate General for Regional Development) is more geared to the

management of a national program aimed at introducing a general plan procedure (as was supported

by USDP-1 until last August) than to on-site capacity building for sustainable, financially independent

service organizations, more specifically by introducing financial administrative management along the

pattern of the PPK-BLU. While it is unlikely that the Directorate General for Regional Finance will

physically join the PIU-KP, at least the message has been heard and this should make it easier to

establish cooperation with the relevant units in the Directorate / Sub-directorate in the future.

The CSS also comprised the Seventh National Work Meeting of the mayors and regents representing

the AKKOPSI membership. The agenda for this meeting focused inter alia on organizational

strengthening and on improving internal funding for sustained performance in advocacy for sanitation

development. The office of the executive Director of AKKOPSI will elaborate this into a proposal for


14

specific strengthening of the secretariat, for possible (partial) funding by the EKN. The meeting came

to a final resolution that confirmed their understanding of the proposed funding shift to fiscal transfers

for implementing infrastructure development – within the context of continued central and provincial

responsibility for regulation, guidance, and supervision – with a corollary local obligation to increase

funding for sustainable operation of the services through a sanitation service fee.

3.4 Organizational responsibility for the PIU-KP in MOHA

As mentioned in the Inception Report, there has been a fundamental reorganization of the

administrative structure in MOHA, aimed at putting the organization in the service of sectoral

development in the regions. Initially, this laid dormant the functioning of the PIU-KP, because the

persons responsible for this were moved to other positions before its place in the new organization

became clear. In August, a first indication was that the Health sub-directorate of Directorate III for

Synchronization of Regional development Affairs (known as SUPD-III) would take over the PIU-KP.

Subsequently, this was amended to the sub-directorate for public works in SUPD-II, which seemed to

reflect the relative importance of public works expenditures in the sector. However, it now appears that

the PIU-KP will be handled by the sub-directorate for settlements in the same Directorate. The latter

link appears to be less focused on dominant sectoral expenditure, and as such is more congruent with

the overall context of PPSP (which also addresses “settlements”) and the Directorate for Settlements

in Bappenas.


15

4. USDP Strategy guiding the Annual Work Plan 2016

4.1 Strengthening the role of the Provincial Pokjas

4.1.1 Strategic position and role of the Provincial Pokja

MOHA Circular No. 660/4919/SJ of 2012, assigns Provincial Pokjas a strategic role in acceleration of

sanitation development. The main components of the role are:

Coordination – coordinating on planning, budgeting, implementation, and monitoring and

evaluation of the development program

Advocacy – Increasing awareness, commitment, and capacity of all stakeholders

Advisory – giving strategic inputs in policy formulation for programs and activities to increase

effectiveness of sanitation development

Facilitation – assisting the Governor in formulating policy, direction, and capacity building to

enable relevant entities to achieve the sanitation development targets

Supervision – assisting the Governor to ensure that program implementation at provincial

and local level remains on course towards the targets

Synchronization – assisting the Governor on consolidating and synchronizing of planning

and budgeting of provincial government agencies and between the levels of government.

USDP will contribute to these strategic roles by focusing its efforts for accelerating sanitation

development particularly on the provincial level, through strengthening of the Provincial Pokjas in the 9

USDP provinces outside Jakarta. This is in line with existing arrangements that put the locus of

coordination between activities by government agencies of all levels operating within the provincial

territory in the hands of the Governor. Moreover, this is the level from which it is practical to encourage

and guide local governments to develop good quality PPSP plan documents, to facilitate putting plans

into actual implementation, and – in this process – to identify best practices of accelerating sanitation

development, with special attention for ensuring that local targets are sufficiently ambitious to

contribute to the national target (Universal Access).

A key effort for USDP in provincial level capacity building will be assisting Pokjas to formulate a

provincial sanitation framework and policy on sanitation development. This framework and policy

would take a regional perspective on local initiatives for sanitation development and specify terms and

conditions under which the province may consider giving financial assistance (through Bantuan

Keuangan) and other support to local governments.

A special opportunity for doing this arises in in provinces that are about to review or finalize the

Provincial Sanitation Roadmap (PSR), because with the Governor’s formal approval the PSR

becomes a reference for all the relevant provincial government agencies in their regular planning and

budgeting. Moreover, the PSR will also become a reference for the provincial mid-term development

plan (RPJMD), which is an important policy document the newly elected governors (and indeed also

mayors and regents) must submit to the DPRD within six months of being appointed to their position.

USDP will assist the Pokjas in including the relevant goals and objectives of the PSR also in the

RPJMD. This would reduce the possibility that PPSP planning be ignored during formulation of a new

RPJMD following subsequent elections.

In brief, USDP aims to establish a policy and planning environment in which it is possible to preserve

the PPSP planning process and planning outputs, and potentially generate demand for (re)application

of PPSP-related training as described in modules manuals deposited with appropriate training entities,

by:

1) putting in place clear demands for PPSP planning from an enshrined provincial planning

policy;


16

2) establishing a simplified process for developing the necessary plan documents by local

governments;

3) establishing an effective and transparent quality control mechanism to ensure high quality

outcomes.

4.1.2 Supporting review / finalization of PSR in nine provinces

With the issuance of MOHA Circular 660/2012, which clearly stated the functions and responsibilities

of the Pokja Province with respect to sanitation development, USDP-1 initiated the formulation of

Provincial Sanitation Roadmaps to equip the provincial level with a tool to guide the sanitation

improvements described in the SSKs and MPSs of the cities and regencies in their jurisdiction. A

provincial strategy with a set of sanitation development priorities, the Provincial Government would be

able to guide formulation and synchronize the implementation of the MPS documents prepared by the

local pokjas. Furthermore, the strategy would be the basis for mobilizing financial resources from the

central level as well as from external donors and for allocating provincial funds for assistance to local

sanitation development. The PSR would have a 5-year time line with the option of (annual)

adjustments.

USDP-1 and PIU-KP carried out PSR facilitation in 21 provinces in order to get acquainted with and

test the process. On the basis of this experience, and taking into account the new target of national

sanitation development stated in the RPJMN target (Universal Access), it I now necessary to

review/finalize the PSR in a number of provinces. USDP Support during 2013 will involve:

Design and conduct regional training/coaching sessions for Provincial Pokjas

Review/Finalization of PSR Teams of each of the nine provinces;

Support PIU-KP with monitoring and supporting PSR review/finalization in nine provinces;

Assist PIU-KP with reviewing the comprehensiveness, consistency and quality of the data

provided by the PSR review/finalization team and with the descriptions of vision, mission and

strategy in the PSRs;

Update/coaching the PIU-KP team in monitoring, guiding/coaching PSR preparation/ review/

finalization;

Active support through coaching visits to the nine PSR review/finalization teams;

Adjustment to the Guideline for PSR preparation if required.

4.1.3 Supporting implementation of the Lokakarya MPS

The Lokakarya MPS (LK-MPS) is a crucial activity carried out annually by the provincial authorities. It

comprises three stages (Pre-Lokakarya, Lokakarya, and Post-Lokakarya):

1) The Pre-Lokakarya MPS is where the Provincial Pokja reviews the draft SSK/MPS received

from the cities and regencies with reference to the development priorities from the PSR, the

provincial RPJMD and the RPJMN, and outlines a funding scheme for the prioritized

programs.

