user guide for module eppap for external supplier users

Dokumentnamn/Document name Info klass/Info class

User_guide_ePPAP_Supplier_v15 I Kod/Code

Godkänd/Approved by Lagringsdata/File Reg nr/Reg. No.

Utfärdare (tjänsteställebeteckning, namn)/Issued by Telefon/Phone Datum/Date Utgåva/Issue Sida/Page

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Fördelning/To För kännedom/For information

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User guide

for module ePPAP

for external Supplier Users





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PPAP/PPA Handling: External

TABLE OF CONTENTS 1. General information 3

1.1 Release information 3

1.2 How to Access the ePPAP System 4 2. Main Menu 5 3. Find an ePPAP Case 5 3. Open an ePPAP Case 6

3.1 Accept a PPAP/PPA Request 6 3.2 Reject a PPAP/PPA Request 8

4. Work with a PPAP/PPA Request 9

4.1 Overview 9

4.2 PQA – Proof of Quality Assurance (Only for Scania) 16 4.3 Save Changes 16 4.4 Submit the PSW/Cover sheet 17

4.5 Search a PPAP/PPA request 23 4.6 PPAP/PPA delivery precision 24

4.7 View Approved PSW/Cover Sheet 24 5. Work with a PPAP/PPA Group 25

5.1 Create a Group 25 5.2 Remove from Group 25

5.3 Update PPAP/PPA Request 26 5.4 Work with PPAP/PPA Requirements 26 5.5 Completing the PSW’s/Cover Sheets in a group 29

5.6 Supplier declaration 31 APPENDIX 1 PPAP/PPA status 33 APPENDIX 2 ePPAP/PPA signals 34 APPENDIX 3 Instruction for Scania Supplier regarding MDS and PPAP 35

APPENDIX 4 Instruction for MAN Supplier regarding MDS and PPA 38





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Update history

Version Reason Date Update by

12

13 Consolidated PPAP/PPA interim overview 2019-03-01 SBOHKN

14 PQA method added (chapter 4.2) PPAP/PPA status descriptions updated

2020-03-27 SBOHKN

15 Release ePPAP@MAN. The manual has been updated to include the functionality of the MAN side of the system

2020-12-11 SBOHKN

1. General information

1.1 Release information The information about the changes implemented in the eQuality system (all modules) will be as from release 2016.1 and onwards be published in the eQuality folder on Scania Supplier Portal and in menu “eQ2 User Guides & FAQ” → “eQ2 User Guide” for MAN.

https://eq2eduexternal.scania.com/UserManuals/index.html





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Figure 1a

Figure 1b

1.2 How to Access the ePPAP System The access giving and log in procedure is described in the user guide for the module “eQuality for Suppliers”.





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2. Main Menu Once you have opened the eQuality application from the SSP page (for Scania) or via eq2.scania.com/man (for MAN), you see a list with the modules in the eQuality application. The main menu gives you access to documentation like user manuals, the Search function, creation of an eSCR or the maintenance function Search / update contacts for the supplier administrator. The documentation is also available directly on ScaniaSupplier Portal (SSP) or in menu “eQ2 User Guides & FAQ” → “eQ2 User Guide” for MAN. On the same screen further down it shows “My open eQuality cases”, which is an overview of current open reports presented to the one having the Role “Responsible at Supplier”. The Main Menu also displays “Open eQuality cases at”. This is an overview of current open reports to the supplier and from this block all supplier users can open the reports. (this set up is valid for all modules except for ePPAP, where a block exists for the one responsible to sign off PPAP/PPA’s).

3. Find an ePPAP Case Under the heading “Not completed PPAP/PPA cases between supplier and” you will find all PPAP/PPA requests sent to you (in statuses PUB, SUP, RSI, ARR and EFR), see Figure 2. Important information; PPAP/PPA request number, part number, part description, ECO/Change number, order number/emcosId, date for latest update and due date is visible in the main menu. In the column Info you can see the reasons for the latest up-date to the PPAP/PPA request: a New PPAP/PPA request, an old request that has been updated with comments, etc. In the column Status you can see the status of the PPAP/PPA request. For more information about the codes used in Info and Status see Appendix 1. The information in My Open Cases can be sorted according to any of the columns.

