using technology to r a better practice - duncan law, llp · programs from service corps of rered...
TRANSCRIPT
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USINGTECHNOLOGYTORUNABETTERPRACTICE:
40TECHTIPSTO
INCREASEEFFICIENCY&DECREASECOSTS
byDamonDuncan
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WHYTECH+EFFICIENCYISIMPORTANTTOME
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WHYTHISMATTERSTOYOU
• Mostofyourcompe2torswon’tbeverygoodatit.
• Technologycanhelpyoudowhatyoudobe=er.
• Lookhowfarwe’vecomeinjustover20years…
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TodayShow:WhatistheInternet?(1994)
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OURGOALSTODAY:1. SpendLess
2. MakeMore
3. Quicker&Safer
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WHATIWON’TDO
• Talkaboutspecificprac2cemanagementsoJware
• Talkabout“ivorytower”
ortheoryoftechnology2ps
• Askyoutoholdyour
ques2onsun2ltheend.Youshouldinterruptme!
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99DESIGNS.COM
• Crowdsourcing• Letprofessionalscompeteforyourmoney.• Logos,websites,businesscards,etc.
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DUALMONITORS
• Cri2caltobeingpaperlessorgoingtolesspaper.
• AUniversityofUtahstudyshowedthatdualmonitorsincreasedproduc2vityupto44%.
• Abilitytorunmul2pleprogramsatonce.
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THETILEAPP
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SURGEPROTECTOR
• Commonsense• Rela2velyinexpensive• Protectsyourtechnology
• Lowmaintenance
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CRASHPLAN
• Cangetunlimitedbackupspaceforasli=leas$4permonth.
• Automa2callybacksup
newfilesorfilesthatarechanged.
• Extremelysecure.Uses
thesame,orbe=er,encryp2onthanonlinebanks.
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TESTYOURBACKUPSYSTEMS
• Doesyounogoodtobackupyourinforma2onifyoudon’tknowhow,orcan’t,recoverit.
• Areyousureyouarebackingupthestuffyoureallyneed?
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RANSOMWARE
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RANSOMWARE
• MostcommontypeisCryptoWall
• Filesbecomeencryptedbymaliciousparty
• Requireransombepaidorfileswillnotbereleased($500+)
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CLOUDBACKUP+EXTERNALHARDDRIVE
• CloudBackup=Dropboxorsimilarprogram
• Don’tjustdependon
“thecloud”,backupwithanexternalharddriveatleastperiodically.
• Saves2me,moneyand
keepsawaymajorheadaches.
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LASTPASS
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KEYBOARDSHORTCUTS
• CommandorControl+
• C=Copy• V=Paste• Z=Undo• P=Print• F=Find
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APPTOTO
• Appointmentreminder
• Calls,texts&emails
• Pullsautoma2callyfromcalendarandspecifieswhetherappointmentwasconfirmed,remindedorcancelled.
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RUBYRECEPTIONISTS
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SQUARE
• Abilitytotakecreditcards“onthefly.”
• Slidethecreditcardand
cansignonyourtouchscreenonyoursmartphoneortabletdevice.
• 2.75%+$0.15
transac2onfee
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INVISIBLEHAND
• SearchesInternetforlowestpricesonline.• Saveonofficesupplies.• Saveonplane2ckets.
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GOOGLEANALYTICS• Easywaytotrackvisitorstoyourwebsite.• Canbefilteredby2me,date,trafficsource,
keywords,loca2on.• Letsyouknowwhatpeoplearetypinginasearch
enginetofindyou.
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GOOGLEVOICE
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AUTOHOTKEY
• JustforWindows• Allowsyoutoprogram
commandsonyourkeyboardtoautoma2callyperformcertaintasks.
• Rightclickofmouse+
drawatriangle=launchQuickBooks
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FUJITSUSCANSNAPIX500
• Itjustworks• Star2ngat$450• WorkswithPCsandMacs• 25ppm,color• Scansduplex&differentsizes• PCversioncomeswithAdobeAcrobat($300)
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SMALLBUSINESSADMINISTRATION
• Resourceforalmostallthingssmallbusiness.
