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Tender No.AGM FBR EXTL/HK/Periamet RSU/2017-18/01 dated 19/09/20171

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

Office of The Asst. GENERAL MANAGERFLOWER BAZAAR EXTERNAL

No.1, NSC Bose Road Chennai-600 001.

TENDER NO. AGM/FBR EXTL/HOUSE KEEPING/PMT RSU/2017-18/ 1 Dated 19/09/2017

LIMITED TENDER DOCUMENTFOR

HOUSE KEEPING SERVICESIN THE OFFICE/RSU at PERIAMET RSU OF FLOWER BAZAAR EXTERNAL DIVISION

BSNL, CHENNAI TELEPHONES

LAST DATE OF SUBMISSION OF BID: UP TO 15.00 HRS. ON - 26/09/2017

TIME OF BID OPENING: AT 15.30 HRS. ON - 26/09/2017

Issued to Shri/Smt.

Issued on

TOTAL PAGES: 22

Signature of the Tenderer with Date & Seal


TABLE OF CONTENTS

SECTION SUBJECT PAGE NO.

I Tender Notice 3 – 4

II General Terms & Conditions of Tender 5 – 10

III Scope of Work 11 -12

IV Profile of the tenderer 13

V List of Consumables 14

VI Undertaking 15

VII Letter of Authorization 16

VIII Performa for Quotation 18

IX Rate Calculation 21

X Advanced Stamp Pre-Receipt 22

XI Appendix-1 to Section 4 Part A of Chapter 4 23-27



SECTION – IBHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)O/O ASSISTANT GENERAL MANAGER, FLOWER BAZAAR EXTERNAL,

CHENNAI TELEPHONES, GROUND FLOOR, Room No.9, FLOWER BAZAARTELEPHONE HOUSE, No.1, NSC BOSE ROAD, CHENNAI-600001

TENDER NO .AGM/FBR-EXTL/HOUSE KEEPING/PMT RSU/2017-2018/01 Dated 19/09/2017.

TENDER NOTICE The Principal General Manager (NW-O) North, on behalf of BSNL, Chennai Telephones, invites Sealed Tenders for House Keeping Services of Offices / RSUs of Flower Bazaar External Division. Tender Documents regarding Terms and Conditions are enclosed in the Section II. The scope of work is enclosed in Section III. The interested bidders shall quote their rates for the above services in the enclosed tender offer Performa in Annexure-II, Materials to be used in Section V and an undertaking to be submitted in Section VI

Sl. No. Work

Date ofSale ofTenderforms

Date andTime of

receipt ofTender Form

Date &Time

Of openingOf

TenderHouse Keeping

Services in From26-09-2017(11.00 hrs)

26-09-2017to

15.00 hrs)

26-09-2017

15.00 hrs)

26-09-2017

(15.30 hrs)

1

Sub Divisional Engineer, PERIMET RSU,Flower Bazaar External -4,Chennai-3.

Cost of the Tender Form is Rs.590/- inclusive of GST 18% and the Tender form is available at AO, (Cash) NBA, 2nd floor, Flower Bazaar Telephone Exchange, Chennai-600001., for sale from whom it may be obtained on remittance of the said cost by Cash/DD. The cost of the Tender form is non-refundable and non-transferable.

Tender documents can also be downloaded from the website www.chennai.bsnl.co.in, then the cost of the tender form of Rs.590/- in D.D. in favour of A.O. (Cash) NBA, BSNL, CHENNAI TELEPHONES should be enclosed along with the tender form being submitted in the cover.



Tender should be accompanied with an EMD of Rs.2265/- rounded off to Rs. 2300/- (Rupees two thousand three hundred only ) by crossed Bank Demand Draft from any of the Nationalized Bank of India drawn in favour of “AO (Cash) NBA, BSNL, Chennai Telephones”, payable at Chennai. The estimated annual cost of the work is Rs.1,13,251/- rounded off to Rs.1,13,300/-.( Rupees one lakh thirteen thousand three hundred only) The sealed tenders for the above super scribed “Limited Tender for House Keeping Services in Offices/RSUs at PERIAMET RSU of Flower Bazaar External Division and addressed to the AGM FBR EXTL, BSNL, Chennai Telephones, Ground Floor, Room No.9, Flower Bazaar Telephone House Old Building, No.1, N.S.C. Bose Road, Chennai-600 001., shall be dropped in the Tender Box kept at the O/o. Asst.General Manager, Flower Bazaar External, BSNL Chennai Telephones, Ground Floor, Room.No.9, Flower Bazar Telephone House Old Building, No.1, N.S.C. Bose Road, Chennai-600001., up to 15-00.Hrs. of 26-09-2017 and the same will be opened at 15-30 Hrs of the same day in the presence of all attending Tenderers or their authorized representatives.

