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3rd Edition
USS Stephen Hawking Official Membership Handbook
3rd Edition 3rd Edition
USS STEPHEN HAWKING NCV-4744400OFFICIAL MEMBERSHIP HANDBOOK
Commissioned July 20th 2015 * Third Edition March 2016
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PREAMBLE"Of all the noble ideas our species has developed, none would be possible without the ability, nay, the choice to be bold. No one is born with courage, as no one is born a natural leader; these are decisions we each must make in our lives.
As members of STARFLEET, each one of us chooses our level of commitment; each one of us will find our level of responsibility. Our time and our choices as members will remain with us until the day we die. How we choose to live, how boldly, coupled with our individual integrity and our mutual values will truly echo throughout Time. The freedom and imagination of thought we possess as sentient beings and what we do with these gifts are integral to the words “To Boldly Go Where No One Has Gone Before.”
Aboard our ship, we are kith and kin to the ancient sailors; those who cast great sheets from their masts to catch the wind and travel across unknown seas. Like those who have sailed those ancient oceans so boldly before, we will only go as fast and as far as we allow our sails-our lives-to unfurl fully, and fill with the breath of Destiny."
Joel S. Copeland “Lizardo”Carson City, Nevada: Earth 2014 CEUSS Stephen Hawking NCV-4744400
MISSION STATEMENTAside from our service and military command structure, we are, from the Basic Crew-Member to the Highest-Ranking General, servants of Mankind. As our ability to travel the immense distances of space has progressed, we find ourselves tasked as protectors of the Federation and its member planets. Now that time travel has been opened to us, we not only must protect the members of the Federation, but their respective timelines as well. This is not to say that the timelines of others, if interfered with, would not affect us. We must regard all timelines as unalterable and sacrosanct:
The past must not be altered.
AUTHORS NOTEFor the purposes of this handbook, which is focused on being a Marine in a STARFLEET world, the terms Officer In Charge and Deputy Officer In Charge have been modified to reflect that of a Naval nomenclature. Commanding Officer or (CO) and Executive Officer (XO) will take their place.
When talking about the parent organization within the pages of this handbook we will be referring to STARFLEET: the International Star Trek Fan Association of more than 40 years, found on www.sfi.org membership to the parent organization is an annual fee of as little as $10 for the e-membership or $20 for the standard membership which includes the magazine version of the newsletter the “STARFLEET Communiqué”. Family and international memberships are also available; please look to the “Join” link if you are an interested civilian. Members can renew membership easily on the first page of the STARFLEET Database page. https://db.sfi.org and the final sentence on the page “If your membership has expired, and you are trying to renew Click Here” Please see Appendix II for more information on this subject.
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TABLE OF CONTENTSHISTORY, NAME AND SHIP..........................................................................................................................5
CODE OF CONDUCT.....................................................................................................................................6
OFFICIAL COMMUNICATIONS......................................................................................................................6
MEETINGS....................................................................................................................................................6
ORDER OF MEETING....................................................................................................................................7
VOTING PROCEDURE...................................................................................................................................7
MEMBERSHIP..............................................................................................................................................7
USS STEPHEN HAWKING FLEET AFFILIATION……………………………………………………………………………………………8
DUES STRUCTURE........................................................................................................................................9
COSPLAY OUTFITS .......................................................................................................................................9
UNIFORMS...................................................................................................................................................9
OFF DUTY UNIFORMS..................................................................................................................................9
DEPARTMENT COLORS AND RANK INSIGNIA………………………………………………………………………………………….10
MEMBERSHIP CREED.................................................................................................................................11
FOR STARFLEET MARINES ONLY: GOOGLE GROUPS..................................................................................11
THE NEWSLETTER......................................................................................................................................11
STARFLEET MARINES: I Corps Lists............................................................................................................11
INTERNET, WEB, AND EMAIL.....................................................................................................................12
ELECTRONIC COMMUNICATIONS..............................................................................................................13
AWAY MISSIONS........................................................................................................................................14
SERVICE PROJECTS AND CHARITIES...........................................................................................................15
ANNUAL REGIONAL AWARDS....................................................................................................................15
STARFLEET MARINE CORPS AWARDS AND DEVICES..................................................................................16
FINANCIAL REQUIREMENTS.......................................................................................................................17
REVOCATION OF MEMBERSHIP.................................................................................................................17
EXPULSION OF A MEMBER........................................................................................................................17
FINANCIAL REPORTING..............................................................................................................................17
CHAIN OF COMMAND...............................................................................................................................17
DEPARTMENTAL HEADS............................................................................................................................18
RANKS AND STATUS..................................................................................................................................19
COMMAND STAFF ASSINGMENTS………………………………………………………………………………………………………….21
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APPENDIX I – Marine Corps and Reserve Rank……………………………………………………………………………………….22
APPENDIX II - STARFLEET The International Star Trek Fan Association Inc……………..………………………………23
Appendix III – How to Navigate the SFI Database......................................................................................24
APPENDIX IV – How to Access the STARFLEET Academy...........................................................................28
APPENDIX V – Domain.com Email and Gmail Instructions.........................................................................29
APPENDIX VI – Glossary of URL and Websites..........................................................................................30
APPENDIX VII – Conflict Resolution Model................................................................................................31
USS STEPHEN HAWKING NCV 4744400 A WELLS CLASS TIME SHIP
HISTORY, NAME AND SHIPWelcome to the USS Stephen Hawking! I’d like to mention here that we started work this chapter on December 13th 2014 the last day of its kind this century. (12/13/14). We commissioned the ship as a STARFLEET chapter on July 20th 2015 (the 46th anniversary of Man landing on the Moon) after our 7 month Shakedown; five months shorter than a normal one year Shakedown. A Shakedown is the trial and training period for new SFI chapters.
We are a Star Trek based Science Fiction fan club formed by people who want to have a good time enjoying the entire universe of Science Fiction from every genre in all of its extended vision and its many art forms. We embrace all Media Books, TV and movies. Everyone is welcome; from lovers of Anime to Zaphod Bebblebrox, people who love CosPlay in any manner or players of Board Games and DnD. We are also Writers, artists, editors, programmers, scientists, and gamers. As a very diverse group we welcome anyone who loves Science Fiction, regardless of race, creed, nationality, gender, politics, sexual orientation or ability differences. Our City of Charter is Long Beach, California.
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The USS Stephen Hawking is a Temporal Displacement Vessel. There have been Temporal Displacement Vessels in the Canonical Star Trek Universe. Where said ship is based upon theWells-Class Time Ship on the working drawing board of the Fleet in the year 2989. As the Marines take charge of the Temporal Displacement design there will be a few refit measures made to thisparticular ship. There are fewer comfortable quarters for more Marine Personnel aboard her. Using deflector array and tachyon inhibitors there is no need for a cloaking device. There is one TD pod of the Aeon Class NCV-4744400 / 013 "Time Bandit" (seen in VOY episodes: Future’s End Parts I and II) and two Raven Class Ornithopters NCV-4744400 / 00X-(ray) -00Z-(zed) [Non Canon].
The USS Stephen Hawking NCV-4744400 is a Wells-Class Temporal Displacement Vessel. (As seen in VOY episode: Relativity). This ship doesn't bend space like the warp nacelles do on a regular Starship. The Temporal Displacement Engines use their power to send the ship through time to the place the crew enters into the temporal navigation system.
USS STEPHEN HAWKING MOTTO: 13TH MSG “MURPHY’S LAW” MOTTO: “Always in Time...” "We Happen!"
