user manual(final)

8/11/2019 User Manual(Final)

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Megans Confectionery and Baking Supplies

Inventory System

User Manual

Overview

Megans Confectionery and Baking Supplies

Inventory System is designed to allow ease of access,

control and monitoring with the establishments

products. It will generate appropriate reports

automatically to lessen the burden of manually

checking which of the products have been sold or have

been delivered as supply. Moreover, it will be

convenient for the owner to keep track of hisher

records because of the database management the

system covers.

Purpose

!he general purpose of this user guide is to

provide brief information and instructions on how the

system can be used. "hether the user is the owner or

the shops caretaker, it is necessary that they can be

noti#ed and trained about the systems capabilities.

System Requirements

Windows Operating System Installed in

PC!aptop. !he system can only run into computers

with "indows $S. It is recommended to install the

newest versions of the operating system such as

"indows %ista, & or ' to ensure ma(imum

performance.

CPU Processor not later t"an Pentium #

wit" $%&MB '(M. !o avoid system lagging, the least

possible processor and )*M si+e is indicated.

$)) MB (vaila*le +isk Space on ,ard

+rive. Since the system will generate many records

which must be saved in the memory of the computer,

disk space should be sucient enough.

My S-! Work*enc". It is also re-uired to

install My S/ for it will serve as the database for the

system. 0evelopers will setup the database for the

client.

Printer. *ny printer will do, as long as it is

properly installed 1printer driver2 in the computer or

laptop to be used. It will print for the Sales )ecords

and the receipt.

Getting Started


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3pon opening the computer, install the program

by double4clicking on the setup.exe application

delivered by the developers. Installation will include all

necessary #les needed to be established by the

program in order to run. !hese may include sourcecode, pictures, forms and the like. *fter this process,

the program should now be present on the directory

you placed it into. 0ouble click it to launch the

Inventory Systems /ogin 5age.

$n its #rst run, the program has not recorded

any username and password yet so the system will

prompt the user that the database is still empty.

Signing-up for an Account

!o access the program, the user must input a

username and password for security purposes. In order

to do this, as the user, you must sign4up for an


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account. !he #rst *ccount to be registered will serve

as the *dmin *ccount.

Steps for Signing4up an *ccount6

7. !ype your 3sername and 5assword to their

appropriate #elds. !he username has a

minimum of . c"aracters and ma/imum

of %&while the password has a minimum

lengt" of # c"aracters and ma/imum of

.. 8or security, make a password that

consists of an uppercaseletter0 num*er

and special c"aracter com*inations.

Password strengt"is provided to check

the security 1)ed for a "eak password,

9ellow for Medium and :reen for a password

with ;igh password strength2.

. Click the Sign1Upbutton to continue. !he

system will tell if it has been added to the

database by seeing this con#rmation6

2ote3!he #rst time Sign4up process is for the #rst

*dmin account which will then redirect you to the

*dmin 5age.


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?. @oticed the button from the lower right

cornerA !his is the,omebutton6 . By

clicking this, you will return to the /ogin page

without saving anything you typed on theSign4up page.

2ote3 you will also be seeing this in other pages all

throughout the system. *s the image implies, every

time you click this you will be sent home to your home

page. 1If logged4in as *dmin *dmin 5age, if logged4in

as a user 3ser page2.

Administrator Privileges

*s an administrator, you have full control of the

system6 editing your account details, adding your

preferred users and other admins adding, updating

and deleting products in the inventory as well as

printing your sales records and performing sales

operations as well as receipt printing. 9ou can be thepresident, manager or the owner of the business.

Adding Other sers

Sometimes as an administrator, you might get

busy in facilitating the business. If so, then you may let

your trusted people to access the program

themselves. *ll you have to do is to make an account

for them.

By clicking the (ccountsbutton6 , you will see

this6


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9ou have the authority to choose whether aperson could access the system e(actly like how you

can access it or make limitations. !hus, he may (dd

(dmin (ccount andor (dd User (ccountthe same

way as how your #rst account was created

2ote3 3pon signing4up for a new 3ser or *dmin

*ccount, the system will automatically prompt a

comment to indicate if a 3sername is already taken

and used by another 3ser or *dmin. ;ence, it must be

replaced by another 3sername who is not yet used in

the database. 1/ist of usernames for *dministrators is

diDerent from the list of usernames for 3sers2.

