user manual on online audit clearance...

User Manual

on Online Audit Clearance System

User Manual on Online Audit Clearance System e-G2CSDS

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Table of Contents

Application Process Flow ........................................................................................................................ 3

Process 1 How to apply an online application for Audit Clearance System?......................................... 4

Process 1.1 Visit http://auditclearance.bhutanaudit.gov.bt .............................................................. 4

Process 1.2 The Government Employee ............................................................................................ 5

Process 1.3 The Corporate Employee ............................................................................................... 8

Process 1.4: The Private Individual .................................................................................................... 9

Process 2 The Authorised officials in the agency concerned ............................................................... 10

Process 3 The authorised officials in the Clearance Section, RAA ....................................................... 11

Process 4 The RAA Final Approver ....................................................................................................... 12

Process 5 How to track down application and download Audit Clearance Certificate?...................... 13


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Application Process Flow

Applicant visits Audit Clearance System online and fills up the

application form.

The authorized officials of the concerned agency verifies

and submit the application which will then be forwarded to

Clearance Section of RAA.

The authorized officials of Clearance Section, RAA verifies and

submit the application which will then be forwarded to final

approver.

The final approver verifies, confirms and approves the application.

Is Applicant

Government/

Corporate?

NO

YES

Rejects w

ith

reason

s

Is

Application

correct?

outstanding/

adverse reports?

Reconfirms

outstanding/adverse

reports?

The system will generate the certificate and can be downloaded

online.

YES

YES

YES

NO

NO

NO


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Process 1 How to apply an online application for Audit Clearance System?

Process 1.1 Visit http://auditclearance.bhutanaudit.gov.bt

Result: Audit Clearance System web page appears as shown below.

Process 1.1.1 Click the menu “Apply”.

Result: The following page appears.

Process 1.1.2 Select application type from the drop-down list.

Result: The following page appears.

http://auditclearance.bhutanaudit.gov.bt/


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Process 1.2 The Government Employee

1. Select “Government”, if the applicant is government employee (Regular, Contract, ESP/GSP

and Fixed term). The government employees under fixed term includes

Ministers/Constitutional Heads/Members of Parliament (National Assembly and National

Council)/Commissioners/Judges of Supreme Court and High Court/Members of Privy

Council/Thrompons/Gups/Mangmis and Tshogpas)

Process 1.2.1 Select your “Nationality” from the drop-down list.

Result:

1. “Bhutanese”, if the applicant is Bhutanese.

2. “Non-Bhutanese”, if the applicant is Non-Bhutanese.


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Process 1.2.2 Select “Employment Type” from the drop-down list.

Result:

1. “Regular”, if the applicant is regular government employee.

2. “Contract”, if the applicant is on contract.

3. “ESP or GSP”, if the applicant is ESP/GSP government employee.

4. ”Fixed Term”, if the applicant is Minister/Constitutional Head/Members of

Parliament/Commissioners/Judges of Supreme Court and High Court/Members of Privy

Council/Thrompons/Gups/Mangmis and Tshogpas.


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Process 1.2.3 To be filled up by an Individual.

1. Regular employee – Insert Employment Id No. assigned by the Royal Civil Service

Commission (RCSC). The employee details will be fetched from the RCSC.

2. Contract Employee – Insert contact EID No. assigned by RCSC. The employee details will be

fetched from the Royal Civil Service Commission.

3. ESP/GSP Employee

3.1 For “Bhutanese ESP/GSP Employee” Insert CID No. The employee details will be fetched

from the Department of Civil Registration & Census.

3.2 For “Non-Bhutanese ESP/GSP Employee” Insert Passport Id or Employment Id.

4. Fixed Term – Insert CID No. The employee details will be fetched from the Department of

Civil Registration & Census.

Result:

After filling up the required details, click on the “Submit” button and the required page will

appear.


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Process 1.3 The Corporate Employee

1. Select “Corporate”, if the application is corporate employee.

Process 1.3.1 Select your “Nationality” from the drop-down list.

Result:

1. “Bhutanese”, if the applicant is Bhutanese.

2. “Non-Bhutanese”, if the applicant is Non-Bhutanese.

Process 1.3.2 To be filled up by an employee.

1. For “Bhutanese Employee”, Insert CID No. and click the submit button. Once submitted,

the details of employee will appear. The employee details will be fetched from the

Department of Civil Registration & Census.

2. For “Non-Bhutanese Employee”, Insert Passport Id or Employment Id of the respective

agency and click submit button.

Result:

After filling up the required details, click on the “Submit” button, the required page will appear.


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Process 1.4: The Private Individual

1. Select “Private”, if the application is private individual participating in

National/Thromde/Local Government Elections.

Process 1.4.1 To be filled up by an individual.

1. Enter CID No. The individual details will be fetched from the Department of Civil

Registration & Census.

Result:

After filling up the required details, click on the “Submit” button and the required page will

appear.

Process 1.5 After filling up all the required fields, click on “submit” button to forward the

application.

Result: The following page will appear after successful submission.


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Process 2 The Authorised officials in the agency concerned

Process 2.1 The authorised officials of the concerned agencies will login into the system to verify

the application and click on “approve” button to submit the application to the Clearance Section

of the RAA.

Result: The following page will appear.


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Process 3 The authorised officials in the Clearance Section, RAA

Process 3.1 The authorized officials of the Clearance Section will login into the system to verify

the application and click on the “Approve” button to submit the application to “RAA final

Approver” for final reconfirmation and approval.



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Process 4 The RAA Final Approver

Process 4.1 The “RAA Final Approver“ will login into the system to reconfirm and approve the

application.



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Process 5 How to track down application and download Audit Clearance Certificate?

Process 5.1 Click “Track Status” button to find out the status of application. After entering the

Application No. or CID No., the application will be either approved or rejected.

Process 5.1.1 If the application is rejected, the following page will appear (See the “Remark” box

for the reasons of rejection).

Process 5.1.2 If the application is approved, the following page will appear.

Process 5.1.3 Click the “Download File” to download the Audit Clearance Certificate. The

certificate can be downloaded online.

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