Upload File

use link ap and po documents (03.560.00) to make a connection between a purchase order, receipt, or...

  • Home
  • Documents
  • Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module
50
T H E A M A Z I N G RACE 40 tips in 60 minutes Jon Augdahl & Colleen McCoshen

Upload: makena-kenderdine

Post on 14-Dec-2015

221 views

Category:

Documents


4 download

Report

Tags:

TRANSCRIPT

Page 1: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

T H E A M A Z I N G

RACE40 tips in 60 minutesJon Augdahl & Colleen

McCoshen

Page 2: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipIn Microsoft Dynamics® SL 2011, users can link Accounts Payable (AP) and purchase order (PO) documentsUse Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module and a released Accounts Payable voucher or debit adjustment transaction

Page 3: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipIn Microsoft Dynamics SL 2011 users can: ReverseReverse and CorrectCopy batches

Page 4: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipMicrosoft Dynamics SL 2011 – Hard CloseFeature Pack 1 (FP1) – Hard Close restrictions by module

Page 5: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipIn Microsoft Dynamics SL 2011 FP1, users can set up Batch Control reports to print by module

Page 6: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipDelete suspended batches from Accounts Receivable (AR) and AP

Page 7: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tip”Pay when paid” terms

How can I make sure my vendors aren’t paid for services before my customer has paid me? Or my salespeople aren’t paid for commissions before I’m paid?

Terms MaintenanceDiscount Type: “Pay When Paid” Apply to: Vendor

Page 8: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tip”Pay when paid” terms

How can I make sure my vendors aren’t paid for services before my customer has paid me? Or my salespeople aren’t paid for commissions before I’m paid?

New screens to link or unlink an AP Voucher to an unpaid AR invoice

Access in AP Voucher and Adjustment Entry or AP Document Maintenance

Page 9: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipKnowledgeBase #932740

Enable Print Preview in W-2 formsCreate backup copy of system databaseRun a Microsoft® SQL Server® update on the RptControl table for Report Number '02741‘ and set the DocPrompt field to null

Page 10: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipExport to Microsoft Excel® feature from data screens like Voucher and Adjustment

Page 11: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management (OM) tipWhat is the Current OM Period!?

The more recent period between Inventory and AR

Page 12: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management tipChoose your invoicing method for project-related shippers

Page 13: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management tipGoods for Project Sales Order Purchase for Type

Page 14: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management tipGoods for Project Sales Order Purchase for Type

Page 15: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management tipGoods for Project Sales Order Purchase for Type

Page 16: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Order Management tipNotice a Void Status AR or Inventory (IN) Batch from OM?

Re-run the Sales Journal reportSpecify Sales Journal ID on the Options

tab

Page 17: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Project tipKnowledgeBase #847572After I closed Project Controller for the year, my project totals are incorrect

Ensure that “Balance Forward at Year End” option is checked in Project Maintenance

How to fix it? Run PMA Integrity Check for the ProjectDon’t have to reclose the module

Page 18: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Project tipWhat's the difference between changing the Project Controller period in Project Controller Setup and running the Close Period process?Project Controller Period in PC Setup displays the current period. This can be changed manually to allow project transactions to come in via FTT process.

Best practice is you can use this field to set the period back, but ALWAYS use the Close Period screen to advance the period forward and ensures that the balances are carried forward correctly

Close Period screen actually closes the period. If year-end close is done, balance forward amounts are calculated (where appropriate). Writes summary records for PTD and YTD amounts

Page 19: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Project tipProject Controller – KB #844051I ran Project Allocator and got a message "No Allocation

Records created." Why? Transactions may not qualify for use by Allocation Processor

KnowledgeBase article gives a set of SQL scripts to run to identify any records that exist and qualify for allocation. Also provides reasons why

The period in the related module (AP, AR, IN) is not the same period number that is in Project ControllerChange the period field in Project Controller to the period that is in the related module.