CODE OF CONDUCTThe USS Stephen Hawking adopts the Membership Goals given in the STARFLEET Membership Handbook: http://www.sfi.org/downloads/membership-materials click on membership handbook.
To praise in public and critique in private; To never assume, but always verify; To be the first to praise and the last to criticize; To not willfully cause negative or unproductive confrontations; To strive to be part of the solution, not part of the problem.
OFFICIAL COMMUNICATIONSOfficial communications are defined as the newsletter of the Chapter, “TIMESCAPES” and theFacebook Group of the Chapter hereafter referred to as FB. These communication points are notmutually exclusive, but both are binding. Our FB Group can be found at:
https://www.facebook.com/groups/HawkingCrew
The Google account is under the e-mail address [email protected]. Please approach the Commanding Officer (CO) for the password, when you join the roster. We utilize Google Drive for documents and photo archives, e-mail for sending important information from the Unit and most importantly, we use the Google Calendar to post all our events and birthdays. All STARFLEET contacts are also listed, including other members of the parent organization.
MEETINGSThe USS Stephen Hawking is a Correspondence Chapter and is not required or mandated to have meetings. When meetings are held there will be a general online meeting on the last Sunday of every odd month at 1500 hours (3pm) PST, unless otherwise stated on Facebook or via an official communication method. In addition, there may be special events, during the month. There will also
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be opportunities to participate in volunteer community service projects. These special events will always be announced in the preceding meetings, by phone from the Chief of Operations or through notices on our Facebook Group.
ORDER OF MEETINGMeetings of the USS Stephen Hawking will proceed accordingly:
1. Social/Set up period (10 minutes prior to item 2)2. Call to order3. Roll call and quorum declaration4. Presentation of certificates and awards5. Reading of any correspondence6. Divisional reports7. Committee reports8. Presentation of guests9. Disposition of unfinished business10. Introduction of new business11. Announcements12. Miscellaneous matters13. Call to adjourn
The order of business may be altered at any time by the decision of the CO or by a majority vote of the present membership. Most of the time, an online venue may be used, in order to attend the meeting. Present is defined as physical, phone or visual video presence provided by modern technology, such as Skype, OOvOO or Google Hangouts.
In the case of any medical or other emergency, the meeting will be immediately interrupted and either canceled, or postponed until the situation has been resolved. It is the responsibility of all members to bring any emergency to the attention of the CO or meeting chairperson.
VOTING PROCEDUREThe standard voting method will be by a ballot submitted via email. Matters put before the Chapter concerning the bestowal of honor or the infliction of discipline will be voted upon by secret ballot, which will also be conducted via email.
MEMBERSHIPYou may join the USS Stephen Hawking in several different capacities. All members should, after a suitable period of time, make a departmental preference.
These are the four categories:
Active Marine: The active Marine is interested in the more Military aspect of STARFLEET. When you choose to be a fully active Marine, it means you are affiliated with the SFMC. You will be able to take all the exams and are eligible to wear any awards and ribbons on your uniform, as long as it adheres to the regulations outlined in the SFMC Marine Force Manual. As an active Marine, you will be addressed as the other members of Military organizations. There is also the chance for you to be
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an enlisted person as well, as the backbone of every military organization is in its enlisted personnel. You can either choose to be an officer, or work your way up in the Non-Commissioned Officer ranks. You also have all the rights and responsibilities of the Active STARFLEET members listed above.
Reservist Marine: A reservist Marine is a member who wants to retain the ranking and structure of the parent organization in the grades used for the fleet. A reservist wants to be part of the more structured part of the club and wishes to participate in the deeper military part of STARFLEET. As a STARFLEET Marine, the reservist as well as the active Marine, will be able to take the exams in the SFMC Academy and is authorized to wear their awarded ribbons on their uniforms, while maintaining your naval rank and grade.
Cadet Corps: Members of the Cadet Corps are those members that are of the ages from birth through 17 years old.
Civilian: A civilian crew member is one who wants to participate in the club activities and receive the Chapter communications, but who chooses not to join the parent organization. Civilians are not eligible to receive ranked positions. It is strongly recommended that, after a suitable amount of time, the civilian member joins the parent organization. There will be limitations to the things civilians can do, such as contests or special STARFLEET events. Any merchandize that the Chapter USS Stephen Hawking has for sale such as patches or club collectibles can be purchased, but shipping and handling charges will be included to the actual cost of the items.
There are also several affiliations that STARFLEET Marines can choose from, Fleet, STARFLEET Medical, Special Operations, MAQUIS, Klingon Empire, Romulan Star Empire, or the Chaplin Corps. STARFLEET members can also choose to be any of the fictional races on the official Database at www.db.sfi.org
USS STEPHEN HAWKING FLEET AFFILIATIONIn case it was not clear before, in order to be a member of the USS Stephen Hawking you HAVE to be a STARFLEET Marine!! If you have a civilian status, you will only be a member of the Facebook Group until and unless that privilege is revoked by the CO, which could happen at any time without notice.
If you become an active Marine and you will use the standard convention of military ranking e.g. Private or Sergeant, and you’ll have Majors, where Captain means Lieutenant, and there is no such thing as an Ensign. If that doesn’t appeal to you can also become a Reservist Marine, which means you can keep the naval form of military address, with crewmen and Chief Petty Officers (CPOs) and where a Captain is equivalent to Colonel’s rank in the real Military.
In order to change your AFFILIATION you must go over to the database again. Hit the “SFMC” tab on the left. The next step is to choose “MARINE AFFILIATION” and choose either the “ACTIVE” or “RESERVE” radio button, and click “SUBMIT”. You are now a member of the Marine Time Displacement Vessel, USS Stephen Hawking. (See Appendix III; page 27 for further information)
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There is another reason for being a STARFLEET Marine, when you are a Marine you are eligible for more awards and authorized to wear ribbon type awards on your STARFLEET Uniform as found and directed in the STARFLEET Marine Force Manual.
DUES STRUCTUREThere are no official scheduled dues to participate in the USS Stephen Hawking; however, any out of pocket expenses for meetings, events and away teams are equally split between the members present at each event. Any costs Chapter materials will be discussed with the membership, prior to publication, then divided again equally by all members. A member that has chosen to participate in a function and for whatever reason is a no-show they will forfeit their monetary contribution to the event.
COSPLAY OUTFITSPart of the story telling or fantasy aspect of the USS Stephen Hawking a Time Displacement Vessel is that we will be traveling to other worlds and time periods, perhaps even other science fiction dimensions. The USS Stephen Hawking has a complete infiltration department; they recreate a society’s identification papers, there are mannerism coaches, tailors, and linguists. So that away teams can visit these other cultures without being discovered or the mission compromised. Those who play in other worlds with other people, Star Wars, or Role Playing Societies are welcome and those outfits will be considered as outfits after due consideration by our Support staff.
UNIFORMSUniforms are not required; however, many members like to purchase or make uniforms and wear them to meetings and special events. The USS Stephen Hawking welcomes you to wear a uniform or costume from any of the Star Trek series or movies. Our preferred era will be that of THE NEXT GENERATION, DEEP SPACE 9 and VOYAGER. Although one of our favorites is from “The Wrath of Kahn” era these uniforms (Monster Maroons) are more than acceptable but can be more expensive to buy or create.
If you have a costume/uniform from another era, we encourage you to increase our diversity and wear it. We only ask that you respect our dedication to Trek and wear the correct insignia for your rank and department while “aboard ship,” in whatever uniforms you wear. At times, the CO will specify appropriate attire for any meeting or event. It is requested that you properly respect these uniform specifications.
