ver 1.0 [placement module] - apprenticeship...

USER MANUAL

Development & Maintenance of Web Based Portal and MIS for Monitoring & Evaluation of

Vocational Training Improvement Project

Ver–1.0

[PLACEMENT MODULE]

Submitted By WIPRO Limited (Infotech Division)

Plot No. 480-481, Udyog Vihar, Phase III Gurgaon – 122016

Haryana

User Manual – Placement Module

Ver1.0 USER MANUAL - PLACEMENT MODULE of 24

Table of Contents

1. Introduction .................................................................................................................................................................................... 3 1.1 Overview ..................................................................................................................................... 3

1.2 Scope of the Document............................................................................................................... 3

2. About the Document...................................................................................................................................................................... 3 2.1 Intended Audience ...................................................................................................................... 3

2.2 Document Conventions ............................................................................................................... 3

3. Process Flow ................................................................................................................................................................................. 4 3.1 Establishment Process flow ........................................................................................................ 4

3.2 Candidate Process flow .............................................................................................................. 5

4. Getting Started............................................................................................................................................................................... 6 4.1 Accessing Portal ......................................................................................................................... 6

4.2 Home Page ................................................................................................................................. 6

5. Placement ...................................................................................................................................................................................... 8 5.1 Establishment ........................................................................................................................... 10

5.1.1 Establishment Registration ........................................................................................................... 10

5.1.2 Establishment Search.................................................................................................................... 14

5.2 Candidates................................................................................................................................ 15

5.2.1 Candidates Registration ................................................................................................................ 15

5.2.2 Candidate Search .......................................................................................................................... 17

5.2.3 Candidate Profile .......................................................................................................................... 18

5.3 Openings .................................................................................................................................. 20

5.3.1 Search Job Opening ...................................................................................................................... 20

5.3.1.1 Apply For Placement...................................................................................................... 22

6. Contact Information ..................................................................................................................................................................... 24 7. Help .............................................................................................................................................................................................. 24



1. Introduction

1.1 Overview Purpose of this module is to bring ITI pass-out candidates, Placement cell & Establishment on single platform for placement purpose. This module will help ITI pass-out trainees, to find relevant job similarly it would help establishments to find relevant candidates for them. Through this module Placement cells of ITI would be able to find openings in different trades in registered Establishments across India & would be able to push their eligible candidates for placements in those establishments. This module would also provide placed candidate’s details, placement trend & various reports which would be helpful for Establishment as well as Placement cell and DGT Management

1.2 Scope of the Document This document details about the various functionalities under Placement scheme in the public module of the MIS portal and the features are as follows:

1. Registration of New Establishment. 2. Region wise Establishment Search. 3. Registration of new Candidate. 4. Candidate Search. 5. Candidate profile Authentication & View. 6. View Details of Job Opening. 7. Region & Trade wise Job Search.

2. About the Document

2.1 Intended Audience General public and all users of the DGT web based portal will be the intended audience of this document.

2.2 Document Conventions This guide uses the following conventions:

1. Menu items, Options, Dialog boxes and Functions are mentioned in Bold. 2. Fields which have * sign at the end indicates that it is mandatory. 3. Success messages are displayed in green boxes. 4. Note provides additional information. 5. Instructions are mentioned under “Before Proceeding please ensure” point wise.



3. Process Flow

3.1 Establishment Process flow Below is the process flow diagram for better understanding of entire process of Establishment:

Placement Process Flow (Establishment)

Cand

idat

e/Pu

blic

Esta

blis

hmen

tPl

acem

ent

Cell

(PC)

SPIU

/NPI

U

CR Phase III

Register for Placement

StartRegistered for Apprenticeship

Opt for Placement

No

Yes

Review Establishment’s

Placement Registation

Approve/Reject

Grant rights to Establishment to

search for Candidate

Approve

Inactivate Establishment

ProfileReject

Update Establishment

Profile

Search/View Establishments

Process Description

1. Establishment need to register themselves on Public Portal under Establishment Registration option for Placement and the Establishment details will be saved into MIS Database.

2. After registration a mail will be triggered to Establishment’s registered Email ID along with the activation link.

3. Once Establishment will click on activation link, it’ll be redirected to MIS public page with the

Establishment Registration no. and simultaneously a mail will be triggered to establishment registered Email ID along with MIS User ID and password.



4. After Activation of Establishment, user ID & Password would be accessible for logging in MIS system and process further (refer MIS manual)

5. Once Registration process is complete, that registered Establishment details will go to NPIU/SPIU in system for Approval.