For example, if AP is in 7-2011, then the Project Controller period field should reflect 7-2011

Page 20: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Quick Send tipAutomated faxing and emailing

Setup specific to each vendor, customer, or employee

Customer documentsInvoices from AR, flexible billings, service, construction billing, and OMAR statementsOrder Management order confirmationsManual order confirmationsShipping notices

Vendor documentsPurchase orders

Payroll direct deposit advice slip stubsUses Application Server*

Page 21: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Quick Send tipQuick Send

How to easily resend a copy of an invoice, purchase order, or OM shipping document?Quick Send Inquiry – accessible through:

AR Invoice and MemoAP Voucher and Adjustment EntryAR and AP Document MaintenanceShared Information menu

Use filters to search on refnbr, customer ID, purchase order number, etc.Check box and click Begin Processing to resendOr just click Quick Send button to resend

Page 22: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Quick Send tipQuick Send• You can use variables within the Subject

Text or Body Text to personalize the message• <Customer Name>• <Reference Number>• <Document Amount>• <Company Name>• <Order Number>• <Shipper ID>• <Shipper Date>• <Statement Date>

Page 23: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Reporting tipAdd [Report-{scrnnbr}] to Solomon.ini

ZoomPercent Default Value = read from the .rpt Valid Values = 0-500

Sets the default zoom percent

Example:

[Report-01620] ZoomPercent=300 [Report-01610] ZoomPercent=200

Page 24: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Performance tipAdd [Miscellaneous] to Solomon.ini

SiteIDValidation Default Value = OFF Valid Entries = On / Off

When set to ON, performance can be improved No longer see the “Active Site for this item” column

Example:

[Miscellaneous]SiteIDValidation = ON

Page 25: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Reporting tipReport Assistants

Report Assistants are manuals intended to help with custom reporting – both in creating new reports and modifying existing reportsAvailable for download on CustomerSource

Page 26: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Reporting tipReport Assistants

Page 27: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Reporting tip - Doc ShareA customer, vendor, or project-specific Microsoft SharePoint® site can be created with one click from the maintenance screen. Invoices, statements, purchase orders, etc.Can be automatically published for centralized document retention and access

Page 28: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Print any report to a SharePoint destination

Reporting Tip – Upload to SharePoint

Page 29: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipCompany Icon in Microsoft Dynamics SL 1022Company Color

Reload menu – Choose Company from list

Page 30: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipCustomized FavoritesDid you know you can add screens, reports, webpages, links to your favorite programs (like Excel) all in your Favorites menu?

In 2011 > ToolsAdd URL to Favorites (webpages)Add External Link to Favorites (like Excel)Add Screen Group to Favorites

Page 31: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipSuper PV

Using Shift+F3 will give you a “Super-PV” lookup in some screensGeneral Ledger Account History

F3 = Acct, Description, TypeShift+F3 = Acct, SubAcct, LedgerID, Fiscal Year

Project Timecard EntryF3 = Employee #, Name, CpnyID, GL SubAcctShift+F3 = Employee #, Document #, Week Ending Date, Type, Status

F3 SHIFT + F3

Page 32: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipImport/Export custom menusI just built some menus in Microsoft Dynamics SL. Is there a way to export or import those into another company or group? How can I create a backup copy?

Open the Menu Maintenance screen in AdministrationF3 and select the Group the menu was created for.Action: Export to create copy of the .xml fileAction: Import to import menu into new Group

Page 33: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipChange Tab Order in Customize ModeI want to change the tab order in a screen. How can I do this?

Open the screen.CTRL+ALT+C opens Customize mode.Click on field you want to edit.Press F4 to open Properties of field.Edit Tab Index field – tab order is numerical. Change to a different number.CTRL+S to save changes; exit screen.

Page 34: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipMake a field “Required” in Customize Mode• There is a field I need to make sure is never

left blank, but it’s not currently a required field. How can I change this?• Open the screen.• CTRL+ALT+C opens Customize mode.• Click on field you want to edit.• Press F4 to open Properties of field.• Edit BlankErr field – change to True. • CTRL+S to save changes; exit screen.

Field now Required

Page 35: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipHighlight field in Customize Mode• I want to call attention to a field in a screen

that is frequently overlooked during data entry. How can I do this?• Open the screen• CTRL+ALT+C opens Customize mode• Click on field you want to edit• Press F4 to open Properties of field• Edit Back Color field, click dropdown arrow, then

select Palette tab and select a color• CTRL+S to save changes; exit screen

Page 36: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipCustomize Mode on sub-screens• I want to see the database field on a sub-

screen but can’t open the sub-screen in Customize Mode. How can I do this?• Open the screen• Click the Sub-Screen button• CTRL+ALT+C will allow you to view and edit

the fields in the sub-screen in Customize mode

CTRL+ALT+CF4

Page 37: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipKnowledgeBase #897393• How to add a company logo to display

when you log in to various companies• Save your logo as CPNYID.bmp (i.e.

