using outlook express - neal's...

Print and Send Photos (XP) Page

Prepared by Neal Utting

([email protected])

For use by Educational Institutions

©2010 Neal Utting

Using Outlook Express

Print and Send Photos (XP)

PRINT AND SEND PHOTOS v10.2 Note: This manual is for Windows XP (There is a separate version for Windows Vista)

INDEX Introduction ....................................................................................... 3

Activity 1: Copy files for this course to your Flash Drive ........................ 4

Activity 2: Find the file sizes of your photos ........................................ 4

Activity 3: Print your photos ............................................................... 4

Activity 4: Send photos by email ......................................................... 6

Activity 5: Find an email’s size and print the email ............................... 7

Activity 6: Print emails with photos attached ....................................... 8

Activity 7: Save photos from emails ..................................................... 8

Note: PDF files of your photos ............................................................. 9

Activity 8: Create PDF files of your photos ......................................... 10

Activity 9: Send PDF files by email .................................................... 10

Activity 10: How not to send photos by email ..................................... 11

Activity 11: Open a picture in IrfanView from Windows Explorer ............ 11

Activity 12: Crop a picture in IrfanView .............................................. 11

Activity 13: Rotate a picture in IrfanView ........................................... 12

Activity 14: Modify a picture in IrfanView .......................................... 12

Activity 15: Resize a picture in IrfanView ........................................... 13

Activity 16: Save a picture in IrfanView .............................................. 13

Activity 17: Remove Red-eye in IrfanView .......................................... 14

Appendix A: Copy files for this course to your Flash Drive .................... 15

Appendix B: Open a file from your Flash Drive .................................... 16

Appendix C: Save a file on your Flash Drive ......................................... 17 Appendix D: Install PDF Creator ........................................................ 18

Appendix E: Install Adobe Reader ...................................................... 18

Appendix F: Install IrfanView ........................................................... 19

Appendix G: Make Outlook Express the Default Email Program .......... 19

Appendix H: Save photos from your camera to your computer ........... 20

Outcomes from this Course .............................................................. 21


INTRODUCTION How do you print photos which are saved on your computer? How do you send photos to others? Does this take a long time to send, and for the recipient to download? What do you do with photos sent to you? How can we make the size of emails with photos smaller for sending via the inter-

net? As cameras appear with more and more megapixels (MPs), file sizes of photos have

become larger and larger. For most purposes, unless you are going to print pho-tos larger than A4 (or 10 x 8) size, a file of about 600 - 1000 KB is sufficient — the size from a 3 megapixel camera! For photos sent by email, much less — about 50 - 100 KB — is usually satisfactory.

Cameras with more than 3 megapixels usually have settings for smaller sizes; e.g. 3MP (2048 x 1536 — these numbers are “pixels”, width x height), or 2MP (1600 x 1200). There are also settings for the amount of compression (or “Quality”) in JPG files (don’t use TIFF or RAW options, as these produce very large uncompressed files required for high-quality publications).

Check your camera’s manual for the settings which are available, and how to set them. More details are in the “Digital Camera” course.

Photos with large file sizes sent in emails result in emails which take a long time to send, and for the recipient to receive. With a dial-up Internet connection, this usually takes about 4 minutes per MB (1000KB). So we need to reduce the size of the files of our photos. Fortunately, there are simple ways to do this.

Notes: 1. The activities in this course require you to have some saved photos to work with. A folder with samples is provided for you to load onto your flash drive (but you can use your own photos instead if you wish, e.g. from the “Digital Camera” course).

2. The folder also contains files of free software used in this course: Adobe Reader and PDF Creator. Instructions for installing up-to-date versions of these are in Appendix A, page 13.

3. You should ALWAYS save any files from courses onto your flash drive (and NOT on the hard drives of SeniorNet computers).

4. If you alter a file then save back it into the same folder it replaces the original, which is then lost. You should save it with a different name, or else save it into a different folder.

