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GOVERNMENT OF INDIA MINISTRY OF HUMAN RESOURCE DEVELOPMENT

DEPARTMENT OF SCHOOL EDUCATION AND LITERACY MID DAY MEAL DIVISION ********************************

Minutes of the Meeting of the Programme Approval Board for Mid-Day Meal Scheme for

the State of Uttarakhand

19.04.2011

A meeting of the Programme Approval Board for Mid-Day Meal was held at New Delhi

on 19.04.2011 under the Chairpersonship of Smt. Anshu Vaish, Secretary, Department of

School Education and Literacy (SE&L), Government of India. The agenda before the PAB-MDM

was to

(a) review the status and progress of the implementation of the Mid Day Meal

(MDM) Programme for the States/UTs of Uttarakhand, Delhi, Haryana and

Rajasthan and

(b) consider their Annual Work Plan and Budget (AWP&B) 2011-12 proposal for the

MDM Scheme. A list of members who participated in the meeting is attached at

Annexure-I.

2. Dr. Amarjit Singh, JS (EE-I), Department of School Education and Literacy, Govt. of

India welcomed the Chairperson, members of PAB-MDM and other participants from the States

and requested the representative of the State Governments to highlight the progress achieved

during 2010-11, best practices followed in the State, any constraints in implementation of the

programme in the State and proposals for 2011-12.

3. Uttarakhand 3.1 Ms. Sowjanya, Additional Secretary, Education, Govt. of Uttarakhand briefed the

PAB members about the MDM Scheme in the State and made a presentation on the

performance of the Mid Day Meal Scheme and initiatives taken by State Government in

implementation of the Scheme. The Representative of the Ministry of Human Resource

Development, Government of India presented an analysis of the Performance of the State in the

implementation of Mid Day Meal Scheme during the first three quarters of the year 2010-11, i.e.

from April to December, 2010. The salient features of the presentations are as follows:-

i) No. of Institutions: State has covered 12,781 primary level schools and 5146 upper

primary schools under the Scheme against the PAB approval of 13020 under Primary

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and 5271 under Upper Primary. Thus the achievement is 98.16% in Primary and 97.62%

in Upper Primary levels.

ii) No. of children: 6,24,441 and 3,86,599 children are enrolled in primary and upper

primary schools respectively as on 30.09.2010. 4,82,484 children in primary and

3,05,021 in upper primary have availed of mid day meal on average basis during

1.4.2010 to 31.12.2010, against the PAB approval of 550000 children under Primary and

3,22,000 under Upper Primary. Thus the achievement is 88% in Primary and 95% in

Upper Primary level.

iii) No. of working days: The PAB-MDM had approved 170 working days for both primary

and upper primary respectively for the first three quarters of 2010-11. Against this, State

has served mid day meal for 186 working days for both primary and upper primary

stage. Thus the achievement in terms of days on which the meals were served is 109%

in both Primary and Upper Primary schools.

iv) Availability & Utilization of Food grains: Considering that three-fourths of the year

was over by 31-12-10, the districts should have lifted at least 80% of the allocated

foodgrains as on 31.12.2010 and utilized about 75% of the allocation. The gross

allocation for 2010-11 was 23,759 MTs and the availability of the food grain with the

State was 16,326 MTs (69% of allocation). The State has utilized 17,472 MTs (74%) of

the food grains allocation.

v) Payment of cost of foodgrains to FCI: The FCI has submitted bills for Rs. 9.28 crore

during 1.4.2010 to 31.12.2010. The State has made payment for Rs. 6.99 crore to the

FCI.

JS (EE-I) requested the State to clear the pending bills of FCI on Priority.

vi) Utilization of Cooking Cost: The gross allocation for 2010-11 was Rs. 64 crores and

the state has utilized 47 crore (74%) till 31.12.2010.

JS (EE.I) observed mismatch in the utilization level of cooking cost vis.a.vis the

no. of meals, as in case of District Uttarkashi, Tehri, Champawat and Bageshwar the

cooking cost utilization was low and on the other hand it was high in the district of

Rudraprayag and Haridwar. He requested the State Govt. to make district-wise analysis

and take corrective measures.

vii) Utilization of Transport Assistance: A sum of Rs.264 lakhs was available during 2010-

11 as on 31.3.10 as Central Assistance towards Transport Assistance. The State Govt.