2) The Lokakarya MPS is when representatives of the various funding sources come together to

discuss apportioning of the activity proposals in line with their own prioritized programs. The

Lokakarya MPS should be implemented not later than July if its outcomes are to be included

in the regular budgeting process for the forthcoming year.

3) The Post–Lokakarya is when the Provincial Pokja monitors the funding and implementation of

the agreed programs.

The LK-MPS – the formal occasion where parties come together to assign priorities and agree on

funding –involves three main groups of participants:


17

1) representatives of the cities and regencies that have prepared an SSK/MPS;

2) representatives of all provincial entities related to sanitation development and who have

together prepared a PSR;

3) representatives of (non) government, private sector and donor funding sources.

In its selected provinces, USDP will assist the Pokja Province on conducting the (Pre/Post) Lokakarya

MPS, using the LK-MPS Guideline (“Pedoman Lokakarya MPS”) as a basis. This support will involve:

Designing and conducting the training/coaching program “Conducting Lokakarya MPS” for

provincial pokjas;

Conducting coaching/mentoring sessions for the Pre-Lokakarya MPS (2 days per province),

involving provincial facilitators, a ProSDA, a technical and a financial specialist;

Reviewing the outcomes of the Pre-Lokakarya and the Lokakarya MPS from the nine

provinces;

Amendment of the LK-MPS Guideline as required.

4.2 Supporting the introduction of Fecal Sludge Management

Increasing access to sanitation is a national priority. In the new National Medium Term Development

Plan (RPJMN 2015-2019), the government intends to achieve universal access to sanitation services

at the end of 2019. However, providing adequate access to sanitation facilities does not involve merely

building onsite systems (OSS) for wastewater. Supporting services are needed to improve and

maintain the functionality of these systems. Apart from the need to ensure proper treatment of effluent

from septic tanks (e.g. by enforcing and inspecting the use of leaching pits or by building a special

system of interceptor sewers to collect the effluent), a major concern is appropriate management of

collection, transport and disposal of fecal sludge, i.e. the activities collectively known as Fecal Sludge

Management (FSM). Onsite systems can represent viable and more affordable options with significant

impacts on human and environmental health, but only if the entire service chain for these issues is

managed adequately. Weak links in the fecal sludge management service chain include many factors

such as:

household level users (claim to) not being able to afford professional emptying services;

many septic tanks at household level are improperly designed/constructed/installed;

collection and transport trucks not being able to access narrow lanes and paths leading to

houses;

operators not able to afford the transport of fecal sludge to distant treatment facilities;

lack of legitimate fecal sludge discharge locations or treatment facilities;

lack of technical assistance and management support leaving IPLT closed or barely

operational.

The solution to overcoming these problems and designing functioning and sustainable fecal sludge

management requires a systems-level approach that addresses every step in the service chain

including safe collection through scheduled desludging, transport, utilization of treatment and disposal

facilities of the treated fecal sludge .

USDP will focus especially on FSM in the context of introducing sustainable sanitation service (S3)

organizations, leaving the matter of dealing with effluent to the SSK/MPS infrastructure planning

process. (These different priorities in time stem from the fact it takes at least two-three years for such

interceptor sewer systems to become actually available, whereas there is an immediate need for FSM

considering that only 4% of fecal sludge that accumulates in onsite facilities in Indonesia is collected


18

and transported to IPLTs). The USDP approach to introducing sustainable FSM will include attention

for the following aspects:

1. sustainable operational schedule – on call or scheduled desludging (the latter known as LLTT

by its Indonesian acronym);

2. household demand – addressing issues such as personal hygiene behavior, knowledge of

how septic tanks work, confidence that LG will deliver what it promises;

3. financial viability – operational cost recovery with LG paying sludge operators, etc. for their

services, using revenue from service fees charged by LG to the households;

4. regulations and coordination mechanisms by local government to support fecal sludge

management implementation.

Comprehensive fecal sludge management can only be effective if it has the support of the key

stakeholders, including communities being served, the service providers, the implementing LG

agencies, the Regent/Mayor, and others. This is fueled by effective social marketing campaigns and

an overarching regulatory framework (such as a local ordinance) to help ensure compliance.

Therefore, in 2016 a number of activities will comprise:

1. Utilization of existing (repaired) IPLTs: develop institutional and physical capacity

2. Preparation of ‘work plan’ for regular desludging (LLTT)

a. Socialize LLTT and consolidate technical division of Pokja (Pokja bidang teknis)

b. Prepare administrative budget

c. Stakeholder meeting: consolidation and preparation of work plan

d. Approval of work plan by Mayor

e. Evidence gathering to clarify initial mapping

3. Preparation of ‘Program Design’ for regular desludging (LLTT)

a. Preparing draft by-law (Perda) and testing preliminary fee schedule

b. Develop SOP for IPLT operation, collection, etc.

c. Create promotion plan

d. Develop area wide collection

e. Determine need for infrastructure / collection equipment

4. ‘Implementation’ of regular desludging (LLTT)

a. Launch promotion campaign

b. Finalize fee schedule and Perda Approval

c. Purchase infrastructure / collection equipment

d. Start desludging

e. Initiate Monitoring and Evaluation plan

During 2016 USDP will commence these activities in 13 cities and regencies in eight different

provinces. The target cities/regencies have been selected using criteria including inter alia: (i) IPLT

exists (whether utilized or underutilized); (ii) designated local government unit exists to handle FSM.


19

Table: List of Cities/Regencies for FSM in 2016

No Province Sustainable Sanitation Services Remark

City/Regency FSM

1 Aceh Kab Aceh Besar LLTT

2 South Sumatra Kota Prabumulih Utilization of IPLT and

LLTT

With LLTT PUPR*

Kabupaten Muara Enim Utilization of IPLT and

LLTT

Kota palembang LLTT

3 West Java Kota Depok Utilization of IPLT and

LLTT

With LLTT PUPR*

Kota Cirebon Utilization of IPLT and

LLTT

4 Central Java Kabupaten Karanganyar LLTT

Kabupaten Boyolali Utilization of IPLT and

LLTT

5 South Kalimantan Kota Banjarmasin LLTT

6 West Nusa

Tenggara

Kota Mataram LLTT

7 North Sulawesi Kota Bitung Utilization of IPLT and

LLTT

8 South-East

Sulawesi

Kota Kendari LLTT

Kota BauBau LLTT With LLTT PUPR*

* USDP will work in combination with on-going LLTT effort of Ministry of Public Works and Housing


20

5. Annual Work plan 2016

5.1 Acceleration of development and implementation

Objective: Up to 90 local governments are able to plan, budget, and accelerate implementation of sanitation development

No. Activity/Sub-activity Timing Output Responsible

Assumption PMU/PIU USDP 2

1.1.1 Central Level

1.1.1.1 Facilitating the strengthening of the legal basis for sanitation development:

Substantive guidance on presidential regulation PerPres 185/2014 and facilitating preparation fourth draft

Preparation of subordinate Ministerial Decree on Sanitation Management/ Sanitation Service Institution

