using csumentor 2013 high school counselor conference (intro)
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Using CSUMentor 2013 High School Counselor Conference (Intro). George Yang Sharon Engelenburg September 2013. About CSUMentor 2014-2015 Undergraduate Application ***** Presentation will be posted on calstate.edu *****. Agenda. CSUMentor - Homepage. Counselor and Educator Information. - PowerPoint PPT PresentationTRANSCRIPT
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Using CSUMentor 2013 High School
Counselor Conference(Intro)
George YangSharon EngelenburgSeptember 2013
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Agenda
About CSUMentor
2014-2015 Undergraduate Application
***** Presentation will be posted on calstate.edu *****
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CSUMentor - Homepage
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Counselor and Educator Information
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What is CSUMentor?
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Explore Campuses
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Matching Assistant
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Matching Assistant Search Results
Partial List as Example
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Comparative View
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Campus Facts
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Campus Facts (cont'd)
Also may include:1) Contact Info2) Campus-specific Links3) Quick Codes
a) SAT b) ACTc) FAFSA
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Distance Search / Results
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FAQs
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Plan for College – Middle School Students
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Plan for College – High School Students
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High School Planner (cont.)
Plan for College - High School Planner
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High School Planner (cont.)
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High School Planner (cont.)
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Financial Aid
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FAFSA Transfer
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Apply Online
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Application Filing Status Report
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Application Filing Status Report
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ACT Manager
Student must release the ACT score to at least one CSU campus in the traditional way
Score will be sent to the CSU campus(es) selected in the traditional way
Also makes the student eligible now to release the score to any other CSU campus via CSUMentor
Two ways to release the score to additional CSU campuses
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ACT Manager (cont.)
Optional:1) Middle Initial2) SSN3) ACT ID
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ACT Manager (cont.)
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ACT Manager (cont.)
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SAT Scores
Code 3594
One code for all CSU Campuses
One fee to send SAT score to all 23 CSU campuses
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Apply Online – Undergraduate Application
On this page: instructions for IE, Firefox, Chrome, Safari to allow pop-ups
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VERY IMPORTANT MESSAGE
Encourage students to APPLY EARLY – do not wait until the last week or the last day
There are 16 campuses that are impacted at the freshman level and will stop taking admission applications on November 30
Advise students to apply to a “Back Up’ campus by November 30, in addition to any impacted campus(es)
Encourage students to apply to their local area service CSU campus where they will have higher priority
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Application Manager
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Apply Online – New Application
To begin the application click on the“Begin Application” button at the bottom of the introduction screen.
You must scroll down the screen to view the button.
Campus-specific page may include additional campus requirements
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Online Tutorial
Each screen will have a “Help Video” that is specific to the screen you are working on.
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Screen 1 – Enrollment Information_______________________________________
• Application Information– Term Apply for– Main campus/Off-campus
(Depending upon the campus, this question may or may not appear on the application.)
– Intended Major– Degree Objective– Credential Objective– Campus Housing
(Depending upon the campus, this question may or may not appear on the application.)
• Entry Status– Graduating HS Senior with
or without college credit• Previous Application
– Last Applied– Last Attended
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Entry Status Options for Applicants _______________________________________
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Screen 3 – Personal Information _____________________________________________
• Applicant Information– Social Security Number
• Confirm SSN• If student doesn't have
SSN, leave blank.– California Statewide
Student ID added (optional)
– Date of Birth– Gender– Ward of the court question
added– Residence– Place of Birth
• Military Information• Optional Information
– Misc. Information (NCAA Sports)
– Parents’ Education– Family Income– Family Size
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Screen 4 – CA State Residency Information ______________________________________
• Residency Status– Your responses to the
following questions are required to make a preliminary assessment of your residency status for admission and tuition purposes. The campus may request additional information prior to making a final residence determination.
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Screen 6 – High School Information ______________________________________
• Current or Last High School Attended– High School
Information– Graduation, GED
Date or checkbox, if neither
• Other High Schools attended
• Test Information– Entries for SAT, ACT,
TOEFL, IELTS and PTE
– EAP scores
Release to CSU campus
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Screen 6 – High School Information (cont.) ________________________________________
.
You can search by a CEEB code.
If you can not locate your school on the list, call 1-800-GO-TO-XAP.
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Screen 6 – High School Information (cont.)
