US Department of Transportation/ OSDBU

Program and Services

Southern Transportation Civil Rights Training Symposium

August 19, 2009

Adrianna ClarkUSDOT/ Southeast Small Business Transportation Resource Center

Steps Required to do Work with USDOT’s Operating

Administrations1. Acquire a Data Universal Numbering

System (DUNS) identification number

2. Register on the Central Contractor Registration (CCR) system

3. Complete the Online Representations and Certification Application (ORCA)

Acquiring a DUNS Number

The D&B D-U-N-S Number is a unique nine-digit sequence recognized as the universal standard for identifying and tracking millions of businesses worldwide. A DUNS number is mandatory to register in the CCR.

1.866.705.5711

To get a DUNS number in 5 days or less

www.dnb.com/us/

1. Get a D&B D-U-N- S Number

2. Get a D-U-N-S Number

Register in the CCR• Primary vendor database for

the federal government

• Only registered vendors are eligible for gov’t. contracts

• Allows gov’t buyers to research potential contractors

• Vendors to receive payments under DOT contracts

• Buyers determine acquisition strategy for contracts

www.ccr.gov

Completing ORCA• An electronic system

replacing paper-based submission of business representation and certifications

https://orca.bpn.gov

Preferences for Different types of Small Businesses

Small businesses owned by socially and economically disadvantaged individuals can qualify for additional preferences in federal procurement

Government agencies are required by law to award a percentage of contracts to small businesses

Small Disadvantaged Businesses

8(a)

Woman-Owned

HUBZone

SDVOB

Veteran-Owned

51% owned by socially and economically disadvantaged

Same as above

51% owned by one or more woman

Business is located and 35% of employees reside in HubZone

51% owned and managed by SDV

51% owned by veteran

GOVERNMENT-WIDE PROCUREMENT GOALS

Section 15(g) of the Small Business Act establishes the following minimum goals for the Federal Government:

• Small Business (All categories) – 23%• Small Disadvantaged Business (SDB & 8a) – 5%• Women-Owned Small Business (WOSB) - 5%• HUBZone Small Business - 3% • Service-Disabled Veteran-Owned SB - 3%

Type of Small Business

Entity Responsible for Certification

Certification Procedure

General Small Business

Self-Certification Register on CCR and complete ORCA

SDB, 8(a), and HUBZone

SBA Complete Application on SBA website

WOSB Self Certification None

SDVOSB Self Certification Produce a DD214 and receive disability rating from VA

DBE State or local entity Download application from website

Doing Business with the government

How Federal Agencies buy from outside vendors

• Open MarketSubmit bid or proposal (FedBizOpps.gov)

• Small Business Set-AsidesALL acquisitions between $2,500 and $1000,000 is

automatically reserved for SB (FedBizOpps.gov)

• Sole SourceUnder special circumstances, no competition is

required (FedBizOpps.gov)

• Procurement ForecastInformation on anticipated awards for fiscal year

SHORT TERM LENDING PROGRAM (STLP) DESCRIPTION

PROVIDES A LOAN GUARANTEE ON A REVOLVING LINE OF CREDIT

PRIMARY COLLATERAL IS RECEIVABLES FROM TRANSPORTATION CONTRACT(S)

PARTICIPANTS CAN APPLY FOR RENEWAL FOR UP TO 5 YEARS

Cont. STLP Program Description

• MAXIMUM LOAN AMOUNT $750,000

• SUBCONTRACT AT ANY TIER IN TRANSPORTATION RELATED FIELD

• APPLICATION FEE OF $150.00 PAYABLE TO THE BANK

• INTEREST RATE BASED ON A VARIABLE RATE CONNECTED TO THE WSJ PRIME RATE

STLP STLP ELIGIBILITY REQUIREMENTS

(a) CERTIFIED AS A DBE UNDER DOT CERTIFICATION GUIDELINES (49 CFR, PART 23 & 26)

- OR - CERTIFIED BY THE U.S. SMALL BUSINESS ADMINISTRATION SECTION 8(A) PROGRAM, HUBZONE, DISABLED VETERAN OR SERVICE DISABLED VETERAN OWNED BUSINESS

(b) HAVE A CURRENT TRANSPORTATION-RELATED CONTRACT (maintenance, rehabilitation, restructuring, improvement, revitalization)

(c) MUST BE CURRENT ON FEDERAL TAXES

STLP ELIGIBLE ACTIVITIES

Maintenance, rehabilitation, restructuring, improvements, or revitalization of any of the nation’s transportation modes – public, commercial, Federal, State, or local agency

Funds may Funds may NOTNOT be used for:be used for: contract mobilization; equipment purchases or other long term uses; refinance of existing debts; payment of non-current taxes; distributions or other payments to stock holders

Funds are borrowed against each invoice of the contract (s)

Repayment occurs as the project owner or prime contractor pays the invoice. The payment is made jointly to the borrower and to the PL Bank and is sent to the bank, which repays the amount borrowed against the invoice and transmits the balance to the borrower

FUNDS ADMINISTRATION

SREPS IN STLP PROCESS

ESTABLISHELIGIBILITY

COMPLETE APPLICATION & PREPARE PROPER

DOCUMENTATION

SUBMITCOMPLETED

APPLICATION & FEE TO PARTICIPATING LENDER

The STLP is administered by the DOT OSDBU through cooperative agreements between DOT and several STLP Participating Lenders (PLs) Florida: Continental Bank of Miami, Miami, FL

Loan documentation and financing transactions are performed by the Participating Lender (PL)

Loan application processing turnaround is 30-60 days

PROGRAM ADMINISTRATION

OSDBU

SHORT-TERM LENDING PROGRAM

HOW TO APPLY

Go to OSDBU Website at:

http://osdbu.dot.gov/documents/pdf/stlp/stlpapp.pdf

OSDBU

FINAL TIPS• Central Contractor Registration (CCR)• Federal Business Opportunities (FedBizOpps)• Small Business Administration (SBA)• Disadvantaged Business Enterprise (DBE)• General Services Administration (GSA)• Read RFP carefully and fully

ADRIANNA CLARK

US DEPARTMENT OF TRANSPORTATIONOFFICE OF SMALL AND DISADVANTAGED

BUSINESS UTILIZATION’S

SOUTHEAST SBTRC

T] 1.866.928.6289 EXT. 8E] ACLARK1@MDC.EDU

Contact