using spreadsheets in research – best practices

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Using Spreadsheets in Research – Best Practices RDS Brownbag, October 8, 2013 Jan Cheetham, PhD (DoIT Academic Technol Barry Radler, PhD (UW Institute on Agin

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Jan Cheetham , PhD (DoIT Academic Technology) Barry Radler, PhD (UW Institute on Aging). Using Spreadsheets in Research – Best Practices. RDS Brownbag, October 8, 2013. Spreadsheets in Research. Usage is ubiquitous Problems with documentation, reproducibility Example: - PowerPoint PPT Presentation

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Page 1: Using Spreadsheets in Research – Best Practices

Using Spreadsheets in Research – Best

Practices

RDS Brownbag, October 8, 2013

Jan Cheetham, PhD (DoIT Academic Technology)

Barry Radler, PhD (UW Institute on Aging)

Page 2: Using Spreadsheets in Research – Best Practices

04/19/2023

2

Spreadsheets in Research

Usage is ubiquitous Problems with documentation,

reproducibility Example:

Reinhart and Rogoff paper scandal (April, 2013) Cited 567 times since 2010 Referenced in stimulus/austerity debates

Page 3: Using Spreadsheets in Research – Best Practices

Page 4: Using Spreadsheets in Research – Best Practices

04/19/2023

4

Recommendations for Spreadsheets

Save a RAW copy of each spreadsheet Take a class, become a power spreadsheet

user See resources at:

http://researchdata.wisc.edu/manage-your-data/spreadsheets/

Consider moving to another software for analysis

Make your spreadsheets more: Machine readable Human readable

http://researchdata.wisc.edu/manage-your-data/spreadsheets/

http://researchdata.wisc.edu/manage-your-data/spreadsheets/

http://researchdata.wisc.edu/manage-your-data/spreadsheets/

Page 5: Using Spreadsheets in Research – Best Practices

04/19/2023

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Machine-readable

Page 6: Using Spreadsheets in Research – Best Practices

04/19/2023

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Human-readable

A separate document that describes and explains: The data set Variables (field names, column headings,

etc.) Data values (codes, data labels, etc)

Type of values and formats What data values mean; code lists

Formulas and analysis steps

Page 7: Using Spreadsheets in Research – Best Practices

04/19/2023

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One Tool: Colectica for Excel

Variable

Codes

Dataset

Catgories?

Page 8: Using Spreadsheets in Research – Best Practices

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Colectica for Excel

Documents and identifies: Datasets Variables Code lists Categories

Add more metadata than Excel supports on its own

Colectica for Excel is based on DDI www.ddialliance.org

Page 9: Using Spreadsheets in Research – Best Practices

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Colectica for Excel

Enables reuse of metadata through unique identification Variables can share the same code list

Records audit trail through versioning

Page 10: Using Spreadsheets in Research – Best Practices

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Document Datasets

Page 11: Using Spreadsheets in Research – Best Practices

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Document Variables

Page 12: Using Spreadsheets in Research – Best Practices

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Record Custom Fields

Page 13: Using Spreadsheets in Research – Best Practices

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Document Code Lists

Page 14: Using Spreadsheets in Research – Best Practices

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Reuse Code Lists

Page 15: Using Spreadsheets in Research – Best Practices

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Publish Documentation

Generate Codebooks from Excel PDF, HTML, Word, XSL-FO

Publish DDI 3.1 XML

Page 16: Using Spreadsheets in Research – Best Practices

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Resources

Colectica for Excel:www.colectica.com/software/

colecticaforexcel

DataUpdataup.cdlib.org/

Page 17: Using Spreadsheets in Research – Best Practices

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Resources

Research Data Servicesresearchdata.wisc.edu

“Practice good data management!”

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