uruguay electronic invoicing and tax reporting requirements

Uruguay Electronic Invoicing and Reporting Requirements

INVOICEWARE INTERNATIONALGlobal Compliance - Simplified

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Why Leading Organizations Choose Invoiceware International

Regional Latin America Platform

• One Platform, multiple countries – Brazil, Mexico, Argentina, Chile, Ecuador, Uruguay, Peru & Colombia

Lower IT Costs - Today & In Future

• Eliminate SAP ERP Configuration & Support issues

• Enterprise end-to-end support in English, Portuguese, and Spanish

• Fixed, Predictable Cost Today & Through Changes

Eliminate Operational Issues

• Increase employee productivity by 25% with a single SAP monitor for end users

• Built-in business process automation to eliminate manual data entry tasks and shut downs

Avoiding Audit Issues & Financial Penalties

• SAP ERP is the system of record, not 3rd parties

• Fiscal reporting and transactional compliance from a single solution


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The Problem for MultinationalsConstant Change meets Process Driven, Centralized SAP Maintenance

“One of the major problems with single instance is the inability to adapt the

applications to ever evolving business requirements and advances in

technologies in real time so that true business value is consistently delivered to

the local teams” - Gartner Group

Constantly Changing Government Regulations

Consolidated ERP System


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SAP

ERP

Middleware

Integrate the

System

Different

Solutions for

Each Country

CUSTOMER

IDOC1

2 3

4

5

Monitor #1 Monitor #2 Monitor #3-6

Who

Supports

Who

Supports

Who

Supports

Who do you Call?

• Multiple Solutions

• Internal Support Staff

• SAP Functional Experts

• Middleware – SAP PI

• Third Party

Real Infrastructure Costs

• Multiple Vendors• Country E-Invoice

• Country Record To Report

• HR & Payroll Compliance

• Hardware & Maintenance• Local Box PROD

• Local Box QA/TEST

• Synchronized across multi-Tier SAP Landscape (DEV/QA/PROD)

6

The Business Impact – IT CostsCurrent Architectures Cause Issues & Cost Overruns


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Subject Matter ExpertCompliance expert per country – typically 1-2

FTE internally or System Integrator

MM Functional Expert.20 FTE per country to

deal with changes annually.

SD Functional Expert

.20 FTE per country to deal with

changes annually.

Middleware Interfaces.20 FTE across region annually

Financial Analyst & SAP Support Teams1-3 FTE time to review and adjust issues between SAP and 3rd party system.

SAP Basis, Record To Report & Project Management.25 to 2 FTE to day to day issues & manage upgrades

FI-CO Functional Expert.20 FTE per country to deal with changes annually.

5-11 Full Time

Equivalents

The Business Impact – IT CostsImplementing & Supporting Internally is Resource Intensive


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SAP ERP

• Single Monitor within SAP ERP

• Absorbs unique customizations & configurations of customer

• Flexibility for SAP Upgrade Teams

• Includes Change Management at a Fixed & Predictable Cost

Invoiceware International – Hybrid CloudLower IT Costs – Today & In The Future

InvoicewareLatin AmericaCompliance App

• Multi-Country Support

• Single Source of Support End-to-End

• Economies of Scale of resources

• Eliminate 3rd party systems each country: AR, AP, Record To Report, HR & Payroll Compliance


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SAP Process Execution

Visualize entire end-to-end process with government from inside ERP

Manually switch or automated time out values

Automatic reconciliation with Contingency processes

Automated 3 Way match (MIRO/MIGO/FB60)

Automated Contingency

Solution is set up for both manual and automatic transition in and out of contingency mode

Level 1 - On Network Contingency

Level 2 – On Premise Contingency

Reporting Tables & Extracts

All transactions referenced back via linking attributes in Invoiceware monitors to ensure all transactions have valid XML references checked with the gov’t servers

Reporting checks as all data extracts check for approved Gov’t signing attributes prior to extraction

Invoiceware InternationalEliminate Operational Shut Downs & Financial Delays



Invoiceware Solution CoverageRegional Latin America Compliance Platform

Solutions• Brazil

• Nota Fiscal• SPED• eSocial

• Mexico• CFDI & Nomina Electronica• eContabilidad

• Chile• DTE & Libros Reporting

• Argentina• eFactura multi-invoice types• Remitto - COTS

• Uruguay• CFE/CFC & Reports

• Peru• CPE & Libros

• Ecuador• CE

• Colombia - PendingServices

• SAP 3 Way Match & Inbound Receiving• Supply Chain Finance



How you are Selected Is Now Revenue Based

The Uruguayan Tax Authorities (DGI) recently announced the following mandates for electronic invoicing based on two deadlines in 2016:

All taxpayers whose revenues in 2015 is equal to or greater than ~3.1M USD (UI 30,000,000) are required to start invoicing electronically as of June 1st, 2016

Additionally taxpayers whose revenue in 2015 is equal to or greater than 1.5M USD (UI 15,000,000) are required to start electronic invoicing by December 1st, 2016.

This mandate represents a more structured approach for Uruguay. Previously, the DGI would send a personal letter to companies mandating each to go live in approximately 6 months.



Document Type Buckets

B2B

B2C

Exportation

B2B

Bill of Lading

Withholdings


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DGI Requirements Requirements in Uruguay to Legally Operate under E-Invoicing Legislation

B2C e-Tickets for invoices > 10K UI (or <10K withholding) B2B e-Facturas (distribute XML to customers) Folios – Unique CFE for te entire company. Valid for 2 years Daily Reports – CFE and CFC. Submtted in the firs 18hrs of next day Inbound Notification to Vendors (until 20days) Certification Process – Postulacion, Certification, Resolution Publish e-tickets in own web (xml and pdf format for 3 months) Publish efacturas por cuentas ajenas (5years) Archive XML for 10 years Contingency – Mandatory for all documents Cancellations Addenda

Shipping Affected: Invoice, e-Remito

Audits Affected: Must store ducuments to support accounting apperations


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Homologacion Process

Testing (Online and Webservices)

- Test Documents freely

- In automatic format validate, sign reports and messages

- Must do a minimum of 50 documents for each CFE

Homologacion (Online)

- 3 phases: Postulacion, Certificacion, Actualizacion de Datos

- Test documents pre assigned by the DGI

- Finalize the testing and be granted with a resolution by the DGI

Production (Online and Webservices)

- All the functionalities necessary for the transmitters and receivers

to perform their operations of electronic Invoicing


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Why Leading Organizations Choose Invoiceware International

Regional Latin America Platform

• One Platform, multiple countries –Brazil, Mexico, Argentina, Chile, Ecuador, Uruguay, Peru & Colombia

Lower IT Costs - Today & In Future

• Eliminate SAP ERP Configuration & Support issues

• Enterprise end-to-end support in English, Portuguese, and Spanish

• Fixed, Predictable Cost Today & Through Changes

Eliminate Operational Issues

• Increase employee productivity by 25% with a single SAP monitor for end users

• Built-in business process automation to eliminate manual data entry tasks and shut downs

Avoiding Audit Issues & Financial Penalties

• SAP ERP is the system of record, not 3rd parties

• Fiscal reporting and transactional compliance from a single solution



Resources Click the links below for more information

Learn more about Uruguay requirements

Top Questions to Ask as Uruguay Announces New E-Invoicing Requirements in 2015

Uruguay DGI mandates checklist

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uruguay electronic invoicing and tax reporting requirements

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