5. Instructions for saving photos from your camera to your computer are in Appen-dix C, page 14.

6. A summary of the main Activities in this manual is on page 18 (Appendix D)


Activity 3: PRINT YOUR PHOTOS 1. With “Print and Send Files” folder open in Windows Explorer,

in the right panel click on the files that you want to print: To select a number of files listed together: click on the first, hold down Shift; click on the last To select a number of files not listed together: click on the first, hold down Ctrl; click on the others one by one

2. Right-click on the first of the selected files (Note: the sequence of printing starts with the file you right-click on); in the menu which opens, click on Print

3. The “Photo Printing Wizard” opens. In the “Welcome to the Photo Printing Wizard” window, click on Next

4. In the “Photo Selection” window: To print all photos, click on Next To print only some photos (e.g. print those in landscape orientation first, then those in portrait orientation), either: click on the boxes of the photos you don’t want (removes the ticks from these); or: click on “Clear All”, click on the boxes of the photos you want (puts ticks from these); then click on Next

2

3

Activity 2: FIND THE FILE SIZES OF YOUR PHOTOS There are number of ways of finding the sizes of the files of the photos. We can do this using Windows Explorer.

1. Open Windows Explorer (click on Start > All Programs > Accesso-ries > Windows Explorer) — or the icon may be in the Quick Start menu

2. In the left panel, click on My Computer; locate and click on your flash drive, e.g. Removable Disk (E:)

3. Click on the folder “Print and Send Files” 4. Click on the button beside the “View” icon; select “Details” to

see the sizes of their files

2

3

4

Activity 1: COPY FILES FOR THIS COURSE TO YOUR FLASH DRIVE Copy the folder Print and Send files to your flash drive— see Appendix A, p16


5. In the “Printing Options” window, your default printer will be selected; click on the Printing Preferences button if you want to choose settings for printing photos — type of paper, quality of print, etc. are usually available (there’s more about this in the course “Printers and Scanners”)

6. click on Next 7. In the “Layout Selection” window, scroll

down in the right hand side and click on four photos to a page (“9 x 13 cm”) You can also select 9 to a page (“Wallet”), or 35 (“Contact Sheet”)

8. Make sure that your printer is connected and turned on; click on Print Note: With 4 or 9 photos on a page, the photos print on a page in the order shown at right

6

5

4

2 4

3 1

3

2

1

6

5

4

9

8

7

It is common for people to attach their photos to an email. With large files this means that emails can take a long time to send and receive, especially with dial-up connection. And the recipient doesn’t usually need such big files.

Fortunately it’s easy to reduce the file size of photos when sending by email — Windows does this for you, and opens an email for you to send. However, it may open this in Microsoft Outlook, rather than Outlook Express (see Activity 4, Step 7). If this happens, or if no program opens, see Appendix H, page 20, to make Outlook Express the default for emails.

Outlook 97-2003

Outlook Express


Activity 4: SEND PHOTOS BY EMAIL 1. Open Windows Explorer (right-click on the Start button, click on “Explore”, if you

can’t do it any other way) 2. Locate the folder (on your flash drive) where the photos

are saved 3. Have the “Views” as “Thumbnails” (in the toolbar at the

top, click on the triangle beside the “Views” icon for the menu)

4. Select the photos that you want to send (as you did in Step 1, Activity 3)

5. Click on the “Folders” icon in the toolbar at the top (see illustration)

6. In the left panel, click on “E-mail this file” (or “E-mail the selected items” if more than one)

7. With “Make all my photos smaller” selected in the window which opens, click on OK

8. Outlook Express should open a “Mail message” with the photo(s) attached (note the new sizes of the files when compared with the originals)

9. Delete the subject and replace it with “Photos”

10. Add a recipient’s email address in “To:” (for this exercise use your own email ad-dress; but, in case it gets sent accidentally, make a deliberate mistake, such as “mz” instead of “nz”)

11. Don’t send the email (we’ll do this in the next Activity, where we can check its size and print it if we want to)

3 5

6

NOTE: if you have to save an email to use in a later session, click on the close X at the top right of the screen. When the message “Do you want to save changes to this message?” appears, click on Yes. This puts the email into the Drafts folder.

To retrieve the email later, open the Drafts folder; double-click on the listed email.

7


Activity 5: FIND AN EMAIL’S SIZE AND PRINT THE EMAIL 1. In the email from Activity 4, click on File; click on Work Offline if there is no

tick beside this (or click on the “Offline” button ) 2. Click on the “Send” button (this

sends the email to the “Outbox”) 3. Open Outlook Express; click on Outbox

(the right panel shows emails which have not been sent)

4. In the right panel, right-click on the email with your photos; click on Properties

5. In the box which open, note the size of the email; click OK

6. Right-click on the email again; click on Print in the toolbar at

the top 7. In the window which opens, make sure that your printer is highlighted 8. Click on the Preferences button and make

sure that the email will print in colour We will print only page 1 — otherwise, when printing emails with more than one page, you will find that the pages print on sepa-rate sheets. If after printing page 1 you find that there are more (e.g. “Page 1 of 8”), you can then save paper by printing page 2 on the back of page 1, etc.