Figure 2

https://eq2.scania.com/man

https://eq2eduexternal.scania.com/UserManuals/index.html





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3. Open an ePPAP Case To open a PPAP/PPA request, click on the PPAP/PPA No. The PPAP/PPA request will be opened in a new window. see Figure 3.

Figure 3

If a part has previously been interim approved it will have a button next to the part number with a plus sign. By clicking this you will open a new page where you can see previous statuses of this PPAP/PPA. see Figure 4.

Figure 4

3.1 Accept a PPAP/PPA Request When opening a PPAP/PPA request for the first time, you can see all information in the PPAP/PPA. Before being able to work with the PPAP/PPA, you have to accept or reject the PPAP/PPA request from Scania/MAN, see Figure 6. This is to ensure that you have received all the necessary and correct information regarding the PPAP/PPA request. 1. Check that the information under the PPAP/PPA heading “

Scania/MAN Part and Order/Emcos Information

” is correct.Check also that you have all the necessary documentation. When not, contact the responsible purchaser (for Scania) respectively SQM/sample coordinator (for MAN) displayed under header “Scania/MAN Contact Information”.

For parts that have been interim approved





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2. When the information is correct regarding Part and Order Information, accept the PPAP/PPA request. Click on the Accept button and a window pops up with the declaration and an accept / reject button. See picture 5a/5b. When the PPAP/PPA contains wrong information, the PPAP/PPA can be rejected both from the start screen or via the pop up window.

Figure 5a

Figure 5b





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3. To send your acceptance to Scania/MAN press the Save and Send email button.

Mind to update Manufacturing site when applicable.

Figure 6

3.2 Reject a PPAP/PPA Request If any of the information you have received with the order or the PPAP/PPA request is incorrect, or you are missing information, click on the Reject button. Fill in the drawing information you have received in the boxes that will be displayed after you pressed on the reject button. If there are other reasons for the rejection, write them in the box for Rejection reason. Figure 7a/7b. To send your rejection to Scania/MAN press the Reject and Save and Send email buttons. A notification mail will be send automatically to responsible Purchaser. PPAP/PPA’s stay in status PUB as long as they are not accepted. A reminder will be send to supplier users 7 days after publishing the PPAP/PPA. After 14 days also connected Scania/MAN users are informed and after 21 days still in PUB Scania/MAN connected Scania/MAN users are informed and should contact you concerning the issue. All these reminders continue also after a reject of the PPAP/PPA. They will stop when a decision is taken about the PPAP/PPA status and it has not status PUB anymore.

1. Information is correct

2. Accept

Enter manufacturing site when different from address shown. Save and send.





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Figure 7a (Scania)

Figure 8b (MAN)

4. Work with a PPAP/PPA Request

4.1 Overview When opening the individual PPAP/PPA the PAPP request consists of 8 main headings:

Information: This block shows a log of up-dates in the PPAP/PPA request which have been

made. For more information about information in PPAP/PPA status, Signal name and Signal Text see Appendix 1 and 2. Aslong as the Sign box is empty, the row will remain visible in the list of PPAP/PPA’s to work with on the main screen, see Figure 6. When you are done with the necessary activities, you can mark the Sign box and Save and the row will disappear. To prevent the need for scrolling, an extra Save and Save and Send email button was placed in top of the report.

If the information is incorrect describe the deviation in the dialogue field.





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The PPAP/PPA request will appear again in your main menu under My Open Cases when updates from Scania/MAN are made. A new row(s) will appear in the log.

Figure 9

Scania/MAN Part and Order Information: The information that has been accepted by you is displayed under this heading. Figure 10a/10b.

Figure 10a (Scania)

Figure 10b (MAN)

Scania/MAN Contact Information: This block shows the name of the responsible purchaser and SQM. Figure 11a/11b.





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Figure 11a (Scania)

Figure 11b (MAN)

Supplier and Manufacturing Site Information: This block shows information about the supplying site. When the information for the manufacturing site differs from supplying site, you need to add the information concerning Manufacturing Site. Figure 12.

Figure 12

Activities plan: In this block (figure 14) you can find mandatory, or by Scania/MAN SQM added milestones. You are requested to add and maintain your planning here during your PPAP/PPA preparations. Updates of planning dates are logged and require also a comment in the comment box (figure 13). The first added deadline date will be logged as shown below.

