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VALIDATION OF PLANNING APPLICATIONS – GUIDANCENOTES FOR APPLICANTS

ContentsPage:

Introduction 2

General Provisions Relating to Applications 3

National Requirements – items required for submission with allplanning applications

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Local Requirements – items that may be required to be submitted with theplanning application, depending on the nature, type and location of theproposed development.

Where there is any uncertainty with regard to whether any document isrequired for submission with an application, and the necessary scopeand content of the document, advice should be sought from thePlanning Development Control Team at pre-application stage.

A1 – Agricultural Land Assessment 7A2 – Air Quality Report 7C1 – County Council Development Supplementary Information 8D1 – Daylight/Sunlight Assessment 9E1 – Environmental Statement 9E2 – Ecological Appraisal 10F1 – Flood Risk Assessment 12H1 – Heritage Statement 13H2 – Hydrogeological Report/ Hydrological Report 15L1 – Land Contamination Assessment 15L2 – Landscape Details 16L3 – Lighting Assessment 17M1 – Minerals Related Development Supplementary Information 18N1 – Noise Report 19O1 – Odour Assessment 19O2 – Open Space Assessment 20P1 – Planning Statement 21S1 – Structural Survey 22T1 – Transport Assessment 22T2 – Travel Plan 23T3 – Tree Survey/Arboricultural Implications 24W1 – Waste Minimisation Statement 25

February 2013

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Introduction

The Government has introduced new information requirements for thevalidation of planning applications by Local Planning Authorities (Guidance onInformation Requirements and Validation (March 2010). In response to this,East Sussex County Council has produced this guidance note for use byanybody wishing to submit an application that falls to be determined by theCounty Council. The guidance note will be periodically updated to takeaccount of changes in policy and other published guidance.

The information required to make a valid planning application consists of:• Mandatory national information requirements specified in planning legislation(The Town & Country Planning (Development Management Procedure) Order2010);• Information provided on the standard application form; and• Information to accompany the application as specified by the local planningauthority on their local list of information requirements.

This document gives further guidance on these matters. It provides somesuggestions for the types of applications for which the different items will berequired. However, because every application potentially raises differentissues, it is strongly recommended that all applicants contact the PlanningDevelopment Control team for pre-application advice before submitting anyapplication. As well as providing assistance on the validation requirements,the team may also be able to provide informal advice on the likely success ofyour application.

The Planning Development Control team may be contacted in the followingways:

Telephone: 01273 481846Email: [email protected] by post: Planning Development Control Team

Economy, Transport & Environment DepartmentEast Sussex County CouncilCounty HallSt. Anne’s CrescentLewesEast Sussex BN7 1UE.

Please Note: Because of the vast range of potential issues arising fromapplications, it is not possible for this guidance note to cover everypossible proposal. Whilst the guidance will cover the majority ofapplications the County Council reserves the right to require additionalinformation as necessary prior to determining any application.

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General Provisions relating to Applications

Applicants are encouraged to make planning applications electronically,via the Planning Portal website. However, applicants do have the option ofsubmitting hard-copy applications. Applicants who submit hard copiesmust provide the original plus three copies (a total of four sets).

Applicants are encouraged to submit an electronic copy of any documentthat was prepared electronically, to help the determination process. Formajor applications, or files that are too large to upload via the PlanningPortal, applicants should provide these on a CD or USB storage device.

Applicants should submit information of a good standard and quality sincethis will greatly assist the determination process. The County PlanningAuthority has the right to request clarification or further information duringthe determination process

Where an application is not accompanied by any of the LocalRequirements that are relevant to that particular application, the applicantshould provide a short written justification as to why the item(s) are notconsidered appropriate in the circumstances, for the consideration of theCounty Planning Authority.

If an applicant is in any doubt as to what information should besubmitted to fulfil the validation requirements, he/she should contactthe Planning Development Control Team to discuss the matter beforeany submission is made.

National Requirements

The following items will be required for all applications unless otherwisestated.

1. The completed application formAll applications will need to be presented on the relevant standard applicationform (1App), which is available via the Planning Portal(www.planningportal.gov.uk), or to download from the County Council'swebsite athttp://www.eastsussex.gov.uk/environment/planning/applications/making.htm.

