u.s. general services administration introduction to gsa’s state and local programs june 2009

U.S. General Services Administration

Introduction to GSA’s State and Local Programs

Introduction to GSA’s State and Local Programs

June 2009June 2009

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GSA State and Local Program Basics

Schedules Programs 1122 Cooperative Purchasing Disaster Recovery Purchasing Program

Non-Schedules Programs Wildfire Programs Computers for Learning Personal Property

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The Basics

What is a Schedule? How is a Schedule awarded? How does it become a “competitive vehicle”?

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Example Schedule


1122 Counter-Drug Program1122 Counter-Drug Program

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Authority

The National Defense Authorization Act for fiscal year 1994 contained Section 1122, which allows State and local governments to purchase new law enforcement equipment for counterdrug activities through the Federal Government.

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How Does the Program Work?

STATE POINT OF CONTACT (SPOC)

Appointed by the Governor of the State

The State Point of Contact (SPOC)

Receives all requisitions from state and local law enforcement entities and ensure availability of funds

Determine that the items will be used for counter-drug activities

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How Does the Program Work?

STATE POINT OF CONTACT (SPOC)

DA or DLA stocked items – to the appropriate supply center

Commercial items directly with the Multiple Award Schedule Contractor (GSA)

Vehicles – ordered through GSA

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What is the vendor’s responsibility when selling products to 1122 Program Participants at GSA Pricing? The product is on one of the Schedules/SINs approved by GSA for the

1122 Program

Verify if the state in which the purchasing agency is located has an appointed State Coordinator and identify them

All orders being placed through the 1122 Program are to include the statement, “This order is placed pursuant to the State and Local Law Enforcement Equipment Procurement Program (“1122 Program”) in support of counterdrug activities, under the authority of the State Point of Contact (SPOC) for the State of __________________.”

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About the Program

The Law Enforcement Program provides items to its customers through three separate federal sources working in conjunction with the Department of Justice.

Defense Logistics Agency (DLA): For more info contact Ms. Jannet Gray at (703) 767-0078

Department of the Army (DA): For more info contact Mr. Alphonzo Horton at (703) 695-7964

General Services Administration (GSA): For more info contact Ms. Zoe-Ann Freitag at (703) 605-5742

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Example Schedules Included in the Program

Schedule 56 – Building and Building Materials/Industrial Services and Supplies

Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response

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Schedule Included in the Program

Schedule 56 – Building and Building Materials/Industrial Services and Supplies

Power Distribution Equipment, Generators, and Batteries

Some items included are portable generators, rechargeable batteries, telecommunications surge protection, DC regulated power supply, etc.

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Schedule Included in the Program (Cont.)


Law Enforcement Equipment and Security Equipment

Some items included are miscellaneous personal law enforcement equipment, body armor, helmets, canine training and handling equipment, in-vehicle protection and restraint systems, police bicycles, etc.

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Schedule Included in the Program (Cont.)


Marine Craft and Equipment

Some items included are powered boats, non-powered boats, inflatable boats, marine inboard and outboard engines, marine diesel propulsion engines, floating marine barriers and booms, etc.

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Web address for a list of State Coordinator’s?

Through GSA:

http://www.gsa.gov/firesecurity

Click on “1122 Counterdrug Program”

Click on “State Points of Contact”

Through Law Enforcement Support Office (LESO):

https://pubweb.drms.dla.mil/cmis/section1122.htm

Click on “Section 1122”

Click on “State Point’s of Contact (SPOC)”

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Federal Acquisition Service Schedule Sources

ONLINE

GSA E-LIBRARY (www.gsa.gov/elibrary)

CENTRALIZED MAILING LIST SERVICE

- 817-334-5215

- GSA FORM 457

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Price List Sources

GSA ADVANTAGE!®

- www.gsaadvantage.gov

THE CONTRACTOR

YOUR STATE POINT OF CONTACT

SCHEDULES INFORMATION CENTER

GSA NATIONAL CUSTOMER SERVICE CENTER

(800) 488-3111

GSA CONTRACTING OFFICER

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IN SUMMARY

THE GOAL OF THE PROGRAM IS TO SAVE VALUABLE TIME AND MONEY FOR THE STATE AND LOCAL AGENCIES--TO ENABLE YOU TO STRETCH YOUR DOLLARS IN THE FIGHT AGAINST DRUGS.


Cooperative Purchasing ProgramCooperative Purchasing Program

ww.gsa.gov/cooperativepurchasingww.gsa.gov/cooperativepurchasing

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What are the Authorities that allow for Cooperative Purchasing?