OFF DUTY UNIFORMSOff duty uniforms, created to be more cost effective, will be in the form of civilian wear and can be found at: http://USSStephenHawking.spreadshirt.com. (Available in the near future on the www.HawkingTimeShip.club website) Sweatshirts and Hoodies with a Star Trek theme from www.thinkgeek.com and anything on our website will be considered as off duty and fare for wear.
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DEPARTMENT COLORS AND RANK INSINIA
Reserve Departmental Colors:TNG, DS9, Voyager:Command: RedDiplomatic: RedOperations: GoldMedical: TealSecurity: GoldScience: BlueEngineering: GoldCivilian: Grey with tri color piping
Marine Departmental Colors:TOS, TNG, DS9, Voyager:Aerospace: RedArmor: Royal BlueCombat Engineering: Forest GreenInfantry: *BlackMaritime Operations: Navy BlueMecha: SilverMedical: TealSpecial Operations: GoldSupport Operations: Dark Green
Reserve Rank Insignia Midshipman: One blackened gold pipCadet: One blackened gold pipEnsign: One gold pipLieutenant (JG): One blackened gold pip & one gold pipLieutenant: Two gold pipsLT. Commander: One blackened gold pip & two gold pipsCommander: Three solid gold pipsCaptain: Four solid gold pipsFleet Captain: Five solid gold pipsCommodore: One gold pip in squareRear Admiral: Two gold pips in squareVice Admiral: Three gold pips in squareAdmiral: Four gold pips in square
Marine Rank Insignia
Officer Ranks (Gold):2nd Lieutenant: One round disc1st Lieutenant: Two round discsMarine Captain: Three round discsMajor: One diamondLieutenant Colonel: Two diamondsColonel: Three diamondsBrigadier: Four diamondsBrigadier General: One starMajor General: Two starsLieutenant General: Three starsGeneral: Four stars
Enlisted Rank Insignia
Enlisted Ranks (Silver)Private: No symbolPrivate 1st Class: One chevronCorporal: Two chevronsSergeant: Three chevronsStaff Sergeant: Three chevrons, one barGunnery Sergeant: Three chevrons, two barsFirst Sergeant: Three chevrons, three bars & one starSergeant Major: Three chevrons, three bars & one gold star
*The Black Tunic is universal for all Marines and can be worn by any and all divisions aboard the USS Stephen Hawking.
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MEMBERSHIP CREED1. Each member has the right to be informed of all Chapter meetings and events and to participate in these activities (allowing for space limitations when they apply, guests must be approved by the CO).2. Each member has the right to pursue his or her choice of rank path, to advance according to that path and to hold positions aboard the ship, according to the requirements of that path.3. Each member has the right to vote on all motions put before the Chapter, as well as in the election of pertinent Chapter and parent organizational positions.4. Each member has the duty to uphold the basic tenets of the Chapter, of the parent organization and to respect the will of the Chapter, when voted on and approved.5. Each member has the right to voice their opinions and concerns in a direct and honest manner, providing logic to back up their statement.6. Each member has the duty to behave in a forthright and respectful manner to their fellow members, to respect their concerns & choices and to generally promote a supportive & courteous environment.7. Each member has the sole responsibility to maintain all of their financial obligations, to the Chapter and parent organization, in a timely and courteous manner.8. Each member has a right to privacy. No member will give out any information (e.g. telephone number, address, e-mail, etc.) to an individual outside of their fellow members, without prior permission from that member. Exception to this is granted to the CO and XO for event and announcement use.9. Each member has the duty to represent the Chapter in an honest and forthright manner in any Sector or Regional functions that they attend.
FOR MARINES ONLY: GOOGLE GROUPSTimescapes: A Slip In Time:https://groups.google.com/d/forum/HawkingTimeShipThis is the site for communicating with members of the USS Stephen Hawking ONLY. If we are going to talk about our next contest and how to set it up, or maybe a patch we will be selling and what it will look like This is the place we will talk about it, in the perfect world posts will be made here for members first up to 48 hours before it will be available on FB, so members can take advantage of things first.
The Google account is under the e-mail address [email protected]. Please approach the CO for the password, when you join the roster. We utilize Google Drive for documents and photo archives, e-mail for sending important information from the Unit and most importantly, we use the Google Calendar to post all our events and birthdays. All member contacts are also listed, including other important members of the parent organization.
THE NEWSLETTEROur Chapter may from time to time publish a newsletter. It shall be called the “TIMESCAPES” which will be an online format. This newsletter will contain reports from the Command Staff and Department Heads, any information pertaining to the ship and news about other parent organizational Chapters in our Region. In addition, all members are encouraged to submit reports from away missions, artwork and letters. The primary location of the TIMESCAPES will be on the chapter’s website to be updated periodically at http://www.hawkingtimeship.club
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When a newsletter is published, every member will receive a copy of the publication by e-mail, USPS or at an official Chapter function. Our primary mode of communication will be our closed FB Group and other community pages or forums.
We may also have an exchange program with other ships in the Fleet. If you have an interested party for an exchange, please contact either the CO, or Chief of Communications. Any articles published in the TIMESCAPES are the property of the Chapter. Any retraction in the TIMESCAPES must be by the author of the article. The spelling and grammar of any article is the responsibility of the author not the Chapter, nor the editor.
MARINES: I Corps Lists http://lists.sfi.org/listinfo.cgi/corps-I-sfi-sfmc.orgThis list is exclusively for Star Fleet members, the big difference here is that this list is only if you are a member of the Star Fleet Marines you can receive weekly updates in digest form which will give you all the inside information on what is happening with the rest of the fleet. All of what occurs in the Marines is talked about right here. Forget the rest of what you think you know until you have read the information on this list.
INTERNET, WEB, AND EMAILINTERNETThe CO and Science Officer own and pay for the domain HawkingTimeShip.club. Please be aware that we have one of the new extensions we are not .org; .com or.net, we are in fact .club, so there is no need to try and add any other extension to our URL.
WEBAll sub-domains and web pages are considered intellectual property of the USS Stephen Hawking and its Paid Membership. All personal art, unless commissioned (paid for) and released in writing, are considered on loan from the creator. The creator may revoke use at any time in writing.
E-MAILImportant notices will be sent out via email to Marine and Reserve members of the USS Stephen Hawking (via @HawkingTimeShip.club addresses) in advance of no less than 48 hours prior to any postings on Facebook Group pages, so that STARFLEET members have the first opportunity at any contests or ventures they wish to participate in.
All e-mails using the domain @HawkingTimeShip.club are the property of the USS Stephen Hawking and its Command Staff. These e-mails are to be used for official Chapter business, unless permission is given by the CO for personal use. Proper signature usage should be followed. Rank, Name, Position, SCC number (optional), Chapter and URL should be included.