0060.bmp)• Must be saved as .bmp – no other type will

work• The dimensions of the logo cannot exceed

192 pixels x 40 pixels• Add this file to your Microsoft Dynamics SL

root directory

Page 38: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipUsability shortcutsF1: Access Online Help FilesF2: Edit in grid view or enter an absolute/relative formula in a date or period fieldF3: Look up possible values for a field or dateF4: Switch between form and grid viewF5: Clears the value in a field F7: Set a date field to today’s dateF9: Enter and display notesF10: Puts focus on main Microsoft Dynamics SL window

Page 39: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Financial tipQuick Send• We are using Quick Send but sometimes

need to print a physical copy of the invoice. How can I do that?• Quick Print the invoice in AR Invoice and Memo• Quick Send Inquiry – drill into the View Document and print it from

there

Page 40: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipIn Microsoft Dynamics SL 2011 ALL MODULES group can be removed from the users menu

Page 41: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

System tipCan’t delete Event Log records ? 

Manually remove them from the PStatus table in SQL.

Delete * from pstatus

Also, delete them manually from the event log folder.

Page 42: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Attachment tipAttach multiple documents to specific entities

Recall and review documents from Microsoft Dynamics SL screenStore documents in a Microsoft SharePoint site or network location

Page 43: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Attachment tip

Page 44: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Attachment tip

Page 45: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Application server tipAllows offloading and scheduling of CPU-intensive tasks to other machines on your network

Schedule to run daily, weekly, or monthly, as well as based on the completion of a prerequisite request

Page 46: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

• Process requests• Report requests• Electronic requests (ex. Quick Send)• Transaction Import (TI) requests

Application server tip

Page 47: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

Application server tip

Page 48: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

• When installing on a Windows XP or Windows 7 machine, make sure to turn off User Account Controls (UAC) prior to the install• UAC notifies you before changes are made to your computer that require

administrator-level permission. The default UAC setting notifies you when programs try to make changes to your computer, but you can change how often it notifies you

• If you do not turn off UAC you will see a UNC path in the program path. It can also cause issues with registering files during the install• Control Panel > User Accounts• Change User Account Control Settings

Environment tipEnvironment – KB #970403

Page 49: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

General tipFollow us at

www.boyerassoc.com

Also follow Microsoft Dynamics SL Blog at:

http://www.boyerassoc.com/category/blog/microsoft-dynamics-sl

Page 50: Use Link AP and PO Documents (03.560.00) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module

© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.


E-Transaction Production Receipt

Materials Management The Client Application That Improves Your Receipt Transaction Processing David McCusker Senior Application Consultant [email protected]

What is Tax Audit? - BeLearning · date of receipt of such order. ... or specified domestic transaction, ... Cash collections Investment income

RFQ Information - cms.cityoftacoma.orgcms.cityoftacoma.org/Purchasing/InformalBids/TP18-0114N.pdf · deadline noted in the bid solicitation document. The time of e-mail receipt will

Point-of-Sale For Windows - POS · PDF fileRegit Point-of-Sale for Windows 8 • Press Enter, to record the transaction (and print a receipt, if the receipt printing has been setup)

Implementing the Oracle Purchasing Receipt Accruals Period ... SIG Minutes/Oracle... · REMINDER Check in on the COLLABORATE mobile app Implementing the Oracle Purchasing Receipt

Better Living for Texans Program Procard Transaction ... · Better Living for Texans Program Procard Transaction Receipt and Personal Reimbursement Form . Section I: – To Be Completed

How to Develop Programs for SAP Mobile RF · The standard RF transaction for put away by TO is LM03. The standard RF transaction for Goods receipt by The standard RF transaction for

Steps of the Purchasing Receipt Accrual Period-End Process

Oracle Purchasing 11i XML Transaction Delivery Setup Guideix Preface Welcome to the Oracle Purchasing 11i XML Transaction Delivery Setup Guide. Intended Audience This guide assumes

2017: CA WATER STRONG - Home - Association of … · TRANSACTION . Authorization ... payment from Customer 1 to ... receipt via verification of the prenumbered cash receipt sequence