----------------------------------------------------------------------------------------------Authority for S&L governments to purchase under Schedule 70

Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the

introduction of Cooperative Purchasing.----------------------------------------------------------------------------------------------

Authority for S&L governments to purchase under Schedule 84Local Preparedness Acquisition Act, which authorizes state and local

government to purchase Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security

equipment, marine craft and related equipment, special purpose clothing, and related services (as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group

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Scope and Eligibility

Scope: GSA IT Schedule 70 Contract Vehicles and Consolidated

Schedule with IT Special Item Numbers (SINs) GSA Schedule 84: Total solutions for law enforcement,

security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response

Eligible Users: The 50 states, All counties, municipalities, cities, towns and

townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

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State and Local Participation

Voluntary

No obligation by state and/or local governments to use the schedule.

Contractors decide whether to accept orders from state and local governments.

Always Open for Use

Meet GSA Eligible Users Criteria Have State or Local Authority

– Granted by State or Local Entity

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Cooperative Purchasing Sales Trend

0

50

100

150

200

250

300

350

Mil

lio

ns

of

Do

lla

rs

Services

Hardware

Software

Over 3,700 participating

vendors

140

240

3375

323

An average growth rate of

47%.

290

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Offerings: Special Item Numbers (SIN’s) or Categories

SIN Description

132 3 Leasing of Product

132 4 Daily/Short Term Rental

132 8 Purchase of Equipment

132 12 Maintenance of Equip./Repair

132 32 Term Software Licenses

132 33 Perpetual Software Licenses

SIN Description

132 34 Maintenance of Software

132 50 Training Courses

132 51 IT Professional Services

132 52 E-Commerce Services

132 53 Wireless Services

SIN Description

132 60 Access Certificates for Electronic Services (ACES) Program

132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program

132 62 HSPD-12 Product and Service Components

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Schedule 84 – Divided into 5 AttachmentsAttachment 1 – Marine Craft

Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type

Marine Craft Professional Consulting and Training Services for

Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms

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Schedule 84 – Attachment 2 - Firefighting

All types of Urban and Wildland Firefighting Equipment and Supplies

Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices

Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection Products Hoses, Valves, Fittings, Nozzles, Couplings and Related

Accessories Aerial Search and Rescue and Aerial Firefighting Products

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Schedule 84 – Attachment 3 - Alarm & Signal Systems, Facility Management and Protective Service Occupations

Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems, Intrusion

Detection Systems, Patient Wandering Detection, and Fire Alarm Systems

Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

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Schedule 84 – Attachment 3 - Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued)

Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.

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Schedule 84 – Attachment 4 – Special Purpose Clothing

Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Exteme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

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Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services

Body Armor, Miscellaneous Personal Law Enforcement Equipment

Restraining Equipment, Canine Training and Handling Equipment, Search and Detection

Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment

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Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services (continued)

Emergency Preparedness and First Responder Equipment, Training and Services

Firearms Storage, Security and Cleaning Equipment, Target Systems and Target Range Accessories

Metal and Bomb Detection Equipment Criminal Investigative Equipment and Surveillance Systems Aircraft Armoring Products and Services Armored Vehicles and Vehicle Armoring Services

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Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services (continued)

Law Enforcement and Security Training including defensive/offensive driving, weapons training, force protection training, surveillance and surveillance detection training, maritime security training, close quarters defense (CQD) training, special response team training, chem/bio and WMD training, terrorism awareness training, survival training, EOD training and other types of tactical training.

Professional Law Enforcement Services

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Cooperative Purchasing Benefits the Customer

• Commercial Items• Huge Selection • Streamlined Process • Monetary Savings

• Fair & Reasonable Prices • Greater Discounts for Large Buys• Spot Discounts• Low Administrative Costs

• GSA has Taken Care of the Basics• e-Tools

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Ordering Procedures

• Every Task Order = New Contract

• State and local governments are encouraged to use GSA

Schedule Ordering Procedures (FAR 8.4)

• S &L governments may use their own procedures

• Incorporate by referencing GSA Schedule terms and conditions

• Additional State/Local requirements are permitted but must

NOT conflict with GSA Schedule Terms and Conditions

• Source of Funding can be of any type allowed by the ordering

agency – Contract or Grant Funding.

