using powerpoint to design effective presentations
DESCRIPTION
Using PowerPoint to Design Effective PresentationsTRANSCRIPT
![Page 1: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/1.jpg)
Using PowerPoint to Design Effective Presentations
Copy this file to your computer.
Read through the slides.
When a slide says, “YOUR TURN,” Follow the instructions and do the
steps.
THE CAIN PROJECT
![Page 2: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/2.jpg)
2
What You’ll Learn
• Planning Content
• Getting Started with Design
• Displaying Text
• Displaying Graphics
• Animating
• Presenting
![Page 3: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/3.jpg)
3
Planning Content for Talks
![Page 4: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/4.jpg)
4
Planning Content for TalksPART 1:
• List possible audience questions
• Plan your aim(s) upfront
• Choose the “NEWS” about topic
• Include significance
• Keep background relevant
![Page 5: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/5.jpg)
5
Planning Content for Talks
PART 2:
• Explain methods when appropriate— Related to the “news” (main point)?
— Necessary to understand talk?
• Explain (don’t just show) data
• Plan a conclusion
• Preview future work
![Page 6: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/6.jpg)
6
Planning Content • Remember what it was like not to know
• Talk to prospective audience members or imagine them - list their questions
• Organize information in chunks, going from what they know to what they don’t
• Include topic’s significance
![Page 7: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/7.jpg)
7
Planning Content
• Introduction: Set Mental “Hooks” and preview the content
• Tie new info to previous studies or relevant events - motivate !!
• Organize from listeners’ point of view
• Principle is “GIVEN to NEW”
• Preview future work
![Page 8: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/8.jpg)
8
Getting Started
![Page 9: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/9.jpg)
9
Getting Started: Tips
• Create a slide show with storyboards, not a script
• Use the slide show... — to select important
topics and issues— to organize content — to create a hierarchy
![Page 10: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/10.jpg)
10
Getting Started: Design Tips
• To select a design, ask yourself:— What professional image do I want to
project?
— In what type of room will I give my talk?• Well-lit room: use light background / dark
text and visuals
• Dimly-lit room: use dark background / light text and visuals
![Page 11: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/11.jpg)
11
Getting Started: Design
• Set up “Slide Master”— Design the “look” of your slide show
• Choose appropriate template — Select pre-designed, color coordinated
presentation templates• Choose “slide layouts” for slides
— Select from 12 “master slide styles” under “FORMAT” menu to build your show
![Page 12: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/12.jpg)
12
Set up “Slide Master”: Your Turn
• To set up a “Slide Master” of your own:— Go to “Format”— Select “Background”— Make changes in color bar:
• Colors• Fill effects• Textures
![Page 13: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/13.jpg)
13
Project a Clear Font
• Serif: easy to read in printed documents— Times New Roman, Palatino, Verdana
• Sans serif: easy to see projected across the room— Arial, Helvetica, Geneva
![Page 14: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/14.jpg)
14
Fonts: Your Turn
• Change the font style of this sentence from Arial to Palatino
• To do so…— Highlight the sentence by dragging your cursor
across it
— Select “format” and then “font”
— Select “Palatino” from the pull-down menu
![Page 15: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/15.jpg)
15
Templates: Your Turn
• To select a template, follow these steps: — Go to “format”— Select “apply design template”
(“show preview” allows you to examine templates)
— Select “ok”
![Page 16: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/16.jpg)
16
Create New Slides: Your Turn
• To create a new slide, choose from 12 pre-designed slide formats
• To examine the 12 formats…— Go to “Insert” and then “New Slide”— Select one design, click “OK”
![Page 17: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/17.jpg)
17
Displaying Text
![Page 18: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/18.jpg)
18
Displaying Text: Tips
•Your audience...
— Skims each slide
— Looks for critical points, not details
— Needs help reading/seeing text
•So you . . .— Use only essential
info— Guide their eyes with
hierarchy, color— Use big, legible fonts
and framing blank space
![Page 19: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/19.jpg)
19
Displaying Text
• Use bullets• Use short phrases• Use grammatical parallelism
aNot THAT kind
of bullets!!!Let me explain . . .
