Using ExcelUsing Excel

Session 2Session 2

Dr. Gary BriersDr. Gary BriersTexas A&M UniversityTexas A&M University

What are the three kinds of What are the three kinds of entries in a cell?entries in a cell?

What are the three kinds of What are the three kinds of entries in a cell?entries in a cell?

Text (words, symbols, “numbers” as Text (words, symbols, “numbers” as names)names)

What are the three kinds of What are the three kinds of entries in a cell?entries in a cell?

Text (words, symbols, “numbers” as Text (words, symbols, “numbers” as names)names)

Numbers (values that are supplied Numbers (values that are supplied by the user)by the user)

What are the three kinds of What are the three kinds of entries in a cell?entries in a cell?

Text (words, symbols, “numbers” as Text (words, symbols, “numbers” as names)names)

Numbers (values that are supplied Numbers (values that are supplied by the user)by the user)

Formulas or mathematical Formulas or mathematical operations or calculationsoperations or calculations

Why is text entered in an Excel Why is text entered in an Excel Worksheet?Worksheet?

Simply gives information to the user:Simply gives information to the user:

LabelsLabels

HeadingsHeadings

Instructions to userInstructions to user

Explanations of valuesExplanations of values

Why are numbers entered into Why are numbers entered into an Excel Worksheet?an Excel Worksheet?

Numbers provide values of variables. Numbers provide values of variables. Thus, a CELL serves as a Thus, a CELL serves as a variable.variable.

These values must be supplied by These values must be supplied by the user for further use by the the user for further use by the “visible calculator” of Excel.“visible calculator” of Excel.

Why are formulas entered into Why are formulas entered into an Excel Worksheet?an Excel Worksheet?

The use of formulas constitutes the The use of formulas constitutes the unique value of Excel. Formulas unique value of Excel. Formulas using references to other cells using references to other cells containing values—either entered containing values—either entered by the user or computed earlier by by the user or computed earlier by Excel allow for unique uses! Excel allow for unique uses!

What else does Excel do/allow What else does Excel do/allow to be done?to be done?

Text in cells can be formatted very Text in cells can be formatted very similar to formatting in Microsoft Word.similar to formatting in Microsoft Word.

Font type, size, color, or styleFont type, size, color, or style

Cells can be formatted as well—Cells can be formatted as well— to increase column width, to increase column width, increase row height, orincrease row height, or merge cells or wrap textmerge cells or wrap text

What else does Excel do/allow What else does Excel do/allow to be done?to be done?

Numbers appearing in cells can be Numbers appearing in cells can be formatted also.formatted also.

Font type, size, color, or styleFont type, size, color, or style Number of decimalsNumber of decimals As currency ($, AMD, Euros, etc)As currency ($, AMD, Euros, etc) 12 different ways of formatting numbers12 different ways of formatting numbers

What is easy and what is What is easy and what is difficult about using Excel?difficult about using Excel?

VERY SIMPLE to type text into Excel.VERY SIMPLE to type text into Excel.

VERY SIMPLE to type values into VERY SIMPLE to type values into Excel.Excel.

More difficult to format inputted data.More difficult to format inputted data.

Even MORE DIFFICULT to enter Even MORE DIFFICULT to enter formulas—and to know which to use.formulas—and to know which to use.

Using FunctionsUsing Functions

Copy/Paste your FunctionCopy/Paste your Function

Using FunctionsUsing Functions

How many functions are there?How many functions are there?

There are 10 categories of functions plus “ALL.”There are 10 categories of functions plus “ALL.”

Examining one category (statistical), there are Examining one category (statistical), there are 80 different functions!80 different functions!

So, there are literally 100s (actually, about 300) So, there are literally 100s (actually, about 300) different functions built in to Excel.different functions built in to Excel.

Mathematical operators (+,-,*,/,=,<,>) are Mathematical operators (+,-,*,/,=,<,>) are useful without knowing functions!useful without knowing functions!

Creating ChartsCreating Charts

Using the Chart WizardUsing the Chart Wizard

SummarySummary

Introduced to major applications in OfficeIntroduced to major applications in Office

Learned to interact with Office interfaceLearned to interact with Office interface

Learned to create, format and edit documentsLearned to create, format and edit documents

Learned to create templates and documentsLearned to create templates and documents

Learned to save and print documentsLearned to save and print documents

Learned to develop basic Excel spreadsheetsLearned to develop basic Excel spreadsheets

Proficient enough to develop YOUR OWN Proficient enough to develop YOUR OWN application of Excel worksheets!application of Excel worksheets!

Questions?Questions?

Merci!Merci!