vidant duplin hospital: testing emergency department improvements with simulation
TRANSCRIPT
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Hosted by:
800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Testing Emergency Department
Improvements with Simulation –
A Quality Improvement Perspective
Presented by: Amanda D. Peterson & Raul Medina
Lean/Process Improvement Coordinators
Vidant Duplin Hospital, Kenansville, North Carolina
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Background: Vidant Duplin Hospital
Vidant Health System details:
• Eastern North Carolina
• One large academic medical center
• Seven community hospitals
Vidant Duplin Hospital
Hospital details:
• Rural, large agriculture focus
• Population, est. 58,505
• Licensed for 81 beds
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Hosted by:
800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Implementing a Pharmacy Technician
into the Emergency Department for
Collecting Medication Histories
Prepared by: Amanda D. Peterson, MS, RDN, LDN
Lean Coordinator
Vidant Duplin Hospital
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Current Problem / Key Question to Answer
What was the motivation for the project?
• Currently, Emergency Department nurses obtain patient's medication
history
• Local observations suggest variation in medication reconciliation
processes
• Research suggests that >40% medication errors are due to
inaccurate medication histories
What were you trying to learn?
• Investigating the feasibility of integrating a pharmacy technician into
the Emergency Department to aid in collecting accurate information
via scripted patient interviews.
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Process Details
Department: Emergency
Process Description: Scripted patient interviews for collecting medication history
Major Steps:
1. Pull medication data from reconciliation software
2. Conduct patient interview to obtain medication history
3. Contact pharmacy to verify high-risk/high-alert medications
4. Verify information with patient
5. Mark medication history complete
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Simulation Model
Based on research showing 40% of medication histories collected have errors.
x
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Results / Key Findings
Pharmacy technician • Peak ED hours: 3:00-11:00pm
• Working hours: 2:30pm to 11:00pm, Monday-Sunday
• Collects approx. 14 medication histories/day
– 10 admission consults/day
– 4 without orders to consult
• Collects approx. 14 medication histories/day
• Scripted patient interviews more comprehensive, require more
time with the patient for accuracy
• Nurse collects medication if Pharmacy Technician is busy
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Next Steps
How are you going to share the results with others?
• Hospital Executives and senior leadership
• Emergency Department and Pharmacy staff
• Share with other rural hospitals and across health system
• Support a project justification for grant-funding
How are you going to roll out the change? Does simulation
help with buy-in?
• New process and lack baseline data
• Pair simulation with current research to demonstrate the
magnitude of the problem
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Next Steps
How will you use simulation going forward?
• Understand current resource utilization
• How patient interact with our health system
• Identify future needs
• Coordinate efforts
• Research
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Lessons Learned
What did you like about simulation?
• The simulation approach mirrors research processes
(i.e. an iterative process)
• Offers flexibility to align with community context
• Models can be as simple or complex
What surprised you about using simulation?
• Relatively simple to build the model
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Lessons Learned
How easy was it to use?
• Simul8 was relatively easy to use.
• Ability to access resources
• Regular check-ins with the instructor helped
• Helps to work with a colleague
How long did it take?
• Model development = 60 minutes
• Building the model in Simul8 = 20-30 minutes.
• Data input, investigating errors, etc. = 60-120 minutes
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Hosted by:
800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
ED Growth and LWOTS
Prepared by: Raul Medina MLS (ASCP)cm, CSSBB
Lean Coordinator
Vidant Duplin Hospital
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Current Problem / Key Question to Answer
What was the motivation for the project?
• Vidant Duplin Hospital is steadily growing
and ED utilization is increasing.
What were you trying to learn?
• How much growth can we have while still
maintaining a less than 2% LWOT rate?
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Process Details
Department: ED
Process Description: ED Throughput
Major Steps:
1. Pre-registration
2. Triage
3. Treatment
4. Final registration
5. Departure
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Simulation Model
Median time from arrival to
departure for acuities 1-5
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Results / Key Findings
What were the results of the project? / What was
the “answer” or conclusion that you came to?
• Current LWOT rate: 1.7%
• We can increase by 10% (i.e. 86 patients per day)
without exceeding 2% LWOT rate.
• Should we increase by 10% we must decide if the
current process needs to be changed (i.e. provider
in triage) or increase the number of beds in the ED.
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Next Steps
How are you going to share the results with others?
• Hospital Executives and senior leadership
• Emergency Department
• Share with other rural hospitals and across health system
How are you going to roll out the change? Does simulation
help with buy-in?
• There is no change currently,
• Should we increase by 10% simulation would be useful to
help us identify next steps (i.e. what needs to change)
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Lessons Learned
What did you like about simulation?
• Learning how simulation works
• Hands-on experience
What surprised you about using simulation?
• Simulation models are not difficult to set-up, however, with the
individual attributes (e.g. queues, activities, resources), there
was a steep learning curve.
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]
Lessons Learned
How easy was it to use?
• Fairly easy to set-up the model itself
• Difficult to know all the attributes
• Error checking
How long did it take?
• Watching the tutorials/help guides: 3-4 hours
• Building Simul8 model: approximately 4 hours
• Error checking: 1-2 hours
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800 547 6024 | www.SIMUL8Healthcare.com | [email protected]