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USING MICROSOFT OUTLOOK 2010

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Using Microsoft outlook 2010. About Email. Electronic mail ; a system that allows messages to be transferred from computer to computer - PowerPoint PPT Presentation

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Page 1: Using Microsoft outlook 2010

USING MICROSOFT OUTLOOK 2010

Page 2: Using Microsoft outlook 2010

About Email Electronic mail; a system that allows

messages to be transferred from computer to computer

Email service is usually provided by a company such as Hotmail, Gmail, or Exchange; an email program is the software on your computer like Microsoft Outlook.

You send messages using an email address, a unique identity provided by the email service.

Ex.: [email protected]

Page 3: Using Microsoft outlook 2010

Checking Email in Outlook 2010

To open Microsoft Outlook, click the Start button

Double-click the Outlook icon

Page 4: Using Microsoft outlook 2010

Outlook 2010 - Your Inbox

Page 5: Using Microsoft outlook 2010

Outlook 2010 – Your Inbox Your inbox is a folder that stores all of

your incoming messages. Double-click on messages to open them. When you’re done reading, you can reply,

forward, delete, or file them in another folder.

Page 6: Using Microsoft outlook 2010

Sending an Email

Click the New Email icon in the Home tab to open up a blank email.

Page 7: Using Microsoft outlook 2010

Sending an Email

Type the email address of the person you’re sending your message to here.

Your message content goes here.

When you’re done, click Send.

Page 8: Using Microsoft outlook 2010

Replying to an Email

Just click on the Reply button to respond back to the email.

Page 9: Using Microsoft outlook 2010

Deleting a Message

Clicking Delete sends the message to the Deleted Items folder, but the message still counts against your mailbox size.

Page 10: Using Microsoft outlook 2010

Deleting a Message In order to keep your mailbox

from getting too full, you will need to clean out mail that you no longer need.

Right-click on the Deleted Items folder and select Empty Deleted Items

NOTE – Be sure to empty the messages in your Deleted Items folder periodically to free up space in your mailbox.

Page 11: Using Microsoft outlook 2010

Managing Your Mailbox Size

If your mailbox is on your company’s server, then your network administrator has probably set a limit on the size of your mailbox.

When the mailbox reaches near capacity, you will get a message from the email service that your mailbox is over its size limit.

When your mailbox reaches its size limit, you will not be able to send or receive new emails until you clean it out.

Page 12: Using Microsoft outlook 2010

Managing Your Mailbox Size

The Mailbox Cleanup feature lets you view the size of your mailbox and its folders. You can delete files to decrease its size.


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