Sd/- ASSISTANT GENERAL MANAGER

FLOWER BAZAAR EXTERNAL Room No.9, GROUND FLOOR

FLOWER BAZAAR TELEPHONE HOUSE N.S.C. BOSE ROAD, CHENNAI-600 001

SECTION IISignature of the Tenderer with Date & Seal


BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)O/O ASSISTANT GENERAL MANAGER, FLOWER BAZAAR EXTERNAL,

CHENNAI TELEPHONESROOM No.9 GROUND FLOOR FLOWER BAZAAR TELEPHONE HOUSE

N.S.C. BOSE ROAD, CHENNAI-600 001

TENDER NO.AGM/FBR-EXTL/HOUSE KEEPING/PMT RSU/2017-18/01 Dated 19-09-2017 Tender for the work of House Keeping at PERIAMET RSU under the control of the ASSISTANT GENERAL MANAGER, FLOWER BAZAAR EXTERNAL DIVISION.

GENERAL TERMS AND CONDITIONS OF TENDER

1. GENERAL

1.1 This tender is for cleaning and up keeping the building and complex under the control of AGM. FBR EXTL Division.

1.2 The contractor has to supply all the materials, men and supervisory work.1.3 The full scope of the work is detailed in the Section III attached to this tender form.1.4 The validity of the tender will be one year from the date of the award of the work and can be

extended at mutual consent for any further period not exceeding one more year. In such cases contactor has to pay additional security deposit @ 10% for each period.

1.5 The amount quoted shall not vary during the validity period and extended period of validity.

2. QUALIFICATION OF THE TENDERER

2.1 Genuine housekeeping contractors who have registered themselves with the Department of Labour with three years minimum experience in housekeeping work are eligible to participate and the copy of the labour license is to be submitted.

2.2 The tenderer must follow all the regulations in force and to sign the undertaking in Section VI2.3 The tenderer has to supply materials in advance and therefore must be financially sound.2.4 The work involved is in sensitive places. Therefore tenderer must have sufficient trained

workforce with adequate experience in the field.2.5 Tenderers are to submit performance certificate from at least two recent clients.2.6 Acknowledged Copy of IT return filed for the financial year 2014-2015, 2015-2016 & 2016 -

2017 have to be attached with the tender form.2.7 The tenderer must have current ESI & EPF license / Registration and GST Registration No. 2.8 Xerox copy of the PAN Card.

3 BID SECURITY / EARNEST MONEY DEPOSIT (EMD)



An Earnest Money Deposit (EMD) of Rs.2300/- (Rupees two thousand two hundred and seventy seven only) is payable. The EMD may be paid in the form of crossed Demand Draft drawn in any Nationalized Bank of India in favour of “Accounts Officer (Cash) NBA, BSNL, Chennai Telephones”, CTX Building, Flower Bazaar Telephone Exchange, Chennai - 600001., payable at Chennai. The EMD will not bear any interest and will be refunded/ returned to the unsuccessful tenderer as soon as the contract is finalized.

3.1 In respect of successful tenderer, the EMD shall be accounted as part of Security Deposit payable by the successful tenderer Vide clause 8.

3.2 The EMD of the tenderer whose tender is accepted and who fails to pay the security deposit in time will be forfeited and the work will not be awarded to him.

4 SUBMISSION OF BID4.1 The tender should be submitted in the prescribed tender form only. Tenderer should go

through the details and sign each and every page of the tender including its enclosures as a token of acceptance of terms and conditions. The tender forms should be submitted in a Wax Sealed Tender Cover and super scribed on the top with “Tender for House Keeping Services at PERIMET RSU of Flower Bazaar External Division” and addressed to the AGM (Flower Bazaar External) Division, BSNL, Chennai Telephones, Ground Floor Room No.9, FLOWER BAZAR TELEPHONE HOUSE , No.1, N.S.C. BOSE ROAD, CHENNAI- 600 001.

The tender should be dropped in the tender box placed in the office of the Asst.General Manager (Flower Bazaar External), BSNL, Chennai Telephones, GROUND FLOOR, Room No.9 Flower Bazaar Telephone House, N.S.C. Bose Road, Chennai -600 001, on or before 15.00 hrs of 26-09-2017. The Tenders received after the due date and time will not be entertained. Tender offer not adhered to format prescribed in Annexure - II are liable to be rejected summarily.

4.2Mark on the outer

of the envelopeContents of the envelope

Qualifying Cum

Financial Bid

1 EMD for Rs.2300/-2.Copy of labour license certificate3.Undertaking in Section VII4. Performance certificates from 2 clients.5. Acknowledged Copy of IT return filed for the financial year 2014-2015 , 2015-2016 & 2016-20176.Copy of ESI& EPF licenses /Registration7. Copy of GST Registration Number.8. Rates duly quoted by the tenderer in the prescribed format as per Annexure - II9. Proof of payment of cost of bid for Rs.590/-10. D.D. for Rs 590/- towards the cost of tender form in case forms downloaded from the Website.11. A certificate to the effect the wages will be paid as per minimum wages act.12.Declaration regarding no relatives working in BSNL as per Annexure –III13. Declaration regarding not debarred or blacklisted as per Annexure – IV.

