User Profile Synchronization ServiceTips and Troubleshooting

Paul Papanek Stork

• Principal SharePoint Architect for BlueChip Consulting Group• http://www.bluechip-llc.com

• Contributing Author• Developer’s Guide to WSS 3.0• MOSS 2007 Best Practices

• Author • MCTS: WSS 3.0 Configuration Study Guide (70-631)• Pro SharePoint 2010 Development for Office 365

• Contact Information• Email: Paul.Stork@bluechip-llc.com• Blog: http://dontPaPanic.com/blog• Twitter: @PStork

Agenda

• User Profile Sync in 2010• User Profile Sync Changes in 2013• AD Profile Sync versus AD Import in 2013• Preparation for User Profile Sync• Starting User Profile Sync & Troubleshooting• Importing Additional Information

Profile Service Application Architecture

Related Services

Web

Fro

nt E

nd

User Profile Service

ProfileSynchronization

ServiceInstance

Profile ServiceInstance

SearchIndexing Tags and Security Trimming

Enterprise MetadataTagging and Profile Properties

WFE talks to the service and SQL,

maintains Front-end cache

Mid-tier cache, optimized for most-used profiles, 256 Mb default (good

for 500k users on average)

Social Data Sync

Profiles

User Profile Service Databases

• Profile database – used to store user profile information.

• Synchronization database – used to store configuration and staging information for synchronizing profile data.

• Social tagging database – used to store social tags and notes created by users.

• User Information Table – Synchronized with User Profile (stores information like user display name for each site collection)

User Profile Timer JobsName Description Timing

Activity Feed Cleanup Cleans up pre-computed activities that are used in activity feeds that are older than 14 days. This job does not affect the User Profile Change Log.

Daily at 3 AM

Activity Feed Pre-computes activities to be shown in user activity feeds. HourlyAudience Compilation Computes memberships of defined audiences. Weekly, Sat at 1 AMMy Site Suggestions Email Sends e-mail messages that contain colleague and keyword suggestions

to people who do not update their profile often, prompting them to update their profiles.

Monthly, 15th at 10 PM

Social Data Maintenance Aggregates social tags and ratings and cleans the social data change log.

Hourly, 30 min after

Social Rating Synchronization Synchronize rating values between Social Database and Content database

 

Change Cleanup Job Cleans up data that is 14 days old from User Profile Change Log. Daily at 10 PMChange Job Processes changes to user profiles Hourly, on the hourIncremental Synchronization Synchronizes user, group and group membership changes between the

User Profile Application and specified directory sourceDaily at 1 AM

Language Synchronization Job Looks for new language pack installations and makes sure that strings that related to the user profile service are localized correctly.

Every minute

SharePoint Full Synchronization Synchronizes user information from the user profile application to SharePoint users and synchronizes site memberships from SharePoint to the user profile application.

Hourly, on the hour

SharePoint Quick Synchronization Synchronizes user information from the user profile application to SharePoint users who were recently added to a site.

Every 5 minutes

My Site Cleanup Job When a user is deleted, sends an e-mail message to the manager containing a request to the manager to move any documents or data that the manager wants to preserve, because the site might be deleted in the future.

Hourly, on the hour

System Job to Manage User Profile Synchronization

Manages provisioning, run steps and additional tasks related to User Profile Synchronization. (Note: Don’t Change Timing)

Every minute

Changes in SharePoint 2013

• Re-Introduction of AD Import• Faster Synchronization for Full Synch• Synchronization with multiple directory services

• Active Directory Domain Services (AD DS) 2003 SP2 and above• Sun Java System Directory Server version 5.2• Novell eDirectory version 8.7.3• IBM Tivoli version 5.2

Active Directory Import

• Faster than user Profile Sync.• No bidirectional synchronization• Limited to a single Active Directory forest.• Allows only one farm-wide property mapping.• Fewer properties synced by default than AD Sync

• FirstName, LastName, Department, SPS-JobTitle, Office, PreferredName, SPS-Department, Title, WorkEmail, WorkPhone

Configure AD Import (2013)

