usps squadron officers calendar 2013 - 2014

Stf/Cdr R. P. Davis, APAS&PS & NVSPS

USPS Squadron Officers Calendar – 2013 - 2014USPS Squadron Officers Calendar – 2013 - 2014

USPS Leadership Development CommitteeUSPS Leadership Development Committee

USPS Squadron Officers USPS Squadron Officers Calendar 2013 - 2014Calendar 2013 - 2014

Provided by:The Leadership Development Committee

Stf/C R.P. Davis




Instructions for use of this calendar:Instructions for use of this calendar:

To add your District and Squadron Events:

Use the Normal View using View drop down. Click on Text Box Icon on the tools bar. Point at the day on the calendar where you want to add event. Left Click to insert Text Box. Change text size to 8 or 10 point. Type in the event. Adjust text box to position event where you want it. Click outside the calendar to finish. Rename and save revised calendar.

NOTE: HQAB dues notice Emailed on the first of every month and mailed on 15th of each month Check web site monthly for non renewals that should be notified.




3129 3027 28

20 21 22 23 24 25 26

17 18 1913 14 15 16

6 7 8 9 10 11 12

52 3

Sunday Monday

4NEW YEAR

1

TuesdayJanuary 2013

ThursdayWednesday Friday Saturday

Annual Meeting - Hyatt Regency Jacksonville Riverfront - Jacksonville, FL

January Reminders:CDR – Monitor Spring Boating Classes and internal classesCDR – Have Editor save 25 – 50 copies of Squadron publication for Parade of Publications at the next annual meetingCDR – Make certain your NOMCOM has submitted form ED-80 to DEO for approval of SEO and Asst. SEO prior to elections.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals.CDR – Schedule Operations Training and Leadership Development Programs during the year.




of Dues

28S/Tr Notify HQ

24 25 26 27

17 18 19 20 21 22 23

14 15 1610 11 12 13

3 4 5 6 7 8 9

Thursday Friday Saturday

1

Sunday Monday Tuesday WednesdayFebruary 2013

2

ED-1 to DEO

USPS Founders' Day

OD-2 Due to HQ

February Deadlines:CDR – OD-2 forms listing new officers for national directoryCDR – ED-1 listing local board appointments to DEOS/TR – Notify HQ of dues for the period 1 June 2013 - 31 May 2014 on form provided

February Reminders:All – Plan attendance and participation at Spring ConferenceCDR – Begin preparations and PR for Summer Boating ClassesCDR – Have Rules Com review AM/GB minutes for bylaws changesCDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals.SAO – Conduct Leadership Development Program for new Bridge and others.




SaturdayThursday FridaySunday Monday Tuesday Wednesday

1 2March 2013

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31 March Reminders:All – Attend Spring Conference.All – Encourage your bridge and other members to attend Spring Conference.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals




28 29 30SEO - Submit ED-27s

21 22 23 24 25 26 27

18 19 2014 15 16 17

SEO - Submit to HQ 800

7 8 9 10 11 12 13

53 61 2 4

Wednesday Thursday Friday SaturdayApril 2013

Sunday Monday Tuesday

April Deadlines:SEO – Submit Summer Boating Course Form HQ800 online... http://www.usps.org/national/eddept/b/hq800.htmSEO – Submit Spring Boating Course ED-27's online... http://www.usps.org/national/eddept/b/hq800.htm

April Reminders:CDR – Begin preparations for Cooperative Charting program and National Safe Boating WeekCDR – Monitor and participate in member reinstatement effortsCDR – Watch dues processing. Begin contacting non-renewalsS/Tr – Review Operations Manual for information regarding compliance with IRS rules pertaining to Form 990CDR – Ensure Operations Training and Leadership Development Programs are scheduled for the year..




May 2013Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

Contact all26 27

Non-Renewals

3028 29 31

Memorial Day

Safe Boating Week - May 18 - 24, 2012

May Reminders:CDR – Verify smooth new member processing for those invited from Spring Boating ClassesCDR – Monitor and participate in member reinstatement effortsCDR – Watch dues processing. Begin contacting non-renewalsSEO – Verify all ED-27’s for Spring Boating Classes have been filed on-line.Sec – Have historian file annual squadron history with HQ and District historian.