9. Click on the “Pages” button (“1” should be highlighted)

10. Make sure that your printer is connected and switched on; click on Print Keep the Outbox open — we’ll use it in Activity 7.

3

6

4

5

7

9

8

In the last Activity you probably found that the first photo printed on “Page 1 of 8”. This photo is large (12 x 17cm), and printing the whole email prints them all at this size, one on a page — and uses a lot of paper and ink. Later we’ll look at another way to send photos if the recipient wants to print them and not waste a lot of ink and paper. But first we’ll look at what we can do when we receive attached to emails.


Activity 6: PRINT EMAILS WITH PHOTOS ATTACHED (at home) Receiving emails with photos attached, as we saw in the last Activity, means that

when the email is printed the photos are large with a page for each — which is wasteful of ink and paper. So only print page 1 when you receive emails like this at home. Because we don’t have an email with photos attached in the In-box at SeniorNet, you will have to find one in your Inbox at home and try this Activity there. If you don’t have an email with photos attached to an email at home, your Tutor will send one to your home email address.

Print only page 1 of your email 1. In the Inbox of Outlook Express, select an email with pictures attached (there

will be an “Attached” icon on the left beside this) 2. Click on this email; print it (either click on the Print button in the toolbar ;

or click on File > Print; or press Ctrl + P) 3. The “Print” window opens; follow Steps 7 - 10 of Activity 5 4. Next we’ll look at how we can save photos which we receive in emails, so that

we can then print them without wasting paper and ink.

Activity 7: SAVE PHOTOS FROM EMAILS To save the photos which you receive by email, the Preview Pane at the lower part of the Inbox of Outlook Express needs to be visible (if it is not, see the left box below) You need to have a folder to save the files in. There is a folder “Emailed photos” in the folder “Print and Send files” which you copied onto your flash drive for this. (To create a folder at home for saving emailed photos, see the right box below.)

1. With the email in the Outbox (Activities 4 and 5), click on the attach icon at the right of the preview pane

2. Click on Save Attachments in the menu which opens (DON’T click on the files listed)

3. In the “Save Attachments” box click on the Browse button

4. In the “Browse for Folder” box, locate and click on:

My Computer - Removable Disk - Print and Send Files - Emailed photos; click on OK

(continued on next page)

6

3

5

2


To make the “Preview Pane” visible

1. Click on File > Layout 2. Click on Show Preview

Pane box; click on OK

To create a folder in the “My Photos” folder 1. In Windows Explorer, in the left panel click on “My

Photos” under “My Documents” 2. Right-click on a blank part of the right panel 3. Click on New > Folder 4. Type (without deleting) the name you want for the

folder

5. Either: click on the Select All button (to select all the files) or: hold down Ctrl and click on the files you want if you only want to save some of the files

6. Click on the Save button You could then print photos that you want from the folder “Emailed photos”, as in Activity 3

7. In the Outbox, highlight the listed email; click on the Delete button (or press Delete on your keyboard); return to the Inbox

PDF FILES OF YOUR PHOTOS Any file which can be printed — including text and pictures — can be converted and

saved as a PDF (Portable Document Format) file. PDF format, when printed, is exactly the same as the original. This means that if you use a program (eg Word 2007, Excel, Publisher, etc) or a font that others don’t have, they can print the PDF files of your work.

PDF files are generally smaller than the originals, and are more stable and not at-tacked by viruses when emailed.

We can create PDF files of your photos using the program PDF Creator. PDF Creator is a free program which saves your files in PDF format, which can be read in any computer with Adobe Reader. PDF files are generally smaller than normal files.

There is another big advantage for using PDF files. These can be created as in the process of printing your photos, 4 or 9 to a page (as in Activity 3) — but instead of printing photos we can create PDF files from them, 4 or 9 to a page. We can then then attach these files to emails, and the recipient can print them easily.

PDF Creator (about 16MB, which can take a long time to download with dial-up) can be down-loaded from: http://www.mrbass.org/freeware/pdfcreator/. A recent version is in the folder “Print and Send files”, so that you can download it onto your flash drive and install onto your computer at home. To install PDF Creator, see Appendix A.