Figure 13





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You are also obliged to mark the milestones as finalized. Before submitting the PSW to Scania/MAN the date fields are checked for having an update and the tick box ticked for finalized. When the date fields are still empty after 2 weeks you will receive a reminder. The milestones will be used by Scania/MAN to follow the progress in your quality assurance activities. If you at any time discover a risk that you can’t meet the final PPAP/PPA submission date, you have to contact the responsible buyer (for Scania) or the indicated SQM/sampling coordinator (for MAN) directly and without delay. In each PPAP/PPA published to the supplier there will be one Activity mandatory. When it is a new or changed part that requires a new MDS submission for acceptance by Scania/MAN, you have to submit and set a date 4 weeks prior to PPAP/PPA due date according STD3868 (Scania) resp. M3212 (MAN). When the earlier submitted and accepted MDS sheet is still valid, no new submission of the MDS sheet to the “IMDS team Scania/MAN” shall be made and the earlier accepted MDS sheet shall be added to the PSW when submitting the PPAP/PPA on or before due date. Only the milestones added by the SQM can be removed by the SQM when they appear not to be relevant. When you hover over the information button at the Activity, some more info is given what the Activity is about.

Figure 14

Requested Submission: The documents to be submitted in this block are indicated by a check mark in the demand box. Figure 15a/figure 15b. Documents 5, 7 and 17 are required mandatory for SCANIA. For MAN please see corresponding submission request as per VDA volume 2,





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April 2020. Some documents may be requested to be submitted earlier than the PPAP/PPA Request Date. To add documents directly to the PPAP/PPA request, you can search your document by clicking the Browse button and marking the desired document. Click the Add button to add the document to the PPAP/PPA request. Figure 15a/15b. For each document, there is a Publish box. Individual documents can be published to Scania/MAN without having the complete PPAP/PPA ready. Mark the box for the specific document and click on the Save and Send email button. You can delete the documents you have attached until they have been published. Once the documents are published, they cannot be deleted. All attached documents will be sent to Scania/MAN when the PSW is submitted, even if ‘Publish’ is not marked. Scania/MAN can add a comment into the Comments box behind the Publish tick box.





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Figure 15a

Mind that some documents can be requested before PPAP/PPA request date

Use the Browse and Add button to add documents

Send the document to Scania/MAN by publishing it

Documents can be deleted before publishing





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Figure 15b (MAN)

Dialogue between Scania/MAN and supplier: The box below can be used for communication with Scania/MAN. The dialogue between Scania/MAN and supplier will be saved and visible in the PAPP request. If there are more than two messages, the complete dialogue can be viewed by clicking on the expand button. Figure 16.

Figure 16

Attachments from Scania/MAN: This chapter may include documents uploaded by Scania/MAN for reference. Figure 16a





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Figure 16a

4.2 PQA – Proof of Quality Assurance (Only for Scania) When agreed with the designated SQM, Proof of Quality Assurance (PQA) can be used as an alternative to PPAP/PPA. PQA does not follow the structure of PPAP/PPA, but rather relies on an agreement between the designated SQM and the supplier about what is an appropriate way to show that the parts are quality assured. It is designed to be used for parts with low annual volume and when the supplier has no previous experience with the automotive industry and PPAP/PPA. The main difference between a PPAP/PPA case and a PQA case is that instead of the “Requested Submission” section, a PQA case has a section called “Proof of Quality Assurance”, see figure 17. Other than this section, the PQA functions like a PPAP/PPA case, so the rest of the descriptions in this manual are valid also for a PQA case.

Figure 17

4.3 Save Changes While working with the PPAP/PPA request, you can save your work internally by clicking on the Save button. For sending the changes to Scania/MAN, click on the Save and Send email button on the bottom of the page. Figure 18.

Use the Choose FIle and Add button to add documents





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Figure 18

4.4 Submit the PSW/Cover sheet When the PQA format is used, the supplier will sign a Cover Sheet instead of a PSW. The only difference between the Cover Sheet and the PSW is the Supplier Declaration text. When all requested documentation has been completed and added, the PSW/Cover Sheet can be submitted to Scania/MAN. Click on the PSW or Cover Sheet button in the bottom of the page. Figure 19a/19b.