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Exceptions from Cooperative Purchasing

• Prompt Payment• Disputes• Patent Indemnity Clause• Commercial Item Contract Terms and

Conditions Unique to the Federal Government

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State and Local Preference Programs

• State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing

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For More Information Visit:

• IT Schedule 70 – State and Local:• www.gsa.gov/cooperativepurchasing


State and Local Disaster Recovery Purchasing Program

State and Local Disaster Recovery Purchasing Program

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Cooperative Purchasing versus Disaster Recovery Purchasing

Program similarities Same eligibility list Same terms and conditions and exceptions Same ordering procedures

Program Differences Scope

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State and Local Disaster Recovery Purchasing Program Legislation

Section 833 John Warner National Defense Authorization Act for Fiscal Year 2007

Scope All GSA Schedules Facilitate recovery from a Presidentially declared

disaster or act of terrorism Advance Purchasing

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Disaster Recovery Purchasing

Voluntary

Small and Local Business Concerns

E-tools

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Why Should State and Local Governments use GSA

Standardization and interoperability Reduces contract redundancies for the same items needed at

different levels Pre-negotiated terms and conditions Best Value

Warranty Expedited Delivery Experienced vendors

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GSA E-library: www.gsa.gov/elibrary

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GSA Advantage!®

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GSA eBuy - GSA's Online Request for Quote System Now Open to S&L Governments

Open for use under Disaster Recovery Purchasing and Cooperative Purchasing programs only.

Prepare and Post RFQ/RFP's for products and services offered through GSA's Multiple Award Schedules program.

Ideal for services, complex requirements, and high dollar or volume product procurements.

Register from GSA Advantage as a State Government customer.

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American Reinvestment and Recovery Act

In order to accept orders under the American Recovery and Reinvestment Act (Recovery Act) of 2009, from Federal, state or local ordering activities via the GSA Schedule contract, contractors MUST ACCEPT the terms and conditions of the mass modification (FX75) and adhere to the REQUIRED changes.

Contractors may only accept Recovery Act orders from state and local government entities, if they have accepted the mass modification AND the order falls under one of the currently approved GSA programs (Cooperative Purchasing, Disaster Recovery Purchasing or 1122 CounterDrug Program).

The mass modification is scheduled to be issued June 16, 2009

Contractors that have accepted the mass modification will be denoted with an ARRA icon:

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The GSA eTools Interactive Training Lab Please visit Room 205

Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm

Thursday June 11th: 8-9:15am and 1-4pm

This is not a presentation but a hands-on training opportunity for customers and vendors of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to

walk-through examples on how to use the various systems.

Space is Limited, make your reservations today!

Lab Schedule

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For more information

GSA Websites: www.gsa.gov/disasterrecovery

FEMA Disaster Website:http://www.fema.gov/news/disaster_totals_annual.fema

OR

ContactTricia Reed [email protected]


GSA Wildland Fire Program

Bill Hicks

Fire Program Coordinator

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Agenda

What is the GSA Fire Program? Why should I use it? How do I use it?

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What is it?

Partnership between GSA and federal land agencies (Forest Service, BLM)

GSA provides 300 items primarily for wildland fire suppression support

50+ year history

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Why use it?

Items meet Forest Service and NFES specifications Volume purchasing = great discounts Orders can be placed on 24/7 basis Supplies can be delivered within 26 hours to most

continental US destinations

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How do I use it?

First step – gain access GSA – Forest Service Interagency agreement allows for access

for non-Federal cooperators Local and rural departments must go through state forestry

agencies for sponsorship State forestry agency forwards request to U.S. Forest Service

for approval and submission to GSA

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How do I use it?

Upon approval, you will be assigned an Activity Address Code (akin to an account number)

Multiple ordering methods (telephone, fax, online, mail)

GSA Wildland Fire Equipment Catalog shows the primary items

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How do I use it?

Orders shipped from GSA Distribution Center in French Camp, California

GSA Finance bills twice a month Bill can be paid with state or local credit card Future goal – Ability to place orders online with

state/local credit cards

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How do I get more info?

Attend Wildland Fire Program course www.gsa.gov/fireprogram Bill Hicks – Fire Program Coordinator Telephone 817-574-2533 Email [email protected]

http://www.gsa.gov/fireprogram


Computers for Learning: An OverviewComputers for Learning: An Overview

Roman J. Marciniak, Jr.Project ManagerOffice of Personal Property ManagementGeneral Services Administration

June 9, 2009

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Authorities

Executive Order 12999 – Educational Technology: Ensuring Opportunity for All Children in the Next Century -- 1996 Title 15 USC 3710 (i)

– Stevenson-Wydler Technology Innovation Act of 1980

Title 40 USC 549– Recodification of the Federal Property and

Administrative Services Act of 1949

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Two Different Programs

Title 15 USC 3710 (i)– Authorizes direct transfers

Computers for Learning Program Title 40 USC 549

– Authorizes transfers approved by GSA to a State Agency for Surplus Property (SASP) for subsequent donation to a school

Donation Program

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What is it?