Preparation of Ministerial Regulation to replace Ministerial Circular SE660/2012 on Management of PPSP in the Region

January-February January-March January-March

Draft Revised Perpres Draft Min Decree Draft Min Reg

PMU PIU-KP PIU-KP

MKA AB, AA AB, AA

1.1.1.2 Facilitating the finalization of the National Roadmap for Sanitation Development:

Facilitating preparation of guidelines for translating “universal access” (RPJMN target) to provincial and local levels

Facilitating the preparation of a guideline for implementation of the National Sanitation Roadmap in 10 provinces

January-March January-March

Draft guideline

Draft guideline on implementation strategy

PMU PIU-T

MKA EW, WP

1.1.1.3 Facilitating PMU-PIUs in coordinating GOI and donor funding for sanitation with all stakeholders:

Revise guideline on provincial LK-MPS

Supporting preparatory and final workshop at central level on funding for sanitation Facilitating PMU-PIU in consolidating funding for

implementing PPSP. Assisting PMU in attracting funding from SPG and

improving the performance of the CSR Forum. Assisting PIU-KP in consolidating/ compiling the funding

gap for the program of prioritized activities and facilitating inter-ministerial meeting to generate financial support.

Facilitating PMU in the workshop on disseminating the

January-March July-September September-December October-December October-December

Draft Revised Guideline

Results of coordination reported in progress reports

Reports on assistance to PMU in coordinating with SPG and Forum CSR

Funding sources

PIU-KP PMU, PIU- KP, PIU-T, PIU-AE

AB, AA, ARS MKA, AR, AA,AB, ARS

LK-MPS workshops at provincial level carried out in 9 provinces as per guidelines

Information on MPS at provincial level consolidated by PIU-KP


21

No. Activity/Sub-activity Timing Output Responsible Assumption

information on funding sources available to provinces and LGs.

September-December

information disseminated

PMU, PIU-KP

PMU provides budget on preparatory and final workshop on funding

1.1.1.4 Facilitating the review of the Guideline on formulating the Provincial Sanitation Roadmap (PSR):

Facilitating the approval process for the reviews

Facilitating dissemination of the revised guideline on PSR formulation at central level

January-June

Draft PSR Guideline (revised version)

PSR revised guideline disseminated

PIU-KP

AA, AB

PIU-KP provides budget to disseminate revision of PSR guideline

1.1.1.5 Facilitating the promotion of program for developing IPAL Kawasan

Facilitating promotion of IPAL Kawasan

Pilot of IPAL Kawasan in selected cities/regencies

January-June June-December

Concept of IPAL Kawasan promoted to LGs

DED IPAL Kawasan prepared

PIU-T

EW, WP, DTW

Local governments eager to develop IPAL Kawasan Active support from PUPR-PPLP


ACEH, SOUTH SUMATERA, WEST JAVA, CENTRAL JAVA, SOUTH KALIMANTAN, NORTH SULAWESI, SOUTH-EAST SULAWESI, WEST NUSA TENGGARA

1.1.2.1 Facilitating provincial pokjas in finalizing/revising PSR for Universal Access target and formalization of PSR by Gubernatorial Regulation:

Facilitating provincial Pokjas in finalizing/revising PSR

Increasing effectiveness of PSR for planning and budgeting of provincial development

January-June July-December

Draft PSR

MOM and Prosda report

PIU-KP

Prosdas; Task Group

Budget for finalizing PSR is available by Provincial Pokjas



Advocacy and assistance on implementation of MOH Circular 184/2015 on funding preventive health measures at provincial and local level

January-April January-April


Specific advocacy materials

PIU-KP PIU-AE, AKKOPSI

Task Group; Prosdas

Parallel with PSR finalization

1.1.2.3 Facilitating implementation of LK-MPS in provinces:


Assisting provinces in ensuring the results of the LK-MPS adopted into regular planning and budgeting


July - September October - November November – December

LK-MPS facilitated

PIU-KP Pokja

Task Group; Prosdas

Provincial Pokja allocates budget for LK-MPS


22


1.1.2.4 Facilitating M&E of progress in sanitation development January - December Nawasis recorded PMU Prosdas

1.1.2.5 Facilitating in strengthening PFs/CFs:

Equipping PFs/CFs for facilitating implementation of PPSP

Assisting PMU-PIU on quality assessment of PPSP planning documents in provinces and LGs

March - December March - December

Lecture/ CFs/PFs training modules

Prosda reports

PIU-T

Prosdas; Task Group

CFs/PFs recruited on time

SOUTH SULAWESI

1.1.2.1 Facilitating provincial pokjas on preparation PSR for Universal Access target and formalization of PSR by Gubernatorial Regulation:

Training Provincial Pokja on PSR preparation

Facilitating provincial Pokjas on preparation PSR

August September - December

Lecture/ PSR training modules

Draft PSR

PIU-KP

Prosda; Task Group

Budget for preparation of PSR is available by Pokja Province



Advocacy and assistance on implementation of MOH Circular 184/2015 on funding preventive health measures at provincial and local level

October - December October - December


Specific advocacy materials

PIU-KP PIU-AE, AKKOPSI

Task Group; Prosda

Parallel with PSR preparation

1.1.2.3 Facilitating implementation of LK-MPS in provinces:


Assisting provinces in ensuring the results of the LK-MPS adopted into regular planning and budgeting


August - September October - November November-December

LK-MPS facilitated

PIU-KP Pokja

Task Group Prosdas

Provincial Pokja allocates budget for LK-MPS

1.1.2.4 Facilitating M&E of progress in sanitation development September - October Nawasis recorded PMU Prosda

1.1.2.5 Facilitating in strengthening PFs/CFs:

Equipping PFs/CFs for facilitating implementation of PPSP

Assisting PMU-PIU on quality assessment of PPSP planning documents in provinces and LGs

October - December October - December

Lecture/ CFs/PFs training modules

Prosda reports

PIU-T

Prosda; Task Group

1.1.3 Local Level

PROVINCE OF ACEH

KABUPATEN ACEH UTARA

1.1.3.1 Facilitating implementation of PPSP:

Facilitating updating SSK to UA target

Supporting Pokja and CF in ensuring SSK adopted into formal planning/budgeting and implementation

January-December February-April May-July

Draft SSK updated

Minutes of LG coordination on SSK

Local Pokja

Prosdas Task Group 1

Budget for up-dating SSK available

CF mobilized on time


23


Facilitating local Pokja on meeting readiness criteria of the different funding sources

Facilitating coordination of preparatory LK-MPS

July-September

implementation plan

1.1.3.2 Facilitating in ensuring the programs/activities described in the SSK adopted into formal planning and budgeting:

Supporting the pokja on integrating the SSK/MPS proposals into formal planning cycle; especially on RKA OF SKPDs

February-April

Facilitation report

List of program and activity proposals for Konreg/ Musrenbang

Local Pokja

Prosdas

1.1.3.3 Facilitating the consistent implementation of the M&E proposals of the SSK:




February-December February-December February-December

Prosda report

Local Pokja

Task Group 1; Prosdas

ppsp.nawasis.info operational

KOTA BANDA ACEH, KABUPATEN BIREUEN


Supporting Pokja ensuring program/activities of the original SSK adopted into formal budgeting/planning and implementation



