user manual 2011

8/3/2019 User Manual 2011

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Government First Grade College, Arkalgud, Library & Information Centre

LIBRARAY AND INFORMATION CENTRE

GOVERNMENT FIRST GRADE COLLEGE.

ARKALGUD, HASSAN DIST.


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CONTENTS

THE PRINCIPAL MESSAGE I

THE LIBRARIAN MESSAGE II

1, OBJECTIVES 1

2, LOCATION 1

3, LAYOUT 1

4, WORKING HOURS 1

5, DOCUMENT RESOURCES 2

6, COLLECTION ARRENGEMENT 2a) Books 2

b) Current journal 2c) Bound volumes 2

d) News papers 2

7, CIRCULATION SECTION 3a) Borrowing facility 3b) Condition of loan 3-4c) Over due 4

d) Reservations 5e) Renewals 5

f) Reminders 5

g) Borrower tickets 5-6

8, ADMISSION TO THE LIBRARY 6

9, TECHNICAL PROCESSING DOCUMENTS 6

a) Classification 6b) Catalogue 6

10, CARE OF LIBRARY MATERIALS 7

11, CLEARANCE CERTIFICATE 7

12, LIBRARY SERVICES 7

13, GENERAL INSTRUCTIONS 8

14, DOCUMENTS RESOURCES 8

15, ELIGIBILITY FOR BORROWERS TICKETS 916, BOOKS SUBJECTWISE ARRENGEMENT 10

17, LIBRARY ORGNASATION CHART 11


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The Librarians Message

The Govt.First Grade College, Arkalgud, Library one of the Best

College Libraries. It started its function with a vision to serve the

information needs of its users mainly holds books and Journals to Arts,

Commerce, management and allied subjects.

Govt.First Grade College, Arkalgud established its library in the

year of 1993. and Govt.First Grade College, Arkalgud (1984) The

Librarys amazing rich collection is well utilized by Staffs and

Students.GOVT.FIRST GRADE COLLEGE,ARKALGUD Library and

Information center works with vision of the Institute honoring the

commitment to spread knowledge. The librarys dedicated staff and

Librarian are the navigators of knowledge.

Hope the Staffs and Students make full use of the opportunities

provided by the well-equipped Library and reach greater heights in

their career as well as their life.

PUTTASWAMY

M.A., M.L.I.Sc., M.Phil

LIBRARIAN


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1. OBJECTIVES:-

The primary purpose of the library is to serve the faculty and students

of the Institute; it acts as a center for the collection of literatures,

predominately related to Arts, Commerce, management and its allied

subject. It aims to develop a comprehensive collection of information

that is useful for faculty and students. It ensures that information

resources are acquired and organizes to meet the present and future

information needs of its user.

2. LOCATION: -The library in housed on Ground floor of the Main Building (Institution)

3. LAYOUT: -

The total collection of documents is arranged subject wise. The library

has reading section Issue counter, textbook section reference section,

and periodicals section,

4. WORKING HOURS:-

The Library is open from 10-00am to 5-00pm in all weekdays except

during the National Holidays and Sundays.

Circulation Hours:

Working HoursOpen for 8:00 Hours

During

days

10-00 am to 1-30 pm

Lunch Break 1:30 pm to 2:00 pm

2:00 pm to 5:00 pm


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5. DOCUMENT RESOURCES:

The Library has a total collection of about 25,000, periodicals

Reference Books, Cds, Maps.

6. COLLECTION ARRANGEMENT:-

Readers have open access to most of the holding of the Library

a) Books

New books acquired are classified and catalogued using the

AACR-2 (Anglo American Cataloguing Rules-2).New books after

processing are displayed for 10 days for reference and reservation,

and put in to Circulation, after the stipulated period. A reader arranges

books according to subject for easy access.

b) Current Periodicals

The Library receives about 21 National Journals are

arranged area sector wise in the Library (This is only for

reference).

d) News Papers

The Library receives 3 News Papers, which are as follows:

1, Deccan Herald

2, Times of India

3, Vijaya karnataka

They are displayed in the Reading Section


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7. CIRCULATION SECTION:-

The Library follows a combined system of the maintenance Register

for the documents to borrowers card each student can get 5

borrowers ticket. For issue of books the borrowers should present the

book along with their borrowers ticket to the staff at the circulation

counter. He/she should sign the issue register before the presentation.

After necessary checking the library staff will issue the book by writing

the due date in the issue register book should be brought physically to

the library circulation desk for issuing and returning with renewals.

User can reserve books and get such information as to whom a book is

used when it is due list of books that are issued to particular borrowers

etc:

a) Borrowing facility:

1. Books and other documents are issued from the issue counter

between 10-30am to 5-00 pm only

2. Books are normally issued for15 days to Students and other

Teaching staff for 30 days. Books can be recalled incase of an

urgent demand for the same by other members.

b) Condition of Loan:

1. Library tickets are not transferable.

2. The borrower is fully responsible for the books borrowed inhis/her ticket

3. Absence and illness are not an acceptable excuse for exception

from paying overdue charge. In calculating the over due charges

only Institute holidays are left out of the reckoning. If the due


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date falls on an Institute holiday. The book may be returned on

the next working day without any over due charges.