Also in the folder “Print and Send files” is a recent version of Adobe Reader. The ver-sion which you have on your computer is likely to be out of date; this new ver-sion, is available at www.adobe.com/products/acrobat/readstep2.html (about 33.5MB). See Appendix A for installing Adobe Reader at home.


Many people attach large files of photos to emails. We’ll do this in the next Activity, then find why it isn’t such a good idea. It’s much better to let Windows attach files to an email as in Activity 3, when they fit on a page when printed (although they are large and one to a page). But the photos are difficult to see on the computer. It’s even better, especially if the recipient might want to print the photos, to send PDF files, as in Activity 9.

Activity 9: SEND PDF FILES BY EMAIL 1. Open Outlook Express; open “Create Mail” 2. Add your email address in the “To:” bar (with a deliberate error); make the sub-

ject “PDF file” 3. Click on the “Attach” button ; locate and attach the saved PDF file (in the

“Print and Send files” folder on your flash drive) 4. Working offline, send the email to the Outbox 5. Open the Outbox; find the size of the email (as in Activity 5) 6. Delete the email; return to the Inbox.

Activity 8: CREATE PDF FILES OF YOUR PHOTOS 1. With the folder “Emailed Photos” (in the folder “Print and Send files” on your

flash drive) open in Windows Explorer, in the right panel select the files that you want to print — in this case we’ll select them all (click on Ctrl + A) Note: these photos with the file sizes reduced give smaller PDF files than if you had selected the original files in the “Print and Send files” folder.

2, 3, 4. As for Steps 2, 3 and 4, Activity 3 5. In the “Printing Options” window, click on the

“reveal button” beside the “What printer do you want to use?” bar; click on PDF Creator; click on Next

6, 7. As for Steps 6 and 7, Activity 3 8. The PDF Creator window opens; type the

name “PDF Photos” for your file name in the “Document Title” bar (no need to de-lete before typing); click on Save

9. Select the folder “Print and Send files” on your flash drive to save the file in; click on Save Adobe Reader opens, showing the photos (you could print this if you wish)

5

8

8


The previous Activity possible showed two things: Large photos may reduce the size of the font of the email. Large attached photos may not print completely onto one page. I have been sent an email with the details of a conference, and with a scanned map attached (this had a large file). The text of the email was too small to read, and not all of the map printed. How would you have sent this information? There are times when you might need to reduce the size of photos and sizes of files. For example, if you are selling on TradeMe, files of photos must be less than 2MB, and preferably about 100KB. And you should reduce the sizes of files of photos you include in emailed newsletters, Christmas letters, etc. (and it’s a good idea to send these documents as PDF files).

Unfortunately, there is no simple way to reduce the size of photos and sizes of files in Windows XP (as there is for attaching photos to emails). But you could reduce and save them as we did through Activities 4, 5 and 7 — it’s a bit complicated, but it works if you don’t know any other way.

We can modify photos using the graphics program IrfanView. Irfanview is a small free graphics program (about 1.1MB) which allows you to make changes to your pictures. Updated versions can be down-loaded from: www.irfanview.com. A recent version is in the folder “Print and Send files” which you downloaded onto your flash drive to install at home (see Appendix D, page 18).

Activity 10: HOW NOT TO SEND PHOTOS BY EMAIL 1. Attach (as you did in the previous Activity) the last photo file (No. P100312)

in the folder “Print and Send files” to a new email 2. Have the “To:” address as for the last Activity, with the Subject “Large

File” (this files is 1.746 MB) 3. Working offline, send the email to the Outbox. 4. Print pages 1 and 2 (but print in grayscale). 5. Delete the email, and return to the Inbox.

Activity 12: CROP A PICTURE IN IRFANVIEW 1. Click and drag the cursor to draw a rectangle to enclose the part required (see

illustration on the next page) 2. Drag the borders to adjust size 3. Click on Edit > Crop Selection

Activity 11: OPEN A PICTURE IN IRFANVIEW FROM WINDOWS EXPLORER 1. Open Windows Explorer; locate the folder with your photos (original size) 2. Double-click on the filename of the first picture (Irfanview will open, with

the first picture) 3. Move to further pictures in the folder, either using the forward arrow in the

toolbar , or the right cursor key on the keyboard


Activity 13: ROTATE A PICTURE IN IRFANVIEW 1. Click on Image

either: click on Rotate Left or Rotate Right if a 90° rotation is required (this is very useful to change “Portrait” to “Landscape”, and vice versa)

or: Click on Custom/Fine Rotation if you wish to rotate by a set number of degrees; type in the number of degrees (“+” for clockwise, “-” for anticlock-wise); click on OK