Final Customer & Merchant’s Receipt Opt-out Transaction ... · choice is final. i accept the conversion rate. the final amount and the selected transaction. this currency conversion

Prosthetics Basics User Manual - U.S. Department of ... · Web viewPurchasing Menu Each transaction done through the Purchasing Menu requires the Prosthetic Purchasing Agent to enter

RECEIPT MANAGEMENT- TRANSACTION HISTORY BASED TRUST ... · [email protected] Jungha Woo Purdue University West Lafayette, IN [email protected] Elisa Bertino ... bear this notice

Matching: The Relationship Between Purchasing and AP · • Three-Way Match: Voucher, Purchase Order and Receipt. Relationship between Purchasing and AP • The tie that binds…MATCHING!

Quality Management Directive for Purchasing - · PDF fileWe hereby confirm receipt of and our agreement with the present Quality Management Directive for Purchasing of ... of the ISO

Final Customer & Merchant’s Receipt Opt-out Transaction … · 2019-11-04 · choice is final. i accept the conversion rate. the final amount and the selected transaction. this

Purchasing Card Reviewer Training. Purchasing Card Benefits Convenience Convenience Faster receipt of needed supplies Faster receipt of needed supplies

Purchasing Card Program Training for Cardholders ... › files › gateway › content...add a comment that the transaction is in dispute with the bank. NOTE: Disputing a transaction

Menu Paths and Transaction Codesdocshare02.docshare.tips/files/15049/150494556.pdf · SAP Query: User Group Maintenance, Transaction SQ03 SAP Query: Maintain InfoSet, ... Purchasing

PURCHASING USER MANUAL - Idaho state controllerFILE/requisitions.pdf · Purchasing User Manual Requisitions Status Screen Figure 5 - Requisition receipt info . The requisition items,

State of Nebraska (State Purchasing Bureau)das.nebraska.gov/materiel/purchasing/RF…  · Web view · 2018-04-09IPv6 – Internet Protocol Version 6 ... return receipt requested,

CITY OF NAPLES PURCHASING DIVISION CITY HALL, 735 8TH … · IMPORTANT MESSAGE PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE BID COVER SHEET. CITY OF NAPLES PURCHASING DIVISION

SATURDAY, SUNDAY & HOLIDAYS NEW YORK–POUGHKEEPSIE … · 2019. 10. 10. · (Purchasing your ticket on board the train is a cash-only transaction and is the most expensive ticket-purchasing

connected transactions - HKEX · What are connected transactions ... (e.g. provision/ receipt of management, ... Not a notifiable transaction 461 24.6% 347 17.1%

mPOS Merchant User Guide - Amazon S3...Configure Receipt Clicking on Configure Receipt from the Company tab allows you to set what details will be displayed on transaction receipts

Transaction Fee Reporting System User Guide for State Term Contract and State Purchasing Agreement Vendors

Weld County School District 6 Purchasing Card …...Weld County School District 6 Purchasing Card Transactions Fund Transaction Transaction Date Vendor Amount 74 P-card 02-01-2012

KUET | Khulna University of Engineering & Technology · 2017-08-29 · Step 2 DBBL SMS Transaction ID Transaction ID Application Form Site-cq Process Step 4 Money Receipt Dashboard

ARC Purchasing Transaction Tips in ARC - Columbia …finance.columbia.edu/.../ARC_Purchasing_Transaction_Tips.pdf · If the vendor purchasing address is not the one required for transaction,

Welcome to the topic on purchasing items. - SAP€¦ · Welcome to the topic on purchasing items. 1. ... goods receipt POs, A/P invoices, and outgoing ... Let us look at the process

Presented by : CAPtech, Inc. & APTA and receipt issuing ... computer system TM. TVM Features Fully automated for patron use with fast transaction time

Oracle Purchasing 11i XML Transaction Delivery …1-2 Oracle Purchasing 11 i XML Transaction Delivery Setup Guide In Oracle Exchange, two new XML documents (PROCESS_PO_007 and CHANGE_

Purchasing€¦  · Web viewDuring the purchasing process, you will be ordering ingredients & supplies, ensuring receipt of your orders, and verifying you are being billed correctly

Substitute Receipt (Oracle-Purchasing R12.2.0)