Figure 19a

Figure 19b

Once you have pressed the PSW/Cover Sheet button, the PSW/Cover Sheet document will appear. Figure 21. The “Part Weight (kg)”, “4. MDS” information and “7. Supplier declaration” sections have to be completed and filled out. Mark the “Ready to be signed” button and save.

Save your work internally

Make your changes visible for Scania/MAN





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If you are authorized to sign the PSW, the Sign PSW button will become active. Click on the button to sign the PSW, the Submit PSW button will then become active. Click on the button to submit the PSW to Scania/MAN. If you don’t have authorization for signing the PSW, the PPAP/PPA request will appear in the main menu under heading ePPAP cases ready to be signed. Figure 20

Figure 20





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Figure 21





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Figure 22





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MAN Cover Sheet:





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4.5 Search a PPAP/PPA request In top of the main menu page, tick plus ahead of Search and the option Search Case. Figure 23.

Figure 23

When the Search Case window is opened, select the ePPAP module (figure 24). Choose the desired search parameters under heading Column and appropriate search conditions under heading Condition. Several conditions can be used for a Search. It is also possible to switch for all lines to another operator and select AND / OR. Enter the appropriate Value and press the Search button. You can also search for activities with no dates filled or missed deadlines.

Figure 24

There is a function Export to Excel (fig. 25). Press “Export to Excel” button and then the search results will go to excel file, then you can prepare statistics and make Follow up.





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Figure 25

4.6 PPAP/PPA delivery precision

Figure 26

In the Excel export file the actual PSW submission date has been added, what makes it possible for you to measure your delivery precision compared with the Scania/MAN PPAP/PPA Due Date.

4.7 View Approved PSW/Cover Sheet

When the PSW/Cover Sheet has been approved by Scania/MAN, the PPAP/PPA will be up-dated in My Open Cases with the type of approval shown in the “Status” column (Figure 27).

Figure 27

To view the approved PSW/Cover Sheet, open the PPAP/PPA and click on the PSW/Cover Sheet box at the bottom of the page. The approval information is shown in PSW/Cover Sheet section 8. SQM/Sampling Coordinator Approval .





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5. Work with a PPAP/PPA Group Several PPAP/PPA requests can be handled simultaneously by creating a group. All of the actions which can be done with an individual PPAP/PPA request, can be done with the PPAP/PPA’s that were grouped.

5.1 Create a Group A group is created by checking the ‘Select’ box after each PPAP/PPA request number and then clicking the ‘Handle Selected PPAP/PPAs’ button under My Open Cases. Figure 28.

Figure 28

The “Check All” button will mark all of the PPAP/PPA’s which then can be opened with the ”Handle Selected PPAP/PPA’s” button.

A PPAP/PPA group can also be created from the result when using the Search function (see picture 25). A table will be created under each PPAP/PPA section showing the current information for each PPAP/PPA request included in the group. Figure 29.

5.2 Remove from Group One or several PPAP/PPA’s requests can be removed from the group by checking the ‘Select’ box and using the ‘Exclude from Group’ button. Figure 29.





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Figure 29

5.3 Update PPAP/PPA Request Some or all of the PPAP/PPA requests in the group can be up-dated. The PPAP/PPA requests to be up-dated must be marked in the check box under ‘Select’, either by checking each individually or by using ‘Check All’. The save button at the bottom page must be used for the changes to be retained. Figure 30.

Figure 30

5.4 Work with PPAP/PPA Requirements ePPAP/PPA’s can be accepted or rejected as a group. Check the select box for the PPAP/PPA’s to be accepted and click on ‘Accept’ (figure 31). The PPAP/PPA’s will be opened and accessible for updating.





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Figure 31

The documents to be submitted for the selected PPAP/PPA requests are shown under the ‘Requested Submission’ section (figure 33). The documents to be submitted for the PPAP/PPA requests in the group are shown by the box under ‘Demand’. A grey check indicates that the specific document is required for all of the PPAP/PPA requests in the group. A framed box indicates that the document is required for some of the PPAP/PPA requests in the group. Up-dates made to a group under ‘Requested Submission’ are applied to all of the PPAP/PPA requests in the group. Individual PPAP/PPA requests in the group cannot be exempted as under the other sections. The same functionality applies handling the group as to handling individual PPAP/PPA requests; add documents, publish and comments for individual documents. In group function you can also set the dates for the Activities (figure 32).