Lieutenant Jeb HoshiWater Reclamation Officer (98765)USS Stephen Hawkingwww.HawkingTimeShip.club
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ELECTRONIC COMMUNICATIONS FACEBOOK GROUPS AND PAGES
USS Stephen Hawking NCV-4744400; a chapter of STARFLEET Int’l This is the primary fleet communication point for sharing moments and news, the Newsletter is periodic. This group is daily and it’s living. We will share fun and photos and stories and things we do together and separately in this group. You will find us by pointing your browser to: https://www.facebook.com/groups/HawkingTimeShip
You are probably already subscribed to this group, this is a closed group every member is an Admin and can add people and friends to the group. If as an admin you see a person requesting admission to the group please check their profile and make sure they are a real person. Some people have only two photos or have been on Facebook for a short time, these bots may be there to post crap on our page use discretion adding unknown requests. Civilian access to the group, or Civilian status could change at any time without notice. Any unknown guests that are subscribed to this group must be approved by the CO or paid members and will be administered by the paying crewmembers of the USS Stephen Hawking.CREWMEMBERS ONLY: Crew of the USS Stephen Hawking is a “Secret Group” where only the paid members of STARFLEET will be allowed. This is so we can discuss upcoming events, and merchandise that will be created for members and civilian personnel. Only the CO and XO will admin this group, there will be some non Hawking people added to the group, but no one who is not a paid STARFLEET member will be admitted to this secret group.https://www.facebook.com/groups/HawkingCrew
This is also where you will find the most important files like this handbook and other important manuals from, items for Crew Eyes Only.The USS Stephen Hawking also has three Facebook pages:
1. Academy of Klingon Warfare: Hosted by the USS Stephen Hawking; where Movies and Books, Games and other in the Media Fun will be posted. https://www.facebook.com/Academy.of.Klingon.Warfare
2. Science Probe of the USS Stephen Hawking; the place where Science, Exoplanets, Space Exploration and Renewable energy posts will be found. https://www.facebook.com/The.Science.Probe
3. Charity Affairs of the USS Stephen Hawking; this is where we post information about our charities. So far we have Yuri’s Night and Chase Masterson’s Pop Culture Hero Collation. https://www.facebook.com/HawkingCharities
These group pages also contain electronic documents for, Chapter and Parent Organization, photos, polls, chapter calendar, files and discussions. Our Chapter also has a web site that will be updated periodically at: http://www.hawkingtimeship.clubAWAY MISSIONSSeveral times a year, the ship may send away teams and participate in away missions of special importance (or, in other words, field trips!!!). Some trips include going en masse to the Renaissance Fair, to the Morrison Planetarium, Griffith Observatory, book signings, conventions or exhibits. On a Regional level, there is the Region 4 Conference, as well as the Annual International Conference of
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the parent organization. While the main goal is to enjoy ourselves, there are some inherent responsibilities to maintain the safety and well being of the away team participants.
The primary responsibility falls to the away team leader, who has been appointed by and reports directly to the CO. If any problem should occur, the leader will contact the CO immediately, to inform him/her of the status of the mission and provide any help or solutions needed. The away team leader should not feel embarrassed to contact the CO if there is a problem. The leader should always put the safety of the team first, above all else. Membership sign-up sheets for away teams will be provided at meetings and on the Facebook Group. Sign-ups will be on a first come, first served basis with three alternate positions available. In the event of a time constraint, a random phone poll of the membership will be conducted. Final responsibility for any conduct or action taken by any member of an away team is the sole responsibility of the individual(s) involved, not that of the Chapter.
This being a correspondence chapter there will be times when you are doing something on your own, that doesn’t involve the group. If you feel that you would like to share your experience and your photos with the club, please submit your images and your story for the Facebook page and the “TIMESCAPES” Newsletter. Please send any Away Team media to the Commanding Officer for submission.
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SERVICE PROJECTS AND CHARITIESYear around the Stephen Hawking suggests you join your local Community Emergency Response Team (CERT) in your area. STARFLEET Marines also participate in the Marines and Fire Department’s Toys for Tots programs during the Holidays.
Our charities are first Yuri’s Night, a celebration of technology and history and space exploration. On the anniversary of the Russian Cosmonaut Colonel Yuri Alekseyevich Gagarin the first man to orbit the Earth each year on April 12th. We encourage all members to go to a local Yuri’s Night Celebration or create one of your own. You may want to get involved with your local Yuri’s Night planning committee and offer your help.www.yurisnight.net www.la.yurisnight.net
Our other Major charity is called the Pop Culture Hero Coalition a charity that fights “Bullying”. ThePCHC is the 1st-ever organization to make a stand against bullying, racism, LGBT-bullying, cyberbullying, misogyny and other forms of hate at Comicbook Conventions. “End Bullying: Become a Superhero In Real Life!” The Coalition is the labor of love started by Deep Space 9’s co-star Chase Masterson, and Carrie Goldman. For the last 3 years they have been gathering steam, and because of the help of some members of the USS Stephen Hawking, Chase and Carrie will get all the support she needs to help her worthy cause National Recognition!www.PopCultureHeroCoalition.comhttps://www.facebook.com/Pop-Culture-Anti-Bullying-Coalition-528725143861574
ANNUAL REGIONAL AWARDSThe USS Stephen Hawking chooses to create its own rewards program, based off of that of the parent organization and Region 4. The awards are for a calendar year period and are awarded at the May general membership meetings. Winners of these awards will be nominated to the Regional and, if granted, taken to the Fleet levels.
The following is a list of the available awards within STARFLEET and Region 4 that translate to the Chapter Awards. Winners of Regional Awards will be submitted to The Fleet Awards program by April 30th of each year in the same categories:
• Officer of the Year Award: This award is reserved for Reserve and SFMC officers who hold the rank of O-1 inclusive of O-6. This award is given to the individual who best demonstrates outstanding direction, a consistent level of guidance for fellow members and leadership in, through both word and action. The officer of the year also demonstrates consistent conduct in accordance with the philosophy of Star Trek and supports the series’ vision of a positive future through community service and scholastic accomplishment (where appropriate), in addition to participation in I, Region and Chapter functions.
• Enlisted Member of the Year Award: This award is reserved for members who hold the rank of E-1 through E-9. This award is given to the individual who best displays, through his/her individual contributions, consistent support for and contribution to STARFLEET, as well as a consistent level of direction as appropriate. The enlisted member of the year also demonstrates consistent conduct in accordance with the philosophy of Star Trek and supports the series’ vision of a positive future
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through community service and scholastic accomplishment (where appropriate), in addition to participation in STARFLEET and Chapter functions. This individual is willing to do what it takes to get a quality job done quickly and efficiently.
• Junior Member of the Year Award: This award is reserved for members less than 18 years of age. The junior member of the year, to the best of his or her abilities, takes an active role in Chapter and STARFLEET functions and demonstrates commitment to the organization through both word and action. The junior member of the year also demonstrates the potential for leadership, consistent conduct in accordance with the philosophy of Star Trek and support for the series’ vision of a positive future through community service and scholastic accomplishment (where appropriate), in addition to participation in Brigade and Chapter functions.
MARINE CORPS AWARDS AND DEVICESNominations for SFMC awards are far easier than those of the Regional Award System of STARFLEET. On the STARFLEET Marine Corps website there is an award form. Go to this site and fill out your nomination for any award. Remember any Marine can nominate any other Marine for any of these awards. Final decision will be made by either your Brigade Officer In Charge or Commander FORCECOM.
http://www.sfi-sfmc.org/portal/index.php?option=com_form&Itemid=449
• Good Conduct Award: This award is granted to Marines who have served three consecutive years in STARFLEET as a Marine Active or Reserve.
• Initial Entry Award: This award is granted to Chapters members who have completed the STARFLEET Marine Corps Academy (SFMCA) Professional Development Exam PD-100 which is a prerequisite for taking all SFMCA courses.
• Brigade Muster Award: Given to Marines who have attended either the Regional or International Convection Marine Musters.
• Leader’s Commendation Award: This award is given by a Unit CO to a Marine under their command who exemplifies meritorious service. The award is represented by SFMC Ribbon Named: Murphy Ribbon.