May Deadlines:CDR – Safe Boating Week – 18-26 May 2013CDR – Contact all non-renewals




30

27 28 2923 24 25 26

16 17 18 19 20 21 22

13 14 159 10 11 12

2 3 4 5 6 7 8

1

TuesdayJune 2013

SaturdayThursday FridayWednesdaySunday Monday

June Reminders:ALL – Make reservations for the San Antonio Fall Governing Board MeetingCDR – Have PRO start publicity efforts for Fall boating classesCDR – Monitor and participate in member reinstatement effortsCDR – Watch dues processing, begin contacting non-renewals by 1 JuneCDR – Check on arrangements for handling new member prospects from Summer Boating classesSEO – Schedule Fall Boating classes and secure facilitiesSEO – Submit ED-27 forms immediately following Summer Boating classes




Sunday Monday Tuesday Wednesday Thursday Friday SaturdayJuly 2013

1 2 3 4 5 6

Independence Day

7 8 9 10 11 12 13

SEO send HQ800

S/Tr - Send 900

14 15 16 17 19 20Charles F. Chapman

18

Award Nominationsto DEO

& 900Tto DEO

21 22 23 24 25 26 27

28 29 30 31

July Reminders:All – Make reservations for the San Antonio Fall Governing Board MeetingCDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewalsSEO – Order materials for fall classes.SEO – Send nomination for Charles F. Chapman Award for Excellence in Teaching so it reaches DEO prior to 15 July..

July Deadlines:SEO – Send Form HQ800 for Fall Boating classes to DEOS/Tr – Send Form 900 & 900T info to HQ on forms providedSEO – Charles F. Chapman Award Nominations to DEO




29 30 3125 26 27 28

18 19 20 21 22 23 24

15 16 1711 12 13 14

4 5 6 7 8 9 10

31

Sunday Monday

2

TuesdayAugust 2013

ThursdayWednesday Friday Saturday

August Reminders:Cdr – Check with SEO that all materials for Fall classes are on hand.Cdr – Check on arrangements for teaching aids exhibit at Fall Conference.Cdr – Continue to promote fall Boating classes.Cdr – See that members are informed of Fall AdvGr, elective course and seminars offerings.Cdr – If not already started, begin work on merit mark recommendations.

August Reminders (Cont’d):Cdr – If unable to attend San Antonio GB, give completed "Designation of “Alt. Voter“ form to other squadron member attending or D/C.Cdr – Monitor and participate in member reinstatement efforts.Cdr – Watch dues processing. Begin contacting non-renewalsSEO – Send suggestions for discussion at San Antonio GB Meeting to the DEO handling the DEO meeting




29 30

SaturdaySeptember 2013

Thursday FridaySunday Monday Tuesday Wednesday

1 2 3 4 5 6 7LABOR DAY

9 10 11 12 13 14Patriot Day

8

1815 16 17SEO - Summer

Boating - ED-27s

19 20 21

22 23 24 25 26 27 28

Governing Board - San Antonio Hyatt - San Antonio, TX

September Reminders:All – Plan to attend Fall Conference.All – Report Governing Board actions to all interested.Cdr – Check progress of Fall Boating classes.Cdr – Monitor and participate in member reinstatement efforts.Cdr – Watch dues processing. Begin contacting non-renewalsSec – Verify squadron membership records against headquarters records. Notify HQ of any discrepancies.

September Deadlines:All – Attend the San Antonio Governing BoardSEO – Summer Boating ED-27's http://www.usps.org/national/eddept/b/hq800.htm




Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 3128 29 30

October 2013

CPS Annual Meeting (USPS Bridge to Attend)All USPS Members Welcome

October Reminders:All – Attend Fall Conference.Cdr – Encourage your bridge and other members to attend Fall Conference.Cdr – Merit mark recommendations must be to area monitor by 15 November.Cdr – Monitor and participate in member reinstatement efforts.Cdr – Watch dues processing. Begin contacting non-renewals





1 2

7 9Election Day

3 4 85 6

Merit Marks Due10 11 12 13 14 15 16

Veterans Day

Ed Fund Donations Due

19 20 21 22 2317 18

24 25 26 27 28 29 30Thanksgiving

Final Fiscal 2013Exp. Vouchers Due

November 2013

November Reminders:All – Finish Merit Marks and electronically send to Area Monitor.All – Make reservations for USPS 2014 100th Anniversary Annual MeetingCDR – Check that PR materials for spring Boating classes are on order.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewalsSEO – Order materials for Spring Boating, Advanced Grades and elective courses.

