vendor landscape: enterprise content management for knowledge workers

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The CMKW market is moving away from a generalist technology to a vertical, solutions-based market. ECM vendors are building vertical solutions to enable customers; check the solutions available as part of your vendor review. Timeline Information: How did we get here? Economic and technological upheaval reduced many enterprise’s appetite for monolithic systems. At the same time, knowledge workers demanded document access from anywhere, including their own mobile devices. CMKW addresses a subset of ECM technology: document management, collaboration, information organization, information governance, and – to a limited degree – workflow. The single largest force for change has been the widespread adoption of SharePoint. This has forced other vendors to acknowledge the need to provide simple integration. Understand where we are now: Cloud created content is still an issue: The ability to control content stored in the cloud is still difficult. Vendors have either partnered with cloud vendors or have built their own clouds to deal with the problem. Re-convergence of process and knowledge: Many CMKW vendors are bulking up their process offerings to compete across these two content types. Most vendors lack the strong workflow required to adequately support robust process management. Compliance versus productivity is becoming a use choice: BYOD is bringing additional content stores and creation applications to the enterprise. Vendors are discriminating their offering based on system of engagement for productivity versus system of record for compliance. Know where we are going: The 3 Cs: cloud, consumerization, and communication will continue to shape ECM technology. This will continue to blur the lines between the sub-ECM markets of document management and collaboration. Mobile technology, particularly tablets, as well as social functionality continue to be development priorities for all of the ECM vendors. These trends are forcing enterprises to adopt a multi-tier content management strategy: mission critical ECM for process workers and a separate solution for knowledge workers. Many organizations view this type of ECM platform as a necessary home for high risk collaboration. Look for this to expand as the messaging capabilities of these platforms mature. As discussed in Info-Tech’s Reintroduce the Information Lifecycle to the Content Management Strategy Blueprint, most organization’s content is exploding like a firework.

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 The CMKW market is moving away from a generalist technology to a vertical, solutions-based market. ECM vendors are building vertical solutions to enable customers; check the solutions available as part of your vendor review.Timeline Information:How did we get here?Economic and technological upheaval reduced many enterprise’s appetite for monolithic systems. At the same time, knowledge workers demanded document access from anywhere, including their own mobile devices.CMKW addresses a subset of ECM technology: document management, collaboration, information organization, information governance, and – to a limited degree – workflow.The single largest force for change has been the widespread adoption of SharePoint. This has forced other vendors to acknowledge the need to provide simple integration.Understand where we are now:Cloud created content is still an issue:The ability to control content stored in the cloud is still difficult. Vendors have either partnered with cloud vendors or have built their own clouds to deal with the problem.Re-convergence of process and knowledge: Many CMKW vendors are bulking up their process offerings to compete across these two content types. Most vendors lack the strong workflow required to adequately support robust process management.Compliance versus productivity is becoming a use choice:BYOD is bringing additional content stores and creation applications to the enterprise. Vendors are discriminating their offering based on system of engagement for productivity versus system of record for compliance.Know where we are going:The 3 Cs: cloud, consumerization, and communication will continue to shape ECM technology.This will continue to blur the lines between the sub-ECM markets of document management and collaboration.Mobile technology, particularly tablets, as well as social functionality continue to be development priorities for all of the ECM vendors.These trends are forcing enterprises to adopt a multi-tier content management strategy: mission critical ECM for process workers and a separate solution for knowledge workers.Many organizations view this type of ECM platform as a necessary home for high risk collaboration. Look for this to expand as the messaging capabilities of these platforms mature.As discussed in Info-Tech’s Reintroduce the Information Lifecycle to the Content Management Strategy Blueprint, most organization’s content is exploding like a firework.