4.3. The Tenderer shall apply in the prescribed Performa enclosed herewith otherwise the Tenders which are not submitted in the above manner shall be summarily rejected.



5. SPECIAL CONDITIONS & RESPONSIBILITY OF THE TENDERER 5.1 The Contractor shall employ sufficient man power for up keeping all the office

premises neat & tidy as mentioned at section-III. 5.2 The workmen should have sufficient experience and should be given identity

cards. The workmen should report for duty sufficiently in advance so that the cleaning work will be completed before starting of the office hours. A responsible supervisor must be available to give instructions to the workmen. The workmen should not mishandle any of the machinery items, equipments, furniture, electrical fittings, office records etc., and should be careful when they are at cleaning work. If any damage is done to the departmental property, the cost will be recovered from the contractor.

5.3 The workmen should be so arranged that some people should be available for cleaning during lunch hours.5.4 The workmen should be assigned specific duties and the designated officer will check attendance.5.5 If any of the workmen was found to be not properly performing his/her duty or otherwise found not suitable, the contractor must immediately replace such workmen.5.6 The work must be done on all working days and special cleaning should be done on holidays also.5.7 In case any workmen gets an injury or meets with an accident in the course of discharge of their duty in our premises, the contractor has to take full responsibility for the treatment and payment of compensation to them.5.8 The contractor must supply all the materials required for cleaning sufficient quantity of

good quality cleaning materials must be supplied.5.9 All legal obligations like EPF & ESI / Bonus shall be the paid by the contractor and BSNL

shall not incur any liability or additional expenditure whatsoever for personal deployed.5.10 Service Charges/month (including Administration charges, Maintenance Charges, Minimum

Bonus payable to the labourers).5.11 26 days per month including weekly off as per labour law. 5.12 The contractor must abide by all law regarding employment of labour.5.13 The contractor should bring all the materials to be used as per Section-V to the work spot at the beginning of the month.5.14 It shall be the duty of the contractor to comply with all the mandatory provisions of Labour

Laws, EPF, ESI & Bonus etc. In the event of any failure in this regard and in the event of anylosses / damages caused directly or indirectly to BSNL will be payable by the contractor.

5.15 The successful bidder will have to give a certificate to BSNL that he has made payment of all Wages as per minimum wages Act and complied with all labour laws.

5.16 The offer should be submitted in the enclosed form Annexure –II. Basic labour rate of this Housekeeping Tender for the part time Housekeeping work at PMT RSU of FBR Extl. Division is Rs.6,115/- p.m. It excludes material cost, contractor’s service charges, bonus and applicable taxes, which are to be mentioned separately in the price bid at annexure II. The tenderer should quote clearly the basic rate, material cost and his service charges per month. The basic rate shall not be less than the rate mentioned in the column B of price bid (Annexure-II) of this Tender Documents. The Material cost to be quoted is for the quantities per month mentioned in the Section V at Page No 14.



6 HOW TO QUOTE6.0 The offers should be submitted in the enclosed form; Section- V. The quantities given are

approximate and may vary on actual measurement. However the rates quoted as per the quotation sheet will be taken for evaluation purpose and fixing of rates. The rates must be quoted for each and individual items separately.

6.1 Rate per month should be quoted.6.2 Overwriting/Corrections should be duly signed by the bidder. 6.3 The rates should be quoted in figures as well as in words and in case of any difference noticed, then the rate quoted in words will be taken as final.

7 OPENING / EVALUATION

7.1. The tenders received shall be opened in the presence of the authorized representatives of the participating bidders at 15. 30 Hrs 26-09-2017 7.2 The tender bids will be evaluated on the basis of documents listed at clause (2) & (4) and Section -IV & VI and the rate tendered in Annexure -II. The firm should be in a position to engage specified number of persons as to complete the work as per Section - III7.3 Breakup of the rates quoted shall be given separately in the financial bid. For the purpose of evaluation, GST shall be excluded from the rates quoted.

8 SECURITY DEPOSIT

8.1 The successful tenderer shall be asked to pay a Security Deposit equal to 5% of the Annual Contracted Amount within 10 days of issue of Offer Letter.

8.2 The Security Deposit can be paid in the form of Demand Draft or Pay Order from a Nationalised / Scheduled Bank drawn in favour of “A.O.(Cash) NBA, BSNL, Chennai Telephones”, payable at Chennai.

8.3 The Security Deposit shall not carry any interest.8.4 The Security Deposit shall be forfeited in case the tenderer fails to discharge his duties

satisfactorily and the Contract is terminated pre-maturely.8.5 Security Deposit shall be refunded after the expiry of the contract period and other contractual

obligations, if any.8.6 In case of Bank Guarantee the validity period will be six months more than the tendered period

i.e if the tender period is for 1 year, then the validity period of Bank Guarantee should be for 1.5 years (18 Months).

