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  • VCE and VCAL Administrative Handbook

    2017

    V I C T O R I A N C U R R I C U L U M A N D A S S E S S M E N T A U T H O R I T Y

  • ISBN 978-1-925264-69-2

    © Victorian Curriculum and Assessment Authority 2016

    No part of this publication may be reproduced except as specified under the Copyright Act 1968 or by permission from the VCAA. For more information go to: www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx

    The VCAA provides the only official, up-to-date versions of VCAA publications. Details of updates can be found on the VCAA website: www.vcaa.vic.edu.au

    This publication may contain copyright material belonging to a third party. Every effort has been made to contact all copyright owners. If you believe that material in this publication is an infringement of your copyright, please email the Copyright Officer: vcaa.copyright@edumail.vic.gov.au

    Copyright in materials appearing at any sites linked to this document rests with the copyright owner/s of those materials, subject to the Copyright Act. The VCAA recommends you refer to copyright statements at linked sites before using such materials.

    The VCAA logo is a registered trademark of the Victorian Curriculum and Assessment Authority.

    Correspondence relating to this publication should be addressed to:

    Student Records and Results Victorian Curriculum and Assessment Authority Level 1, 2 Lonsdale Street, Melbourne VIC 3000

    http://www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx http://www.vcaa.vic.edu.au mailto:vcaa.copyright%40edumail.vic.gov.au?subject=Copyright%20VCE%20and%20VCAL%20Administrative%20Handbook%202017