Figure 32





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Figure 33

Previously attached documents are shown for each Submission Requirement (figure 34). The attached documents for each submission requirement are shown per PPAP/PPA request included in the group. There are three action symbols for each required document:

• Add document to all PPAP/PPA requests in the group

• Delete from selected PPAP/PPA request

• Delete document from all PPAP/PPA requests in the group Documents attached by Scania/MAN are indicated by the Scania logo and the factory symbol indicates documents attached by the supplier.

Figure 34





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If the action symbols are grey, they are not active. Figure 35.

Figure 35

If many PPAP/PPA requests are handled as a group and a document is added for more than five submission requirements, the document lists will not be shown. The lists can be expanded by using “Uploaded documents. Click here to view.” The list can be collapsed by using “Click here to close table of uploaded documents.” Figure 36.

Figure 36

5.5 Completing the PSW’s/Cover Sheets in a group To open the group’s PSW’s/Cover Sheets, click on the PSW/Cover Sheet button at the bottom of the page. Figure 37.

Figure 37

A table of the information to be completed will be opened. Figure 38.





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Select the PSW’s/Cover Sheets to be completed and click on the correct response for each for the environmental questions. ‘Select All’ will mark all of the PPAP/PPA’s shown so that they will be up-dated. Save the up-date. The documents to be submitted for each of the PPAP/PPA’s is also shown in a table.

Figure 38

The reason for submission can be entered for the PPAP/PPA’s in the group by marking the desired Select boxes and writing the reason in the dialogue box. The text will be added to the checked PPAP/PPA’s after saving. Figure 39.

Figure 39





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5.6 Supplier declaration

The number of parts in the significant production run and date can be entered for the ‘Selected’ PPAP/PPA’s Write in the number and date in the relevant fields. In the case of a deviation, a description and EFR/Deviation Approval number must be entered. Deviations may not be submitted without an approved EFR/Deviation Approval. After the information has been written in each field, click on the ‘Ready to be signed’ button to enter the information on each individual ‘Selected’ PSW/Cover Sheet. Figure 40. This up-dates the PSW’s/Cover Sheets with the appropriate information. Use the ‘Sign PSW/Cover Sheet’ button, if it is active, to sign the PSW/Cover Sheet. If the ‘Sign PSW/Cover Sheet’ is not active, the PPAP/PPA’s will be added to the Ready to Signed section on the Home Page.

Figure 40

There is a separate function for submitting the PSW’s/Cover Sheets to Scania/MAN (figure 40). The PPAP/PPA’S and PSW’s/Cover Sheets cannot be up-dated after they have been submitted. ‘Select’ the PPAP/PPA’s to be submitted and click on the ‘Submit PSW/Cover Sheet’ button.





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A PPAP/PPA can be reopened after submission to Scania/MAN by the responsible SQM/Initial Sample coordinator, if additional information or documents need to be added. This is possible as long as there was not given a final status like full approved or interim.





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APPENDIX 1 PPAP/PPA status

Status Code Status Name Means

PUB PPAP/PPA published to supplier

Waiting for supplier to accept PPAP/PPA

SUP Supplier working with PPAP/PPA

PPAP published, accepted and supplier preparing PPAP/PPA

RSI PPAP/PPA Ready to be signed

PPAP/PPA is done by supplier, waiting to be signed

ARR Arrived at Scania/MAN Supplier sent the PPAP/PPA to Scania/MAN SQM/Sampling Coordinator (Submit = Send To Scania/MAN)

NOT Rejected PPAP/PPA rejected

FAP Full Approved Approved (drawing end status S for Scania)

PAP PR Approved Approved (drawing status PR for Scania)

SAP Special Approved Approved for special applications and low volumes only

EAP EFR approved A full approval of a PPAP/PPA with an EFR/Deviation Approval valid to ECO/Change No. When the new ECO/Change No is introduced, a new PPAP/PPA request will be initiated

IPS Int. process Process or process documentation not finalised

IPT Int. product Product not according technical documentation

IMD Int. material data reporting Reporting in IMDS waived / accepted MDS missing due to late PPAP/PPA order

DIS Discontinued The PPAP/PPA is discontinued

EFR Waiting for EFR This is a parking status for the PPAP/PPA and is supposed to be used when the SQA is waiting for an EFR/Deviation Approval to be approved by R&D to proceed with the PPAP/PPA approval





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APPENDIX 2 ePPAP signals

Signal Code Signal Explanation DOC DUE Document due in xxx days

DOC LATE Document overdue.