9. COMMERCIAL CONDITIONS



9.1 The contractor will send sufficient men depending upon the needs of the office. In actual practice if it is found that people are not sufficient for the work, the contractor must be able to send more persons. The designated officer of BSNL shall oversee the work and certify the satisfactory performance of the work of the contractor.

9.2 The Contractor shall submit his bill on monthly basis on the expiry of the calendar month to the

“Sub Divisional Engineer (PMT RSU), Periamet Telephone Exchange, 32B, Naval Hospital Road, Periamet, Chennai-3”., on or before 25th of the following month.

9.3 Delay in submission of bill beyond the stipulated date, in very exceptional circumstances, and if the reasons for the delay submitted by the contractor is found to be satisfactory, the competent authority can allow a further grace period of a maximum 30 days with a penalty of 2% per week of the total amount of the bill claimed subject to maximum of 8%.

9.4 Bills submitted after 3 months from the month on which the works was executed is liable for rejections and the claim will be forfeited.

9.5 Payment will be made after the submission of the bill, after due verification.

9.6 Along with the bill the following information should be furnished. Each bill of the contractor must accompany the (i) List showing the details of labourers/employees engaged. (ii) Duration of their engagement. (iii) The amount of wages paid to such labourers/employees for the duration in question. (iv) Amount of EPF contribution of both employer and employee for the duration of engagement in question paid to EPF authorities. (v) Copies of authenticated documents of such payments and a declaration from the contractor regarding compliance of the conditions of EPF ACT 1952. (vi) Copy of the ST/GST payment for the previous month. (Vii) ECS form. Annexure .G (viii) ESI.

9.7 No child labour should be employed.

9.8 The approval tenderer shall in no circumstances sublet the work to another tenderer, the tenderer will be responsible for all the Central and state Government’s statutory obligations of labour laws such as payment of minimum wages, ESI, Provident fund, Bonus etc.

10.0 FINES / DAMAGES ETC.

10.1 If in view of the nominated officer that the work is not satisfactory or material used is of Sub-standard quality, a fine equal to 0.5 % of the monthly rate for each day of

defective work shall be levied.10.2 In case of damage to the departmental property or theft or loss of department

property on account of negligence of the contracted workmen, value of loss shall be assessed by the AGM Flower Bazaar External Division and the amount will be recovered from the bill of the contractor.

11. RIGHTS OF BSNL



11.1 The DGM (NWO-NE) reserves the right to reject any or all the tenders without assigning any reason thereof.

11.2 In case of any unsatisfactory work or any deficiency, the BSNL reserves the right to cancel the contract and forfeiting the Security Deposit.

11.3 The BSNL reserves the right to cancel the contract for any operational reasons.11.4 The BSNL reserves the right to rescind the contract before the expiry of the validity period by

giving 15 days’ notice.

12.0 ARBITRATION

12.1 In case of any dispute in the execution of the contract or any interpretation of the tender conditions, the matter will be referred to the Arbitrator who is appointed by the CGM of Chennai Telephones and whose decision will be final and binding on both the parties.

13.0 AGREEMENT

13.1 Acceptance of the conditions laid down in the tender form shall be deemed as Agreement and no Separate Agreement shall be signed.

SECTION III

SCOPE OF WORKSignature of the Tenderer with Date & Seal


1 HOUSE KEEPING:-

Cleaning of all Toilets, Washbasins, Urinals, Bath rooms and Maintenance of Office/RSU at PERIAMET RSU of Flower Bazaar External Division, Chennai-3.

S.NoName and address of the

office FloorCarpet

Room area(IN SQ.FT.)

Toilets Urinals Wash Basin

BathRoom

3 Sub Divisional Engineer, Periamet RSU, Flower Bazaar Extl.4, Perimet Exchange, Ch-3.

Ground & 1st

Floor

2040 1 0 2 1

2 WORK INVOLVED



a) Toilets, urinals, wash basins and bath rooms are to be scrubbed, cleaned by applying acid and bleaching powder twice a week. The cleaning is to be done on the mosaic-tiled portion of the wall besides floor.

b) Toilets, toilet rooms, bath rooms, washbasins and urinals are to be cleaned with cleaning powder and applied with phenyl 3 times a day. The work has to be completed well before the commencement of activity at the above office premises say at 9.00 hrs to 12.00 hrs..

c) Bath rooms are to be cleaned with cleaning powder daily.d) Sweeping and cleaning of all covered areas. All floors should be done mop up using floor-

cleaning liquid. e) Sweeping and cleaning of all open areas mentioned above and cleaning of windows, door

panels, partition panels from free of dust and removal of cobwebs.f) File racks and shelves are to be cleaned monthly twice.g) Litter and garbage collected thereby should be dumped then and there in the concrete

dustbin.h) Filling of water filters and cleaning of glasses water jugs, flasks.i) Providing drinking water (hot & cold) to all staff working in office twice or thrice dayj) Cleaning of file racks in all sections & cleaning of curtains fans coolers etc.k) Any other work relating to this nature as & when ordered by AGM, Flower Bazaar

External or his representative.

