vc m&e module 7 - conducting a reality check
DESCRIPTION
TRANSCRIPT
VALUE CHAIN MONITORING AND EVALUATION GUIDE
MODULE 7
Conducting a Reality Check
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GETTING STARTED
OBJECTIVE OF MODULE 7
This module is designed to help the team quickly review the realism of the plan and make adjustments if/where necessary before moving ahead.
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GETTING STARTED
The most common downfalls of M&E plans are:
• Unrealistic in light of the resources available
• Unrealistic in light of the capacity (both skills and time) of staff to effectively collect, analyze and use the data.
• Failing to ensure that anticipated contributors and users of the system have the incentive to participate as envisioned.
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M&E Client Information Needs Worksheet (from Mod 1)
M&E System Resources and Capacity Assessment Sheets (from Mod 3)
M&E System Indicator Information Sheet (from Mod 6)
Reality Check-box Tool (below)
MATERIALS / INPUTS RECOMMENDED
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STEP-BY-STEP GUIDE
1
•Organize your Information and Seed the Reality Check-box Tool
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•Fill Out the M&E Reality Check-Box Tool
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•Finalize the Reality Check-Box Tool and Revise M&E System as Appropriate
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STEP-BY-STEP GUIDE: STEP 1
Purpose•Designed to provide a quick snapshot of the M&E system’s feasibility•Based on decisions already made and tools already developed
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STEP-BY-STEP GUIDE: STEP 1
• Use the Reality Check-box Tool below to list the priority M&E clients from Mod 1
• Priority being those ranked “High Relevance, High Power”
COMPLETING STEP 1
Reality Check-Box – Clients
Clients
Is data plan aligned with
client priorities (impact,
outcome, etc.)?
Is the data plan aligned with client expectations for
accuracy and frequency?
Are the formats we will use aligned
with client expectations and
preferences?
If “No” for any question, what are the implications for
M&E System?
Donor
Field staff
Project Manager
Minister of Agriculture
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STEP-BY-STEP GUIDE: STEP 1Completing Step 1
•Using data From the “Responsible for Data Collection” column in the M&E System Indicator Information Sheet, fill in the contributor column
Reality Check-Box – Contributors
Contributors
Will the contributor have enough time to gather the expected
data at the frequency and degree of
accuracy required?
Are the tools and processes aligned with
contributor resources and capacity?
Are there incentives in place to ensure that the
contributors will adequately prioritize this
aspect of their job?
If “No” for any question, what are the implications
for M&E System?
Field staff
M&E coordinator
Field coordinator
Participants
Lead firm partners
Evaluation partner
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STEP-BY-STEP GUIDE
1
•Organize your Information and Seed the Reality Check-box Tool
2
•Fill Out the M&E Reality Check-Box Tool
3
•Finalize the Reality Check-Box Tool and Revise M&E System as Appropriate
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STEP-BY-STEP GUIDE: STEP 2
Fill in the boxes with a Yes or No:Clients of the M&E
System: Is data plan aligned with client priorities (impact, outcome, etc.)? Is the data plan aligned with client expectations for accuracy and frequency?
Is the format aligned with client expectations and preferences?
Contributors to the M&E System:
Will the contributor have enough time to gather the expected data at the frequency and degree of accuracy required? Are the tools and processes aligned with contributor resources and capacity? Are there incentives in place to ensure that contributors will adequately prioritize this aspect of their job?
Any “No” response requires a discussion of how to overcome!
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STEP-BY-STEP GUIDE
1
•Organize your Information and Seed the Reality Check-box Tool
2
•Fill Out the M&E Reality Check-Box Tool
3
•Finalize the Reality Check-Box Tool and Revise M&E System as Appropriate
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STEP-BY-STEP GUIDE: STEP 3Continue to revise and update the system until it aligns with the resources, capacity, incentives and interests of all M&E clients and contributors.
Once agreement has been reached, update the Indicator Information Sheet as appropriate to reflect how the M&E system will function.
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QUESTIONS?
COMMENTS?
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Multiple ways to continue the discussion and continue learning:• Initiate a monthly session on the M&E guide
and case studies from across CARE. Contact [email protected]
• Join the Market Engagement Community of Practice on LinkedIn.
• Join a task force to review and refine the universal indicators. Contact [email protected]
Want to Learn More?