Note: Numbers refer to the numbers of the Activities

12

Activity 14: MODIFY A PICTURE IN IRFANVIEW

1. Click on Image > Color corrections 2. Use sliders to change: Brightness; Con-

trast; “Color balance” (separate Red-Cyan, Green–Magenta and Blue-Yellow sliders); Gamma Correction; Saturation In general, use “Gamma Correction” in preference to “Brightness” and/or “Contrast”

2

13

14

15

17


If pictures which are modified in this way are saved with the same file-name in the folder with the originals, they replace the originals. I save them in the same folder, but with a letter, number, or symbol in front of or after the existing file-name. This will indicate that they have been altered. If you use the same letter, etc. before the original name, the changed files will be kept separate in the list of files. And we’ll also use compression to make the files smaller.

Activity 16: SAVE A PICTURE IN IRFANVIEW 1. Click on File > Save As (or press S) 2. Locate the folder where the file is to be saved (the

folder “Emailed pictures” in the “Print and Send files” folder; double-click on the folder required

3. If the picture is being saved in the same folder as the original file, change the name of the modified file (see the note above)

4. Make sure that JPEG is selected; select the level of JPEG file compression — generally 50 - 80 is suitable (see the table on the next page)

5. Click on Save

Activity 15: RESIZE A PICTURE IN IRFANVIEW Picture files can be reduced in size for various purposes besides sending by email — for example, pictures for TradeMe items

1. Click on Image > Resize/Resample 2. Make sure that “Preserve aspect ratio”

box has a tick 3. Either: (a) Click on a preset size at the

right (“Half”, “Double”, “640 x 480 pixels”, etc) or: (b) With buttons “Set new size” and “pixels” or “cm” selected, type in a new size of “Width” or “Height” There is no need to delete a number if it is highlighted — just type the new num-ber

2

3a 3b


Activity 17: REMOVE RED-EYE IN IRFANVIEW 1. Oopen the file “redeye.jpg” in the “Print

and Send files” folder on your flash drive 2. Click and drag the cursor to draw a rectan-

gle to enclose all red parts of the eye. 3. Enlarge the picture if necessary (use the

arrows ; caution: DON’T click if a magnifying glass is showing!

4. Click on Edit > Red Eye Reduction (selection)

A photo (original size 1767KB) was reduced.

The column 2302 x 1728 shows the resulting sizes (KB) with com-pressions of 100 to 10

The column 800 x 600 shows the resulting sizes with compression 100 to 10 when the pic-ture was first reduced to 800 x 600

The column 640 x 480 shows the resulting sizes with compression 100 to 10 when the pic-ture was first reduced to 640 x 480

Table 1: Reducing File Size of a Photo

Reducing Picture File Size (JPEG)

Compression Picture Size (pixels)

2302 x 1728 800 x 600 640 x 480

Original 1767 - -

100 2269 362 237

90 812 128 88

80 523 88 62

70 412 71 51

60 345 60 44

50 301 54 39

40 260 47 35

30 215 41 31

20 160 33 26

10 94 23 20

CAUTION: Modifying pictures and saving with 100 Compression increases the file size


APPENDIX A

Copy Files for this Course to Your Flash Drive 1. Plug your flash drive into the USB port or cable; if a

window (shown at right) opens, close it 2. Put the disk with the course files into the CD/DVD

drive (or USB port if files are on a flash drive) 3. If a window (shown at right) opens, scroll down and

click on Open folder to view files; click on OK Windows Explorer should open, with “DVD Drive (D:)” (or “Removable Disk” drive if files are on a flash drive) highlighted.

4. If not, open Windows Explorer; click on by “Computer” and “Drive (D:)” for disk (or “Removable Disk” drive if files are on a flash drive )

5. Right-click on the folder for this course

6. Click on Send To 7. Click on Removable Disk (E:)

(or other name/drive letter for flash drive)

Vista, Win 7

3

4

4

6

7

5

Copy Files for this Course to Your Flash Drive 1. Plug your flash drive into the USB port or cable; if a win-

dow (shown at right) opens, close it 2. Put the disk with the course files into the CD/DVD drive

(or USB port if files are on a flash drive) 3. If a window (shown at right) opens, scroll down and click

on Open folder to view files; click on OK Windows Explorer should open, with “DVD Drive (D:)” (or “Removable Disk” drive if files are on a flash drive) highlighted.