2. The location planThe location plan must be based on an up-to-date map. It should be at anidentified standard metric scale (typically 1:1250 or 1:2500, but whereverpossible the plan should be scaled to fit onto A4 or A3 size paper). Plansshould identify sufficient roads and/or buildings on land adjoining theapplication site to ensure that the exact location of the application site is clear.

The application site should be edged clearly with a red line. It should includeall land necessary to carry out the proposed development – including for

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example, land required for access to the site from a public highway, visibilitysplays, landscaping, car parking, construction compounds and open areasaround buildings.

A blue line should be drawn around any other land owned by the applicant,close to or adjoining the application site.

3. Site planThe site plan should be drawn at an identified standard metric scale. It shouldaccurately show:

a. the direction of Northb. the proposed development in relation to the site boundaries and otherexisting buildings on the site

and the following, unless these would NOT influence or be affected by theproposed development:

c. all the buildings, roads and footpaths on land adjoining the siteincluding access arrangementsd. all public rights of way crossing or adjoining the sitee. the position of all trees on the site, and those on adjacent landf. the extent and type of any hard surfacing; andg. boundary treatment including walls or fencing

Note: The location plan and site plan may not be required for applications forextending the time limit to implement a planning permission or applications tocarry out development without complying with 1 or more conditions).

4. Additional plans.In addition, other plans may also be required (dependent on the type ofapplication), if deemed necessary to describe the development. Any plans ordrawings should be drawn to an identified scale and, in the case of plans,should show the direction of North. Plans that may be required include:

Block plan of the site, showing: site boundaries; the type and height ofboundary treatment (e.g. walls, fences) where a change is proposed; theposition of any building or structure on the other side of such boundaries,where these could influence or be affected by the proposeddevelopment.

Existing and proposed elevations, showing clearly the proposedworks in relation to what is already there, for any elevations that wouldbe created or altered by the development proposal. These shouldindicate, where possible, the proposed building materials and the style,materials and finish of windows and doors. Where a proposed elevationadjoins another building or is in close proximity to it, the drawings shouldshow the relationship between the two buildings and detail the positionsof the openings on each property.

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Floor plans for new development, and for existing buildings altered bythe proposed development. These should highlight any existing walls orbuildings that are to be demolished, where applicable.

Existing and proposed site sections and finished floor and sitelevels, where a change is proposed. These should show: how theproposed development relates to existing site levels and adjacentdevelopment (with levels related to a fixed datum point off site); details ofexisting and proposed foundations and eaves where a change isproposed; and how encroachment onto adjoining land is to be avoided.

Roof plans for any roof that would be created or altered by theproposed development, showing the shape of the roof, its location, andspecifying the roofing material to be used.

Phased working plans and Restoration plans (including crosssections). These plans are likely to be required for all applications fordevelopment involving mineral winning and working, land-filling andland-raising.

5. Ownership CertificatesAll applications for planning permission must include the appropriatecertificate of ownership (the standard planning application form includes thecertificates ready for completion). An ownership certificate A, B, C or D mustbe completed stating the ownership of the property, and confirming that therelevant notice has been served on any other landowners (as necessary). Forthis purpose an ‘owner’ is anyone with a freehold interest, or leaseholdinterest the unexpired term of which is not less than 7 years. Ownershipcertificates must also be completed for applications for listed building andconservation area consent.

6. Agricultural Land DeclarationApplicants must certify that they have notified any agricultural tenants abouttheir application, or that there are no agricultural tenants on the site. Thiscertificate is required whether or not the site includes an agricultural holding(the standard planning application form includes the certificate ready forcompletion). Any agricultural tenants must be notified prior to the submissionof the application.

No agricultural land declaration is required if the applicant is making anapplication for the approval of reserved matters, renewal of temporaryplanning permission, discharge or variation of conditions, conservation areaconsent for demolition, listed building consent, a lawful developmentcertificate, or a non-material amendment to an existing planning permission.

7. The correct fee (where one is necessary)For guidance on planning fees please refer to the fees documents availableon the County Council’s website at:http://www.eastsussex.gov.uk/environment/planning/applications/making.htmOr contact the Planning Development Control team for advice.