3 Timing for Cleaning: a) The office works on 6 days a week pattern with holiday on Sunday. The cleaning is normally

not needed on holidays. In case the office functions on any holiday, it will be informed in advance by at least 2 days and the work of cleaning on such holidays to be arranged by the contractor free of cost.

4 Procedure of carrying out the work:- a) The cleaning schedules indicated at Para No. 2 are to be adopted without fail by the

contractor.Names and addresses of the cleaning workers employed by the contractor should be

submitted on the first instance of every month and temporary identity passes should be obtained by the contractor from AGM., Flower Bazaar External, Chennai Telephones, Chennai-1.

5 Penalties for Non Compliance of cleaning schedules:- a) As penalty, the 0.5% of the monthly rate will be deducted for each day if general cleaning

of toilets/urinals in any building is not carried out satisfactorily.

b) The above penalty will be made by way of deduction in the monthly cleaning bill presented. The decision of the PGM (NW-O) North, BSNL, Chennai Telephones, will be final in all the above matters.

SECTION IV

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)



O/O ASSISTANT GENERAL MANAGER,FLOWER BAZAAR EXTERNAL,

CHENNAI TELEPHONESGROUND FLOOR, ROOM.No.9, FLOWER BAZAAR TELEPHONE HOUSE

N.S.C. BOSE ROAD, CHENNAI-600 001

TENDER NO .AGM/FBR EXTL/HK/PMT RSU/2017-18/01 Dated 2017

PROFILE OF THE TENDERER

01 NAME ( in Block Letters)

02

Whether it is a Registered Company or a Partnership Company or Proprietorship company. If registered company, copy of Regn. Certificate should be enclosed. In case of partnership concern, copy of partnership deed should be enclosed.

03 Whether registered with Department of Labour? (if so, copy of registration certificate should be enclosed)

04 Experience

05 Bank Details of the Tenderer. (i) A/C No – Type of Account:(ii)Name of the Bank:(iii)Branch Name:(iv)MICR Code:(v)IFSC Code:

06 Certificate from recent clients (i)

(ii)

All the information furnished above are true to the best of my knowledge and belief.

Signature:

Name:

Relationship with the company:

SECTION V



LIST OF CONSUMABLES -- MONTHLY REQUIREMENT

Sl.No. NAME OF ITEM Quantity

1. Brooms (for open yard) 1 No.

2. Soft Brooms 2 Nos.

3. Moping Stick 1 No.

4. Duster Cloth 1 Mtr

5. Brooms for Toilet & Bathroom 2 Nos.

6. Cleaning Powder 1 Kg

7. Soap oil 1 ltr

8. Phenyl 1 ltr

9. Urinal cakes (piece) 10 Nos.

10. Cleaning Acid 1 Bottle

11. Naphthalene balls 1 kg

12. Toilet Cleaning Brush 1 No.

13 Bleaching Powder Kg 1 Kg

SECTION VI



UNDERTAKING

(1) Are you employing child labour?

(2) Are you paying EPF contribution to your employees regularly?

(i) If yes, registration particulars under EPF may be furnished and enclose a copy.

(ii) If no, are you exempted from EPF as per provision of the EPF act.Do you agree to pay the EPF contribution regularly?

(3) Furnish GST registration No.

I / We declare the above information is correct and I / We undertake to abide by all labour laws in force.

Sign of the Contractor:

Name :

Relationship :

Date: With the company :

SECTION VII

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

To



The Assistant General Manager,Flower Bazaar External,BSNL Chennai Telephones,Ground floor , Room.No.9, Flower Bazaar Telephone House,No.1, N.S.C. Bose Road, chennai- 600 001.

Subject : Authorization for attending bid opening on 26/09/2017 (Date in the tender Form ) **********

Following persons are hereby authorized to attend the bid opening for the tender mentioned

above on behalf of

--------------------------------------------------------------------------------------------------------------------------------

--------------------(Bidder) in order of preference given below .

Order of PreferenceName Specimen signature

I

II

Alternate Representative

Signatures of bidder or Officer authorized to sign the bid documents on behalf of the bidder

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted

to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered.



ANNEXURE –II


ANNEXURE-I

Sl.No.

Name of Sub

Division

Name & Address of

Office/Exchange

Whether Area of theOffice floorwise.(In Sq. ft.)