4. If not, open Windows Ex-plorer; click on + by “My Computer” and “Drive (D:)” for disk (or “Removable Disk” drive if files are on a flash drive )

5. Right-click on the folder for this course

6. Click on Send To 7. Click on Removable Disk (E:)

(or other name/drive letter for flash drive)

XP

3

4

6

4

5

7


APPENDIX B

Open a File from Your Flash Drive 1. With Word open, insert your flash drive into the USB cable

(if a window opens, close it) 2. Click on the “Open” icon in the menu bar

3. Click on My Computer in the LEFT panel 4. In the RIGHT panel: Double-click on Removable Disk

(E:) (note that this may have another name/other drive, or may be shown by an icon)

4. Double-click on the folder with files for this course

5. Double-click on the file you wish to open

4

3

5

XP

Open a File from Your Flash Drive 1. With Word open, insert your flash drive into the USB cable (if a window

opens, close it) 2. Click on the “Open” icon in the

menu bar 3. Click on the at the right of the

“Look in” bar

4. Double-click on Removable Disk (E:) (this may have another name/other drive)

5. Double-click on the folder with files for your course (has the files for this course)

6. Double-click on the file you wish to open 6

5

Vista, Windows 7

3

4

6


APPENDIX C

Save a File on Your Flash Drive Files must NOT be saved on the Learning Centre Computers You MUST do the following:

1. Insert your flash drive into the USB cable (if it is not al-ready there)

2. Click on “Save” icon in the menu bar at the top

3. Click on My Computer in the LEFT panel 4. In the RIGHT panel: double-click on Removable Disk (E:)

(this may have another name/other drive, or be shown by an icon)

5. Double-click on the folder of files for this course 6. In the “File name” bar, type the name for the file you are

saving (you do not need to delete the highlighted name that is already there, or type a filename extension, e.g. “.rtf” or “.doc” — that will be added automatically)

7. Check that the format for the saved file — e.g. “Rich Text Format (*.rtf)” or “Word Document (*.doc)” — is in the lower bar

8. Click on the Save button

XP

5

3

4

6 8 7

Save a File on Your Flash Drive

Files must NOT be saved on the Learning Centre Computers You MUST do the following:

1. Insert your flash drive into the USB ca-ble (if it is not already there)

2. Click on “Save” icon in the menu bar at the top

3. Click on the at the right of the “Look in” bar

4. Double-click on Removable Disk (E:) (this may have an-other name/other drive)

5 - 8. Carry out Steps 5 - 8 as for XP (see above)

5

3

4

7

8

6

Vista, Windows 7


Appendix D: Install PDF CREATOR (at home) In Windows Explorer, locate the file “PDFCreator-0_9_X.GPLGhostscript.exe” on

your flash drive (“X” is the version, which should be 6 or higher) Double-click on “PDFCreator-0_9_X.GPLGhostscript.exe” in the right panel In the window for choosing the language, click on OK There may be an error message “This program cannot be installed on Windows

NT…”’ if so, click on OK Follow through the steps on screen but don’t include the PDF toolbar

When loaded, “PDFCreator” is included in your list of printers when you print

Appendix E: Install ADOBE READER (at home) A version of Adobe Reader is almost certainly already on your computer. Some earlier versions cannot open all PDF files, so a later version is needed. The later version will replace an earlier version during installation without the need to uninstall the earlier version first.

In Windows Explorer, locate the file “PDFCreator-0_9_X_setup.exe” on your flash drive (“X” should be 6 or higher)

Double-click on “PDFCreator-0_9_X_setup.exe”; follow the steps on the screen (if the version is already installed, the installation does not proceed past the first step). When loaded, PDF files will open in Adobe Reader when you click on the file-name. PDF files are common on the Internet, and open in Internet browsers when selected.