• Aerospace Wing Device: This award is given to those Marines who successfully completed the Marine Corps Aerospace College. The award is a pair of wings and public display of your own Callsign.
• Special Operations Device: The award given to those who have completed the Special Ops courses dispensed by the Director of the Special Ops War College at the SFMCA. The device is crossed swords surrounded by oak leaves.
All award ribbons and devices can be purchased at the STARFLEET Marine Quartermaster website: http://qm.sfi-sfmc.org
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FINANCIAL REQUIREMENTSMembers are required to pay their fair share of any events, prior to participation in any said event. If by the due date of an event their obligations are not in compliance then an alternate will be given the opportunity to participate. Any additional charges incurred by the Chapter due to a bounced check will be paid by the owner of that check, prior to participation in future events. Additionally, all Chapter privileges of that member will be suspended, until such time as the Chapter is made whole. Any fees for PayPal transactions will be paid by the payee and added to any costs. PayPal is the preferred method of payment. Payments should be made to [email protected] for USS Stephen Hawking business. Members are also required to be in good standing with the parent organization for its International and Regional events.
If a member, for whatever reason, chooses to not participate in a function and has paid monies to that function, it is assumed that purchases and guarantees have been made that are not refundable.
REVOCATION OF MEMBERSHIPThe Chapter’s CO may revoke the membership of any member that may have outstanding debts to the Chapter or parent organization. Notification will be made in writing to that member or by means of the official communication methods.
EXPULSION OF A MEMBERThe Chapter may, by a two-thirds vote of its active membership, present at any scheduled general meeting, with no less than 30 days’ notice, expel a member for any offense which directly violates the person, property or dignity of any individual human being or pet, which seriously compromises the safety, harmony or the reputation of the Chapter and its crew. Expulsion guidelines and procedures are outlined in the Conflict Resolution Policy of the Chapter. The USS Stephen Hawking reserves the right to refuse any new or renewal member application, for any reason, with the agreement of the Command Staff, given just cause to that applicant in writing.
FINANCIAL REPORTINGThe Officer In Charge is responsible for providing to the Chapter an annual financial report each January for the previous year and/or as requested by the parent organization through its constitution or bylaws.
CHAIN OF COMMANDWithin the Chapter, any qualified member may hold positions. However, there are certain levels of knowledge and experience required by the parent organization.
1. The Chapter Chairperson, also known as the Chapter Commanding Officer (CO), is first in command and plays an extremely important role in the day-to-day operations of the Chapter. The CO represents the parent organization to the members of their Chapter, and likewise, through regular reports, represents the opinions and needs of their members to the parent organization. The OIC of a Chapter must be a graduate of both Officer Training School (OTS) and the Officer Command College (OCC). CO(s) serve as the leaders and administrators, may be involved with organizing Chapter activities, administering policy and developing Chapter projects and operations. The CO is granted commission by the parent organization and serves at the pleasure of the ship’s
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crew. The CO administers the ship’s funds, appoints all Departmental Chiefs and approves departmental crew appointments based on their recommendations.
The CO is responsible for recruitment and discipline aboard the ship. The CO must reside in the City of Charter and hold current memberships in any affiliated organizations. Chapter members should expect their CO to be familiar with the parent organization’s policies, operations, current events and should recognize the CO as a resource for information and issue resolution. CO (s) has the authority to grant promotions to their Chapter members, up to and including the grade of O-5 (Lt. Colonel), and may demote members within those same grades.
2. The Chapter Vice Chairperson, also known as the Chapter Executive Officer (XO), is second in command of the ship and is appointed by the CO with ratification by the crew. The XO is responsible for assisting the CO with ship operations by overseeing the Chief of Operations and is responsible for the minutes of the ship meetings, unless another has that responsibility. The XO communicates directly with the CO. In the event the OIC is incapacitated, the XO will assume command and complete any Chapter Status Report to the parent organization, until relieved of said duty by either the CO, or the parent organization. The XO must hold current memberships in all affiliated organizations.
DEPARTMENTAL HEADSThere are several departments within the ship, each with a Chief Officer and various crew staff. The Departmental Chief will appoint members to posts within his/her department, with approval of the CO & XO. All Department Heads are required, by the handbook, to make a report worthy of publication on the Facebook Group or newsletter on a bi-monthly basis.
Aboard the USS Stephen Hawking, the Departmental Chief positions are as follows:
3. Second Officer: The SO is third in command of the ship and is appointed by the CO. The SO is responsible for Regional/Sector internship diplomatic relations and communicates directly to the OIC.
4. Third Officer: the TO's is next in command. Their primary duties are matters of safety, inspecting lifeboats, and all equipment onboard insuring that it is safe and operational. Other duties include training and instructing crew members.5. Chief of Operations: the COPS is appointed by the XO. Will report to and assist the XO in any ship wide communications or event coordination. Will also originate the calling phone tree or email dispatches.
The following Departments are in descending order of command.
6. Section 31/ Time Officer: There is a Section 31 officer on board, but the identity of this officer is compartmentalized to need to know personal.
7. Chief Medical Officer: Is appointed by the CO and is responsible for keeping the ship’s first aid kit. While present on away missions, or any official function, the CMO will monitor the health of all members involved.
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8. Ship’s Counselor: Will provide assistance in any membership dispute following the guidelines of the Conflict Resolution policy. (Appendix VII)
9. Tactical Officer: Is in charge of ships weapons, seeing to the overall maintenance and optimal ship weapon readiness.
10. Master at Arms: Will provide and maintain shipboard security. This person is responsible for any security detail organization for a major event or public gathering.
11. Marine Strike Group Commander: The MSGC is appointed by the CO and is responsible for maintaining tactical preparedness as well as serve as the “Honor Guard” of the USS Stephen Hawking. The MSGC of the MARDET is responsible for security on all away team missions.
12. Chief Engineer: The CE is fourth in the chain command on the ship, and will also provide technical assistance as needed. May also be known as the “Ship’s Photographer, or Digital Media Artist.”
13. Chief of Science Officer: Will provide scientific assistance as needed.
14. Chief of Communications: Will be responsible for the creation and distribution of the “TIMESCAPES” Newsletter and management of the Facebook community.
15. Chief Historian: Officer in charge of all the ship’s Historians from Federation members to Romulan Star Empire and Klingon, Cardassian, Jem’Hadar, Narrsican, Caitain and half a dozen others.
16. Support Officer: Officer in charge of all support operations aboard the USS Stephen Hawking, including entertainment, food and clothing replication, and the housekeeping of ships facilities and cabins.
17. Cadet Training Officer: Officer in charge of the Cadet’s assigned to the USS Stephen Hawking.
18. Quartermaster: Appointed by Support Officer to equip all away team personal with gear for missions away from the command vessel.
19. Lead Non-Commissioned Officer: Appointed by Chapter CO, duties include but not limited to training and advancement of all Non-Commissioned personnel.
RANKS AND STATUS All members of the ship have the opportunity to advance in rank. Aboard the USS Stephen Hawking, a new member (which means one who participates in the Chapter) is ranked “CREW.” To attain and advance in rank, the crewmember would then decide if they wish to be a fully active member, by joining the parent organization. At this point you are assigned a position aboard the ship. Reserve Marines will bear and wear the standard Federation rank and pips, unless otherwise deemed appropriate by the CO. Ranks are also determined by the CO and may assign rank based upon a members real life accomplishments.
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Members also have the right to know verbally or in writing if they will be demoted in rank and for what reason, by the CO or the XO who will meet and talk over the situation on the given crew member.