No. of

Deptl Rented Toilets Urinals Wash Basin

Bath Room

1 PERIAMET RSU,Ch-3

Ground Floor & 1st Floor - Yes 2040 1 0 2 1


DETAILS TO BE FURNISHED BY THE TENDERER FOR HOUSEKEEPING WORK ATPERIAMET RSU OF FBR.EXTL.DIVISION

PROFORMA FOR “PRICE BID”

1. Name of the Tender Applicant :

2. Address of the Tender applicant :-

a) Permanent address :

b) Contact Address :

3. Telephone No / Mobile.No. :

4. The Total amount to cover all the House Keeping needs as per the specification on the work including all taxes and break up:

DescriptionOf the work

Basic rate ofTender for labour charges p.mAs per minimum wages act.(Rs.in figures )

Material cost PM for the quantities mentioned in the Sec.V at page – No.14. (Rs.in figures )

Service Chagres of the contractorp.m (Rs.in figures)

HK charges p.m(exclusive of applicableTaxes) =Column B + Column C + Column D(Rs.in figures)

GST as applicable.(Rs. in figures)

Total Value of HK Tender per month Column E + Column F(Rs in figures)

A B C D E F GHousekeeping services at PMT RSU of FBR Extl Division as detailed in annexure I of HK tender

Rs.6,115/-

Note:- Also refer Clause 5.14 on page No.7 before filling up “Price Bid“ at Annexure II. In words Rupees - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - only). I hereby agree to abide by all terms and conditions stipulated in the Tender Document.

ANNEXURE -III



TENDER No. AGM/FBR.EXTL/HK/PMT RSU/2017-18/01 Dated: 26/09/2017.

DECLARATION

I -------------------------------------------------S/o -----------------------------------------------------

Hereby declare that I have not debarred or black listed from any current, or earlier tender activities by

at any stage, if it is found that the information given by me is false / incorrect , BSNL shall have

absolute right to take any action as deemed fit /without any prior intimation to me”.

Signed --------------------------------------

For and behalf of the Bidder

Name (Caps)-------------------------------

Position ------------------------------------

Date-----------------------------------------

ANNEXURE – IV



TENDER No. AGM/FBR.EXTL/HK/PMT RSU /2017-18/01 Date: 26/09/2017.

( Certificate on non-participation of near relatives in the tender called for Tender for

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

…………………………………………………………………………………………………………….

BSNL, Chennai Telephones, as required under Section IV – conditions, clause 5 (ii) (a) & (b) of bid-

documents)

CERTIFICATE

I ----------------------------------------------------S/O---------------------------------------------------

R/O -------------------------------------------------------------- hereby certify that none of my relatives(s) as

defined in Section IV – Conditions, Clause 5 (ii) (a) & (b) of Bid document is / are employed in BSNL

unit as per details give in Bid document. In case at any stage, it is found that the information given

by me is false/ incorrect, BSNL shall have the absolute right to take any action as deemed fit / without

prior intimation to me.”

Signed --------------------------------------

For and behalf of the Bidder Name (Caps)------------------------------

Position ------------------------------------

Date------------------------------------------

Revised calculation for Limited Tender cost for House Keeping Services at Periamet RSU of FBR EXTL Division



PERIAMET RSU – SDE FBR EXTL.IV

Amount in Rs.

Financial Bid : Annexure II (Page No.18) EMD : Clause 3 of Section II (Page No.6) SD : Clause 8.1 of Section II (Page No.8)

Advance Stamped Pre-Receipt


1 BASIC 523.00

2 Variable DA 13.00

3 Total 536.00

4 ESI 4.75% of Basic 25. 46

5 EPF (Limited to 500) 13.15% of 500 65.75

6 Total Wages / Day / Person(8 hrs) 627.21

7 Total Wages / 1hr / Person (627.1/8) 78.40

8 Total Wages / 3hrs / Person 78.40*3 235.20

9 Total Labour required per day 1

9 Total Wages / Month (26 Days) / Person.

232.20*26 R/

O

6115.20

6115.0010 Total Wages / Year / Person 6115*12

R/O73382.4073382.00

11 Service Charges @ 10% of Rs.73382/- per Annum

7338.2*10%

R/O

7338.20

7338.0012 Total (A)

R/O80720.6480721.00

13 GST @ 18% of Rs.80721/- (B)R/O

14529.7814529.00

14 Material cost / Month 1500.00

15 Material Cost / Year (1500*12) (C) 18000.00

17 Total Estimated Tender Cost per year (A+B+C)R/O

113251.00113300.00

18 EMD @ 2% of Rs.113300/- 2266.00 R/O

2266.002300.00

19 SD @ 5% of Rs.113300/- 5665.00 R/O

5700.00

20 Bid Document Cost 500 + 18% GST 590.00


Received with thanks from the “Accounts Officer (PW-III) NBA, BSNL, Chennai Telephones”, Flower Bazaar Exchange Complex, Chennai-1., the sum of Rs.____________(Ruppes_________________________________________________________only) towards the refund of EMD paid at the time of tender vide your Receipt No,____________________.