Appendix G: MAKE OUTLOOK EXPRESS THE DEFAULT MAIL HANDLER Method 1: 1. Open Outlook Express; click on Tools > Options 2. In the “General” tab, if there is a

message at the bottom “This applica-tion is NOT the default Mail handler”, click on the Make Default button

Method 2: 1. Click on Start > Set Program Access and Default 2. Click on the “Custom” button;

under “Choose a default e-mail program”, click on the button by “Outlook Express”; click on OK

It may be necessary to close and restart your computer for these to take effect. Method 3 (if you don’t intend using Outlook — a bit drastic): uninstall Microsoft

Office; reinstall (“Custom” option) so that Outlook is not installed

Appendix F: INSTALL AND SET UP IRFANVIEW 1. In Windows Explorer, locate the file “iviewxxx_setup.exe” in your flash drive

(xxx = a number, depending on the current version number) 2. Double-click on “iviewxxx_setup.exe” in the right panel 3. In “Welcome to IrfanView Setup!”: delete the ticks from boxes 2 and 3; click on

the “All users” button; click on Next 4. In “What’s new in this version?”: click on Next 5. In “Do you want to associate ...” window, click on Images only (all graphics

will then open in Irfanview by default); then click on Next 6. Do not have any of the “Free Google …” options selected (for SeniorNet com-

puters, at least); click on Next 7. In “Ready to install”, click on Next 8. When asked “Are you REALLY sure!?”, click on Yes 9. “Installation successful”: click on Done 10. When IrfanView opens, click on Options > Properties > Settings 11. Click on the Choose button be-

side “Main window color”; click on a colour; click on OK; click on OK

12. Click on View > Display op-tions (window mode); click on the box beside “Fit images to window; close IrfanView

13. Your browser opens with recent information about IrfanView; close this


Appendix H: SAVE PHOTOS FROM YOUR CAMERA TO YOUR COMPUTER 1. Either: Connect your camera to a USB port of your

computer, using the cable supplied with your camera OR: Remove the memory card from your camera and put it into a card reader connected to a USB port. The AutoPlay window (shown at right) appears, with a number of options. One or more of these will be to copy photos.

2. Select the option “Copy photos to a folder using Microsoft Scanner and Camera Wizard”; click on OK (the Scanner and Camera Wizard opens)

3. Click on Next (a window with thumbnails of the photos opens)

4. Either: If you want all photos to be copied, click on Next Or: If you want only some photos copied, click on Clear All; click on the boxes of the photos you want to copy; click on Next

5. In the “Type in the name for this group of pictures” bar, type a suitable name

6. Click on Browse; locate the “Print and Send files” folder (Computer > Removable disk > Print and Send files); click on OK

7. Click on Next A folder (eg “course”) is cre-ated in the folder “Print and Send files”, with the photos labelled “course001.JPG” etc. At home you can, of course, copy your photos into the “Pictures” (or any other folder), and use a suitable name for the folder an labels for each batch of photos. Keep the name short.

8. In the “Other Options” window, click on Back if you want to copy more photos to another folder, or click on Next, then Finished, if finished.

2

3

5

6

6


OUTCOMES: “PRINT AND SEND PHOTOS”

At the end of this course you should be able to: Activity 1: Load files onto a flash drive ................................................... ( ) Activity 2: Find the file size of photos .................................................... ( ) Activity 3: Print photos from files (4 or 9 to a page) ................................. ( ) Activity 4: Attach photos to an email ..................................................... ( ) Activity 5: Find an email’s size before sending; print the email ................... ( ) Activity 6: Print only page 1 of an email with photos attached ................... ( ) Activity 7: Save photos received by email ................................................ ( ) Note: Recognise features and uses of PDF files ........................................ ( ) Activity 8: Create PDF files of photos from files, (4 or 9 to a page) ............. ( ) Activity 9: Send PDF files attached to an email ........................................ ( ) Activity 10: Give reasons for not attaching large files to emails .................. ( ) Activity 11: Open a picture in IrfanView from Windows Explorer ................... ( ) Activity 12: Crop a picture in IrfanView ................................................... ( ) Activity 13: Rotate a picture in IrfanView ................................................ ( ) Activity 14: Modify a picture in IrfanView ................................................ ( ) Activity 15: Resize a picture in IrfanView ................................................ ( ) Activity 16: Save a picture in IrfanView ................................................... ( ) Activity 17: Remove Red-eye in IrfanView ................................................ ( ) Appendix B: Install PDF Creator on a computer ......................................... ( ) Appendix C: Install Adobe Reader on a computer ...................................... ( ) Appendix D: Install IrfanView on a computer ........................................... ( ) Appendix E: Make Outlook Express the default email program ...................... ( ) Appendix F: Save photos from your camera onto your camera ..................... ( ) Tutor: …………………………………………. Date: …………………….