February-April May-July July-September

Minutes of LG coordination on Pra LK-MPS

Local M&E outputs

Local Pokja

Prosdas; Task Group 1

SSK already up-dated 2014 (Banda Aceh), 2015 (Bireuen)

1.1.3.2 Facilitating in ensuring programs/activities described in SSK/MPS adopted into formal planning:

Supporting the pokja on integrating the SSK proposals into formal planning cycle; especially on RKA of SKPDs

February-April

Facilitation report

List of program and activity proposals for Konreg/ Musrenbang

Local Pokja

Prosda






Prosda report

Local Pokja


ppsp.nawasis.info is in operational

PROVINCE OF SOUTH SUMATERA

KOTA PRABUMULIH, KABUPATEN MUARA ENIM, KOTA PALEMBANG



February-April May-July


Local Pokja


SSK already up-dated 2015


24




July-September

Local M&E outputs


Supporting the pokja on integrating the SSK proposals into formal planning cycle; especially on RKA OF SKPDs

February-April

Facilitation report

List of proposals for Konreg/ Musrenbang

Local Pokja

Prosda






Prosda report

Local Pokja


ppsp.nawasis.info is in operational

KABUPATEN LUBUKLINGGAU






January-December February-April May-July July-September

Draft SSK updated

Minutes of LG coordination on SSK implementation plan

Local Pokja





Supporting the pokja on integrating the SSK/MPS proposals into formal planning cycle; especially on RKA of SKPDs

February-April

Facilitation report


Local Pokja

Prosdas






Prosda report

Local Pokja



PROVINCE OF WEST JAVA

KOTA CIMAHI, KOTA BANDUNG, KABUPATEN SUMEDANG, KABUPATEN BOGOR, KOTA DEPOK







Local M&E outputs

Local Pokja




25




February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



PROVINCE OF CENTRAL JAVA

KOTA TEGAL







Local M&E outputs

Local Pokja





February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



1.1.3.4 Facilitating Pilot on planning construction of IPAL Kawasan June – December - IPAL Kawasan promoted

- DED IPAL Kawasan prepared

Local Pokja

Task Group 2; Prosda


KABUPATEN KARANGANYAR, KABUPATEN KEBUMEN, KABUPATEN BOYOLALI, KOTA SALATIGA




February-April May-July


Local M&E outputs

Local Pokja




26


Facilitating coordination of preparatory LK-MPS July-September



February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



KOTA SURAKARTA


Supporting Pokja on ‘guarding’ content of the original SSK into formal budgeting and implementation





Local M&E outputs

Local Pokja

Prosda; Task Group 2

SSK already up-dated and reviewed, 2013



February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



1.1.3.4 Facilitating Pilot on planning construction of IPAL Kawasan and on connecting to the national/ international funding sources

July – December - Proposal on IPAL Kawasan prepared

Local Pokja


Local Gov’t is interested to develop additional IPAL Kawasan

PROVINCE OF SOUTH KALIMANTAN

KABUPATEN TANAH BUMBU







Local M&E outputs

Local Pokja




27




February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



KOTA BANJARMASIN







Local M&E outputs

Local Pokja





February-April

Facilitation report


Local Pokja

Prosda






Prosda report

Local Pokja



PROVINCE OF WEST NUSA TENGGARA

KOTA MATARAM, KOTA BIMA







Draft SSK updated


Local Pokja





28




February-April

Facilitation report


Local Pokja

Prosdas






Prosda report

Local Pokja



KABUPATEN LOMBOK TIMUR







Draft SSK updated


Local Pokja






February-April

Facilitation report


Local Pokja

Prosdas






Prosda report

Local Pokja



1.1.3.4 Pilot on Implementation of IPP-STBM

Capacity building and facilitation on sanitation demand creation - Preparation and baseline research on current capacity - Planning for capacity building sessions - Sharing workshop with district authorities - Capacity building sessions/on-the-job-training; pokja, CFs,

district authorities - On-the-job-training on community development

Capacity building sub-district level - Selection of pilot sub-district - Planning session with sub-district authorities and

January-February March April May-December May-December January-February January-February

- IPP-STBM pilot documented

Local Pokja

SIMAVI, IRC, Prosda, Task Group 2

Kab. Lombok Timur agree and active participation


29


Puskesmas - Study visits/exchange event sanitarians - Coaching/mentoring sanitarians incl. monitoring (quarterly

visits)

Development of methodology for demand creation for replication - Write up - Feedback workshop with district authorities, Pokja, CF and

USDP - Finishing and sharing

Rapid Action Learning (RAL same as point 2.1.3.6 under sustainable)

April March, May, August, November December-February 2017 February 2017 February-March 2017

PROVINCE OF NORTH SULAWESI

KOTA BITUNG


Supporting Pokja in ensuring SSK/MPS adopted into formal planning/budgeting and implementation





Local Pokja


MPS updated 2015



February-April

Facilitation report


Local Pokja

Prosdas






Prosda report

Local Pokja



KOTA KOTAMOBAGU, KABUPATEN MINAHASA UTARA


Facilitating updating SSK/MPS to UA level

Facilitating coordination of preparatory and final LK-MPS

Supporting pokja and CF on advancing content of local MPS into formal budgeting and implementation


January-December July-September February-April May-July

Draft SSK up-dated

Minutes of LG coordination on SSK

Local Pokja





Facilitation report

List of proposals for

Local Pokja

Prosda


30



February-April Konreg/ Musrenbang

1.1.3.3 Facilitating consistent implementation of the M&E proposals of the SSK:

Training local Pokjas on M&E




Prosda report

Local Pokja

Task Group Prosdas

ppsp.nawasis.info is operational

1.1.3.4 Facilitating Pilot on planning construction of IPAL Kawasan June – December - IPAL Kawasan promoted

- DED IPAL Kawasan prepared

Local Pokja



PROVINCE OF SOUTH-EAST SULAWESI

KOTA KENDARI, KABUPATEN KOLAKA







Local M&E outputs

Local Pokja





February-April

Facilitation report

List proposals for Konreg/ Musrenbang

Local Pokja

Prosda






Prosda report

Local Pokja



PROVINCE OF SOUTH SULAWESI

KOTA ..............., KABUPATEN....................... (to be selected)



Supporting Pokja on ‘guarding’ content of the original SSK into formal budgeting and implementation

Facilitating local pokjas on meeting readiness criteria of the

August-September October - December


Local M&E outputs

Local Pokja

Prosda; Task Group



31


different funding sources

1.1.3.2 Facilitating in ‘guarding’ of the activity program described in SSK/MPS into formal planning:


September

Facilitation report

List of activities for Konreg/ Musrenbang

Local Pokja

Prosda

1.1.3.3 Facilitating consistently on implementation of the M&E proposals of the SSK:





Prosda report

Local Pokja

Task Group; Prosda



32

5.2 Sustainable sanitation services

Objective: Up to 27 local governments are able to provide sustainable sanitation services

No. Activity / Sub-activity Timing Output Responsible Assumption

PMU/PIU USDP 2

2.1.1 Central Level

2.1.1.1 Mapping the existing situation of the “enabling environment” for sustainable sanitation services (S3) in implementing PPSP

Already done 2015

2.1.1.2 Facilitating formulation of policies and regulations for S3

Facilitating national policy synchronization in ministries dealing with SWM and FSM

January–February

Working note.