Computers for Learning A program whereby educationally useful Federal

equipment excessed by Federal agencies is transferred directly to schools and educational nonprofit organizations

A website developed by GSA to facilitate direct transfers under the CFL program.

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Definitions EO12999

“Schools" means individual public or private education institutions encompassing prekindergarten through twelfth grade, as well as public school districts.

"Educationally useful Federal equipment" means computers and related peripheral tools (e.g., printers, modems, routers, and servers), including telecommunications and research equipment, that are appropriate for use in prekindergarten, elementary, middle, or secondary school education.

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Home Page … computersforlearning.gov

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Web Site Eligibility

Schools Public, Private, Parochial School

– Grades Prekindergarten through 12 Home Schools

– Must meet state requirements Located in:

– One of the 50 states– U.S. Virgin Islands– American Samoa– Guam– Commonwealth of Puerto Rico– Commonwealth of Northern Mariana Islands

National Center for Education Statistics Number

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GSAs Registration Questions

Has your school received computer equipment in the past 12 months?

Is your school an Empowerment Zone or Enterprise Community

How many students in your school are registered for State/Federal lunch assistance?

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The Process School

registers on computersforlearning.gov website screens computers in GSAXcess® selects computers desired for transfer using a virtual shopping cart and proceeds

through checkout System notifies the agency of school selections Agency

allocates the computer to a school System

Sends emails transfer order to allocated school School

signs transfer order faxes transfer order to holding agency

Agency signs transfer order faxes transfer order back to school

School Presents signed order to agency at time of pickup up by school or the school’s

transportation agent

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Cost and Ownership

School does not pay for computers and other equipment must pay for packing, handling, and transportation

fees takes ownership upon receipt

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Help Resources

Help screens available on line

GSA Area Property Officers throughout the U.S.

http://gsa.gov/apo http://[email protected] CFL Helpdesk 1-866-472-9161


The Federal Surplus Personal Property Donation Program--An Overview

The Federal Surplus Personal Property Donation Program--An Overview

Roman J. Marciniak, Jr.Project ManagerOffice of Personal Property ManagementGeneral Services Administration

June 9, 2009

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What is it?

Donation Program

A program whereby eligible donees receive Federal surplus personal property at no cost

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Definitions CFR 102-36.40

Personal Property –

“any property, except real property. ” Real Property

Land Buildings

FEDERAL DISPOSAL PROCESS

EXCESS SURPLUS

SCREENING

InternalAgencies/Bureaus

Of your Department

Federal Agenciest Reimbursable Contractors

Grantees

Public AirportsState Agencies for Surplus

PropertyNonprofit Educational & Public

Health Activities Service Educational Activities

AGENCYSCREENING

SCREENINGAnd

FEDERAL TRANSFER21 DAYS

DONATIONNOTIFICATION

5 DAYS

SALES

DONATIONREMOVAL

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Definition CFR 102-37.25

Donee –

Public agency Eligible nonprofit tax-exempt educational or public

health institution Provider of assistance to homeless Provider of assistance to impoverished families or

individuals Provider of assistance to older individuals Public Airport Service educational activity (SEA).

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Definition CFR 102-37 Appendix C

Public Agency “uses surplus personal property to carry out or

promote one or more public purposes.” Examples:

– State– Local Government – Instrumentality of a State or Local Government– Indian Tribe on a State reservation

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Process 40 USC 549 (b)(1)

Donees must acquire surplus property through a State Agency for Surplus Property (SASP)

Cannot acquire property directly

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Cost 40 USC 549

Service Charges by SASP Covers: “direct and reasonable indirect costs” “based on services” Includes:

– Screening– Packing– Crating– Removal– Transportation

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Donee Agreements CFR 102-37.465

Donee: acquires property on an “as is, where is” basis will hold the Government harmless from any or all

debts arising from the donation and use of the property

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Donee Agreements CFR 102-37.450 (b)

Donee will: Place property in use within one year of donation Keep property in use for a period of time [period of

restriction] depending on the original acquisition cost in dollars and the type of property

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Before

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After

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OAC: $162,151

Repair Costs: $6,500

Savings: $155,651

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Points of Contact

State Agency for Surplus Property (SASP) in your state www.gsa.gov/sasp

GSA Area Property Officer (APO) servicing your state www.gsa.gov/apo

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Questions

u.s. general services administration introduction to gsa’s state and local programs june 2009

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