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8. A Design and Access StatementA Design and Access Statement is a concise report supporting a planningapplication that seeks to explain and justify the proposal in a structured way.The Statement should explain the design principles and concepts that havebeen applied to the development, in terms of(i) the amount of development, (ii) the proposed layout, (iii) scale, (iv)landscaping, and (v) appearance. It should include reference to crimeprevention measures that have been considered in designing thedevelopment, and explain how issues relating to access to the developmenthave been dealt with. In this context access means not only people havingdifficulties with mobility but also how the site is related in terms of transportaccessibility

The level of detail required in a Design and Access Statement will depend onthe scale and complexity of the application, and the length of the statementwill vary accordingly.

A Design and Access statement must accompany all planning applications,other than in the circumstances set out at Article 8 of the Town & CountryPlanning (Development Management Procedure) Order 2010. Further detailson applications which do not require a D&A Statement, together with adviceon the content of the Statements, are available in Guidance on InformationRequirements and Validation (CLG, March 2010), available at:http://www.communities.gov.uk/documents/planningandbuilding/pdf/1505220.pdf.

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Local Validation Requirements

Document title and Details of theInformation that will be required

Drivers forincluding itemon the list

Types of application that require thisinformation

Where to look for furtherguidance

A1 – Agricultural LandAssessment

Depending on the proposal, some orall of the following should beprovided:Information which demonstrates:(i) the quality of existing agriculturalland;(ii) the quality of imported soils/ otherwaste materials, and how they wouldimprove the land for agriculturalpurposes;(iii) the quality of any agricultural landwhich would be lost and thejustification for its loss;(iv) the quality and benefits of anyland to be restored to agriculture.

NPPFparagraphs 109,112, 143.

Proposals that involve theimportation and use of soils or otherwaste materials, for agriculturalpurposes;

Proposals, including those involvingmineral extraction, which wouldresult in the loss of agricultural land,either on a temporary or permanentbasis.

Department for Environment,Food and Rural Affairs;www.defra.gov.uk

A2 – Air Quality Report

A report which contains suchinformation as is necessary to allow afull consideration of the impact of the

NPPFparagraph 124

Proposals that would be likely toimpact on air quality through odour,dust, fumes, bio-aerosols, orsignificant traffic generation, (e.g. acomposting site, asphalt plant,

Sussex Air QualityPartnership website(www.sussex-air.net)including the Planning and AirQuality Guidance document

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proposal on the air quality of the area.

The report should include:- An assessment of current air

quality;- The predicted impact of the

scheme on air quality, with allassumptions and timescalesclearly identified;

- An explanation of and justificationfor mitigation and/ orcompensation measuresproposed.

Contact the Planning DevelopmentControl team to discuss therequirements, particularly if thedevelopment could affect anenvironmentally sensitive area.

recycling operation, energy fromwaste plant).

Proposals that are likely to reduceair quality within an existing AirQuality Management Area (AQMA)

Proposals where the developmentwould result in the designation of anAQMA, or would conflict with orrender unworkable a local authority’sair quality action plan.

Proposals that would be likely toimpact on the air quality of anenvironmentally sensitive area, e.g.a SSSI.

(currently in draft form)

Previously shown as PPS23Annex 1: Pollution Control, Air& Water Quality(http://www.communities.gov.uk/documents/planningandbuilding/pdf/pps2annex1.pdf)

Development Control:Planning for Air Quality 2010Update, EnvironmentalProtection UK(http://www.environmental-protection.org.uk/assets/library/documents/Air_Quality_Guidance_2010_(final2).pdf)

C1 – County Council DevelopmentSupplementary Information form

For ESCC’sown legal andadministrativepurposes

All applications for developmentproposed by or on behalf of the CountyCouncil.

The form is available on theCounty Council’s website:(http://www.eastsussex.gov.uk/environment/planning/applications/making.htm)

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D1 – Daylight/ SunlightAssessment

The information included should besufficient to determine the existingand expected levels of daylight,sunlight and overshadowing onneighbouring properties, and anymeasures that will be taken tomitigate against any expectedadverse impact.

NPPFparagraphs 56 –64 (Gooddesign)

Applications for development whichcould have an adverse impact upon thecurrent levels of sunlight/ daylightenjoyed by adjoining properties,including associated gardens or amenityspace.