PIU-KP

AA, AB

Active participation of PMU/PIUs

2.1.1.3 Facilitation development of advocacy and communication materials on S3

Workshop(s) on updating and developing advocacy and communication materials

March-April

Draft workshop proceedings

PMU PIU-T

AR, HI

Active involvement of PMU/PIUs

Relevant PIUs are able to fund workshops

2.1.1.4 Facilitating central level activities for S3

Supporting formulation of M&E manual for S3

Guiding mainstreaming of Nawasis as M&E instrument on S3

Formulating integrated activity digest of proposals/programs in SSK/MPS

January-March January-March January-March

First draft of M&E manual for S3


Guideline for formulating activity digest

PMU PIU-T PMU PIU-AE

MKA, AR, EW IBHG, WP, RvO


2.1.1.5 Facilitating capacity building for S3 (thematic) May-June Draft workshop proceedings

PIU-T EW,WP,DTW



2.1.2.1 Facilitating provincial pokjas in implementing S3

Provincial mapping on S3

Facilitating M&E on S3 at provincial level (Nawasis)

Done 2015 July-August

Mapping report

Provincial M&E results

PIU-KP PIU-T

Task Group; Prosdas

2.1.2.2 Facilitating S3 implementation for service organizations in provinces

September-December Facilitation report Pokja Task group Prosda


33


2.1.3 Local Level

PROVINCE OF ACEH

KOTA SABANG, KOTA LANGSA, KABUPATEN ACEH BESAR

2.1.3.1 Preparing support for FSM/SWM

Facilitating collection of technical and non-technical data on the state of FSM/SWM

Already done 2015

KOTA LANGSA, KABUPATEN ACEH BESAR

2.1.3.2 Facilitating preparation of ‘Work Plan’ FSM-LLTT

Socialize LLTT and consolidate technical division of Pokja (Pokja bidang teknis)

Prepare administrative budget

Stakeholder meeting: consolidation and preparation of work plan

Approval of work plan by Mayor

Evidence gathering to clarify initial mapping

January-April Draft Work Plan LLTT Special technical unit-UPTD

Local Pokja


Facilitating preparing ‘Program Design’ FSM-LLTT

Preparing draft PERDA and testing preliminary fee schedule

Develop SOP for IPLT operation; collection, etc.

Create promotion plan

Develop area wide collection

Determine need for infrastructure / collection equipment

February-July Draft Perda Preliminary fee schedule Promotion plan Area collection plan

Local Pokja


Facilitating ‘Implementation’ FSM-LLTT

Launch promotion campaign

Finalize fee schedule and Perda Approval

Purchase infrastructure / collection equipment

Start desludging

Initiate M&E plan

May-December Perda tariff approved

Local Pokja


2.1.3.3 Facilitating thematic capacity building for FSM June-July Draft workshop proceedings

Local Pokja


2.1.3.4 Facilitating the supporting aspect on implementation of S3/FSM




NAWASIS training

March-December March-December March-December March-December


PIU-AE PIU-T Local Pokja



34


KOTA SABANG

2.1.3.2 Facilitating the implementation of SWM:

Facilitating LGs on SWM preparation and planning (establish/ strengthen Pokjas, ensuring availability of operational budget for Pokja, Work plan)

Facilitating LGs in establishing/appointing SWM operators/regulators

Facilitating LGs in preparing local regulation and supporting tools/documents (SOP) on implementing SWM

Facilitating LGs on preparing SWM system and readiness of infrastructure to function

Facilitating LGs in promotion, campaign, advocacy to launch the SWM program

Facilitating LGs on SWM M&E

January-December Facilitation report

Prosda report

Local Pokja

Prosda

2.1.3.3 Facilitating thematic capacity building for SWM June-July Draft workshop proceedings

Local Pokja

Task Group 1

2.1.3.4 Facilitating the supporting aspect on implementation of S3/SWM




NAWASIS training





PROVINCE OF SOUTH SUMATERA

KOTA PRABUMULIH, KOTA PALEMBANG, KABUPATEN MUARA ENIM



Already done 2015

KOTA PRABUMULIH, KABUPATEN MUARA ENIM

2.1.3.2 Facilitating utilization of existing (repaired) STP

Develop necessary institutional and physical capacity

January - December STP utilized Local Pokja


Active support from Min. PUPR-PPLP

Facilitating preparation of ‘Work plan’ FSM-LLTT



Stakeholder meeting to consolidate/prepare work plan



July - December Draft Work plan LLTT Special technical unit-UPTD

Local Pokja



35








Continued 2017 Draft Perda Preliminary fee schedule Promotion plan Area collection plan

Local Pokja






Start desludging

Initiate M&E plan

Continued 2017 Perda tariff approved

Local Pokja


Facilitating implementation of SWM:








Prosda report

Local Pokja

Prosda

2.1.3.3 Facilitating thematic capacity building for FSM/SWM June-July Draft workshop proceedings

Local Pokja


2.1.3.4 Facilitating the supporting aspect on implementation of S3 (FSM/SWM)




NAWASIS training





KOTA PALEMBANG

2.1.3.2 Facilitating preparation of ‘Work plan’ FSM-LLTT



January-April Draft Work plan LLTT Special technical unit-UPTD

Local Pokja



36












Local Pokja






Start desludging

Initiate M&E plan


Local Pokja



Local Pokja


2.1.3.4 Facilitating the supporting aspect on implementation of S3 (FSM)




NAWASIS training





PROVINCE OF WEST JAVA

KOTA DEPOK, KOTA CIREBON

2.1.3.1 Preparing support for FSM

Facilitating collection of technical and non-technical data on the state of FSM

Already done 2015








Local Pokja



37









Local Pokja






Start desludging

Initiate M&E plan


Local Pokja



Local Pokja


2.1.3.4 Facilitating the supporting aspect on implementation of S3




NAWASIS training





PROVINCE OF CENTRAL JAVA

KABUPATEN BOYOLALI, KABUPATEN KARANGANYAR, KABUPATEN KEBUMEN



Already done 2015

KABUPATEN KARANGANYAR








Local Pokja









Local Pokja



38






Start desludging

Initiate M&E plan


Local Pokja


Facilitating the implementation of SWM:








Prosda report

Local Pokja

Prosda


Local Pokja

Task Group 2





NAWASIS training





KABUPATEN BOYOLALI

2.1.3.2 Facilitating utilization of existing (repaired) STP

Develop necessary institutional and physical capacity

January - December STP operate effectively

Local Pokja


Active support from Min. PUPR-PPLP

Facilitating preparation of ‘Work plan’ FSM-LLTT






July - December Draft Work plan LLTT Special technical unit-UPTD

Local Pokja



39








Continued 2017 Draft Perda Preliminary fee schedule Promotion plan Area collection plan