MULTI MESS Several information rows. NEW DATE or NEWREQDATE

New PPAP/PPA due date.

NEWPPAP/PPAREQ Spontaneous Request for new PPAP/PPA

PPAP/PPA DUE PPAP/PPA due in xxx days

PPAP/PPA LATE PPAP/PPA overdue.

PPAP/PPA PUBL New PPAP/PPA request

PPAP/PPA REQ PPAP/PPA request when old PPAP/PPA was finished

SCANIA/MAN MES Scania/MAN update dialog

SIGN RDY Supplier documents complete.

SIGN READY Supplier documents completed.

STAT UPD PPAP/PPA status updated

SUP INFO PSW info rejected by supplier.

SUP MESS Supplier update dialog.





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APPENDIX 3 Instruction for Scania Supplier regarding MDS and PPAP Suppliers are requested to submit for each part the concerned MDS to Scania/MAN for review 4 weeks prior to the PPAP/PPA submission date (See STD3868). When the MDS has been submitted correct and according instructions, the MDS will be accepted within days when the product complies to STD4400. With each PPAP/PPA (including PPAP/PPA’s for Spare Parts) the evidence of an accepted MDS by Scania/MAN shall be submitted. The front cover sheet (as below) shall clearly show the concerned Part/Item No, IMDS ID and the Recipient Status “accepted (dd-mm-yyyy)”.

Example MDS report cover sheet

PSW chapter 4 in single PPAP/PPA





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PSW chapter 4 when handling PPAP/PPA’s in group

When the supplier does not have a MDS Report for the part that has been accepted by the IMDS Team Scania/MAN, the supplier has to select the reason from the drop down menu. Following reasons are available: Rejected (prohibited substances): The MDS was rejected because of prohibited substances. The PPAP/PPA will be rejected and you will receive a new PPAP/PPA request. The part cannot be used by Scania/MAN. Rejected (restricted substances): The MDS was rejected because of restricted substances. The PPAP/PPA will be rejected and you will receive a new PPAP/PPA request. The part cannot be used by Scania/MAN. Sometimes it is possible to receive an exemption from requirement (EFR). Contact your buyer. Late PPAP/PPA order: When the supplier received a late PPAP/PPA order, which made it not possible for the supplier to submit the MDS 4 weeks ahead of the PPAP/PPA request date to Scania/MAN for review, the PPAP/PPA can be interim approved for the submission of the accepted MDS. The interim is not valid when the part does not comply with STD4400. The supplier will receive a new PPAP/PPA request with a submission date 6 weeks later. The part can be used in production under condition of compliance. The supplier should declare in the PSW comments that the part complies to STD4400. Assigned part MDS missing: Scania/MAN’s 1st tier supplier is responsible to collect the MDS from the sub-supplier(s), also when it concerns an assigned supplier by Scania/MAN. The PPAP/PPA will be rejected. You will receive a new PPAP/PPA request. The part cannot be used by Scania/MAN. No valid dispensation When there is no valid dispensation for the reporting of substances in IMDS, the PPAP/PPA will be rejected. You will receive a new PPAP/PPA request. The part cannot be used by Scania/MAN. Valid dispensation (report expire date) The supplier can get a temporarily exemption of maximum 1 year at a time to connect to the IMDS system (see Scania/MAN basic demand in STD3868). However, when connected to IMDS, all parts shall be reported in IMDS. You have to agree the exemption with your buyer. A corrective action plan to connect to IMDS will be requested. You have to report substances on