Site Layout Planning forDaylight and Sunlight(Building ResearchEstablishment (BRE)),(available to purchase at:http://www.brebookshop.com/details.jsp?id=326792)

E1 – Environmental Statement

The Environmental ImpactAssessment (EIA) Regulations setout set out the specific circumstancesin which an EIA is required.

Contact the Planning DevelopmentControl team at pre-application stageif you consider the proposal may beEIA development, to request aScreening Opinion.

Town & CountryPlanning(EnvironmentalImpactAssessment)Regulations2011

All proposals for EIA Development, asdefined in the Town & Country Planning(Environmental Impact Assessment)Regulations 2011.

Circular 02/99 –Environmental ImpactAssessments(http://www.communities.gov.uk/documents/planningandbuilding/pdf/155958.pdf)

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E2 – Ecological Appraisal

A report which contains informationon existing wildlife interests andpossible impacts on them, to allow fullconsideration of those impacts.

The report should include:- Up to date, comprehensive

information on protected/ notablespecies recorded in the area, andinformation on any areasdesignated for their biological/geological importance on the siteor on adjacent land

- Ecological surveys as appropriate;- A full assessment of the likely

effects of the development;- Avoidance or mitigation measures

if applicable;- Information to support any

proposals for mitigation/compensation measures;

It should be noted that someecological surveys are seasonallydependent and consequently, early

NPPFparagraph 118

Applications for development withinor adjacent to or that could have animpact upon an internationallydesignated area (SAC, SPA orRamsar site) or nationallydesignated area (SSSI)

Applications for development withinor adjacent to or that could have animpact upon a locally designatedarea (e.g. SNCI, RIGGS, LocalNature Reserve) or an area ofAncient Woodland

Proposals that could affect protectedor notable species or habitats. Thesecould include (but are not limited to)proposals on brownfield sites,applications involving works to ordemolition of an existing building,and proposals that involve theremoval of trees, scrub orhedgerows or the alteration ofwatercourses.

For proposals at minerals sites orother sites with a geological interest,a Geodiversity Survey may berequired. Advice should be sought

Natural England StandingAdvice for Protected Species(www.naturalengland.org.uk/)

Sussex Biodiversity RecordCentre (http://sxbrc.org.uk/)for information on biodiversity,designated sites andimportant species andhabitats in East Sussex

Institute of Ecology andEnvironmental Management –Guidelines for PreliminaryEcological Appraisal(http://www.ieem.net/gpea.asp)

Circular 06/2005 –Biodiversity and GeologicalConservation – Statutoryobligations and their impacton the planning system(http://www.communities.gov.uk/publications/planningandbuilding/circularbiodiversity)

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E2 – Ecological Appraisal (cont.)

consideration and pre-applicationdiscussions are recommended.

The Council has a duty to haveregard to the conservation ofbiodiversity in exercising its functions.Therefore, the Appraisal shouldinclude a summary of how theproposed development will protectand/ or enhance biodiversity.

If it is considered that a proposal mayhave a “likely significant effect” on aSAC, SPA or Ramsar site, anAppropriate Assessment will berequired in accordance with theEuropean Habitats Directive. Earlyadvice should be sought from thePlanning Development Control Teambefore submitting any planningapplication for such a proposal.

from the Planning DevelopmentControl Team at pre-applicationstage.

In some cases (for example for verysmall scale development proposals),the Planning Development ControlTeam may be satisfied that theproposal would have no impact onthe designated/ notable area/feature, and in these cases a fullEcological Appraisal may not berequired. Advice should be soughtfrom the Planning DevelopmentControl Team at pre-applicationstage.

Association of LocalGovernment Ecologists -Validation of PlanningApplications: Template forBiodiversity and GeologicalConservations (draft June2007)(http://www.alge.org.uk/publications/index.php)

For geodiversity information:GeoConservation UK(http://wiki.geoconservationuk.org.uk/)

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F1 – Flood Risk Assessment

In general, a FRA should:- Identify and assess the risks of all

forms of flooding to and from thedevelopment;

- Demonstrate how these floodrisks will be managed;

- Consider the possible impact ofclimate change;

- Identify opportunities to reducethe probability and consequencesof flooding;

- Where appropriate, includesurface water managementsystems such as SustainableDrainage Systems (SUDs);

- Address the requirement for safeaccess to and from thedevelopment.

The level of detail required within aFRA will depend on the scale, formand complexity of the proposeddevelopment.