Local Pokja






Start desludging

Initiate M&E plan

Continued 2017 Perda tariff approved

Local Pokja



Local Pokja






NAWASIS training





KABUPATEN KEBUMEN









Prosda report

Local Pokja

Task Group 2 Prosda


Local Pokja



40


2.1.3.4 Facilitating the supporting aspect on implementation of S3 (SWM)




NAWASIS training





PROVINCE OF SOUTH KALIMANTAN

KOTA BANJARMASIN, KABUPATEN TANAH BUMBU



Already done 2015

KOTA BANJARMASIN








Local Pokja









Local Pokja






Start desludging

Initiate M&E plan


Local Pokja



Local Pokja

Task Group 2




March-December March-December


PIU-AE PIU-T

Prosdas Task; Group 2


41



NAWASIS training

March-December March-December

Local Pokja

KABUPATEN TANAH BUMBU









Prosda report

Local Pokja

Prosda


Local Pokja






NAWASIS training




Prosdas Task; Group 2

PROVINCE OF WEST NUSA TENGGARA

KABUPATEN LOMBOK TIMUR, KABUPATEN LOMBOK TENGAH, KOTA MATARAM



Already done 2015

KOTA MATARAM








Local Pokja



42









Local Pokja






Start desludging

Initiate M&E plan


Local Pokja










Prosda report

Local Pokja

Prosda


Local Pokja






NAWASIS training





2.1.3.5 Facilitating implementation of Rapid Supply and Demand studies at pilot locations

2.1.3.6 Facilitating implementation of Rapid Action Learning Studies

Data collection (existing solid waste services)

Workshop with local stakeholders

January February

Report on result of 2016 pilot and

PIU-T Local

Christine Sijbesma

Pokja Kota Mataram agreed and active.


43


LG work plan and budgeting

Training of local enterprises/network partners

Public awareness and education campaign

Supervises environmental and health safety

Finalization of SWM infrastructure support plan for implementation in 2017

Preparation of work plan for 2017

March-April May-July May-July July-November November December

draft work plan for 2017

Pokja Prosdas Task Group 2

KABUPATEN LOMBOK TIMUR









Prosda report

Local Pokja

Prosda


Local Pokja






NAWASIS training





2.1.3.5 Facilitating implementation of Rapid Supply and Demand studies at pilot locations

2.1.3.6 Facilitating implementation of Rapid Action Learning Studies

Data collection (existing solid waste services)

Workshop with local stakeholders

LG work plan and budgeting

Training of local enterprises/network partners

Public awareness and education campaign

Supervises environmental and health safety

January February March-April May-July May-July July-November

Report on result of 2016 pilot and draft work plan for 2017

PIU-T Local Pokja

Christine Sijbesma Prosdas Task Group 2

Pokja Kab. Lombok Timur agreed and active.


44


Finalization of SWM infrastructure support plan for implementation in 2017

Preparation of work plan for 2017

November December

KABUPATEN LOMBOK TENGAH









Prosda report

Local Pokja

Prosda


Local Pokja






NAWASIS training





PROVINCE OF NORTH SULAWESI

KOTA BITUNG



Already done 2015

2.1.3.2 Facilitating utilization of existing (repaired) STP - Develop necessary institutional and physical capacity

January - December STP operate effectively

Local Pokja


Active support from Min. PUP-PPLP




July-April Draft Work plan LLTT Special technical unit-UPTD

Local Pokja



45
















Start desludging

Initiate M&E plan










Prosda report

Local Pokja

Prosda


Local Pokja






NAWASIS training






46


PROVINCE OF SOUTH-EAST SULAWESI

KOTA KENDARI, KOTA BAU-BAU



Already done 2015

KOTA KENDARI








Local Pokja









Local Pokja






Start desludging

Initiate M&E plan


Local Pokja










Prosda report

Local Pokja

Prosda


47



Local Pokja






NAWASIS training





KOTA BAU-BAU








Local Pokja









Local Pokja


Facilitating ‘Implementation’ FSM-LLTT - Launch promotion campaign - Finalize fee schedule and Perda Approval - Purchase infrastructure / collection equipment - Start desludging - Initiate M&E plan


Local Pokja



Local Pokja






NAWASIS training






48


PROVINCE OF SOUTH SULAWESI

KOTA ..............., KABUPATEN .............. (to be selected)

2.1.3.1 Preparing support for FSM/SWM:

Facilitating collection of technical and non-technical data on the state of FSM/SWM in the selected LGs in the 9 provinces

August - December Database on FSM/SWM

PIU-T Prosda; Task Group


49

5.3 Platform function

Objective: Optimum implementation of PPSP-2 at central, provincial, and local level (up to 90 LGs in 10 USDP provinces)

No. Activity / Sub-activity Timing Output Responsibility Assumption

PMU/PIU USDP 2

3.1.1 Central Level

3.1.1.1 Facilitating formulation of Program Management Manual PPSP-2:

Facilitating formulation and discussion of PMM drafts

January-April Draft PMM PPSP 2

PMU MKA, AR, IBHG, AA


Intensive involvement of DG Regional Finance

3.1.1.2 Facilitating dissemination of PMM to all central stakeholders: May Facilitation report PMU MKA, AA

3.1.1.3 Facilitating CB for program development of PPSP-2: June Facilitation report PMU MKA, AA

3.1.1.4 Facilitating coordination of sanitation program/project development in Indonesia between PMU/PIUs and donors and/or other non-GOI parties

July Facilitation report PMU MKA, AA

3.1.1.5 Facilitating M&E of PPSP-2

Facilitating M&E of acceleration in sanitation development

Developing concept and content of web.nawasis

September-December September-December

Working note on M&E system

PMU MKA, IBHG

3.1.1.6 Facilitating review of PMM 2017

3.1.1.7 Facilitating development of strategy for advocacy and communication for PPSP 2 :

Facilitating (discussion of) draft strategy

Facilitating approval of the strategy

September-December Draft Strategy document on advocacy and communication

PMU/ PIU-AE

AR, HI, RTD

3.1.1.8 Facilitating implementation of the strategy for advocacy and communication for PPSP 2

Supporting activities of AKKOPSI on national advocacy and horizontal learning on sanitation development mainstreaming and funding policy;

Supporting CSS XVI in Banda Aceh

January-December August-November

Horizontal learning supported

CSS supported

PMU/ PIU-AE

ASP, AR, HI

3.1.1.9 Facilitating review of strategy for advocacy and communication:

2017

3.1.1.10 Facilitating action on MOH Circular:

Facilitating implementation of concept that health budget can fund sanitation

Facilitating the creation of Think Tank Forum on Preventive Health Efforts with AKKOPSI

September-December September-December

Facilitation Report

Discussion note on funding concept

PMU, PIU-AE

MKA, HI, AR, ASP


50

No. Activity / Sub-activity Timing Output Responsibility Assumption

PMU/PIU USDP 2



3.1.2.1 Facilitating implementation of platform for activities under PPSP-2 at provincial level as per PMM

July-August Facilitation report Pokja Prosda Province has budget for the relevant training activities