_______________________________
Enter test taken or will be taken
Non-native speakers of English
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Screen 8 – High School Preparation 1
_______________________________
• Social Science– 2-Years
• English– 4-Years
• Mathematics– 3-Years
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Screen 8 – High School Preparation 1(cont.)______________________________________
Click “Edit” to modify course
Click “Delete” to delete a course
Click “Add…Course” to enter a course
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Screen 8 – High School Preparation 1(cont.)Adding Courses (using Mathematics section as example)
__________________________________________
1) Click on “Add Course”
2) Left screen appearsa) All years will appearb) All potential courses will appear for
those years
3) Select courses taken for each academic year.
4) Class does not appear, enter course in “Other Course” section at the end.
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Screen 8 – High School Preparation 1(cont.)Adding Courses - Results
______________________________________
Click “Save….” to save your course data.
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Screen 9 – High School Preparation 2______________________________________
• Laboratory Science– 1-Year Biological Science
with laboratory (D1)– 1-Year Physical Science
with laboratory (D2)
• Language Other Than English– 2-Years in same the
language
• Visual/Performing Arts– 1-Year
• College Preparatory Elective
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Screen 9 – High School Preparation 2______________________________________
Links to CSUMentor GPA Calculator
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Plan for College (Planning Tools)GPA Calculator
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Screen 11 – Educational Opportunity Program(EOP)__________________________________________
• New EOP&S Fee Waiver Transfer Students that are enrolled in EOP&S
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Screen 12 – Application Fee Waiver
• Application Fee Waiver– Only complete once– Financial Information– Calculation of Fee
Waiver– Now available for
students who meet requirements of AB540
• Next Screen:– Fee Waiver Granted– Fee Waiver Denied
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Screen 12 – Application Fee Waiver (Granted) _________________________________________
Note: Tentative until final decision made by university, even though ‘Request Status’ is ‘Granted’.
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Screen 13 – Review Your Application _____________________________________
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Screen 13 – Submit Your Application (bottom) _________________________________________
Click to submit your application!
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Payment Options _____________________________________
• Credit Cards– Visa– MasterCard
• Check / E-Checks or Money Order• Fee Waiver
– Option only if granted– Apply only once for all CSU Campuses– Applies all academic year
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Application Submitted (sample)______________________________________
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Applying to EOP_______________________________________
• High School Graduate or Equivalent• Meet CSU Eligibility for Regular Admission• EOP considers admission for students
who may not meet regular admission criteria on a campus by campus basis
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Applying to EOP (cont.)_______________________________________
• Students must complete and submit an application for Undergraduate Admission to the campus before applying to the EOP program.
• Application to the Educational Opportunity Program includes:– 1) Completed Undergraduate Admission application
to the campus – 2) Completed EOP application with:
• Applicant Information form • Two Recommendation forms
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EOP – Separate Application_______________________________________
Online EOP applications can be started only AFTER submitting an online application to a CSU Campus first.
To apply for EOP online, go to “Apply Online” tab, then click link to apply for EOP online.
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EOP – Separate Application (cont.)______________________________________
Click on “Start a New…”
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EOP Application – Completed by Student______________________________________
Opening page for the EOP Application
SAVE: Will save the information that has been inputted on the screen
Many fields are pre-populated from the University application
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Student Support ______________________________________
Phone Calls
E-mail Website
1-800-G0-TO-XAP (1-800-468-6927)
[email protected] www.csumentor.edu
Bilingual Support in Spanish
Monday through Friday 6:30am – 6:30pm
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Student Support – Extended Hours ______________________________________• October 1 – 31
– Monday – Friday 5:00 a.m. – 6:30 p.m.
– Saturday and Sunday 11:00 a.m. – 6:00 p.m.
• November 1 – 22– Monday – Friday
5:00 a.m. – 9:00 p.m.
– Saturday - Sunday 11:00 a.m. – 6:00 p.m.
• November 23– Saturday
11:00 a.m. – 6:00 p.m.
• November 24 – Sunday
8:00 a.m. – 11:00 p.m.
• November 25-27– Monday – Wednesday
5:00 a.m. – 11:00 p.m.
• November 28 (Thanksgiving)
– Thursday8:00 a.m. – 7:00 p.m.
• November 29– Friday
5:00 a.m. – 11:00 p.m.
• November 30– Saturday
5:00 a.m. – 2:00 a.m. (Dec. 01)
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Questions?
Please fill out your surveys before you leave
and either place them at the back table, or
give to one of us……
THANK YOU so much for participating!