(Marines in Bold) & Reserve Ranks are as follows:1. Midshipman (MIDN): Joins the Chapter and the parent organization.2. 2nd Lieutenant / Ensign (2nd Lt. / ENS):
Passes the first core exam of the parent organization, Officer Training School (OTS).3. 1st Lieutenant / Lieutenant Junior Grade (1st Lt. / LTJG):
Passes the second core exam of the parent organization, Officer Command College (OCC) or 18 months of continuous STARFLEET membership.
4. Marine Captain / Lieutenant (MCAP / LT): Qualifies for commission from the CO through service and dedication to the ship with Chapter / Fleet time in service of 2+ years.
5. Major / Lieutenant Commander (MAJ / LTC): Qualifies for commission from the CO through service and dedication to the ship of 3+ years.
6. Lt. Colonel / Commander (LCOL /CMDR): Qualifies for commission from the CO through service and dedication to the ship of 5+ years.
7. Colonel / Captain (COL / CAPT): Commissioned by the parent organization or Regional Coordinator.
8. All other ranks above Colonel, known as Flag Ranks, follow the time in service and qualifications of the parent organization.
9. Marine and Naval Ranks are granted. See the Rank Appendix I for this promotion schedule.10. Cadet (CAD): For ages 1-17 only are also granted.
See Ranking Chart Appendix I below for all promotion schedules including Enlisted members.
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COMMAND STAFF ASSIGNMENTS
Captain / Colonel Lt. ColonelDerek Allen David FrancoeurCommanding Officer Executive [email protected] [email protected]
Marine Captain Staff Sergeant Aliza Pearl Vaeao Tupua Second Officer Lead Non Commissioned [email protected] [email protected]
Lieutenant (Reserve) MajorSamantha Sass Salisbury Martin HorowitzChief Historical Officer Chief Engineering and Third [email protected] [email protected]
Lieutenant (Reserve) Second LieutenantDaphne Milena Rex R. Witzel II Chief Medical Officer Temporal Displacement [email protected] [email protected]
Lieutenant (Reserve) Lieutenant ColonelNichelle Miyakoshi Benjamin SalisburyCommunications Officer Marine Officer In [email protected] [email protected]
Major Lieutenant (Reserve) Mae Ling Mak Quentin Frasier
Chief Science Officer Operations Officer [email protected] [email protected]
Lieutenant Colonel Second Lieutenant Diana Beets Tyra Richburg Marine Alpha Team Leader Marine Beta Team Leader [email protected] [email protected]
Handbook and Policy CertificationThis is to certify that the USS Stephen Hawking NCV-4744400 has adopted this handbook and Conflict Resolution Policy and affirms that it is binding upon itself, subject to future amendment, the Chapter Chairperson, in conjunction with those named below, dated on this the Twenty-Fifth Day of March, 2016. This is the 3rd Edition of the Membership Handbook.
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APPENDIX IMARINE CORPS AND RESERVE RANKS
Officer Rank
Enlisted Rank
Prereq for Advancement to NEXT Grade / Rank
Grade SFMC STARFLEET Abbv. Grade SFMC
STARFLEET Abbv. STARFLEET Marine Corps STARFLEET
To Become
O 1-3 Junior Officers E 1-3 Enlisted 3rd Echelon Junior Fleet Duty
O-1 2nd LieutenantEnsign
2LTENS E-1
PrivateCrewman
Recruit
PVTCRR
SFMC Academy PD-100, SO-100STARFLEET Academy OTS -2
O-2 1st LieutenantLieutenant JG
1LTLTJG E-2
Private First Class
Crewman Apprentice
PFCCRA
Completion of Marine MOSApprox. 6-10 exams
STARFLEET Academy OCC-3
O-3 CaptainLieutenant
MCPTLT E-3 Lance Corporal
CrewmanLCPLCRM
SFMCA OD-100 or NCO-100Commissioned by Chapter CO. -4
O 4-6 Senior Officers E 4-6 Junior NCO 2nd Echelon Senior Fleet Duty
O-4 MajorLt.Commander
MAJLCDR E-4 Corporal
Petty Officer 3rd
CPLPO3
Commissioned by CO.PD-201, OD-201 or NCO-201 &
*TIS+2-5
O-5 Lt. ColonelCommander
LTCCMDR E-5 Sergeant
Petty Officer 2nd
SGTPO2
Commission by Chapter CO. & *TIS+3 -6
O-6 ColonelCaptain
COLCAPT E-6 Staff Sergeant
Petty Officer 1st
SSGTPO1
Commission advanced by either SFI Executive Committee, or
Regional Coordinator & *TIS+4-7
O 7-9 Staff Officers E 7-9 Senior NCO 1st Echelon Garrison Admin
O-7 BrigadierFleet Captain
BDRFCPT E-7
Gunnery Sergeant
Chief Petty Officer
GSGTCPO
Commission advanced by SFIExecutive Committee & *TIS+5 -8
O-8BrigadierGeneral
Commodore
BGNCOMM E-8
Master Sergeant/1st
SergeantSenior Chief Petty Officer
MSGT/1SGTSCPO
Commission advanced by SFIExecutive Committee -9
O-9 Major GeneralRear Admiral
MGNRADM E-9
Master Gunnery Sergeant
Master Chief Petty Officer
MGSGMCPO
Commission advanced by SFIExecutive Committee -10
O-10Lieutenant
GeneralVice Admiral
LGNVADM N/A No Equivalent Commission advanced by SFI
Executive Committee N/A
O-11 GeneralAdmiral
GENADM N/A No Equivalent Commission advanced by SFI
Executive Committee N/A
O-12 Fleet Admiral FADM N/A No Equivalent Elected by Membership of SFI
*TIS = Time in Service – see Ranks and Service section of this handbook.None of these prerequisites are set in stone, under special circumstances; advancement may be based on job status for Chapter, STARFLEET or the Marines. Prerequisites listed are especially for the STARFLEET Marine Corps.
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APPENDIX IISTARFLEET THE INTERNATIONAL STAR TREK FAN ASSOCIATION INC.“THE PARENT ORAGNIZATION” www.sfi.org
Each year that you renew your membership to STARFLEET you will be coming back to the longest incorporated Star Trek fan club in the world. This year Trek celebrates its 50th Anniversary and last year STARFLEET turned 40! With all the other perks you get on an annual basis you will receive your membership packet. It includes Paper Packet, (a copy of the By-Laws of the organization, The STARFLEET Membership Handbook) These items are on a CD in that choice. You will receive a bumper sticker or like in the 40th Anniversary packet a commutative patch. In a different version each year; there will be a certificate suitable for framing and your membership ID card. Although most important of all it will include you’re welcome letter that will have your Database User Name and Password to welcome you to our family.
Once you join us there will be a lot more fun to be had, not only will there be perks galore. You will be among some of the best Science Fiction fans in the universe. STARFLEET is not just about Star Trek, the USS Stephen Hawking is about Fandom of all kinds. The STARFLEET academy has literally thousands of fun exams from Buffy the Vampire Slayer to Star Wars. All put together by the loving members of this organization over 40 years.
Other Perks include discounts on Rental Cars and Hotels for when you attend our International and Regional Conferences. Discounts on premade costumes from companies like CosPlay Sky Away missions and conventions and places to explore with other like mined new friends. Membership has its privileges!
All this and more, others who understand just where you are coming from, they come from all over the world and Star Trek brings them together just like Gene Roddenberry dreamed of. All for $10 a year. If you are thinking about becoming a member I would like to be the first to welcome you aboard.
