USAIDUNITED STATES AGENCY

INTERNATIONAL DEVELOPMENT

USAIDUNITED STATES AGENCY

INTERNATIONAL DEVELOPMENT

ACCELERATED SKILLS ACQUISITION PROGRAM

(ASAP)

ACCELERATED SKILLS ACQUISITION PROGRAM

(ASAP)

ASAP Curriculum Endorsed by

The Ceylon Chamber of Commerce

MICRO SOFT WORD MICRO SOFT WORD

WORD PROCESSINGWORD PROCESSING

• Microsoft Word is a non-free commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.

MICRO SOFT WORD PROCESSIOR- MS-WORD

Micro soft word xp you will create document for any kind with amazing case word-xp helps you painless to create letter, proposals, business plans, Report, Assignment, novels, MAIL MERGE,MACRO multi column publication such as filters and newsletters, ms-word is one of the most popular word processing package used widely with personal computers, currently enjoying 90% of word processing market.

TO START MS -TO START MS -WORDWORD

TO START MS -TO START MS -WORDWORD

Click the start button on the windows task barAll Programs / Programs Ms-office Ms-word

Method-02

Desk TopDouble click Ms-word Icon Method-03*Start Run Winword ok

Title BarTitle Bar

Menu Bar

Formatting Tool Bar

Standard Tool Bar

Task Pane

Drawing Tool BarStatus Tool bar Task bar

Rulers

Document AreaDocument Area

Scoral bar

Instructions to Instructions to Word.Word.

Instructions to Instructions to Word.Word.

Using buttons on the tool bar

Using Menu Commands

(File,Edit,View,Format)

Using Key board Shortcuts

(ctrl+s, ctrl+c)

Right Mouse click(copy,cut,paste,spelling…..)

Exit From Word

• Click office button Exit word• Click Application Window’s Control-

Menu Icon Close Button Close

Restore Down/Maximize

Minimize

Alt+F4 Application Window Double click

To Close a document

• Click office button Close• Ctrl +W

To Open a New blank document

• File New• On the Standard tool bar Click the

New blank Document button• Ctrl +N

Saving a Word Saving a Word DocumentDocument

* This Command Lets You Save File In Your Future Purpose

* To Save a Document Permanently on your disk

you Can

1) Click office button Save2) On the quick Access Toolbar click Save button

3) Ctrl +S4) F12

Click here and give the location to save

Type the File Name here

Click Save button

To Apply a Bold AttributeTo Apply a Bold Attribute

• Select the Text • Format Font font style bold

ok• On the Formatting Tool bar Click The

Bold Button• Ctrl +B

Eg: IDM COMPUTER SYSTEM

To Apply a Italics To Apply a Italics AttributeAttribute

• Select the Text • Format Font font style Italics

ok• On the Formatting Tool bar Click The

Italics Button• Ctrl +I

Eg: IDM COMPUTER SYSTEM

To Apply an Underline To Apply an Underline AttributeAttribute

• Select the Text • Format Font underline style

select underline.• On the Formatting Tool bar Click The

Underline Button• Ctrl+U

Eg: IDM COMPUTER SYSTEM

To Format-FontsTo Format-Fonts

• Select the Text • Format Font• Font Style, Font Size, Color

Select the FontSelect the Font

Select the Font StyleSelect the Font Style

Select the Font SizeSelect the Font Size

Click Ok ButtonClick Ok Button

To Align Text To Align Text (Paragraph (Paragraph For..)For..)

• Select the paragraph• On the Home tab Click The Align

Button

Left

Right

Justify

Center

Align LeftAlign Left

(Align Left) – Aligns the Selected text, numbers, or in line objects to the left with a ragged right edge. Default selection.

Eg: idm computer studies Kalmunai (pvt) ltd.

S.L lane Sainthamaruthu-11

Select the Text/Paragraph

click home tab left align button

Ctrl + LCtrl + L

Align CenterAlign Center(Align Center)- Centers the Selected text, numbers, or in line objects.Eg: idm computer studies Kalmunai (pvt)

ltd.