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2014-2015 Undergraduate Application Updates
2013 High SchoolCounselor Conference
George YangSharon EngelenburgSeptember 2013
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Agenda
2014-2015 Undergraduate Application Updates
Student Support
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Account Creation PageScreen 2 – Contact Information
______________________________________________________
Change “Alternate Phone” to “Cell Phone” to improve accuracy
of the data submitted (Screen 2 sample):
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Account Creation PageScreen 2 – Name and Address
______________________________________________________
Increase characters as follows: First, Middle and Last Name – 30 Email Address - 50
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Screen 3 – Foster Youth, Orphan, Ward of the Court
______________________________________________________
Foster youth, orphan, ward of court question– clarified instructions. Check-box option (versus “yes” and “no” option)
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Screen 8 – High School Preparation 1 Screen 9 – High School Preparation 2______________________________________________________
7th & 8th grade course entry – add reminder message to ensure
applicant entered their courses:
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Screen 8 – High School Preparation 1Screen 9 – High School Preparation 2______________________________________________________
Edit summer course instructions:
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Improved Template(Application for Admissions Pages Only)
______________________________________
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Current: New:
Improved Template(Application for Admissions Pages Only)
______________________________________
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Current: New:
Improved Template(Application for Admissions Pages Only)
______________________________________
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Current
High School Prep 1:New
High School Prep 1:
Improved Template(Application for Admissions Pages Only)
______________________________________
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Express Mode
______________________________________New Process:
Faster & Increased application submissions to CSU campuses.
Improved user-experience overall.
Time-reduction in submitting subsequent applications to multiple campuses: Screens 2 through 12 will be auto-populated Applicable to same application cycle 90 Day Timeframe (from last submitted application)
What is NOT part of the Express Mode: Supplementals EOP Application
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Express ModeQuick Reference Guide
______________________________________
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Express Mode
______________________________________INITIAL ApplicationMust save each screen from left navigation sidebar.
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Express Mode__________________________________________SUBSEQUENT Applications Select term, then next campus choice.
System determines if subsequent application qualifies for Express Mode mode.
Pre-populates data from last submitted application. Do not close browser while processing. Do not click on back-arrow on web page.
First page / left Navigation Bar: Express Mode - Screens 2-12 auto-populated / grayed out NOT in Express Mode - Screens 2-12 are not grayed out
o Must restart the application process above.
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Express Mode_______________________________________
Confirming - eligible for Express Mode1. Do not close browser.2. Do not click back-arrow (web page)
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Express Mode
______________________________________ Subsequent Application – Screen 1
1. First Page:* Screens 2-12 pre-populated* Screen 1 – fill out
2. Message Box:* Last application submitted.* Fee Waiver Information (if applicable).
3. Entry Status Field: * Can’t be modified!
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Express Mode
______________________________________ Subsequent Application – Screen 1: Fee Waiver Limit Reached
Note:
Campus-Specific screens remain the same
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Express Mode______________________________________
Subsequent Application – Review Prior to Submittal Message box appears with instruction text / option to edit entire application. When applicable, Fee Waiver warning or limit message included.
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Express Mode
______________________________________Subsequent Application – Unlocked Version
Reverts to Standard Mode. Refreshes to display Screen 1
Can’t revert back to the Express Mode.
Must review/save each screen.
Screenshot next page
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Applications - Authorization Numbers______________________________________Student-Facing: Student will receive an Authorization Number from the campus. Authorization Number will appear on the bottom of the screen:
Undergraduate / Graduate – Screen 1 International – Screen 4
Express Mode – he/she will not have to unlock in order to enter the authorization number.
Save screen number is locked (cannot be removed / re-used).
Used for (eg): veterans; active duty service members; special cases.
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Student Support ______________________________________
Phone Calls
E-mail Website
1-800-G0-TO-XAP (1-800-468-6927)
[email protected] www.csumentor.edu
Bilingual Support in Spanish
Monday through Friday 6:30am – 6:30pm
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Student Support – Extended Hours ______________________________________• October 1 – 31
– Monday – Friday 5:00 a.m. – 6:30 p.m.
– Saturday and Sunday 11:00 a.m. – 6:00 p.m.
• November 1 – 22– Monday – Friday
5:00 a.m. – 9:00 p.m.
– Saturday - Sunday 11:00 a.m. – 6:00 p.m.
• November 23– Saturday
11:00 a.m. – 6:00 p.m.
• November 24 – Sunday
8:00 a.m. – 11:00 p.m.
• November 25-27– Monday – Wednesday
5:00 a.m. – 11:00 p.m.
• November 28 (Thanksgiving)
– Thursday8:00 a.m. – 7:00 p.m.
• November 29– Friday
5:00 a.m. – 11:00 p.m.
• November 30– Saturday
5:00 a.m. – 2:00 a.m. (Dec. 01)
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Questions?
Please leave your surveys at the back table …thank you!!