3.1.2.2 Facilitating implementation of the provincial level strategy for advocacy and communication:

Facilitating in formulating advocacy and communication strategy

Facilitating creation of provincial advocacy and communication materials

Facilitation of AKKOPSI activities in the provinces

January-July September-December September-December

Provincial level advocacy materials

Training materials on provincial level advocacy and communication

TOR for and reports on AKKOPSI events in the provinces

PIU-AE Task Group Prosdas

Province has budget for the relevant training activities

Objective: Scaling up impact of USDP 2 to national level

No. Activity / Sub-activity 2016 Output Responsibility

PMU/PIU USDP-2 Assumption

3.2.1 Central Level

3.2.1.1 Facilitating central level Capacity Building for implementing PPSP-2:

Facilitating advocacy, training, PMU/PIU workshops on the nature of PPSP-2 facilitation

Facilitating creation of commitment and distribution of responsibilities between PMU and PIUs for facilitation of M&E

January-April TOR for and proceedings of national workshop on facilitation in PPSP-2

Syllabus and training materials for central level training on facilitation

PMU PIU-T

IBHG, AB, RTD, WP, AA, Prosdas

Agreement on the concept of CBT in PPSP-2

3.2.1.2 Facilitating creation of manual on knowledge management in PPSP-2:

Formulating the knowledge management concept

Facilitating (discussion of) drafts and approval of manual on knowledge management

Formulation of manual for implementation of knowledge

May-June July-September

Working note on the knowledge management system

Draft manual on knowledge

PMU AR, HI, RTD, IBHG, MKA

The PPSP-2 knowledge management system contains a system for M&E on knowledge management


51

No. Activity / Sub-activity 2016 Output Responsibility

PMU/PIU USDP-2 Assumption

management October-December management

3.2.1.5 Facilitating knowledge management at central level January-March Report on facilitation

Report on central level M&E results

PMU AR



3.2.2.1 Facilitating knowledge events in provinces March - August Report on facilitation

Local Pokja

Task Group

SOUTH SULAWESI

3.2.2.1 Facilitating knowledge management events in provinces: November Report on facilitation

Local Pokja

Task Group


52

6. Operational resources

6.1 Budget

The proposal for USDP-2 was submitted with a very detailed budget, specifying even numbers of

tickets and DSA allowances for individual staff members. The Consultant proposes to interpret these

and other numbers as rule-of-thumb estimations contributing to a total amount of operational cost for

project implementation. In other words, the Consultant expects with near certainty that some

personnel will, for example, travel more than others or for different durations, and this will inevitably

result in under and over depletion of the estimated costs for the individual staff members. Accordingly,

real cost will be invoiced as they are incurred, without reference to the individual “estimate” in the

budget, up to an amount not exceeding the total operational cost calculated in the budget. This will

ensure effective and efficient implementation within the total budget provided.

6.2 Personnel

Key long-term staff – Almost all long-term personnel joined at the starting date of the project. The

following changes occurred / will be instituted as per January 2016:

1. The proposed Communication and Social Expert resigned from the company before

commencement of the project

2. The proposed Prosda for South-East Sulawesi was transferred to the position of

Communication and Social Expert

3. The Public Finance Expert will become Prosda in South-East Sulawesi as per January 2016

4. The Dutch Young Sanitation Expert has withdrawn before being mobilized

Table: List of long-term project personnel

No Position Name Mobili-zation date

Transfer date

Termi-nation date

Person DAYS

Contract Used to date

Balance

Jakarta-based experts

1 Institutional and public policy expert 1/ Team Leader

Rudolf van Ommen 01-08-15 739 72 667

2 Public Finance expert 1 Mohammad Khalid Arya S. 01-08-15 810 92 718

3 Communications and Advocacy expert 1

Alwis Rustam 01-08-15 810 92 718

4 Communications and Advocacy expert 2

Hony Irawan 01-08-15 810 92 718

5 Institutional and Public Policy expert 2 Arief Budiman 01-08-15 810 92 718

6 Public Finance expert 2 Amrizal Amir (Transferred) 01-08-15 01-01-16 810 92 718

7 Sanitary/Environmental

engineer/ Co-Team Leader Eko Widodo 01-08-15 810 92 718

8 Civil engineer/Procurement

Wita Purwasih 01-08-15 810 92 718

9 Communication and social expert

Herni Suwartini (Resigned) 01-08-15 01-08-15 810 92 718

Richard Tobias Daniel (transferred) 01-08-15

10 Public Finance expert 3 August Restiawan Soetisnjo 01-08-15 810 92 718

Prosdas

11 ProSDA - Aceh Surya Darma 01-08-15 810 92 718

12 ProSDA - South Sumatra Yayat Hidayat 01-08-15 810 92 718

13 ProSDA - West Java Vivi Asmara 01-08-15 810 92 718


53

Table: List of long-term project personnel


Transfer date

Termi-nation date

Person DAYS


Balance

14 ProSDA - Central Java Dyah Ernawati 01-08-15 810 92 718

15 ProSDA - South Kalimantan Desrates Iskandar 01-08-15 810 92 718

16 ProSDA - NTB I Made Yudiarsana 01-08-15 810 92 718

17 ProSDA - Southeast Sulawesi

Richard Tobias Daniel (Transferred) 01-08-15 810 92 718

Amrizal Amir (per 01-01-2016) 01-06-16

18 ProSDA - North Sulawesi Marina Bustami 01-08-15 810 92 718

19 ProSDA - South Sulawesi I Bagus Hendra Gupta 579

20 ProSDA - Jakarta Dhanang Tri Wuriyandoko 01-08-15 810 45.5 764.5

Young Sanitation Professionals

21 Dutch Young Sanitation Expert

Stefanie Stubbe (Withdrawn) 01-12-15 810 - 810

22 Young Sanitation Expert 1 Arina Priyanka 01-08-15 810 92 718

23 Young Sanitation Expert 2 Denisa Diviana 01-08-15 810 - 810

24 Young Sanitation Expert 3 Pranandya Wijayanti 810 85.5 724.5

Long-term support staff – Support staff are being invoiced against a lump sum amount under the

contract. From the project starting date, this covered ten office support staff and five drivers. The

number and composition of the support staff ranks is expected to change as the project progresses.

The present composition, including changes to date, of the support staff is as follows:

1. The project administrator resigned per December 2016

2. A new project administrator has been appointed per December 2016

3. The computer operator has resigned per December 2016

Table: List of Support Staff


Transfer date

Termi-nation date

Office staff

S1 Office manager Yuliana Halim 01-08-15

S2 Journalist Sicillia Leiwakabessy 01-08-15

S3 Administrator Indih Endra Astuti 01-08-15 01-12-15

Merlin Septiani 01-12-15

S4 Accountant Asri Rachmawati 01-08-15

S5 Secretary Muzalifah 01-08-15

S6 IT Specialist Aditya Dwi Gushada 01-08-15

S7 Computer operator Anom Prasetyo 01-08-15 01-12-15

S8 Office boy-1 Jumadi 01-08-15

S9 Office boy-2 Moh Yunus 01-08-15

S10 Security PMU Andre Wahyu Santoso 01-08-15

Drivers

D1 Driver Nur Kholik 01-08-15

D2 Driver Cholid Mawardi 01-08-15

D3 Driver Heri Susanto 01-08-15

D4 Driver Darman Pepy 01-08-15

D5 Driver Eko Sarjito 01-08-15


54

In addition to the team presented in the proposal, the Consultant proposes to recruit two additional

support staff for the optimization of existing sanitation websites (sanitasi.or.id and ppsp.nawasis.info)

as tools for information and knowledge management. The objective of this activity is support the use of

Nawasis as a decision support system at local level, where data collection has until now been a top-

down requirement. The improved website will also become a more effective tool for advocacy and

promotion. The positions involved are Web programmer (up to six months) and Web/System analyst

(up to one year). It is expected that existing and projected savings in person months for support staff

will be sufficient to cover this additional support need.