NPPFparagraph 103

All proposals of 1 hectare or greaterin Flood Zone 1.

All proposals for new development(including minor development andchanges of use) in Flood Zones 2and 3,

All proposals for new development(including minor development andchanges of use) in an area withinFlood Zone 1 which has criticaldrainage problems and/ or where aSurface Water Management Plan oran equivalent document is in placewhich indicates that the site may besubject to drainage problems; and/or where the proposed developmentor change of use to a morevulnerable class may be subject toother sources of flooding.

The Flood Zones are defined by theEnvironment Agency, details areavailable on their website:http://www.environment-agency.gov.uk/homeandleisure/floods/default.aspx

Flood Risk Standing Advice,Environment Agency website(http://www.environment-agency.gov.uk/research/planning/82584.aspx)

NPPF Technical Guidance(2012)(http://www.communities.gov.uk/publications/planningandbuilding/nppftechnicalguidance).

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H1 – Heritage Statement

A Heritage Statement must besubmitted for applications whichcould affect heritage assets. Thescope and detail necessary in aHeritage Statement will vary for eachapplication. However, all Statementsshould include:- A full description of the affected

heritage asset and an analysis ofits archaeological, architectural,historical, artistic or othersignificance;

- A schedule of works affecting thefeature, its site and setting;

- An assessment of the impact ofthe proposals on the specialcharacter of the feature, itssetting and that of any adjacentheritage assets. The impacts toconsider would include the scaleand nature of development, thedepths of foundations,landscaping, any demolitionproposed, drainage, etc;

NPPFparagraphs 128-141

All applications for Listed BuildingConsent or Conservation AreaConsent.

All applications for developmentrelating to or impacting on adesignated heritage asset(designated heritage assets in EastSussex are Conservation Areas,Listed Buildings, Registered Parks orGardens, Registered Battlefields,Protected Wreck Sites, ScheduledAncient Monuments).

All applications for developmentrelating to or impacting on a locallylisted heritage asset

All planning applications fordevelopment involving groundworkswhich affect land in or close to anArchaeological Notification Area asdefined on the East Sussex HistoricEnvironment Record (ESHER)

All planning applications fordevelopment (including all majordevelopment) outside any of theareas listed above that would involvesignificant groundworks, subject to

The Planning DevelopmentControl team/ the CountyArchaeologist and EastSussex Historic EnvironmentRecord (ESHER) should becontacted at pre-applicationstage for advice onrequirements and informationon known and potentialheritage assets.

Information on ESCCwebsite, including thedocument “Standards forArchaeological Fieldwork,recording, and Post-excavation work in EastSussex” (2008)(http://www.eastsussex.gov.uk/environment/archaeology/default.htm)

NPPF Annex 2: Glossary

Understanding HistoricBuildings – A Guide toRecording Good Practice

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H1 – Heritage Statement (cont.)

- Justification for the proposalstogether with any mitigationmeasures proposed.

For applications affecting a listedbuilding or scheduled ancientmonument the Statement should alsoinclude confirmation of the grade ofthe building and the text of the listingor ancient monument description.

Where an application site includes orhas the potential to include a heritageasset with archaeological potential, adesk based assessment should besubmitted with the planningapplication.

advice from the PlanningDevelopment Control team/CountyArchaeologist.

(English Heritage, 2006)(http://www.english-heritage.org.uk/publications/understanding-historic-buildings/)

A Guide to HeritageProtection in England(English Heritage, 2012)(http://www.english-heritage.org.uk/professional/advice/hpg/)

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H2 – Hydrogeological Report/Hydrological Report

The report should consider how thewater table and any undergroundaquifers would be affected by thedevelopment, and any subsequenteffects on matters such as salinity,the water level and the flow of waterin nearby water bodies.

The EU WaterFrameworkDirective, andasrecommendedby NaturalEngland.

NPPFparagraph 144.

Certain landfill proposals and mineralwinning and working, as discussed withthe Planning Development ControlTeam.

A Hydrogeological Report should besubmitted where de-watering below thewater table or land-filling is proposed.

A Hydrological Report may be requiredwhere mineral development is proposedabove the water table.