  • VCE and VCAL Administrative Handbook 2017 iii

    Contents Qualifications: Victorian Certificate of Education 1

    1 VCE program components 1

    1.1 VCE units 1

    1.2 VET 2

    1.3 VCAL units 2

    2 Entry to VCE studies 2

    2.1 Specific entry requirements for VCE studies 2

    3 Eligibility for award of the VCE 4

    3.1 Minimum requirements 4

    3.2 English requirement 4

    3.3 Equivalent studies 7

    3.4 New VCE studies in 2017 8

    3.5 Recognition of VCE VET programs in the VCE 8

    3.6 Recognition of Higher Education studies in the VCE 8

    3.7 VCE (Baccalaureate) 10

    3.8 Repeating VCE units 10

    4 Atypical VCE programs 10

    4.1 Adult students returning to study 10

    4.2 Student transfer and credit from interstate studies 12

    4.3 Student transfer and credit from overseas studies 12

    4.4 Students enrolling in VCE with previous VCAL enrolment 13

    4.5 Exchange students 14

    4.6 Credit from the International Baccalaureate (IB) 14

    5 VCE on a Northern Hemisphere Timetable 14

    Qualifications: Victorian Certificate of Applied Learning 15

    1 VCAL program components 17

    1.1 VCAL strands 17

    1.2 VCAL units 17

    2 Entry to VCAL studies 18

    3 Eligibility for award of the VCAL 19

    3.1 Course requirements 19

    3.2 Specific requirements 21

    4 Themed VCAL course requirements 21

    5 Atypical VCAL programs 22

    5.1 Students with credit from the VCE 22

    5.2 Adult students returning to study 22

    5.3 Student transfer and credit from interstate studies 22

    6 VCAL partnerships 23

    Qualifications: Vocational Education and Training 25

    1 VET programs 25

    1.1 VCE VET programs 26

    1.2 School-based Apprenticeships and Traineeships 26

    1.3 VET and FE other than VCE VET programs 27

    2 Entry to VET programs 28

  • VCE and VCAL Administrative Handbook 2017 iv

    3 Satisfactory completion of VET programs 28

    4 Contribution of VET to VCE 28

    4.1 Recognition within the VCE for VCE VET programs 28

    4.2 Recognition of VET FE within the VCE 29

    5 Contribution of VET to VCAL 29

    6 VCE VET documentation 30

    7 Industry Pathways 30

    Administrative information: Schools and providers 31

    1 Schools providing the VCE or VCAL 31

    2 Registered training organisations 31

    3 School/provider obligations to the VCAA 32

    3.1 Communication from the VCAA to school staff 32

    3.2 Endorsement from the principal 33

    3.3 VASS 33

    3.4 Data security and VASS 34

    3.5 Submission of data 34

    3.6 Accuracy of personal and enrolment data 35

    3.7 Accuracy of results data 36

    3.8 Data amendments and late fees 37

    4 School/provider obligations to students 38

    4.1 Provision of accredited curriculum and assessments 39

    4.2 Checking the accuracy of student data 39

    4.3 Security of student data 40

    4.4 Security of student numbers and personal identification numbers (PINs) 40

    4.5 Integrity of School-based Assessments 41

    4.6 Administration of Special Provision 42

    5 When schools fail to meet their obligations to students 42

    6 Partnerships 42

    6.1 Forming and documenting a partnership 43

    6.2 Managing small-group partnerships for statistical moderation of School-based Assessment 43

    7 Maintenance of school records 44

    7.1 Retention of VCE School-based Assessments 45

    7.2 Privacy 45

    7.3 Access to student data 45

    7.4 Security and storage 45

    7.5 Freedom of Information requests 46

    7.6 Maintenance and disposal of records 46

    Administrative information: The Victorian Curriculum and Assessment Authority 47

    1 About the VCAA 47

    1.1 Responsibilities of the VCAA 47

    1.2 Functions and powers 47

    2 VCAA obligations to schools 48

    2.1 Quality assurance: VCE Languages audit 48

    2.2 Quality assurance: VCE School-based Assessment audit 48

    2.3 Quality assurance: VCE examination audit and observer visits 48

    2.4 Quality assurance: VCAL 49

    3 VCAA obligations to students 49

  • VCE and VCAL Administrative Handbook 2017 v

    3.1 Collection of student enrolment data 49

    3.2 Provision of student assessment records 49

    3.3 Access under the Privacy and Data Protection Act 2014 50

    3.4 Victorian Student Number 50

    4 VCAA committees and terms of reference 50

    4.1 Executive Committee 50

    4.2 EY–10 Curriculum and Assessment Committee 50

    4.3 Senior Secondary Curriculum and Assessment Committee 51

    4.4 Audit Committee 51

    4.5 Review Committees 51

    Administrative information: Student enrolment 52

    1 Registration: Student Personal Details form 52

    1.1 General declaration 52

    1.2 Consent for disclosure to other organisations 52

    1.3 Permission for use of student work 52

    1.4 Students with past results 52

    1.5 Full-fee-paying overseas students 52

    2 VCE enrolment 53

    2.1 Students seeking EAL status 53

    2.2 Students seeking enrolment in VCE Second Language studies 55

    3 VCAL enrolment 57

    4 VET enrolment 57

    5 International Baccalaureate registration 58

    6 Year 10 students without a program 58

    7 Atypical enrolment in VCE or VCAL 58

    7.1 Students transferring within Victoria 59

    7.2 Students transferring from interstate 59

    7.3 Students transferring from interstate during Year 11 60

    7.4 Students transferring from interstate during Year 12 61

    7.5 Students arriving from overseas 61

    7.6 Students arriving from overseas during Year 12 62

    7.7 Late enrolments in VCAL for exchange students 62

    7.8 Interrupted Studies students 62

    8 Withdrawal from study 64

    8.1 Compassionate Late Withdrawal 64

    8.2 Total withdrawal from the VCE or VCAL 64

    9 Full-fee-paying overseas students 65

    9.1 Administration fee for full-fee-paying overseas students 65

    9.2 Refund policy 65

    10 Student observance of assessment and attendance rules 66

    10.1 VCE attendance 66

    10.2 VCAL attendance 66

    Assessment: Satisfactory completion of units 67

    1 Satisfactory completion of VCE units 67

    1.1 Satisfactory VCE unit result 67

    1.2 Not Satisfactory VCE unit result 67

    1.3 Redeeming outcomes: submitting further evidence of achievement 67

  • VCE and VCAL Administrative Handbook 2017 vi

    1.4 VCE unit result of J 67

    1.5 Lost, stolen or damaged work 68

    1.6 Care in the use of computers 68

    2 Satisfactory completion of VCAL units 68

    2.1 Satisfactory VCAL unit result 68

    2.2 Recording of VCAL learning outcomes 69

    3 Satisfactory completion of VET units 69

    3.1 Satisfactory VET unit of competency result 69

    3.2 Not Yet Competent VET unit of competency result 69

    Scored assessment: School-based Assessment 70

    1 Authentication 70

    1.1 School-assessed Coursework 70

    1.2 School-assessed Tasks 71

    1.3 Strategies for avoiding authentication problems 71

    2 Scheduling assessment tasks 72

    2.1 Rescheduling assessment tasks for an entire class 72

    2.2 Rescheduling an assessment task for an individual student 72

    3 Determining initial School-based Assessments 73

    3.1 Determining initial School-based Assessments where there is more than one class in the school 73

    3.2 Determining initial School-based Assessments in partnership with another school 73

    4 VCE School-assessed Coursework 74

    4.1 Preparation for School-assessed Coursework 74

    4.2 Initial assessment 75

    4.3 Feedback to students 75

    4.4 Lost, stolen or damaged School-assessed Coursework 75

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