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has utilized 65% of the Transport Assistance during the period of 1.4.2010 to

31.12.2010.

viii) Utilization of MME: A sum of Rs. 109 lakhs was available during 2010-11 as Central

Assistance towards MME. The State Govt. has utilized Rs. 97 lakhs (89%) of the MME

grant during the period from 1.4.2010 to 31.12.2010.

The State has already submitted a MME Plan for the year 2011-12. JS(EE-I)

clarified that the Centre’s approval in respect of MME Plan is limited to the total

expenditure incurred by the States/UTs i.e. it should fall within the prescribed limit. The

allocation of expenditure for each function of the MME Plan of the States/UTs may be

made as per the existing MDM guidelines.

ix) Construction of Kitchen-cum-stores: Out of Rs. 29.83 Crore of Central assistance

released towards construction of 4973 kitchen sheds during 2006-07 to 2009-10 for

primary and upper primary stages, the State Govt. reported that 4950 kitchen sheds

have been constructed and work is in progress for construction of 122 kitchen sheds as

on 31.12.2010.

Secretary(SE&L) advised the State Govt. to meet the additional requirement

of funds, if any, from the state’s own resources as there is no provision in the

scheme to provide additional funds for the Kitchen-cum-stores which were already

sanctioned by the PAB-MDM.

x) Procurement of Kitchen Devices: Central assistance of Rs. 8.64 Crore has been

released towards procurement of 17283 units of kitchen devices during 2006-07 to 2009-

10 for primary and upper primary stages. The state reported 100% physical and 65%

financial progress.

JS(EE-I) suggested that contribution by Community, including NRIs, may be

sought for providing plates etc. to the children.

xi) Cook-cum-Helpers: Central assistance was released for 31539 cook–cum- helpers for

the period from April 2010 to March 2011. At present, 30795 cook-cum-helpers are

engaged in the State and as per the prescribed norms for engagement of cook-cum-

helpers. The State Govt. has utilized only Rs. 24.45 crore out of the allocated Rs. 31.54

crore towards honorarium for cook-cum-helpers (77.52%).

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Secretary (SE&L) sought clarification as to whether this amount was actually paid

on time to the cook-cum-helpers. The State representatives informed that this amount

was being released to the districts for making payment to cook-cum-helpers. Secretary

(SE&L) advised the State to expedite the payment of honorarium to cook-cum-helpers.

xii) School Health Programme: The State has reported the number of schools covered

was 17931 out of which only 1826 schools are covered under School Health

Programme.

JS(EE-I) observed that the coverage of schools under School Health Programme

was very low i.e. only 10% and that the matter needs serious consideration by the

State. As the health factor plays a major role in keeping up the attendance of the

children and in improvement of their academic performance the state should take

appropriate steps to cover maximum number of schools under School Health

Programme in convergence with NRHM.

JS (EE-I) further enquired as to whether the children suffering from refractive

errors are issued spectacles. He further suggested that a science teacher could be

trained in every school to identify the children with this defect so that they could be

given proper treatment and provided spectacles as this would reduce the rate of

dropouts from the school.

xiii) State Level Steering and Monitoring Committee (SSMC): The State representative

informed that the latest SSMC meeting was held on 27.01.2011.

Secretary (SE&L) asked the State Govt. to conduct meeting of SSMC more

regularly at least twice in a year in order to monitor the implementation of the MDM

Scheme and adopt corrective measures wherever necessary. She emphasized that the

representatives of MDM Division of MHRD and the Monitoring Institute may be invited to

these meetings. The Monitoring Institute may be instructed to make a presentation of

their observations before the Chairperson of the SSMC.

xiv) Evaluation Study by the Monitoring Institutes:. A study on the implementation of the

MDM Scheme was made by National Institute of Administrative Research, Mussoorie,

during the period of Oct 2010 to March 2011 in 3 selected districts of Uttarakhand.

i) Almost 70% of the visited schools do not have proper kitchen sheds.

ii) In about 80% of the visited schools the grains are stored in the class rooms of

the schools or in the head teachers’ office.