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APPENDIX IIIHOW TO NAVIGATE THE SFI DATABASESo go to www.sfi.org and select the Login to Database button circled in graphic below.
Enter your User Name: _______ and Password: _______ to log in. You will find this in your membership packet, with your member ID card.
Then hit the SUBMIT button.
Your username will be found in your SFI member packet, in your Chapter Welcome email or by asking your Commanding Officer. Your password is a different thing. Your membership packet includes a fleet designated password. But if you don’t want to wait for your packet, you can use your SCC# that was included in your Chapter Welcome email or ask your Commanding Officer for your SCC# and reset your password.
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We also suggest that you give your Username and Password to your CO in case you forget your information yourself, and you will forget if you don’t change your information right away.
If you need to reset your password use the FORGOT button shown above and follow the instructions.
Your SCC# can be used immediately to begin taking your academy exams.
This is the home page and your controls are on the left hand side. From this page you can see what other members are online and even chat with them if you want. This page will also show you your rank, name and SFI expiration. Make sure you renew at least 3 weeks before this date. So look through all the information in the site, but start with the Member section. You may not have as many choices as you see here.
Member Eligibility is where you can find and confirm your record; see the courses you take and scores. You should confirm your information and keep it updated at all times.
To make changes use the Change Account Info link. Here you can update your name, address, phone, email, and birthday you can even select or deselect a chapter. Your chapter should say USS Stephen Hawking. You can also select a character species if you choose to. Finally at the bottom you can add a family member to your membership.
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Another great link is the Change Password link. In order to use this you will need to have your current password. If you don’t or it is saved in your browser and you still don’t know it, use the FORGOT button mentioned at the beginning.
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To see the current benefits of being a member in STARFLEET you can select the Membership Perks link and see them all. Some good ones to note are, Red Roof Inns, Quality Hotels, CosPlay Sky and Enterprise Rental Car. These may change at any time so if you are planning to use these discounts please verify them in case the specifications change. For you Marines and Marine want to be’s, by choosing the SFMC link you can choose how you would like to be affiliated with the 13th MSG. If you do choose to affiliate please also send an email to [email protected] and request addition to their roster.
Note that if you choose ACTIVE your ranking structure and uniform style changes to the Marine’s one listed in the member handbook. If you select RESERVIST, while still listed on the 13th roster your Rank and Uniform will conform to standard STARFLEET regulations stipulated in your Membership Handbook.Finally if you want to get your SFI newsletter the Communiqué or any back issues for your reading enjoyment select the Communications link and the CQ Archives sub menu and you can download any communiqué back to 2005.
If you have any questions please contact your Commanding Officer at [email protected] andhe will assist you.
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APPENDIX IVHOW TO ACCESS THE SFI STARFLEET ACADEMY
From www.SFI.org main page select the About Us and the STARFLEET Academy menu.
Or Go directly to: http://academy.sfi.org
From here you can select the course catalogue. However we recommend that you review the FACprogram site. The link is on the right side of the page. There are the exams you can take online and get immediate results. OTS should be your first stop! Refer to your Member Handbook for the tests to rank up. OCC is the next one but that one you have to request by email from the course catalogue. Good Luck and feel free to as your Commanding and Executive Officers any questions.
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APPENDIX VDOMAIN.COM EMAIL AND GMAIL INSTRUCTIONS
Here are instructions on how to log into the “Domain.com” email and how to add Hawkingtimeship.club to your Gmail account, so that you can use the same email from your daily email account.
https://emailmg.domain.com/ox6/ox.html
Go here and log into your new HawkingTimeShip mail box.Use your email address as your username:
[email protected]: FirstLast12345
Your Password is your First name and Last name with the first letters in capitals and no space between them, it will also include your STARFLEET - SCC number right after the last letter in your last name as noted above.
If you do not have a @HawkingTimeShip.club email address and you would like one please contact the CO who will issue one for you. Let us know if you have a Gmail Account (then you can use the instructions below) of if you have some other account so that we can adjust your forwarding email instructions.
You can also use this information to configure your incoming POP server for Google.Settings >> Accounts and Import >> Send mail as >> Add another Email Address that you own.
Pop-Up Window:
Under your name type [email protected]
1st Step:Put your password in as it appears above
2nd Step:Look in your email and use the verification code you receive from Google mail. (Could take up to 20 minutes)
Our URL is www.HawkingTimeShip.club If you know anyone who can make is a good site for less money... please let me know.
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APPENDIX VIGLOSSARY OF URL’S AND WEBSITES
# NAME URL PAGE1 STARFLEET International Fan
Associationwww.sfi.org 3,6,23,24,27
2 SFI Database https://db.sfi.org 3,83 Renewal Form “Click Here” https://db.sfi.org/secure/renewal.php 34 STARFLEET Membership Handbook http://www.sfi.org/downloads/membership-materials 65 Facebook Group https://www.facebook.com/groups/HawkingCrew 6,136 Google Email Address [email protected] 67 Spreadshirt http://USSStephenHawking.spreadshirt.com 98 USS Stephen Hawking Official Website www.HawkingTimeShip.club 9,11,14,289 ThinkGeek www.ThinkGeek.com 9
10 Facebook Closed Group https://www.facebook.com/groups/HawkingTimeShip 11,1311 Timescape Newsletter https://groups.google.com/d/forum/HawkingTimeShip 1212 Marine I-Corp List http://lists.sfi.org/listinfo.cgi/corps-I-sfi-sfmc.org 1213 Facebook Media Page (AKW) https://www.facebook.com/Academy.of.Klingon.Warfare 1314 Facebook Science Page https://www.facebook.com/The.Science.Probe 1315 Facebook Charity Page https://www.facebook.com/HawkingCharities 1316 Facebook Members Only Group https://www.facebook.com/groups/HawkingCrew 1317 Charity Yuri’s Night International www.yurisnight.net 1518 Charity Yuri’s Night LA www.la.yurisnight.net 1519 Charity Pop Culture Hero Coalition www.Popcultureherocoalition.com 1520 Charity Pop Culture Hero Coalition https://www.facebook.com/Pop-Culture-Anti-Bullying-
Coalition-528725143861574 15
21 Marine Corps Nomination Form http://www.sfi-sfmc.org/portal 1622 SFMCA Quartermaster http://qm.sfi-sfmc.org 1623 PayPal Fund Email [email protected] 1724 Command Staff Emails [email protected] 2125 Commanding Officer Email [email protected] 2626 STARFLEET Academy http://academy.sfi.org 2727 Domain.com https://emailmg.domain.com/ox6/ox.html 28
# INFORMATIVE LINKS WEBSITEShttp://sfi.org/portal http://www.sfi-sfmc.org/portal http://acad.sfi.org/index.php http://sfmca.sfi-sfmc.org https://www.facebook.com/groups/sfi.region4 https://www.facebook.com/4thBrigadeSFMC/?ref=ts https://twitter.com/HawkingTimeShip https://directory.iau.org/directory/852http://www.hawkingtimeship.club/Index/Links.html
1 STARFLEET Int’l Fan Association Main2 STARFLEET Marine Corps3 STARFLEET Academy4 STARFLEET Marine Corps Academy5 Region 4 Facebook Group6 Brigade 4 Facebook Page7 USS Stephen Hawking Twitter8 International Astronomical Union9 USS Stephen Hawking Off-Site Links
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APPENDIX VII
USS Stephen Hawking NCV-4744400Conflict Resolution Policy
Why do we have conflict?Conflict in small, personal organizations like ours usually arises from one of five different kinds of situations.