November Deadlines:CDR – Merit Marks to Area Monitors by 15 NovemberAll – Final Fiscal 2013 Expense Vouchers Due to HQSTr – Educational Fund Donations Due to Ed Fund Administrator





1 2 3 4 5 6 7

8 9 10 11 12 13 14

HQ800 to HQSEO - Submit Form

21SEO - Submit Form

15 16 17 2018 19

ED-27 to HQ

22 23 24 25 26 27 28

29 30 31New Year's Eve

December 2013

December Reminders:All - Plan to attend the 100th Anniversary Annual Meeting , Hyatt Regency Jacksonville Riverfront, Jacksonville, FLCDR – Give HQ-117 to each squadron delegate attending annual meeting.CDR – Be certain squadron dues for the period 1 June 2013 - 31 May 2014 have been determined before holidays. This information is due at HQ by 28 February 2013.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewalsSEO – Be certain ED-27's for fall classes have been submitted http://www.usps.org/national/eddept/b/hq800.htm

December Deadlines:SEO – Form HQ800 http://www.usps.org/national/eddept/b/hq800.htmSEO – ED-27 forms http://www.usps.org/national/eddept/b/hq800.htm




Friday SaturdayThursdayWednesdaySunday Monday

31

TuesdayJanuary 2014

4NEW YEAR

2

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31100th Anniversary Annual Meeting - Hyatt Regency - Jacksonville Riverfront - Jacksonville, FL

January Reminders:CDR – Monitor Spring Boating Classes and internal classesCDR – Have Editor save 25 – 50 copies of Squadron publication for Parade of Publications at the next annual meetingCDR – Make certain your NOMCOM has submitted form ED-80 to DEO for approval of SEO and Assist. SEO prior to elections.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals.CDR – Schedule Operations Training and Leadership Development Programs during the year.




of Dues

28S/Tr Notify HQ

23 24 25 26 27

16 17 18 19 20 21 22

13 14 159 10 11 12

2 3 4 5 6 7 8

Thursday FridaySunday Monday Tuesday Wednesday Saturday

1February 2014

ED-1 to DEOOD-2 Due to HQUSPS Founders' Day

February Deadlines:CDR – OD-2 forms listing new officers for national directoryCDR – ED-1 listing local board appointments to DEOS/TR – Notify HQ of dues for the period 1 June 2014 - 31 May 2015 on form provided

February Reminders:All – Plan attendance and participation at Spring ConferenceCDR – Begin preparations and PR for Summer Boating ClassesCDR – Have Rules Com review AM/GB minutes for bylaws changesCDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals.SAO – Conduct Leadership Development Program for new Bridge and others.




30 31

23 24 25 26 27 28 29

20 21 2216 17 18 19

9 10 11 12 13 14 15

6 7 82 3 4 5

1March 2014

Sunday Monday Tuesday Wednesday SaturdayThursday Friday

March Reminders:All – Attend Spring Conference.All – Encourage your bridge and other members to attend Spring Conference.CDR – Monitor and participate in member reinstatement efforts.CDR – Watch dues processing. Begin contacting non-renewals




Important Web Sites:Leadership Development Committee: http://www.usps.org/national/ot

Submission of: Form HQ800 . . . . . . . . . .http://www.usps.org/national/eddept/b/hq800.htm Form ED-27 / 26 . .. . . . .http://www.usps.org/national/eddept/b/hq800.htm Renewals: . . . . . . .. . . . . .http://www.usps.org/dues/reports/reports.php

HQAB dues notice Emailed on the first of every month and mailed on 15th of each month.HQAB Squadrons - Check web site monthly for non renewals that should be notified.

National Meetings

20123 – 8 September Governing Board Marriott Renaissance Center Detroit, MI

201314 January – 19 January Annual Meeting Hyatt Regency Jacksonville Riverfront Jacksonville, FL

2 – 7 September Governing Board San Antonio Hyatt San Antonio, TX

2014

29 January – 1 February 100th Anniversary Annual Meeting Hyatt Regency Jacksonville Riverfront Jacksonville, FL

7 – 14 September Governing Board Hyatt Regency Crystal City Arlington, VA

201519 January – 24 January Annual Meeting Hyatt Regency Jacksonville Riverfront Jacksonville, FL

TBD Governing Board TBA

usps squadron officers calendar 2013 - 2014

Documents