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iii) 40% of the sample schools in hilly districts like Pauri and Uttarkashi did not have

potable water facility in their school premises.

iv) Community participation is very low and needs strengthening for more qualitative

improvement in MDM and other activities.

v) There should be wider dissemination of the information regarding MDM and its

norms which are being revised time to time.

vi) The monitoring mechanism requires strengthening at all levels.

vii) Health check-ups were not carried in almost 95% of the visited schools.

Secretary (SE&L) expressed concern over the fact that the foodgrains are stored

in the classroom and requested the State to complete the construction of kitchen-sheds.

She also advised them to ensure the availability of potable water in all the schools and to

have the School Health Programme implemented seriously.

JS(EE-I) emphasized the need for strengthening the monitoring mechanism to

overcome these shortcomings.

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xv) OVERALL PERFORMANCE SCORE CARD

JS(EE-I) advised the State Govt. to focus on the areas where the performance

has been low as per the score card, viz. School Health Programme, Payment to FCI,

provision of drinking water in all the schools etc.

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9.9

9.9

7.5

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10

9.910

8.0

1.5

10.0

8.7

8.7

0.0

2.0

4.0

6.0

8.0

10.0Institution

Children

Working Days

FG Utilisation

Payment to FCI

Cooking Cost

MME

Kitchen Shed

Kitchen Devices

TA

School Health

Inspection

Drinking Water

Toilet Facility

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4. PAB-MDM approvals for 2011-12:

Based on the discussions and achievement under this Scheme during financial year

2010-11, the PAB-MDM approved the following for quantifying the Central Assistance for

Uttarakhand for Mid Day Meal Scheme for 2011-12:-

No Details No. of Institutions No. of Children Approved by PAB-MDM

1 No. of Children & Institutions

Primary

1.1 Govt. + Govt. aided + LB

schools

12670 465175

1.2 EGS

224 6715

1.3 Mad/Maq

126 10594

1.4 NCLP

- 224 224

TOTAL (A)

13020 482708 531000

Upper Primary

1.5 Govt. + Govt. aided + LB

schools

5237 303938

1.6 EGS/AIE

23 379

1.7 Mad/Maq

11 703

TOTAL (B)

5271 305020 337000

GRAND TOTAL (A) +(B)

18291 787728 868224

2 No. of Working days

2.1 Primary

235 235

2.2 Upper Primary

235 235

2.3 NCLP

312 312

3 No. of Cooks-cum

Helpers

1105* 1105

*PAB approval was 31539, 30795 cook-cum-helpers already engaged by the state, additional 1105

cook-cum-helpers required by state during year 2011-12

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4. Kitchen-cum-store

Total

Institutions

(PY+UPY)

Total

Sanctioned till

2010-11

Const.

through

convg.

Gap

State’s Proposal

for 2011-12

PAB-MDM

approved

1 2 3 4 5 7

17906 8772 614 8521 4855 4855

It was mentioned that the above quantification is only an estimate for release of

Central Assistance during 2011-12 under MDM Scheme. This scheme clearly provides

that every student attending the Institutions, eligible to be covered under the Scheme will

be served mid day meal on all school days. Therefore, the State will provide meal to all

such students irrespective of the approved number of student and working days. In the

event of State govt. finding on the basis of attendance register maintained at school level

that the average number of children availing mid day meal and the working days are

more than the above, it may approach the GOI with evidence at the earliest for

enhancement of Central Assistance. D/o School Education & Literacy with the approval

of the Secretary will take a decision in this regard and put up the matter for post fact

approval to the PAB-MDM.

The above position should be clarified to all the field functionaries, so as to enable all

the eligible institutions to ensure that every student attending school is fed on all school

working days irrespective of the above approvals and submit their proposal for

enhancing the resources, if needed, to their higher authority.

The working of Central Assistance for the State of Uttarakhand for 2011-12 based on

the above mentioned number of children and no. of working days as approved by the PAB-MDM

is enclosed as Annexure-II.

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Annexure-I

List of Participants

1. Ms. Anshu Vaish, Secretary(SE&L), Ministry of Human Resource Development, Department of

School Education & Literacy, Shastri Bhavan, New Delhi.