!ogging-in "nto the System

2ote3 @oticed this buttonA By clicking this,

the logged in user will be logged out of the system and

will be shown the /og in page wherein you may choose

from logging in as an *dministrator or

as a 3ser.

3pon clicking the (dmin button6 on the /ogin

5age6


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8or the User button6 below the *dmin button6

If ever you have entered an incorrect 3sername

andor 5assword, a message stating that your

inputs are invalid will be prompted.

#diting Account $etails

!he =dit *ccount 0etails button found in the

*ccounts page is used if you want to edit your own

account details 3sername andor 5assword.

Click this button6 to change your

3sername and click this button6 to change the

5assword.


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9ou must input your current 3sername andor

5assword correctly to be able to update it with new

details, else it will prompt a message bo( saying that

the 3sername or 5assword that you entered is

incorrect.

2ote3 * comment will also be shown if youve entered

a @ew 3sername that is already in use by another

user.

"nventory

!his is the page wherein you may add new

products with the number of -uantities delivered or

bought from the supplier, delete products that are not

being sold anymore and update their prices. 8rom the

*dministrator page, click this6 to go to the

Inventorypage.

!he inventory includes a database wherein you

may see all your products. Moreover, you can also

keep track on your stocks, the uantity column

provides details on how much more of an item is left in

your inventory. ;ence, you may know if you need to

purchase new stock so it will not run out. 9ou can also

see your total income per product on the inventory.

!his page contains four buttons namely6 (dd2ew Product, 4dit Product, +elete Productand

Print 'ecord.


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Adding Products

Click the (dd 2ew Product button in theInventory page to navigate you to this form6

In adding a new product, you must #ll in all

#elds in this form. Be sure to type the correct names

and values. *fter this procedure, click the *dd 5roduct

button to save.

2ote3 Inputting a character, rather than a number, in

the prices and -uantity #elds will result an

unsuccessful transaction.

pdating Products

Before updating any product, you must #rst

select an entire row of the product in the record table

by clicking on the #rst column of the record table it

will highlight the entire row.

By clicking the 4dit Product button, you will

see the =dit 5roduct form. !he te(t #elds of the form


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are #lled with the current details of the product you

selected in the table.

*ny changes will be updated if you altered the data.

Click =dit 5roduct button to #nish.

$eleting Products

Same with the updating process, you must

select #rst an entire row of product record before

deleting it. *fter selection, click the +elete Product

button. * Message Bo( will then be prompted in the

screen.

!he system will ask if you really want to delete the

selected record. Click yesif you are sure you want to

delete it, otherwise, click 2o. )emember that once you

delete a record, you cannot bring it back so make sure

that you wont need in the future any of the details

you will be deleting.


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%art

Sales $perations and altering of the inventory of

the store is done through the 5roduct Cart.

By clicking this button6 you will be able to

access the 5roduct Cart page. 1!his button can be

found in both the *dmin and the 3ser page2

5roducts that will be purchased by the customer

must be inputted here. In the 5roduct te(t #eld, you

must input the name of the product to be purchased.

2ote3!he 5roduct te(t #eld is especially programmed

to make information input easier. 9ou may click the

little arrow on the side to show the list of all the

products that you have in your inventory.

$r manually type the product name. !he product te(t

#eld will auto complete and suggest append what youare typing based on the products in you inventory to

make 5roduct input less time consuming.


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*fter selecting the 5roduct that will be

purchased by the customer, the 5rice te(t #eld will

automatically be generated with the Selling 5rice of

the 5roduct selected listed in your inventory. !he total

amount of the 5urchased 5roducts will also be

automatically summed up and shown in the *mount

te(t #eld.

@e(t you will be asked to input the -uantity of

the 5roduct to be purchased then click6 to add

it on the table of 5urchased products.

If ever your customer changed their mind

towards details on their 5roducts to be purchased list,

you may freely edit the data table, Eust click the #rst

column of the row that you want to delete and click

yes to remove from cart.

*s soon as you #nished inputting all the products that

your customer will be buying, click this6 It will

then prompt the printer details to print the receipt of

the transaction. 1Sales Invoice2

*fter printing, a message bo( will be prompted

indicating a Successful !ransaction. *lso the inventory

will be automatically altered due to the changes made

by the Cart.


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user manual(final)

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