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paper and sign the “Declaration of conformity”. When the PPAP/PPA is submitted with the expire date of the dispensation written in the PSW comment, your submitted PPAP/PPA will be set to Interim MDS and a new PPAP/PPA request will be created with submission date close to the expire date of the PSW / dispensation (maximum 1 year). The part can be used by Scania/MAN. EFR restricted substances (report expire date) When you received an EFR (Exemption From Requirement), you have to report the EFR number and write the expire date in the PSW comments. A Corrective Action Plan to replace the restricted substances will be requested. Your submitted PPAP/PPA will be set to Interim Product and a new PPAP/PPA request will be created with submission date close to the expire date of the PSW / EFR (maximum 1 year). The part can be used by Scania/MAN. Questions about the reporting process and IMDS shall be send to imds@Scania/MAN.com For more information about IMDS and REACH, please follow the link below to Scania Supplier Portal pages about this topic. https://supplier.Scania/MAN.com/wps/portal/Home/Supplying-to-Scania/MAN/ And use the tabs IMDS and Supplier Requirements/Basic Demands

mailto:[email protected]

https://supplier.scania.com/wps/portal/Home/Supplying-to-Scania/





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APPENDIX 4 Instruction for MAN Supplier regarding MDS and PPA It is to follow MAN standard M3212 for IMDS, MAN T&B organisation to be used has ID: 145236 The standard M3212 can as well as other MAN Standards be downloaded on the MAN Portal for Technical documentation (PTD). https://ws-public.man-mn.com/portal/irj/ptd?_ga=2.202295506.298821716.1606598520-1488974532.1606598520 When the supplier does not have a IMDS Report for the part that has been accepted by the IMDS Team MAN, the supplier has to select the reason from the drop down menu. Following reasons are available: Rejected (prohibited substances): The IMDS was rejected because of prohibited substances. The PPAP/PPA will be rejected and you will receive a new PPAP/PPA request. The part cannot be used by MAN. Rejected (restricted substances): The MDS was rejected because of restricted substances. The PPAP/PPA will be rejected and you will receive a new PPAP/PPA request. The part cannot be used by MAN. Sometimes it is possible to receive a deviation Approval. Contact your Quality Manager Parts. Late PPAP/PPA order: When the supplier received a late PPAP/PPA order, which made it not possible for the supplier to submit the IMDS 4 weeks ahead of the PPAP/PPA request date to Scania/MAN for review, the PPAP/PPA can be interim approved for the submission of the accepted IMDS. The interim is not valid when the part does not comply with M3212. The supplier will receive a new PPAP/PPA request with a submission date 6 weeks later. The part can be used in production under condition of compliance. The supplier should declare in the PSW comments that the part complies to M3212. Assigned part MDS missing: Scania/MAN’s 1st tier supplier is responsible to collect the IMDS from the sub-supplier(s), also when it concerns an assigned supplier by Scania/MAN. The PPAP/PPA will be rejected. You will receive a new PPAP/PPA request. The part cannot be used by MAN. No valid dispensation When there is no valid dispensation for the reporting of substances in IMDS, the PPAP/PPA will be rejected. You will receive a new PPAP/PPA request. The part cannot be used by MAN. Valid dispensation (report expire date) The supplier can get a temporarily exemption of maximum 1 year at a time to connect to the IMDS system. However, when connected to IMDS, all parts shall be reported in IMDS. You have to agree the exemption with your Quality Manager Parts. A corrective action plan to

https://ws-public.man-mn.com/portal/irj/ptd?_ga=2.202295506.298821716.1606598520-1488974532.1606598520







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connect to IMDS will be requested. You have to report substances on paper and sign the “Declaration of conformity”. When the PPAP/PPA is submitted with the expire date of the dispensation written in the Cover Sheet comment, your submitted PPAP/PPA will be set to Interim MDS and a new PPAP/PPA request will be created with submission date close to the expire date of the Cover Sheet / dispensation (maximum 1 year). The part can be used by MAN. EFR restricted substances (report expire date) When you received a deviation Approval, you have to report the Deviation Approval number and write the expire date in the Cover Sheet comments. A Corrective Action Plan to replace the restricted substances will be requested. Your submitted PPAP/PPA will be set to Interim Product and a new PPAP/PPA request will be created with submission date close to the expire date of the Cover Sheet / Decviation Approval (maximum 1 year). The part can be used by MAN.