2. Dr. Amarjit Singh, Joint Secretary(EE.I), Ministry of Human Resource Development, Department of

School Education & Literacy, Shastri Bhavan, New Delhi.

3. Ms. Rita Chatterjee, Joint Secretary(MDM), Ministry of Human Resource Development,

Department of School Education & Literacy, Shastri Bhavan, New Delhi.

4. Ms. Surina Rajan, Principal Secretary, Education, Govt. of Haryana

5. Ms. Manisha Pawar, Secretary, Education, Govt. of Uttaranchal

6. Ms. Sovjanya, Additional Secretary, Education, Govt. of Uttaranchal

7. Shri Mahavir Meena, Dy. Commissioner, MDM, Rajasthan

8. Jh iadt ;kno] funs’kd] ekSfyd f’k{kk] funs’kky; ekSfyd f’k{kk] f}rh; Lrj] f’k{kk lnu] lSDVj&5] iapdqyk ¼gfj;k.kk½Jh iadt ;kno] funs’kd] ekSfyd f’k{kk] funs’kky; ekSfyd f’k{kk] f}rh; Lrj] f’k{kk lnu] lSDVj&5] iapdqyk ¼gfj;k.kk½Jh iadt ;kno] funs’kd] ekSfyd f’k{kk] funs’kky; ekSfyd f’k{kk] f}rh; Lrj] f’k{kk lnu] lSDVj&5] iapdqyk ¼gfj;k.kk½Jh iadt ;kno] funs’kd] ekSfyd f’k{kk] funs’kky; ekSfyd f’k{kk] f}rh; Lrj] f’k{kk lnu] lSDVj&5] iapdqyk ¼gfj;k.kk½

9. Shri Suresh K. Bhandari, Special Director, Directorate of Education, GNCT of Delhi

10. Shri R.K. Kunwar, Additional Project Director,, State Project Director, SSA – Uttarakhand,

Dehradun

11. Dr. Kavita Sharma, Department of Elementary Education, NCERT, Sri Aurobindo Marg, New Delhi

12. Shri R.S. Sharma, Institute of Development Studies, Jaipur

13. Dr. Upender Singh, Centre for Development Communication & Studies, Jaipur

14. Prof. Rajender Singh Yadav, Department of Education, Kurukshetra University, Kurukshetra,

Haryana

15. Ms. Poonam Singh, Associate Professor, NIAR, LBSNAA, Mussoorie, Uttarkhand

16. Shri R.S. Rathore, Nodal Officer, Shiv Charam Mathur Social Policy Research Institute, Jaipur

17. Ms. Priyadarshini Vijmsri, Project Director, Centre for the Study of Developing Societies, 29,

Rajpur, Road, Delhi

18. Shri T.K. Singh, Project Coordinator, CSDS, 29, Rajpur, Road, Delhi

19. Shri M.K. Agarwal, ADE(MDM), Directorate of Education, GNCT of Delhi

20. Shri P.K. BIsht, JD(MDM), Nanoor Khera, Taphovan Marg, Dehradun, Uttarakhand

21. Shri Ganga Prasad, Finance Controller, State Project Office, Uttarakhand, Dehradun

22. Shri Jagdish Singh Sajwan, Field Investigator, State Project Office, Uttarakhand, Dehradun

23. Shri Sanjeev Joshi, Field Investigator, State Project Office, Uttarakhand, Dehradun

24. Shri Vinod Kumar, Directorate of Education, GNCT of Delhi

25. Shri S.K. Tyagi, Directorate of Education, GNCT of Delhi

26. Shri Ambuj Kumar, Directorate of Education, GNCT of Delhi

27. Ms V. Jayanthi, Under Secretary, Ministry of HRD, Dept. of SE&L, New Delhi

28. Shri B.D. Shivani, Under Secretary, Ministry of HRD, Dept. of SE&L, New Delhi

29. Shri Satish Kumar, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi

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30. Shri B.R. Meena, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi

