user manual of pg scholarship for institutions-21 02 2013

7/28/2019 User Manual of PG Scholarship for Institutions-21 02 2013

1/10

Steps to be followed for disbursement of PG-Scholarships

through direct cash transfer scheme

Instructions for Institutions

Step I: Verification and Approval of PG student details

1. Login to Institute portal2. Select Tab PG Student Verification Screen ( Fig-1)3. The institute will see the list of PG students who have registered themselves

on AICTE web portal, along with the necessary attachments.

Fig 1


2/10

4. Institute will Export the list of approved students in Excel file using Menubutton, print this list and the respective Course Co-coordinator, HOD and

Director/Principal shall also certify every page of the document.(Fig 2).

Fig 2

5. The certified hard copy shall be scanned as PDF and attached as shown inbelow (Fig 3)

Fig 3


3/10

6. After verification of list of students and the attachments by the respectiveCourse Co-coordinator and HOD, the Principal/Director shall set appropriate

status in AICTE portal by selecting Y or N in Course coordinator, HOD and

Principal/Director column.(Fig 4).

Fig 4


4/10

7. This process of verification shall be done by clicking Approve button foreach student record. (Fig 5).

Fig 5

8. After Clicking on Approve Button User will get the Message as Student Datais Approve for Payment and Status is changed to Approve.(Fig 6).

Fig 6


5/10

9. If user is not set any of three approvals i.e. Course Co-coordinator and HOD,the Principal/Director to Y user will get following message after clicking on

Approval Button.(Fig 7).

Fig 7


6/10

Attendance and payment screen.

Step II: Institute has to select PG Student Attendance Details Tab

1. In the PG Student Attendance Details Institute will be able to see thoserecord who are approved in the step 8.(PG Verification Process)

2. Thereafter, the institute shall select PG Student Attendance Details tab.The data as at point 2 above shall be entered by the Institute under

Attendance per month (%) column and scholarship amount to be reimbursed

under payment details tab for every student on the portal. Also Amount to

be credited will come as 8000 default. (The institute shall device suitable

mechanism to update the data on the portal).(Fig 8) and (Fig 9).

Fig 8


7/10

Fig 9

The institute should navigate toPG Student Integrated Details View and

click on Export option from menu button (Fig 10)

3. Institute shall Export the list of approved students in Excel file using Menubutton, print this list and distribute the same to all the departments

concerned for entry of month wise percentage attendance and amount of

scholarship to be disbursed against each student.

Fig-10

4. After Institute has Exported list from PG Student Integrated Details ViewInstitute shall navigate to the PG Student Attendance Details View to

Attach same Export.(Fig 11)

Fig 11


8/10

5. The printed list as at point 3 above, shall be printed, verified and certified bythe respective Course Co-coordinator, Head of the Department and

Principal/Director.

6. Institute shall enters Y or N for respective Course Co-coordinator, Head ofthe Department and Principal/Director approvals.(Fig 12)

Fig 12


9/10

7. Thereafter, the institute shall click on Approval for each Month, so thatapproval is granted for that month as shown in (Fig 13).

Fig 13

8. Once Institute click on Approval For Each Month Button it will displayedmessage as Student Data is Approved for HO.(Fig 14)

9. Institute shall approve individual Student attendance record for each month.

Fig 14

10.If any of above three approvals is set to N. It will displayed messages asshown in (Fig 15).


10/10

Fig 15

11.All Student Attendance record approved by institute will be visible to HeadOffice.

12.Institute shall repeat above entire process for every month for bothverification and Attendance.

user manual of pg scholarship for institutions-21 02 2013

Documents