veterinary seminar-guidline

Jimma University College of Agriculture and Veterinary Medicine

School of Veterinary Medicine

Guide lines on senior seminar paper format and styles

What is seminar?

Any meeting for an exchange of ideas.

A course offered for a small group of advanced students.

A seminar is, generally, a form of academic instruction, either at a university or offered by a commercial or professional organization ( focusing each time on some particular subject)

What is the idea behind the seminar course itself?

• To familiarize students more extensively with the title of their chosen subject.

• To give opportunity to conduct extensive literature review on certain topic, present the review both via written and oral report.

• To read, think, write, and talk about a particular topic in depth.

• Finally the student is expected to know how to write and present scientific paper.

Specific objectives

The student will have a chance of:

how to write scientific paper

An intensive library/internet investigation of some topic approved by the faculty and write a review paper.

Practice in giving a seminar.

Getting feedback from the audience that may help to enhance her/his skills as presenter.

Being exposed to different specialties within the field of his study.

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Guide lines on senior seminar paper format and styles

Paper Format

• Paper Size

• Typing

• Margins

• Spacing

• Tables and illustrations

• Page numbers

• Binding

1. Paper format

1.1 Paper size

Use only white A4 size ( 21cm X29cm) paper

1.2 Typing

12 font size throughout except on the title page ( 14 font size)

Write only on one side

Don’t use the other side for any purpose

Neatness and legibility

1.3 Margins

Leave 2.5cm margin at top and bottom except

• when it is necessary to reduce the margins to insert a large table or figure

Leave 2.5cm in the left side

1. Paper format cout….

1.4 Spacing

Between lines 1.5

paragraphs double space

subtitles or titles and next text 1.5

Between references 1.5

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1.5 Tables and illustration

The title should be written on the top of table

Write the title at the bottom when it is a figure

Place the table or illustrative materials as close as possible to the thing it refers in the text.

1.Paper format cout….

1.6 Page numbers

Not less than 20 and more than 30 pages

Number all pages consecutively starting from introduction

At the bottom of the page ( 123….), centre

Pages from table of content up to summary

Will be written in roman numbers ( I , II, III……)

1.7 Binding materials

Front cover transparent plastic cover is preferable

The back cover hard plastic or some other hard paper

1. Paper format cout….

1.8 other points

Bold case: Titles and first subtitles

Italics : scientific names , Mycobactrium bovis

Year

2. Style of the paper

Classical Organization of Seminar Paper

1. Cover page

2. Title page

3. Acknowledgement

4. Table of content

5. List of tables

6. List of figures

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7. Introduction

8. Summary

9. Body ( text)

10. Conclusions and Recommendations

11. References

2. Style of the paper cout..

2.1 Cover page

Name of institution

Title of the seminar (upper case)

Name of student ( author)

year

2.2 Title page

Name of the institution

Year, course title, seminar no.

Course title, student name , title of the seminar

Advisor name and place

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2.3 Table of content

The first words of each of the main titles and subtitles should begin with capitalized

main title upper case

2.4 Summary

Clearly defined what is dealt in the paper

Should contain statement of the problem, objectives and conclusions

Must not contain statement not mentioned in the paper

Should not exceed more than 350 words

Key words ( maximum 6 and optional)

2.5 Introduction

Back ground information

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The logic underlying the paper

Statement of objectives


2.5. Reference/citation in the list of reference

For whatever information you have paraphrase or summarized

It is mandatory for quoted materials from books, journals…

There is no need to cite for information which is common knowledge

All reference cited in the text must be included in the Re. list

List of references are arranged alphabetically according to the names of author (s)

2. Style of the paper cout…

How to write references ? ( books, journals…..)

1.From Book

Authors’name, publication year, title of the part of book paraphrased, titel of the book, edition used, no or vol., place of publication, name of publisher and page number

Blood, D.C. and Radostitis .1994. Veterinary Medicine: A text book of the disease of cattle, sheep, pigs, goats and horses 8th edn., ELBS, Baillier Tindasll. Pp 68

2.Journals

Author name, year of publication,name of journal, title vol.,number, page number

Bekele, T., Woldeab, T., Lahlou-Kassi, A. and Sherington, J. 1992. Factors affecting morbidity and mortality on farm and on station in the Ethiopian highland Sheep. Acta Tropica 52: 2-3, 99- 109.

3.DVM thesis

Author, year, title ,DVM/MSc/PhD thesis, name of institution, place, country and total page of the thesis

Abdul, J. 1992. Economic significant of bovine fasciolosis and hydatidosis at Soddo abattoir. DVM Thesis, Faculty of Veterinary Medicine, Addis Ababa University, Debre Zeit , Ethiopia, pp. 61.

Asegde, G. 1990. Studies on the ecology of helminth parasites in naturally infected indigenous sheep in Awassa, Southern Ethiopia. Ph.D. Desserrtion, Mit Genehmigung des Fachbereiches Agrar wissens chaften der Justus-Liebig-Universitat Gieben. pp.156.


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4.Procedings

Author name, title, In: proceeding , date, place (town/city), country, page numbers

Argaw, K. 1998. Epidemiology of Bovine Fasciolosis in Galama Awraja (ARSI). In: Ethiopian Veterinary Association Proceeding of the 12th Conference. 11-12 June, Addis Ababa, Ethiopia. pp 35-42

5.Publication of some known organizations (WHO, ILRI…)

Name of organization, year, title, title of the main document, place( city/town), country

ILRI 1997. Mapping poverty and livestock in development world. A report commissioned by the UK Department for International Development. Nairobi, Kenya.

6.Electronic material

Name of the main web site, title .available at: www…., date of access and year

Animal and Plant Health Inspection Service Web site. Bovine spongiform encephalopathy (BSE). Available at: www.aphis.usda.gov/lpa/issues/bse/bse.html. Accessed Feb. 18, 2003


2.6. Reference/citation in the text

If it is a single author ( Author name, year)

Two authors (_________ and ______,year)

More than two authors ( Name of the first author

et al.,year)

• exap:Walker et al., 2003 , Decastro, 1997, Tatchell and Easton, 1986

Or (in the sentence)

• Weisstein (2008)

• Delespaux and de Koning (2007)

• Akoda et al. (2008)

Preparation Phase

Consider the interest of your audience

- take care of poor material

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- too much of already known facts

Don’t try to cover too much

Prepare a written outline of major points

Preparation well ahead of time

Think of ways to stimulate interest in your introduction

Avoid too much slides (15min)

Finally, try to practice the complete presentation before the actual presentation ( Record the time)

2. The presentation phase

Deliver the presentation in word/phrases that easily understood orally ( professional, but familiar terms)

Be sure to give your audience an over view topic and structure

Provide a rational for your presentation

Be conscious of posture, movements, eye contact, facial expression and gesture

Avoid distracting visual or behaviours as much as possible

Manage and control anxiety and nervousness

- realize that anxiety is normal

- be well prepared

- remember that you don’t appear as nervous as you feel

- remember that your listeners want you to succeed

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veterinary seminar-guidline

Education