31. Ms. Pushpa Gautam, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi

32. Shri Vijay Kumar, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi

33. Shri Ravindra Kumar Mishra, Chief Consultant, NSG-MDM, Ed.CIL

34. Shri Dinesh Pradhan, Consultant (MIS), NSG-MDM, Ed.CIL

35. Shri K.K. Sharma, Consultant, NSG-MDM, Ed.CIL

36. Dr. Anindita Shukla, Consultant, NSG-MDM, Ed.CIL

37. Dr. Mridula Sircar, Consultant, Plan Monitoring, NSG-MDM, Ed.CIL

38. Shri Bhupendra Kumar, Consultant, Plan Monitoring, NSG-MDM, Ed.CIL

39. Ms. Seema Bhardwaj, Research Assistant, NSG-MDM, Ed.CIL

40. Ms. Reena, Research Assistant, NSG-MDM, Ed.CIL

41. Shri Devender Kumar, Research Assistant, NSG-MDM, Ed.CIL

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ANNEXURE-II

UTTARAKHAND

QUANTIFICATION OF CENTRAL ASSISSTNCE FOR 2011-12

4.1 Food grains:

No. Stage Approved by PAB-MDM Quantity in MTs.

No. of Children No. of Working

days

1 Primary (@ 100 gms) 531000 235 12478.50

2 Upper Primary (@150 gms.) 337000 235 11879.25

3. NCLP(@100 gm) 224 312 6.99

TOTAL 868224 24364.74

4.2 Cost of Foodgrains, Cooking cost, MME and Transport Assistance:

Sl. No. Component/norm

Amount

admissible

(Rs. In lakhs)

I. Primary

1 Cost of Foodgrains @Rs. 5650/- per MT for 12478.50 MT rice 705.04

2 Cooking Cost

(i) Central Share - Cooking cost @ Rs.2.17 per child per day

(531000 x 235 days x Rs. 2.17)

2707.83

(ii)

State Share - Cooking Cost @ Rs. 0.72 per child per day

(531000x 235days x Rs. 0.72) 898.45

3 Transportation Cost @ Rs. 1140 per MT 142.25

4 Honorarium to cook-cum-helpers

(i) Central Share - (21498 x Rs.900 x 10 months) 1934.82

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(ii) Minimum State Share - (21498 x Rs.100 x 10 months) 214.98

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Management Monitoring and Evaluation (MME) 1.8% of

cost of foodgrains, cooking cost, cost of transportation and

honorarium to cook-cum-helpers

98.82

TOTAL(1+2(i) +3+4(i)+5) 5588.76

II. Upper Primary

1

Cost of Foodgrains @Rs. 5650/- per MT for 11879.25

MT rice 671.18

2 Cooking Cost

(i)

Central Share - Cooking cost @ Rs. 3.25 per child per day

(337000 x 235 days x Rs. 3.25)

2573.84

(ii)

Minimum State Share - Cooking Cost @ Rs. 1.08 per child

per day

(337000 x 235 days x Rs. 1.08)

855.31

3 Transportation Cost @ Rs. 1140 per MT 135.42

4 Honorarium to cook-cum-helpers

(i) Central Share - (11146 x Rs.900 x10 months) 1003.14

(ii) Minimum State Share - (11146 x Rs.100 x10 months) 111.46

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Management Monitoring and Evaluation (MME)1.8% of cost

of foodgrains, cooking cost, cost of transportation and

honorarium to cook-cum-helpers

78.90

TOTAL(1+2(i) +3+4(i)+5) 4462.48

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III. NCLP

1

Cost of Foodgrains @Rs. 5650/- per MT for 6.99

MT rice 0.39

2 Cooking Cost

(i) Central Share - Cooking cost @ Rs. 2.17 per child per day

(224 x 312 days x Rs. 2.17) 1.52

(ii)

Minimum State Share - Cooking Cost @ Rs. 0.72 per child

per day

(224 x 312 days x Rs. 0.72)

0.50

3 Transportation Cost @ Rs. 1140 per MT 0.08

4 Management Monitoring and Evaluation (MME) 1.8% of

cost of foodgrains, cooking cost and cost of transportation 0.04

TOTAL(1+2(i) +3+4(i)+5) 2.03

Grand Total 10053.27

*as per the rates projected by the State in accordance with the revised norms based on plinth area.

IV. *Kitchen cum Store proposal for 4855 Units during 2011-12

1 Central Share - for 4855 units 4767.55

2 Minimum State Share - for 4855 units

1589.08 Total 6356.34