British Geological Survey(http://www.bgs.ac.uk/research/groundwater/datainfo/dataInformation.html)

L1 – Land ContaminationAssessment

The Assessment would need toinclude sufficient information todetermine the existence or otherwiseof contamination, its nature and therisks it may pose and whether thesecan be satisfactorily reduced to anacceptable level.

NPPFparagraphs 120-121

All planning applications involvinggroundworks on land wherecontamination is known or suspected, orwhere the proposed use would beparticularly vulnerable.

BS10175:2011:Investigation of potentiallycontaminated sites - Code ofpractice (available topurchase at:http://shop.bsigroup.com)

Previously shown as PlanningPolicy Statement 23: Planningand Pollution Control – Annex2:Development on land affectedby contamination.

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L2 – Landscape Details

A Landscape and Visual ImpactAssessment should demonstrate howlandscape character and visualsensitivity has been taken intoaccount from the initial considerationof the proposal, and how thedevelopment will be integrated intothe landscape. The scale of theproposal will determine the nature ofthe details required. The Landscapeand Visual Impact Assessmentshould help determine whetherfurther details or mitigation measureswill be required.

A Landscape Scheme shouldinclude details of proposed materialsand design details of all existing andproposed external landscape works,both hard (e.g. paving, benches,fencing) and soft (e.g. planting).Where relevant, it should include newlandscape features to compensate forany that will be lost to thedevelopment.

NPPFparagraphs 109,115.

All planning applications foroperational development within theHigh Weald Area of OutstandingNatural Beauty or Sussex HeritageCoast

All planning applications foroperational development outsidethese areas where the developmentcould have an effect on thelandscape or significant features.

All planning applications fordevelopment which could affect anexisting landscaping scheme.

The Planning DevelopmentControl team/ the CountyLandscape Architect shouldbe contacted at an earlystage to discuss landscaperequirements, particularly forlarger scale developments orthose in environmentallysensitive locations.

East Sussex LandscapeCharacter Assessment(http://www.eastsussex.gov.uk/environment/landscape/default.htm)

High Weald AONBManagement Plan(http://www.highweald.org/home/policy/aonb-management-plan.html)

Guidelines for Landscape andVisual Impact Assessment2nd Edition (The LandscapeInstitute and The Institute ofEnvironmental Management

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L2 – Landscape Details (cont.)

Depending on the proposal, a fulllandscape scheme may be requiredat validation stage. Alternatively,following the validation andconsideration of the application,further landscape details may berequired.

For larger developments or those inenvironmentally sensitive locations, adetailed site survey and FeasibilityStudy may be required, which shouldassess the sensitivity of the site andinclude a detailed survey of existingtopography and landscape features,an assessment of the impact of thescheme and a scheme of mitigation.

& Assessment).

Design Manual for Roads andBridges , DfT

L3 – Lighting Assessment

A Lighting Assessment shouldinclude:- Details of external lighting

including the height and numberof any lighting columns;

NPPFparagraph 125

All planning applications involving newexternal lighting:- in the vicinity of a residential

property;- in the vicinity of a listed building or

conservation area;- in or close to open countryside; or

Lighting in the Countryside:Towards Good Practice(ODPM, 1997)(http://www.communities.gov.uk/archived/publications/planningandbuilding/lighting)

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L3 – Lighting Assessment (cont.)

- Details of the proposed hourswhen the lighting would beswitched on;

- A layout plan with beamorientation and a schedule of theequipment in the design;

- An assessment of the potentiallandscape and visual impacts ofthe lighting.

- at a location where bats and theirroosts, or other protected species,are present

In some cases, where the proposedlighting is very minor or unlikely to haveany impact, the Planning DevelopmentControl team may consider that aLighting Assessment is not required.Pre-application advice should besought.

Guidance Notes for theReduction of Obtrusive Light(Institute of LightingEngineers)(http://www.britastro.org/dark-skies/pdfs/ile.pdf)

Guidance Notes for theReduction of Light Pollution(Institute of LightingEngineers)(www.britastro.org/dark-skies/pdfs/ile.pdf)

M1 – Minerals RelatedDevelopment Supplementary Form

To providefurther technicalinformation onmineralsapplications.

All planning applications relating tominerals or mineral extraction/processing sites.

The form is available on theCouncil’s website(http://www.eastsussex.gov.uk/environment/planning/applications/making.htm).

