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Using Backstage. Lesson 2. Objectives. Software Orientation: Backstage View. Backstage view’s left-side navigation pane (see figure on the next slide) gives you access to workbook and file-related commands, including Save, Save As, Open, and Close. - PowerPoint PPT Presentation



Using BackstageLesson 21Objectives

Software Orientation: Backstage ViewBackstage views left-side navigation pane (see figure on the next slide) gives you access to workbook and file-related commands, including Save, Save As, Open, and Close.The navigation pane also holds a series of tabsRecent, Info, New, Print, Save & Send, Help, and Optionsthat you can click to access groups of related functions and commands. The Exit button on the navigation pane closes Excel.3Software Orientation: Backstage View

4Accessing and Using Backstage ViewIn the Excel 2010 window, you will the green File tab in the upper-left corner is your access to Backstage view. When you click the File tab for Backstage, you will see a navigation pane containing many of the same commands that could be accessed through the Microsoft Office button in previous versions of Excel.In this section, you access Backstage view and use these commands to close a file.By default, when you first enter Backstage view, the Info Fast Command is active.5Accessing and Using Backstage ViewA Fast Command provides quick access to common functions and is located on the left navigation pane. Fast Commands include Print, Info, Recent, Save & Send, and New. Backstage view also contains Definitive Commands, such as Save, Save As, and Close.When you use Definitive Commands, these commands close Backstage view and return you to your workbook.6Step-by-Step: Access Backstage ViewLAUNCH Microsoft Excel 2010. A new blank workbook should appear. Within the workbook, follow these steps:Click the File tab in the upper-left corner of the Ribbon.You have now accessed Backstage view (see below).Familiarize yourself with this view and the tools in the navigation pane.

Another Way: If you use Print Preview quite often, you can save yourself time and steps by adding it to the Quick Access Toolbar in order to create a shortcut to Backstage view. This process will be explained in greater depth later in this lesson.7Saving a Document with BackstageIn Excel, you can use Backstage view to view, save, print, and organize workbooks or worksheets.In the next exercise, you create a new workbook in Excel, edit its contents, and then save the workbook using Backstage view.To use the Save As feature, you would follow the steps in this lesson, only you choose Save As and complete your task. You should choose the Save As option to save to a different destination, change a files name, and/or change a files format.8Step-by-Step: Save a Document in BackstageLAUNCH Microsoft Excel 2010; a new blank workbook opens. Then follow these steps:In the new workbook, cell A1 should be the active cell. Key Recipe in this cell, and notice that the text appears in both the cell and the Formula Bar as you type.Press Tab; the text is entered into cell A1, and B1 becomes the active cell.Now key Recipe Description and press Tab. The text is entered into B1, and C1 becomes the active cell. Note that the text from B1 is flowing over into cell C1.

Another Way: You can also click Ctrl + N to open a new workbook and activate the Backstage area.9Step-by-Step: Save a Document in BackstageKey Cooking Directions into C1 and press Tab. Note that the text in cell B1 has now been hidden behind cell C1, and the contents of cell C1 are seen flowing into cell D1. In order to view the data in the column, you must double-click the column divider. Place your cursor on the divider between column B and C and double click.Note that the column resizesto accommodate the data. Refer to the figure shown here.Key Main Ingredients intocell D1, then press Tab.

10Step-by-Step: Save a Document in BackstageKey Alternate Ingredients into cell E1 and press Tab. Key Serving Size into F1 and press Tab.Repeat the process explained in Step 4 to adjust all columns to fitthe data.Refer to the figure shownhere as needed.

11Step-by-Step: Save a Document in BackstageClick the File tab to open Backstage view.Click the Save option.When the Save As dialog box opens, create a Lesson 2 folder in My Documents and save your worksheet as Contoso Cookbook Recipes. Your window should appear as shown in the figure on the previous slide. Your view may differ slightly from the figure if the default settings in your Windows environment have been altered.Click the Exit button. This will close both your workbook and Excel.Note: In Excel, the AutoRecover feature is installed by default. It will automatically save your workbook every 10 minutes. This can be customized to suit your needs. You can review and change these features in Excel Options.12Printing and Previewing with BackstageThe Backstage area contains Excels Print commands and options. You can use the Print dialog box to manipulate workbook elements such as margins, orientation, paper size, and so on.Backstage view includes a Print Preview pane in the Print dialog box so you can preview your workbook as you choose Print options.In this exercise, you learn to use the Print and Print Preview features in Excel.13Step-by-Step: Print and Print PreviewLAUNCH Microsoft Excel 2010; Then follow these steps:Click the File tab in the upper-left corner of the Ribbon to access Backstage.Click the Recent command in the Backstage view navigation pane.You should now see your recently created and used workbooks. Click on Contoso Cookbook Recipes to open the file. Your view should resemble the figure shown in Figure 2-5 on the next slide.Another Way: You can also Click Ctrl+O to open a workbook on your computer. This keystroke activates the Open dialog box, which allows you to navigate to the file you want to open.14Figure 2-5: Document Preview