Important CUs and SPs

• Oct 2010 CU – fix for Central Admin SSL issue• Dec 2010 CU – breaks Netbios domain support• Feb 2011 CU – fix for Netbios domain support• Service Pack 1 – major improvements to User Profile

Sync, but don’t use it without a later CU• June 2011 CU or August 2011 CU – should be

installed after Service Pack 1 • Feb 2012 CU – improved stored procedures for

maintenance of SyncDB

Prestart Checklist

• Don’t Run the Farm Config Wizard!• If SQL is an Instance or FQDN

• Create a SQL Alias

• Install SP1 and August 2011 Cumulative Update• Verify Account Permissions

• See the Next Slide

• Does AD Netbios Domain Name match FQDN?• Example Acme ≠ Acmeman.dev• Additional Permissions required• $upsa = Get-SPServiceApplication –Id User-Profile-App-GUID

$upsa.NetBIOSDomainNamesEnabled=1 $upsa.Update()

Security Rights for User Profile Sync

• UPS Service Identity (Farm Account)• Must run as Farm Account• Local Admin during Provisioning• Log on Locally • Note: Reboot after changing Farm Account rights

• Synchronization Connection Account • Replicating Directory Changes on the Domain• Netbios name ≠ FQDN name

• Replicating Directory Changes on Configuration Partition

• Member of Pre-Windows 2000 Compatible Access• For Export Only – Create Child Objects and Write Access to OUs

Check Pre-requisites

Starting User Profile Sync

• Provision the User Profile Service Application through Central Admin

• Start the User Profile Service in Services on Server• Reboot the Server• Start the User Profile Sync in Services on Server

Common Issues

• SharePoint Farm account isn’t a Local Admin • Add the Farm Account to Local Admin and reboot

• Creating User Profile Service App using Powershell• Sync DB schema is incorrect

• Running Central Administration over SSL• Fixed in October 2010 CU

• Timeouts when configuring Sync Connections• Use PowerShell to slowly increase timeouts until it works

Troubleshooting

1. Re-Verify original Checklist

2. Watch provisioning with ULSViewer

Monitoring UPS provisioning in ULS

Troubleshooting

1. Re-Verify original Checklist

2. Watch provisioning with ULSViewer

3. View Sync run with Forefront Identity Manager

C:\Program Files\Microsoft Office Servers\14.0\Synchronization Service\UIShell\miisclient.exe

Watch Sync with MIISclient.exe

Troubleshooting

1. Re-Verify original Checklist

2. Watch provisioning with ULSViewer

3. Check Event Viewer for Errors

4. View Sync run with Forefront Identity Manager

C:\Program Files\Microsoft Office Servers\14.0\Synchronization Service\UIShell\miisclient.exe

What Not to Do

• Don’t modify the FIM service settings in Windows Services

• Don’t try to use something other than the FARM account

• Don’t modify FIM settings using MIISClient.exe• Don’t worry about the warning in Health Check about

not running other services under the Farm Account

Configure User Profile Sync

Importing Groups

• Used for Audiences and to calculate MySite Memberships List

• Has no effect on which users are imported• Has no effect on which users are displayed in People

Picker

Importing Additional User Data

• Must have a primary sync with a Directory service• Create a BCS external content type

• ECT must use a Login identifier as Key

• Configure a BCS sync Connection• Can Sync either a Single Valued or Multi Valued

Property, but not Multiple records

Import Properties via BDC

Additional Resources

• Configure profile synchronization (SharePoint Server 2010) - Technethttp://technet.microsoft.com/en-us/library/ee721049.aspx

• Troubleshooting User Profile Sync Issues on SharePoint 2010 – Steve Chenhttp://blogs.technet.com/b/steve_chen/archive/2010/10/13/troubleshooting-user-profile-sync-issues-on-sharepoint-2010.aspx

• Rational Guide to implementing SharePoint Server 2010 User Profile Synchronization- Spence Harbarhttp://www.harbar.net/articles/sp2010ups.aspx

Questions?Please Fill Out Your Evals!!!

Paper in the Back of the room

- OR -

Use the Event Board “App”

Contact Information

Email: Paul.Stork@sharesquared.com

Blog: http://dontPaPanic.com/blog

Twitter: @PStork