Signature of the Tenderer

Place:

Date:

ELECTRONIC CREDIT CREARING MANDATE FORM

1. NAME :

2. ADDRESS :

3. PARTICULARS OF BANK A/C

i) NAME OF THE BANK :

ii) BRANCH :

iii) BRANCH ADDRESS :

iv) MICR CODE :

v) A/C NO. :

vi) A/C TYPE :

vii) IFSC CODE :

I hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not effected at all for incomplete information, I would not hold the user Institution responsible.

I have read the instruction and agree to discharge the responsibility expected of me as a participant under the scheme.

Signature of the Authorized signatoryA/C holder / Customer

Signature of the Tenderer

Appendix-1 to Section 4 Part A of Chapter 4 (Standard Tender Enquiry Document)



S. No. Defaults of the bidder / vendor. Action to be takenA B C

1(a) Submitting fake / forged i) Rejection of tender bid of respective Vendor. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL for 3 years from date of issue of banning order. iii) Termination / Short Closure of PO/WO, if issued. This implies non-acceptance of further supplies / work & services except to make the already received material work / complete work in hand.

a) Bank Instruments with the bid to meet terms & condition of tender in respect of tender fee and/ or EMD;

b) Certificate for claiming exemption in respect of tender fee and/ or EMD;

and detection of default at any stage from receipt of bids till award of APO/ issue of PO/WO.Note 1:- However, in this case the performance guarantee if alright will not be forfeited.

Note 2:- Payment for already received supplies/ completed work shall be made as per terms & conditions of PO/ WO.

1(b) Submitting fake / forged documents towards meeting eligibility criteria such as experience capability, supply proof, registration with Sales Tax, Income Tax departments etc and as supporting documents towards other terms & conditions with the bid to meet terms & condition of tender :(i) If detection of default is prior to award of APO

i) Rejection of Bid & ii) Forfeiture of EMD.

(ii) If detection of default after issue of APO but before receipt of PG/ SD (DD,BG etc.)

i) Cancellation of APO , ii) Rejection of Bid & iii) Forfeiture of EMD.

1(b) contd

(iii) If detection of default after receipt of PG/ SD (DD,BG etc.) .

i) Cancellation of APO ii) Rejection of Bid & iii) Forfeiture of PG/ SD. However on realization of PG/ SD amount, EMD, if not already released shall be returned.

(iv) If detection of default after issue of PO/ WO

i) Termination / Short Closure of PO/WO and Cancellation of APOii) Rejection of Bid & iii) Forfeiture of PG/ SD. However on realization of PG/ SD amount, EMD, if not released shall be returned.

Note 3:- However, settle bills for the material received in correct quantity and quality if pending items do not affect working or use of supplied items.Note 4:- No further supplies are to be accepted except that required to make the already supplied items work.



2 If vendor or his representative uses violent/ coercive means viz. Physical / Verbal means to threatens BSNL Executive / employees and/ or obstruct him from functioning in discharge of his duties & responsibilities for the following

Banning of business for 3 years which implies Barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL for 3 years from date of issue of banning order.

a) Obstructing functioning of tender opening executives of BSNL in receipt/ opening of tender bids from prospective Bidders, suppliers / Contractors.b) Obstructing / Threatening other prospective bidders i.e. suppliers/ Contractors from entering the tender venue and/ or submitting their tender bid freely.

3 Non-receipt of acceptance of APO/ AWO and SD/ PG by L-1 bidder within time period specified in APO/ AWO.

Forfeiture of EMD.

4.1 Failure to supply and/ or Commission the equipment and /or execution of the work at all even in extended delivery schedules, if granted against PO/ WO.

i) Termination of PO/ WO. ii) Under take purchase / work at the risk & cost of defaulting vendor. iii) Recover the excess charges if incurred from the PG/ SD and outstanding bills of the defaulting Vendor.

4.2 Failure to supply and/ or Commission the equipment and /or execution of the Work in full even in extended delivery schedules, if granted against PO/ WO.

i) Short Closure of PO / WO to the quantity already received by and/ or commissioned in BSNL and / or in pipeline provided the same is usable and / or the Vendor promises to make it usable. ii) Under take purchase / work for balance quantity at the risk & cost of defaulting vendor. iii) Recover the excess charges if incurred from the PG/ SD and outstanding bills of the defaulting Vendor.

5.1 The supplied equipment does not perform satisfactory in the field in accordance with the specifications mentioned in the PO/ WO / Contract.

i) If the material is not at all acceptable, then return the non-acceptable material (or its part) & recover its cost, if paid, from the o/s bills / PG / SD. OR ii) If the material is inducted in network & it is not possible to return it and / or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and / or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG / SD.



5.2 Major quality problems (as established by a joint team / committee of User unit(s) and QA Circle) / performance problems and non-rectification of defects (based on reports of field units and QA circle).

i) If the material is not at all acceptable, then return the non-acceptable material (or its part) & recover its cost, if paid, from the o/s bills / PG / SD; OR ii) If the material is inducted in network & it is not possible to return it and / or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/ SD; and iii) Withdrawal of TSEC/ IA issued by QA Circle.