S.L lane Sainthamaruthu-11

Main branch main street Kalmunai ( EP)

067-2224578

Note: Used to Certificate Format

Select the Text/Paragraph

click home tab center align button

Ctrl + ECtrl + E

Align RightAlign Right

(Align Right) – Aligns the Selected text, numbers, or in line objects to the Right with a ragged Left edge.

Eg: idm computer studies kalmunai (pvt) ltd

Main street kalmunai

Select the Text/Paragraph

click home tab right align button

Ctrl + RCtrl + R

Align JustifyAlign Justify

Justifies the text in the selection so the text is flush against both the left and right margin edges.

Eg: IDM COMPUTER STUDIES

IDM COMPUTER STUDIES

IDM COMPUTER STUDIES

Select the Text/Paragraph

click home tab Justify align button

Ctrl + JCtrl + J

To Cut/Move Text/ImageTo Cut/Move Text/Image

• Cut1) Select the text/image You Want

To Cut / Move2) On The Standard Tool bar Click

the Cut Button3) Move The Insertion Point Where

You Want to Move4) Click the Paste button on the

Standard tool bar

CTRL+XEDIT Cut

CTRL+XEDIT Cut

CTRL+VEDIT Paste

CTRL+VEDIT Paste

Paste

Cut

To Copy Text/ImageTo Copy Text/Image

• Copy1) Select the text/image You Want To

Copy2) On The Standard Tool bar Click the

Copy Button3) Move The Insertion Point in the

location in Which the text is to appear or be duplicated

4) Click the Paste button on the Standard tool bar

CTRL+CEDIT Copy

CTRL+CEDIT Copy

CTRL+VEDIT Paste

CTRL+VEDIT Paste

Paste

Copy

To Insert BulletsTo Insert Bullets

1) Select the Text2) Format Bullets & Numbering

3) Select the Bullets Style /

Numbering Click Ok Button.

Select the Bullets Style

Select the Numbers Style

Click OK Button

1) On The Formatting Tool bar Click the

“Bullets” Button

2) On The Formatting Tool bar Click the “Numbering” Button

Page Set UpPage Set Up

# File Page Set up

# Select (Margins,Paper,Layouts) Orientation And Layout as

Appropriate From the Page Set Up Dialog Box

Select The Margins From Here

Change The Margins From Here

Change The Orientation From Here

Go to the Tab to Change the Paper Size

Preview

Click “OK” Button

To Print Preview a To Print Preview a documentdocument

Be fore you Print a document you Should look at it in Print Preview to make sure that it will print the way you expect it to

On the Quick Access Tool bar Click the Print Preview Button Click office button Print Print PreviewCtrl+F2

To print a documentTo print a document What is a “WYSIWYG” (What You See

Is What You Get) Program That is the Screen Shows you Exactly how your document will look when you Print it you can print the Document that you are Currently Working on by,

Click office button Print Print

Ctrl+P

Select the printer from here

Select pages to Print from here

Select Number of Copies from here

Select the Paper Size from here

Click Ok button

All- Select “ALL” to Print the Currently Working document with all Pages

Current Page- Select “CURRENT PAGE” To Print the Current Page Where the

Insertion Point is in the Working document

Pages- Select pages print the Selected pages of the Working document for Example, enter page Numbers and / page Ranges

Separated by commas as follows, 1,4,7-10.

TO INSERT TEXT BOXTO INSERT TEXT BOX

1) Insert Text Box2) On the Drawing tool bar Click the

Text box Button 3) Place the Pointer/ Curser Where you

want to Insert the text box4) Draw the Text box5) Type the letter

TO INSERT TABLESTO INSERT TABLES

1) Place the Curser Where you want to Insert the Table

2) On the Standard tool bar Click the Insert Table Button

3) Table Insert Table

Give Number of columns and Rows in your Table Here.

Click ok Button

TO SHADE A TEXT

1) Select the Area you Want to Shade2) On the Standard Tool Bar Click

Shade Button3) Format Boarders & Shading4) Select the Color For Shading and

Click ok

Select the Colour

Click Ok button