6. SPIU/NPIU can Approve/Reject Establishment. On Approval, establishment would get rights to search for candidates eligible for placement in MIS. On Rejection, establishment profile will be inactive in MIS system

3.2 Candidate Process flow Below is the process flow diagram for better understanding of entire process of Placement Cell and Candidate.

Placement Process Flow (Candidate Registration)

Cand

idat

eEs

tabl

ishm

ent

Plac

emen

t Cel

l (PC

)SP

IU/N

PIU

MIS

Sys

tem

CR Phase III

StartRegisters

themselves in NCVT MIS

Send Profiles for Placement

Search/View Candidate’s Profile

Update Placement History of

Candidates

Assign Placement Cell

Update Candidate Profile

Mark Candidate Placed and

download docs

Is ITI selected/exist

Approve/Reject

Yes

No

Process Description

1. Candidate should need to register themselves by Public Portal under Candidate Registration option for Placement and the Candidate’s details will be saved into MIS Database and will verified the captured ITI (if the ITI is either closed or not available in the List while registration, that candidate profile will go the SPIU/NPIU to assign the Placement cell)



2. Once Registration process is complete, an email will be triggered to the registered email ID of candidate with the Unique Registration Number.

3. After that, candidate can search the Job Openings and will be able to apply in Establishment as per the job vacancy.

4. Getting Started

4.1 Accessing Portal Public portal of MIS application has been designed as a comprehensive platform for external as well as internal users of DGT to allow timely and transparent flow of information. The web portal will have information such as, details of establishments, candidates and job openings. To access, type the address in the address bar as: https://ncvtmis.gov.in/. User will be redirected to the Home page of the Public Portal.

4.2 Home Page Through provided URL user would directly access Home page of NCVT MIS module. Here on the top of the page Menu bar is available which contains Menu item as Home, ITI, Trainee, Certificate Verification, Instructor, Examiner, Placement, Calendar, Apprenticeship and MIS Functionalities.

Figure: Home Page

https://ncvtmis.gov.in/



On selection of Placement options from Menu Bar, user would be redirect to the Placement Homepage. On Placement home Page in menu bar, user can find different menu options as Establishment, Candidate, and Openings.

Figure: Placement Home Page



5. Placement In Placement home page, on the top user can find menu bar which would have functionalities as per system perspective. On the top right corner of the home page below options will be available:

Login: For Internal user to login in MIS application. Support: To send email to support team. FAQ: Frequently asked Questions about Placement Module. Help: To get user manual.

The mentioned section as Establishment, Candidates and Openings comes under the Placement module. Explanations of these sub modules mentioned on menu bar are given below:

Figure: Establishment Menu



Figure: Candidates Menu

Figure: Job Openings Menu



5.1 Establishment

5.1.1 Establishment Registration The purpose of Registration of Establishment process is to engage establishment for placement. This link enables all establishments to register for Placement on this portal. From the main menu of the placement home page when user goes to Establishment, there are two options available as Establishment Registration and Establishment Search. Click on Establishment Registration and registration form would be open, follow the below mention steps to register Establishment.

1. Select Establishment> Establishment Registration. 2. Enter the Required details under below fields:

a) Establishment Details title (Establishment Registration Number is applicable for those establishment who already registered for Apprenticeship, user need to enter the Establishment Registration no. (generated by MIS portal) and the details of establishment will populate),

NOTE: If establishment is not registered for apprenticeship, user can skip it as this is not mandatory field at the time of registration.

b) Establishment contact Details title, c) Details for Head of Establishment title, d) Details of Contact person for Placement title (it can be similar as Details for Head of

Establishment, we can check the box ‘Same as Head of Establishment’ and the mentioned

email ID should be valid as the Activation link for registration and login credentials will be sent on that email ID only)

3. Click on Submit to register the establishment for placement training or click on Clear to clear the entered details.



Figure: Establishment Registration for Placement & Apprentice

Figure: Establishment Registration for only Placement



4. If the user will select Submit, the mail would be triggered to the registered email ID of Contact Person for Placement with the activation link and will display a notification as displayed below.

Figure: Establishment Registration confirmation

The triggered email will be displayed as below:

Figure: Activation Link for Establishment

The user will click on Activate Registration link, after clicking on it user will be redirected to MIS page along with system generated Establishment Registration number and a message.



Figure: Establishment Reg. No.

A new mail will be triggered to the registered email ID with the login Credentials to the MIS page for Internal/Registered users.

Figure: Establishment Credentials (Apprenticeship & Placement)



Figure: Establishment Credentials (only Placement)

5.1.2 Establishment Search This link enables general public to search for registered Establishments for placement based on the filter criteria. To search record of registered establishment(s), follow the below mention steps:

1. Select Establishment> Establishment Search. 2. Enter the required details as Establishment Name, Establishment Reg. No., State (mandatory),

and District. 3. Click on ‘Search’ to search the details or click on ‘Clear’ to clear the filters.