6 Submission of claims to BSNL against a contract

i) Recovery of over payment from the outstanding dues of Vendor including EMD/ PG & SD etc. and by invoking ‘Set off’ clause 10 of Section 5 Part A or by any other legal tenable manner. ii) Banning of Business for 3 years from date of issue of banning order or till the date of recovery of over payment in full, whichever is later.

(a) for amount already paid by BSNL .(b) for Quantity in excess of that supplied by Vendor to BSNL.c) for unit rate and/ or amount higher than that approved by BSNL for that purchase.Note 5:- The claims may be submitted with or without collusion of BSNL Executive / employees.

Note 6:- This penalty will be imposed irrespective of the fact that payment is disbursed by BSNL or not.

7 Network Security/ Safety/ Privacy:- If the vendor tampers with the hardware, software/ firmware or in any other way that

i) Termination of PO/ WO. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL for 3 years from date of issue of banning order. iii) Recovery of any loss incurred on this account from the Vendor from its PG/ SD/ O/s bills etc.

a ) Adversely affects the normal working of BSNL equipment(s) and/ or any other TSP through BSNL

b) Disrupts/ Sabotages functioning of the BSNL network equipments such as exchanges, BTS, BSC/ MSC, Control equipment including IN etc., transmission equipments but not limited to these elements and/ or any other TSP through BSNL.

iv) Legal action will be initiated by BSNL against the Vendor if required.

c) tampers with the billing related data/ invoicing/ account of the Customer/ User(s) of BSNL and/ or any other TSP(s).d) hacks the account of BSNL Customer for unauthorized use i.e. to threaten



others/ spread improper news etc.e) undertakes any action that affects/ endangers the security of India.

8 If the vendor is declared bankrupt or insolvent or its financial position has become unsound and in case of a limited company, if it is wound up or it is liquidated.

i) Termination/ Short Closure of the PO/ WO. ii) Settle bills for the quantity received in correct quantity and quality if pending items do not affect working or use of supplied items. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, If the material is commissioned and is usable without any degradation of performance, then settle bills for the acceptable equipment/ material (or its part). v) In case of turnkey projects, if the material is inducted in network & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee.

8 contd

Undertake recovery of financial penalty from outstanding dues of vendor including PG/ SD.

9 In the event of the vendor, its proprietor, Director(s), partner(s) is / are convicted by a Court of Law following prosecution for offences involving moral turpitude in relation to the business dealings.

i) Termination/ Short Closure of the PO/ WO. ii) Settle bills for the material received in correct quantity and quality if pending items do not affect working or use of supplied items. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, if the material is commissioned and is usable without any degradation of performance, then settle bills for the acceptable equipment / material (or its part). v) In case of turnkey projects, If the material is inducted in network & it is not possible to return it and / or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a Committee. Undertake recovery of financial penalty from outstanding dues of vendor including PG/ SD.

10 If the vendor does not return/ refuses to return BSNL’s dues:

i) Take action to appoint Arbitrator to adjudicate the dispute.

a) Inspite of order of Arbitrator. i) Termination of contract, if any. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL from date of issue of banning order or till the date by which vendor clears the BSNL’s dues, whichever is later.

10 contd

iii) Take legal recourse i.e. filing recovery suite in appropriate court.



b) inspite of Court Orders. i) Termination of contract, if any. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL from date of issue of banning order or till the date by which vendor clears the BSNL’s dues, whichever is later.

11 If the Central Bureau of Investigation/ Independent External Monitor (IEM) / Income Tax/ Sales Tax/ Excise / Custom Departments recommends such a course

Take Action as per the directions of CBI or concerned department.

12 The following cases may also be considered for Banning of business:

i) Banning of business for 3 years which implies Barring further dealing with the vendor for procurement of Goods & Services including participation in future tenders invited by BSNL for 3 years from date of issue of banning order.

(a) If there is strong justification for believing that the proprietor, manager, MD, Director, partner, employee or representative of the vendor/ supplier has been guilty of malpractices such as bribery, corruption, fraud, substitution of tenders, interpolation, misrepresentation with respect to the contract in question.(b) If the vendor/ supplier fails to execute a contract or fails to execute it satisfactorily beyond the provisions of Para 4.1 & 4.2.(c) If the vendor/ supplier fails to submit required documents/ information, where required.(d) Any other ground which in the opinion of BSNL is just and proper to order for banning of business dealing with a vendor/ supplier.

Note 7: The above penalties will be imposed provided it does not clash with the provision of the respective tender.

Note 8:-In case of clash between these guidelines & provision of invited tender, the provision in the respective tender shall prevail over these guidelines.

Note 9: Banning of Business dealing order shall not have any effect on the existing/ ongoing works/ AMC / CAMC which will continue along with settlement of Bills.