4. The Librarian may recall a book at any time before its due date.

He/she may increase the over dues charge for failure to return a

book when it is due or recalled.

5. If student do not renew or return the book issued against their

name with in a three of it due date their borrowing facility may

be with drawn for a fortnight.

6. If the Librarian considers that a borrower has not returned the

books with in a reasonable time of its due date as indicated in

the recall notice, or in the book card as the case may be the

borrowers is liable to pay for the book plus the prescribed

overdue charge.

7. If a book belonging to a set is lost, the borrowers will be charged

for replacing that entire set.

8. Incase students lose the book issued to them they should report

it immediately in writing to the Librarian. to avoid accumulation

of fine .they will be allowed a grace period of the a week to

confirm the loss in writing to initiate and also about the process

of recovering the cost of the books incase they produce the book

after the grace period they will have to pay the prescribed fine

the library service will be also stand terminated until they settle

their arrears whether for the loss or as a fine.

c) Overdue:

An amount of re1:00 is collected as overdue Charge per

day.

d) Reservations:


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Reservations for more than one book will be issued according to

priority. Resreved books are kept separately in the Issue Counter

for three days for each member the reservation Lapses

automatically after three days. And the Next person on the list of

Reservation gets priority.

e) Renewals:

1, Loans are renewable provided there is no demand for the

material by other member.

2, Books have to be produced at the time of renewal

f) Reminders:

1, Reminder are issued to return books on expiring of the

due date.

2, for students a List of over dues are notified on the

Library notice board for their information and clearing the due

immediately.

g) Issue of periodicals:

Current journals are not issued out.

h) Borrowers Tickets:

1, Member will be given as only one borrowers ticket as the

number of books they are affixed to their borrowers tickets for

identification and non-Transfer or tickets.

2, If borrowers tickets get mutilated for whatever reason, If has

to be reported. at the issue counter where a new one will be issued.

3, Loss of borrowers ticket should be reported in writing to the

Librarian immediately. A fresh duplicate ticket will be issued by the


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Librarian. After an interval of 7 days from the date of application by

paying Rs.25/- per tickets.

4, although the library takes all possible care against the misuse

of

Tickets. Members are responsible for any loss to the library due to

the misuse of their tickets.

5,while returning books to the Library members must see to it

that their

tickets are duly re collected

8. ADMISSION TO THE LIBRARY

All members are required do deposit their personal

belongings at the property counter. at their own risk. The

Library will not be responsible for any losses are damage

to the same. Taking briefcase or bag inside the Library is

strictly forbidden. User should let the security, Cheek their

personal belongings like books, files, etc., before they

leave the library premises.

9. TECHINICAL PROCESSING OF DOCUMENTS:

a) Classification:

Classification is translating the Specific of Documents in to

nation. This user the Dewey Decimal Classification.

b) Catalogue:

Books are catalogue as per Anglo American Catalogue Rules-

2(AACR-2)

10. CARE OF LIBRARY MATERIALS


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1. Library books and journals project reports.etc. are Costly

and often-rare one should not write upon, damage, turn

down the leaves or mark on any library materials.

2. No tracing or copying of any map book journals is allowed

in the library before leaving the Issue Counter member

should satisfy themselves a to whether the library

materials lent to them is in sound condition.

3. If not, they should immediately bring the matter to

knowledge of the library staff at the issue counter.

Otherwise which they are liable to be held responsible for

replacing the material or paying such compensation as

fixed by the librarian.

11. CLEARANCE CERTIFICATE:

Borrowers tickets are property of library. At the end of the

period of Issue, all those who leave the institute, whether

for good for cant in a time being on leave, etc.

Must surrender their tickets to the library and a NO DUES

Certificate from the Librarian, in order to ensure that they

owe no dues to the library including any Over due charges,

should be letter

12. LIBRARY SERVICES:

2. Reference Services

3. Circulation services

4. Periodical Services

5. Reprographic services and other Library Related

Services

13. GENERAL INSTRUCTIONS:


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a. Smoking is prohibited in and around the library or institute

and hospital premises.

b. No refreshments or foodstuff of any kind shall be

Consumed anywhere inside the library.

c. Keeping in mind that the Library is a place of Individual

study to be maintained peace and silence within the

library premises.

d. Suggestions for purchasing books and improving the

library services are Welcome.

e. The librarian has the power to Cancel the tickets and

refuse admission to any one who violates the rules and

regulation of the library.

f. Library materials should be handled with utmost care

nobody should write damage or make mark on any of the

library materials.

14. DOCUMENT RESOURCES:

SL.N

O

GRANTS TOTAL

1 GENERAL ACCESSION REGISTER 106222 SC/ST ACCESSION REGISTER 78463 U G C ACCESSION REGISTER 14564 C D C ACCESSION REGISTER 536

Current Journals & Magazines

Subscribed

21

News papers 03

15. ELIGIBILITY FOR BORROWERS TICKETS:


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SL.NO MEMBER OF STATUS NO OF

TICKETS

COLOR DURATIO

N OF

LOAN1 Teaching staff 10 PINK 30

4 Students 05 PINK 15

LIBRARY ORGANASATION CHART

PRINCIPAL

^

LIBRARIAN

^


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LIBRARY ASSTT