15Step-by-Step: Print and Print PreviewClick the File tab to open Backstage. In theNavigation Pane, click Print. Note that thisopens the Print options page of Backstage.Take a moment to preview the workbook in the Print Preview section in the right pane and to read through the Print optionslisted in the center section of the page. Theprinting options section of the window is shown in this figure.To print your worksheet, click the Print iconin the top of the Print options screen.LEAVE the worksheet open to use in the next exercise.

Another Way: You can also activate Backstage and access Print options by pressing Ctrl+P.16Using Quick Print to Print a WorksheetThe Quick Print option is used when you need to review a draft of a worksheet before you are ready to print the final workbook. If you click the Quick Print icon on the Quick Access Toolbar, the worksheet is sent directly to the printer. The Quick Print command on the Quick Access Toolbar is useful because worksheets are frequently printed for review and editing or distribution to others.If the Quick Print command is not on the Quick Access Toolbar by default, follow the steps in an earlier exercise to add the command.17Step-by-Step: Quick Print a WorksheetUSE the open workbook from the previous exercise to complete these steps:Click Quick Print on the Quick Access Toolbar.Retrieve the printed copy of the workbook from your printer.Click the File tab, then click Print. From this pane, you can quick print or preview the printout before sending it to the printer.18Setting the Print AreaYou can use the Print options in Backstage view to print only a selected portion, or print area, of an Excel workbook.Print options are options to customize and manipulate your workbook for printing; they include options for margins, orientation, scale, and collation.In the following exercise, you learn to select an area of a workbook for printing and set it as the print area.19Step-by-Step: Set a Print AreaWith Contoso Cookbook Recipes open, follow these steps:Mouse over the Print Area button on the Ribbon in the Page Setup area. Note the tool tip that pops up defining the task to be completed.On the worksheet, click cell A1, holdthe mouse button,and drag the cursor to cell F6. Your cells should highlight in blue, as shown here.

20Step-by-Step: Set a Print AreaWith these cells highlighted, click the Print Area button drop-down arrow and choose Set Print Area from the menu that appears. You have now set the print area.Click the File tab to access Backstage.In the Print Preview pane on the right pane of the Print window, you should see the highlighted cells of your print area. You will not print at this time.SAVE the workbook.CLOSE Excel.21Printing Selected Worksheets with BackstageIn the following exercise, you learn to access the options for printing individual worksheets within a workbook. You can use these options to print the current worksheet only or to print multiple worksheets that you have selected by page number.22Step-by-Step: Print Selected WorksheetsLAUNCH Excel 2010. Then perform these steps:Open Backstage view and click the Recent tab in the navigation pane; in the list of Recent workbooks, click Contoso Cookbook Recipes to open the file.Press Ctrl+P to activate Print options in the Backstage navigation pane.In the Settings section of the center pane in Print options, click the Print Active Sheets drop-down arrow. In the drop-down menu that appears (shown in Figure 2-8 on the next slide), you can choose several printing options for your workbook or worksheet.23Figure 2-8: Worksheet Print Options

24Step-by-Step: Print Selected WorksheetsClick Print Selection in the Print Active Sheets drop-down menu; this option enables you to print only your current selection.Once again click the Print Active Sheets drop-down arrow, then choose the Print Active Sheets option. You have now reselected the default option.Click the Print icon at the top-left corner of the Print window.CLOSE the workbook. LEAVE Excel open for the next exercise.25Printing Selected Workbooks with BackstageIn most scenarios in business, workbooks are composed of multiple worksheets.Its much easier to print an entire workbook than to print the workbooks worksheets individually. In