![Page 20: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/20.jpg)
20
Use Bullets: Tips
• Bullets help audience skim the slide• Bullets help audience see relationships
between information points
• For example, this is Main Point 1, which leads to...— Sub-point 1— Sub-point 2(To get back to previous level: use “promote” or
“demote” arrows at top)
![Page 21: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/21.jpg)
21
Bullets: Your Turn
• To use bullets…
— Select the “bulleted list” or “two-column list” slide (from the 12 pre-designed slide formats)
— Type a phrase then hit “return”
— Type a second phrase, hit “return” then hit “tab”
— OR use “promote” or “demote” arrows at top to create a bulleted hierarchy
![Page 22: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/22.jpg)
22
Bullets: Your Turn
• To use bullets
— Go to “format” and then “bullet”
— Select the style, color, and size of the bullets you’ll use
— OR highlight text you wish to bullet and select the bullet button at top
![Page 23: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/23.jpg)
23
Use Short Phrases: Tips• Use phrases in your slide show
outline• Write complete sentences only in
certain cases:— Hypothesis— ???
• Generate phrases that make your point clearly and accurately
• Use slide show as an outline for your talk, not as a script
![Page 24: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/24.jpg)
24
Use Parallelism
• Make text easy for your audience to skim by creating phrases / sentences that are grammatically parallel
• Create parallel text by making items in a list the same grammatical form
![Page 25: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/25.jpg)
25
Grammatical Parallelism
• Not Parallel:Criteria to Assess Alarm System— Price— Effectiveness— How easily the alarm could be installed
• Parallel:Criteria to Assess Alarm System— Price— Effectiveness— Ease of installation
![Page 26: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/26.jpg)
26
Use Parallelism• Not Parallel:
— Lyse cells in buffer— 5 minute centrifuging— Supernatant is removed
• Parallel:— Lyse cells in buffer— Centrifuge for 5 minutes— Remove supernatant
![Page 27: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/27.jpg)
27
Parallelism: Your Turn
• Make the following list of sub-points parallel:
• Reliable data collection relies upon:— Consistent use of techniques (pipetting,
making solutions)— Correctly calibrated equipment, such as
balances and pipettors— Researcher bias is minimized
(expecting data to fit model; conflict of interest)
![Page 28: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/28.jpg)
28
Displaying Visuals
![Page 29: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/29.jpg)
29
Displaying Visuals: Tips
• Select visuals purposefully— What visuals illustrate a point? Make
a claim? Help to prove an argument?
• Design easy-to-read visuals— Are the visuals easy to read by all
members of your audience?
• Draw attention to aspects of visuals— How will you draw attention to certain
features of the visual?
![Page 30: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/30.jpg)
30
Displaying Visuals
• Insert needed visuals
• Use color
• Resize appropriately
• Draw attentionThat was purely
gratuitous!
![Page 31: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/31.jpg)
31
Insert Visuals
• Insert images using “Insert” then “picture”
• Decide whether the image you wish to insert is “clip art” or from a “file” (on disk or on hard drive)
![Page 32: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/32.jpg)
32
Choose Color Carefully
Similar intensities draw attention but makedetails hard to see.
Strong, clean contrastdraws attention, makes
details easy to see
![Page 33: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/33.jpg)
33
Resize Images: How to . . .
• Click on the visual you wish to resize
• Go to “format” and then “object” or “autoshape”
• Select “size”• Change size and scale• OR simply click and drag the corners of the image
![Page 34: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/34.jpg)
34
Simplify and Draw Attention
http://www.indstate.edu/thcme/mwking/tca-cycle.html
![Page 35: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/35.jpg)
35
Animating
![Page 36: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/36.jpg)
36
Animating: Tips• Custom animation allows you to
animate text, visuals, or line work
• Custom animation should be used purposefully (and sparingly!)
— Animating should help audience comprehend your message
— Don’t animate solely for aesthetic purposes
![Page 37: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/37.jpg)
37
Animation: Your Turn
• Design slide with grouped items
• Go to “slide show” and select “animation” and “custom”
• Select item(s) to animate
• Choose — Animation method (appear, fly in)
— Sound
— After effects (dim)
DNA
RNA
transcription
![Page 38: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/38.jpg)
38
Presenting
![Page 39: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/39.jpg)
39
Delivery
• Adapt to Physical, Cultural Environment• Stance
— Body language— Handling notes
• Gestures
• Eye contact
• Voice quality— Volume— Inflection— Pace
See evaluation form at http://www.owlnet.rice.edu/~cainproj/
![Page 40: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/40.jpg)
40
Handling questions
• LISTEN
• Repeat or rephrase
• Watch body language
• Don’t bluff
![Page 41: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/41.jpg)
41
Prepare & practice!
![Page 42: Using PowerPoint to Design Effective Presentations](https://reader036.vdocuments.net/reader036/viewer/2022062703/554dcca7b4c905c2488b5566/html5/thumbnails/42.jpg)
42
The Cain Project would like to work with YOU!
Go to http://www.owlnet.rice.edu/~cainprojOr call Ext. 6141 or come to Anderson 211c