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N1 – Noise Report

A Noise Report should provideaccurate and relevant informationabout the existing noise environment,and the likely impact of the proposeddevelopment.

The Report should include:- An assessment of current

background and ambient noiselevels;

- The predicted noise impact of theproposed development, with allassumptions and timescalesclearly identified;

- Explanation and justification ofmitigation measures proposed.

-

NPPFparagraph 123(Noise)

NPPFParagraph 118(Designatedsites)

Planning applications fordevelopment where a new noisesource is being proposed, or anexisting noise source exacerbated,which could affect sensitivereceptors (e.g. residential properties,schools, hospitals)

Planning applications for new noise-sensitive development proposednear an existing source of noise.

Planning applications fordevelopment which is likely to resultin increased noise at anenvironmentally designated site,such as a Special Protection Area(SPA), as advised by the PlanningDevelopment Control Team.

Planning Advice Document:Noise (currently in draft form),and guidance from theSussex Pollution WorkingGroup (contact the PlanningDevelopment Control Teamfor information).

For minerals development:Technical Guidance to theNational Planning PolicyFramework (CLG, March2012).

For environmentallydesignated sites:www.naturalengland.org.uk.

O1 – Odour Assessment

An Odour Assessment should includesuch information as is necessary toallow a full consideration of thepotential odour impact of theproposal. It should include:

NPPFparagraph 120,Waste LocalPlan PolicyWLP35 (c)

An odour assessment will be requiredfor applications for development of atype likely to result in an impact fromodour (e.g. a facility managingbiodegradable waste).

Odour Guidance for LocalAuthorities (Defra, 2010)(http://www.defra.gov.uk/publications/files/pb13554-local-auth-guidance-100326.pdf)

Additional Guidance for H4Odour Management - How to

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O1 – Odour Assessment (cont.)

- A description of the site andsurrounding area, with any odoursensitive land uses identified;

- A description of the proposed useand likely odour sources andemissions;

- Details of any odour survey whichhas been undertaken, includingassessment criteria and odourreadings, assessment andcalculations;

- Any mitigation measuresproposed;

- Conclusions andrecommendations.

Comply with yourEnvironmental Permit(Environment Agency, 2011)(http://publications.environment-agency.gov.uk/PDF/GEHO0411BTQM-E-E.pdf)

O2 – Open Space Assessment

An Open Space Assessment shouldinclude:

(i) plans showing any areas ofexisting or proposed open space or

NPPFparagraph 74

All planning applications involvingdevelopment within public open spaces,also other open spaces used forrecreation and as playing fields, unlessthe development is very minor and thePlanning Development Control teamhas confirmed in writing that the

Previously shown as PPG17Companion Guide(http://www.communities.gov.uk/publications/planningandbuilding/assessingneeds)

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O2 – Open Space Assessment (cont.)

playing fields within or adjoining theapplication site.

(ii) an independent assessment toshow whether the land or buildingsare surplus to local requirements.

Assessment is not necessary.

P1 – Planning Statement

A planning statement should: explain the proposal, and identify

the context and need for thedevelopment;

include a summary of likelyimpacts;

include a brief assessment of howthe proposed developmentaccords with relevant national,regional and local planningpolicies;

For larger or more complexproposals in particular, includedetails of consultations with thecommunity which have been

NPPFparagraph 192

DevelopmentManagementPolicy Annex:Informationrequirementsand validationfor planningapplications(CLG, March2010)

All planning applications.

The level of detail in the PlanningStatement should be proportionate tothe scale of the proposal.

For smaller developments which requirea Design & Access Statement, thePlanning Statement could beincorporated as part of the D&AStatement.The Planning Statement will need to bemore detailed for larger or morecomplex proposals. Where thesupporting information for anyapplication exceeds 100 pages(excluding the application forms),applicants should provide a summary of

For guidance on communityconsultation:East Sussex County CouncilStatement of CommunityInvolvement(http://www.eastsussex.gov.uk/environment/planning/development/mineralsandwaste/sci/default.htm)

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P1 – Planning Statement (cont.)

undertaken; For larger or more complex

proposals in particular, include asummary of the proposal written inPlain English.

Photographs or illustrations may beincluded.

the whole scheme. The summaryshould be no longer than 20 pages andshould provide an overview of theproposal and a clear description of itskey impacts. Where the supportinginformation does not exceed 100 pages,the submission of a summary is stillencouraged.