Short-term experts – The total budget for short-term experts is limited, with almost all person days

already allocated to specific consultants. (Only for International Experts there is a provision for a “pool”

of experts yet to be named.) As the project progresses the need for specific individual expertise may

change.

Table: List of Short-term Experts


Transfer date

Termi-nation date

Person DAYS


Balance

Short-term International Experts

25 Gender and Pro-poor Development Specialist (Wash2gether)

Christine Sijbesma Mission 1 TBD 27

26 Sr. Sanitation Implementation Specialist (Simavi)

Dinnia Joedadibrata

Mission 1 TBD 45

27 Sr. Public Health Expert (IRC) - Lead Expert

Erick Beattens Mission 1 TBD 33

28 Sr. Public Health Expert (IRC) Ingeborg Krukkert Mission 1 TBD 28

29 Sludge Management Specialist

Dave Robbins Mission 1 TBD 34

30 Sewerage System Design Sjoerd Kerstens Mission 1 TBD 18

31 Sr. Sanitation Planning Specialist Koen Broersma Mission 1 TBD 18

32 Pool of experts To be named Mission 1 TBD 37

Short-term National Experts

33 NAWASIS (M&E) Specialist I Bagus Hendra Gupta 01-08-15 231 92 139

34 Special Advisor - PMU Syarif Puradimadja (intermittent service) 01-08-15 245 53 192

35 Sanitation Human Resource Development Specialist

Rudy Yuwono Mission 1 TBD 127

36 Fecal Sludge Management Specialist Rudy Yuwono Mission 1 TBD 124

37 Technical Sanitation Advisor

Arief Sudrajat Mission 1 TBD 46

38 Public Health & Social Advocacy Advisor Oktarinda Miko Mission 1 TBD 41

39 Sludge & Solid Waste Technical Expert

J. Sinarko Wibowo (intermittent service) 01-08-15 112 4.5 107.5

40 Sewerage System Design expert Suyitno Sudarsono Mission 1 TBD 74

The projected mobilization of long and short-term experts in the Annual Work Plan 2016 is provided

below.


55

W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

1 Rudolf van Ommen Inti tutional and Publ ic Pol icy Expert 1/Team Leader 210

2 Mohammand Khal id Arya S. Publ ic Finance Expert 1 231

3 Alwis Rustam Communications and Advocacy Expert 1 231

1 Hony Irawan Communications and Advocacy Expert 2 231

1 Bambang Tata Samiadji Publ ic Finance Expoert 2 231

2 Arief Budiman Insti tutional and Publ ic Pol icy Expert 2 231

1 Eko Widodo Sanitary/Environmental Engineer/Co-Team Leader 231

2 Wita Purwas ih Civi l Engineer/Procurement 231

3 Richard Thobias Daniel Communication and Socia l Expert 231

4 August Soetisnjo Publ ic Finance Expert 3 231

5 Arina Priyanka Young Sanitation Expert 1 231

6 Pranandya Wi jayanti Young Sanitation Expert 2 231

7 TBN Young Sanitation Expert 3 231

8 Surya Darma Prosda - Aceh 231

9 Yayat Hidayat Prosda - South Sumatera 231

10 Vivi Asmara Prosda - West Java 231

11 Dyah Ernawati Prosda - Centra l Java 231

12 Desrates Iskandar Prosda - South Kal imantan 231

13 I Made Yudiarsana Prosda - NTB 231

14 Amriza l Amir Prosda - Southeast Sulawes i 231

15 Marina Bustami Prosda - North Sulawes i 231

16 Ida Bagus Hendra Gupta Prosda - South Sulawes i 96

17 Dhanang Tri Wuriandoko Prosda - Jakarta 231

MARCH APRIL MAY JUNE TOTAL

WORKING

DAYS

PMU

PIU-AE

PIU-T

JULY AUGUST NOVEMBER DECEMBERSEPTEMBER OCTOBER

PIU-IF

JANUARYNo Name Position

FEBRUARY

W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

1 Ida Bagus Hendra Gupta NAWASIS (Monitoring & Evaluation) Specia l i s t 135

2 Rudy Yuwono Sanitation Human Resources Development Specia l i s t 50

3 Arief Sudrajat Technica l Sanitation Advisor 12

4 Oktarinda Miko Publ ic Health & Socia l Advocacy Advisor 12

5 Syari f Puradimadja Specia l Advisor 75

1 Chris tine Si jbesma Gender and Pro-poor Development Specia l i s t 9

2 Erick Beattens Sr Publ ic Health Expert (IRC) - Lead Expert 33

3 Ingeborg Krukkert Sr Publ ic Health Expert (IRC) 28

4 Dinnia Joedadibrata Sr Sanitation Implementation Specia l i s t (Simavi ) 25

1 Sjoerd Kerstens Sewerage System Des ign 9

2 Suyitno Sudarsono Sewerage System Des ign Expert 19

3 Koen Broersma Sr Sanitation Planning Specia l i s t 9

4 Dave Robbins Sludge Management Specia l i s t 12

5 J. Sinarko Wibowo Sludge & Sol id Waste Technica l Expert 55

6 Rudy Yuwono Faecal Sludge Management Specia l i s t 45

7 TBN Pool of experts (International , TBD)

8 Stefanie Stubbe Dutch Young Sanitation Expert 105

APRIL MAY JUNE DECEMBERTOTAL

WORKING

DAYS

PMU

PIU-AE

PIU-T

JULY AUGUST SEPTEMBER OCTOBER NOVEMBERNo Name Position

JANUARY FEBRUARY MARCH


56

7. Colophon

This document was produced by the second Urban Sanitation Development Program (USDP-2).

USDP-2 provides Technical Assistance to the Accelerated Sanitation Development for Human

Settlements Program (PPSP), a program of the Government of Indonesia with Bappenas as lead

agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health,

Home Affairs, and Public Works.

USDP-2 focuses on engaging selected local governments in accelerating the process from planning to

implementation and establishing sustainable sanitation services to the public, with a view to drawing

lessons for replication in the broader implementation of PPSP. USDP is funded by the Embassy of the

Kingdom of the Netherlands.

Royal HaskoningDHV BV has been contracted to provide a range of technical services for the

execution of USDP-2.

Your letters, e-mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP-2)

Jl. Lembang No. 35, Menteng

Jakarta Pusat 10310, Indonesia

Phone: (62-21) 319 24 892

Fax: (62-21) 392 24 895

Email: [email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherland, Bappenas

Project : Urban Sanitation Development Program-2

Length of report : 56 Pages

Author : USDP Management Team

Project Manager : Rudolf van Ommen

Project Director : Dadang Fadilah

Date : 15 December 2015

Report Status : DRAFT

mailto:[email protected]

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