Different NeedsThe first is when members have different needs, objectives or values. If the members involved are mature enough to recognize the problem and to reach a compromise, this kind of conflict can be the least troublesome and the most rewarding. It’s especially useful in broadening people’s viewpoints!
Different PerceptionsThe second is when members have different perceptions of each other’s motives, or the meaning of each other’s words or actions. This can range from simple misunderstandings to a complete lack of trust. Again, if the members involved are mature adults, the problem can usually be solved if each member explains his/her point of view in a reasonable and intelligent manner (and then gets on with business as usual!!).
Different ExpectationsThe third is when members have different expectations of results. This kind of conflict is best addressed before it has a chance to get started. That’s why it’s always best to clearly identify what results are expected from a project before we begin working on it.
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Personality ClashesThe fourth is when two or more members are unwilling to work through issues: to collaborate or to compromise. This is usually the result of a basic personality clash and may require the intervention of either the Officer in Charge, or Ship’s Counselor. If the squabbling members still cannot effectively work together, the Officer in Charge may need to remove them from the project concerned with an oral warning.
Immature MembersFinally, the fifth situation is when we have a member who is immature and won’t take no for an answer. This will probably require the intervention of the Officer In Charge and/or Ship’s Counselor and an oral warning. Next, after receiving a written reprimand, the offending member will be given a probation period of not less than three months; but if he/she does not mend his/her ways, then the Officer In Charge has only one recourse: the member must be removed with due process. People like these can ruin this experience for everyone around them and any member’s first duty is to preserve the harmony of the ship.
HOW CAN I AVOID CONFLICT?Conflict is inevitable. It will happen. But, it is important to recognize the difference between positive conflict and negative conflict and to understand how to deal with negative conflict when it occurs.
Positive ConflictThe hallmark of positive conflict is an obvious willingness on the part of those concerned: to discuss their differences calmly and rationally, to respect their differences as individual human beings and to compromise so that each party gets something that they want (this is called a win-win situation). Positive conflict should not be avoided. In fact, it’s a very healthy thing. Positive conflict breeds respect for diversity, which is the foundation of successful win-win interaction with others. It helps each of us to broaden our own viewpoint and to remind ourselves that we do not have a monopoly on creative input. However, negative conflict quite often masquerades as positive conflict. Immature individuals sometimes learn to get their own way by using the “What’s the matter, afraid of a little positive criticism?” line as a weapon. So, it’s important to be able to distinguish between the two.
Negative ConflictNegative conflict usually results from either a personality clash, or an immature member. It may result from differences of need, perception and expectation; but, when it does, there’s usually a personality clash or an immature member escalating the situation. The hallmark of negative conflict is stubbornness or the lack of active listening. If one or more members insist on replacing an equal discussion of opinions with a one-sided barrage of demands, refuse to respect the viewpoints of others, continue to refer to others’ ideas in insulting or demeaning terms, refuse to compromise with their fellow members and insist on getting everything their own way, then you’ve got negative conflict!!
How do I deal with negative conflict?If the situation is not yet severe, or is just beginning to get started, attempt to resolve the problem by speaking directly to the member(s) involved. If you feel that this is a little out of your league, you must first ask the Ship’s Counselor to step in and help resolve the situation in your place. However, if the situation is seriously compromising the harmony of the Chapter (or it appears likely to in the
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near future) then, through the Ship’s Counselor, it must be reported to the Executive Officer. The XO will try to defuse the situation and reason with the parties involved. If they are unwilling to listen, the XO, with the Ship’s Counselor present, will report the problem to the Commanding Officer. The Commanding Officer has the authority to call the members “before the mast” and to discipline them, when necessary.
HOW DOES THE OFFICER IN CHARGE DEAL WITH NEGATIVE CONFLICT?How the Commanding Officer deals with negative conflict depends on whether the situation is a personality clash or an immature member.
Personality ClashesPersonality clashes are usually caused by unresolved animosity. This could be the result of insult or injury, real or imagined, on the part of one or both of the parties involved. If left unresolved, the animosity will grow into full fledged hostility. At this stage, the situation becomes extremely dangerous to the Chapter, since our membership will begin to polarize as each of our members unconsciously chooses sides. Such a situation must be dealt with quickly and decisively. The Commanding Officer, with the Ship’s Counselor present, will meet with both parties together and require each of them, in each other’s presence, to voice his or her grievance. Then, the Commanding Officer will require each party to apologize for those words or actions which were inappropriate on their part. Require them both to work together; suggesting that if they can’t succeed together, they will both fail! When they realize they’re in the same boat, hopefully they’ll come to their senses!! However, if this approach is not successful, the Commanding Officer may have to remove the offending member(s) from the project(s) they were working on with an oral warning.
Immature MembersMost people don’t realize it, but having an immature member is one of the most dangerous situations in which an organization like ours can find itself. This is especially true since many immature people are, nevertheless, quite clever!! When you think about it, this makes a lot of sense. Someone who has managed to reach physical maturity, without having to develop any emotional maturity, is probably very ingenious at those tricks which are the hallmark of the immature member: making “suggestions” which are, in fact, barely concealed demands; stating “opinions” as if they were undeniable fact, having neither professional knowledge of the subject at hand, nor any ability to back those opinions with hard evidence or solid logic; camouflaging as “positive criticism” remarks which are actually attempts to demean or ridicule opposing ideas; forcing each “discussion” into a win-lose situation with him/herself as the winner and using the “member’s right to speak” as a cover for bullying the Chapter into doing things his/her way.
An important note: sometimes an immature member will attempt to make his/her attacks seem like they are merely one-half of a personality clash. This is a diversionary tactic and seeks to make a reacting victim look like an initiator of hostilities. It is very important to understand the difference between these two situations.
But the cleverest and the most dangerous of all in the immature member’s arsenal is the trick of accusing the accuser. The immature member cannot afford exposure. Once the organization begins to see these games for what they really are, they lose their effectiveness and their abuser becomes an object of amusement, rather than of power. This is intolerable to the immature member and
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he/she must do whatever is necessary to focus the organization’s attention on another member, ideally the very one that is making the accusation. The immature member will attempt to convince the Chapter that the accusation is, in and of itself, an act of hostility and will accuse his/her accuser of playing precisely those tricks mentioned above. He/she does this by confusing the difference between an unjustified attack and an act of self-defense. The immature member will try to make others think that these are the same thing. They are not! No one has the right to commit an unjustified attack on another person. But everyone has the right to self-defense, to whatever extent is necessary to end such an attack and to prevent it in the future. The Chapter reserves that right, too! The Commanding Officer will, of course, give the member the chance to “mend his/her ways.”
Resolution of the conflictFirst, the member will be given an oral warning. If that is not effective, the member will be given a written reprimand. At this point, the member is on probation and temporarily removed from his/her post for no less than 30 days. If the immature member still refuses to change his/her behavior, then the Commanding Officer will petition the Chapter to expel the member. The Chapter has the authority and the responsibility to permanently expel such a member, by a two-thirds vote, taken in secret ballot, at a Chapter meeting for which not less than 30 days’ notice was given. The Chapter also has the authority to rescind such an action, by a three-fourths vote, taken in secret ballot, at a Chapter meeting for which no less than 30 days’ notice was given.
Disclaimer of InclusionThis Conflict Resolution Policy applies to all primary, secondary and attendees of the USS Stephen Hawking and its functions. Ignorance of this policy does not preclude responsibility to this policy.
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