S1 – Structural Survey

An independent Chartered StructuralSurveyor should undertake thestructural survey.

NPPFparagraphs 128-141 (if related toa heritageasset),NPPFparagraph 121(land instability)

Proposals involving substantialdemolition works, as discussed with thePlanning Development Control team.

T1 – Transport Assessment/Statement/ Report

The coverage and detail shouldreflect the scale of the developmentand the extent of the transportimplications of the proposal. For

NPPFParagraph 32

Proposals which would have an effecton traffic generation, including thoseinvolving new or an increased numberof traffic movements, either for atemporary period (e.g. duringconstruction) or on a more permanentbasis.

NPPF Paragraph 32

Transport Assessments,Transport Statements andTransport Reports –Guidance for DevelopmentProposals in East Sussex

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T1 – Transport Assessment/Statement/ Report (cont.)

smaller schemes the documentshould simply outline the transportaspects of the application, while formajor proposals it should illustrateaccessibility to the site by all modesof transport, and the likely modal splitof journeys to and from the site. Itshould also give details of proposedmeasures to improve access bypublic transport, walking and cycling,to reduce the need for parkingassociated with the proposal, and tomitigate transport impacts.

(ESCC, Oct 2009)(http://www.eastsussex.gov.uk/environment/planning/applications/developmentcontrol/roads.htm)

T2 – Travel Plan

A travel plan is a strategy formanaging multi-modal access to asite or development, focusing onpromoting access by sustainablemodes.

A travel plan encourages the useof alternatives to single-occupancy

NPPFParagraph 36

All developments for which aTransport Assessment or TransportReport is required (see above).

All planning applications fordevelopment which has trafficimplications at a site which is subjectto an existing Travel Plan shouldinclude an update to the Travel Plan.

Guidance on Travel Plans forNew Development (ESCC,Sept 2008)(http://www.eastsussex.gov.uk/environment/planning/applications/developmentcontrol/roads.htm)

Good Practice Guidelines:Delivering Travel Plans

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T2 – Travel Plan (cont.)

car-use. It could include (forexample): car sharing schemes; acommitment toimprove cycling facilities; adedicated bus service or restrictedcar parking allocations. It mightalso promote flexible-workingpractices such as remote accessand video conferencing.

through the Planning Process(CLG and DfT, April 2009)(http://www.dft.gov.uk/topics/sustainable/smarter-choices)

T3 – Tree Survey / ArboriculturalImplications / Implications forAncient Woodland

Information will be required on whichtrees are to be retained and on themeans of protecting these treesduring construction works. Thisinformation should usually beprepared by a qualified arboriculturist.The significance of trees should beidentified at the earliest possibleopportunity, including their value asfeatures in the wider landscape andany historic significance. For

NPPFparagraph 118(for AncientWoodlands andaged andveteran treesoutside A.Ws.)

Proposals which have the potential toaffect existing trees, including treeswithin the application site or on landadjacent to it that could influence or beaffected by the development (includingstreet trees).

BS 5837:2012 – Trees inRelation to Design,Demolition and Construction– Recommendations(available to purchase at:http://shop.bsigroup.com/en)

Natural England StandingAdvice for Ancient Woodland(May 2012)(http://www.naturalengland.org.uk).

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T3 – Trees, etc (cont.)

development proposed close toAncient Woodland, the effect on soilsshould be considered.

W1 – Waste MinimisationStatement

The WMS should identify the volumeand type of waste material that willarise from the development (e.g.through demolition and excavation),and identify opportunities for thereuse, recycling and recovery ofmaterials. It should also demonstratehow off-site waste disposal will beminimised and managed.

Waste LocalPlan PolicyWLP11

All planning applications for operationaldevelopment which would result inconstruction waste, where thedevelopment is not subject to the SiteWaste Management Plan Regulations2008, unless the Planning DevelopmentControl team has confirmed in writingthat a Statement is not necessary. (TheSite Waste Management PlanRegulations apply where theconstruction costs for the project wouldbe more than £300,000).

ESCC & BHCCSupplementary PlanningDocument on Construction &Demolition Waste (2006)(http://wastelocalplanescc.brighton-hove.gov.uk/index.cfm?request=c1144628)

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