Figure: Establishment Search



If the user will click on Search button, the details of establishments will be displayed based on filter criteria (refer below image).

Figure: Establishment Search View Results

User can view the Establishment details by Selecting the Hyperlink under Establishment Name and the Establishment details will be displayed. Note: User can export the Search results in Excel, csv and Pdf format.

5.2 Candidates

5.2.1 Candidates Registration This link enables general public to register the perspective Candidate for Placement on the portal. To register candidate, follow the below mention steps:

1. Select Candidates> Candidates Registration. 2. User need to check the candidate details by entering ITI Certificate/Registration No and Date of

Birth.



3. Click on Fetch, the saved details will be fetch and displayed in form (non-editable). 4. Enter the required details under Personal details title, Contact Details title, and Qualification

details title and upload the candidate photograph, Experience Certificate, candidate’s resume, check the declaration and entered Captcha as well.

5. Click on Submit button to register the candidate for placement or click on Clear to clear the entered details for the form.

Figure: Candidate Registration form

6. If the user will select Submit button, the mail would be triggered to the registered email ID of

candidate with the Unique Registration Number.



Figure: Registration confirmation

5.2.2 Candidate Search This link enables general public to search for candidate for the placement based on the filter criteria. To search record of candidate, follow the below mention steps:

1. Select Candidates> Candidates Search. 2. Enter the required details of candidate’s registration no., ITI code, State (mandatory), District,

Trade, or Gender. 3. Click on ‘Search’ to search the candidate details or click on ‘Clear’ to clear the filters.

Figure: Candidate Search



4. If the user will click on Search, the details of candidate will be displayed based on filter criteria

along with a small pop-up (providing details of search criteria & results) on bottom left of the page (refer below image).

Figure: Candidate Search View Results

5.2.3 Candidate Profile This link enables general public to view the candidate profile. To view the candidate profile, user needs to authenticate the candidate record and after the successful authentication the profile will be opened. To view the candidate profile, follow the below mention steps:

1. Select Candidates> Candidate Profile. 2. Enter the required details for the authentication of Candidate profile as Registration No.,

Father/Guardian Name, Date of Birth and Captcha image. 3. Select ‘Authenticate’ to authenticate and view the Candidate profile or select ‘Clear’ to clear

the entered details.



Figure: Candidate Authenticate

4. If user will select authenticate, on successful authentication the candidate will be able to view own details. Figure: Candidate Profile



5.3 Openings

5.3.1 Search Job Opening This link enables general public to search the openings in Establishment(s). To search the job openings, follow the below mention steps:

1. Select Openings> Search Job Openings. 2. Enter the required details as Establishment Name, Trade, State (mandatory), and District. 3. Click on ‘Search’ to search the details or click on ‘Clear’ to clear the filters.

Figure: Search Job Opening

4. If the user will click on Search, the details of candidate will be displayed based on filter criteria along with a small pop-up (providing details of search criteria & results) on bottom left of the page (refer below image).



Figure: View Search Result of Openings

User can view the Establishment details by Selecting the Hyperlink under Establishment Name and the Establishment details will be displayed as below:

Figure: View Establishment details



5.3.1.1 Apply For Placement This link enables candidates to apply for placement as per the trade. To apply for placement, follow the below mention steps:

1. Select Openings> Search Job Openings. 2. Enter the required details as Establishment Name, Region, State (mandatory), District, Trade

type, and Trade. 3. Click on ‘Search’ to search the details or click on ‘Clear’ to clear the filters. 4. If the user will click on Search button, the details of establishments will be displayed based on

filter criteria. 5. Click on Establishment Name in which user want to apply. If user will select the establishment,

it redirect to establishment details page. 6. Under Current Openings Details, there would be link to apply. Click on Apply as per the trade

(refer below image)

Figure: View Establishment details with Apply option

7. Once user will click on apply on overlay will appear as registration form. 8. Enter the required details as Applicant's Registration Number, Date of Birth, Email ID, and the

captcha image (refer below image)



Figure: Apply for Placement

9. Click on Apply to apply for placement or click on Cancel to cancel the changes. 10. If user will select apply, the candidate request for placement will go for approval to the

designated authority.

Note: If candidate has not registered yet on portal, refer section 4.2.1.



6. Contact Information For any queries please contact to [email protected] or you may dial a help desk number 0120-

4405610.

7. Help For any online support user can Refer Help option on the Extreme top right corner of MIS application page. Through this link user can download user manual any time and number of times.

Figure: Help

mailto:[email protected]

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