• BusinessPlans,checklists,
fillablePDFs,obtainingloans
• Offerfreetraining
programsfromServiceCorpsofRe2redExecu2vesandothers.
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GOOGLEALERTS
• ReceiveemailswhenGooglefindsnewresults--webpages,newspaperar2cles,orblogs--thatmatchyoursearchterm.
• Monitoranindustry,a
company,anissue,yourpresenceontheInternet.
• Whatarepeoplesaying?
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TRUECRYPT
• Free• Over21.5million
downloads• Encryptsthefilesoitis
completelyprotected.• Manyaredoingthiswith
jumpdrives.
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GOTOMEETING.COM
• Greatwaytohaveclientsseeyourcomputerasyouaredemonstra2ngsomethingtothem.
• Greatfortutorialsforstaff.• Canbeusedtoexplain
documentstoclientsvirtually.
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TEAMVIEWER
• Mypreferredremoteaccess
• Getaccesstoyourorother’scomputer
• Mobileaccess
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RESCUETIME
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• Websitededicatedtoefficiency.• Mo=o:“Tipsanddownloadsforgeqngthingsdone”.
• “HiveFives”givesTop5seachweekwhicharevotedonbyreaders.(FiveBest:taxpreptools,onlinemee2ngservices,videoedi2ngtools,onlinefilestorages,etc.)
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GOOGLE+LOCAL
• Free.• Youronlinebusinesslis2ngforGoogle.
• Needaphysicaladdress.
• Becomingcompe22ve.
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GOOGLE+LOCAL
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PERSONALV.PROFESSIONALSOCIALMEDIA
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HOWSECUREISMYPASSWORD.NET
• 5Worst(easilyhacked)Passwords: 1.password 2.123456 3.12345678 4.qwerty 5.abc123
• Songlyrics,quotefromabook• ReplaceA’swith@andS’swith$
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HOWSECUREISMYPASSWORD.NET
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SMARTR
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NOTESPLUS
• Takehandwri=enortypednotesontabletdevice.
• CansaveasPDFandemailorsavedirectlytothecloud.
• Mayalsorecordaudioalongwithnotes.
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JOTNOTSCANNERPRO
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JOTNOTSCANNERPRO
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JOTNOTSCANNERPRO
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JOTNOTSCANNERPRO
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SCREENFLOW
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WORLDCARDMOBILE
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• CreateSurveysforclients
• Seeresultsinreal2me
• Quickandeasywaytogetfeedback
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WAZE
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EVERNOTE
• Free.• Syncnotesbetween
computerandphone.• Organizeaudio,text,
imagesandotherfiles.• NewYorkTimes“Top10
Must-HaveApp”winner.
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• Best“school”online.• YouTubevideosnowshowin
Googlesearchresults.(UniversalSearchResults)
• Videosareagreatwayto
introduceyourselftoyourclientsinapersonalway.
• Inmyopinion,bestonline
marke2ngtool.
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SKYPE
• VoIP=VoiceoverInternetProtocol
• Makephonecallsover
theInternet• VideoCallingforVirtual
Connec2on• Communica2onWithin
theOffice
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THEINTERNETOFTHINGS
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IFTHISTHENTHAT(IFTTT)
• Oneofmyfavoritenewapplica2ons.
• TakesIf,Thenstatements
andcreatesac2ons• Has“recipes”othershave
alreadycreatedwithdifferentIf,Thenstatements.
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IFITAKEANEWPICTUREWITHINSTAGRAMTHENSAVEITINMYDROPBOX
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IFIT’SGOINGTORAINTHENSENDMEATEXTMESSAGE
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IFITEXT“IFTTT”THENCALLMYCELLPHONE
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THEWIRECUTTER.COM• Ar2clesfromthebestoffice
chairtothebestWi-Firouter
• “Whatyouwillfindaresolid,incredibly-researchedopusesabouttherightthingtobuy.”-Forbes
• Websitethatlistsoutthebesttechnologytobuybasedoncustomerreviews
• Dozensofcategories