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The Annual Quality Assurance Report (AQAR) of the IQAC(2013-14)
All NAAC accredited institutions will submit an annual self-reviewed progress report to NAAC, through its IQAC. The report is to detail the tangible results achieved in key areas, specifically identified by the institutional IQAC at the beginning of the academic year. The AQAR will detail the results of the perspective plan worked out by the IQAC. (Note: The AQAR period would be the Academic Year. For example, July 1, 2012 to June 30, 2013)
Part – A1. Details of the Institution1.1 Name of the Institution
1.2 Address Line 1
Address Line 2
City/Town
State
Pin Code
Institution e-mail address
Contact Nos.
Name of the Head of the Institution:
Tel. No. with STD Code:
Mobile:
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 1
03713266427, 09954044122
SIPAJHAR COLLEGE
P.O.- Sipajhar
Dist. – Darrang
Sipajhar
Assam
784 145
Dr. P.C. Deka
09954044122
03713266427
Name of the IQAC Co-ordinator:
Mobile:
IQAC e-mail address:
1.3 NAAC Track ID (For ex. MHCOGN 18879)___________ ASCOGN12005______
1.4 Website address:
Web-link of the AQAR:
For ex. http://www.ladykeanecollege.edu.in/AQAR201213.doc
1.5 Accreditation Details
Sl. No. Cycle GradeCGPA/
Institutional Score
Year of Accreditation
Validity Period
1 1st Cycle C++ 67.35 2004 Nov, 2009
2 2nd CycleApplied
for
3 3rd Cycle
4 4th Cycle
1.6 Date of Establishment of IQAC : DD/MM/YYYY
1.7 AQAR for the year (for example 2010-11)
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 2
2013-14
www.sipajharcollege.org
11/06/2005
Dr. Malini Nair
09435550324
1.8 Details of the previous year’s AQAR submitted to NAAC after the latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)
i. AQAR ____2004-05___________________ __________________ (24/11/2015)ii. AQAR_____2005-06______________ ______________________ (24/11/2015)
iii. AQAR_____2006-07_____________ _______________________ (24/11/2015)iv. AQAR_____2007-08_____________ _______________________ (24/11/2015)v. AQAR_____2008-09_____________ _______________________ (24/11/2015)
vi. AQAR_____2009-10_____________ _______________________ (24/11/2015)vii. AQAR_____2010-11_____________ _______________________ (24/11/2015)
viii. AQAR_____2011-12_____________ _______________________ (24/11/2015)ix. AQAR_____2012-13_____________ _______________________ (24/11/2015)
1.9 Institutional Status
University State Central Deemed Private
Affiliated College Yes No
Constituent College Yes No
Autonomous college of UGC Yes No
Regulatory Agency approved Institution Yes No
(eg. AICTE, BCI, MCI, PCI, NCI)
Type of Institution Co-education Men Women
Urban Rural Tribal
Financial Status Grant-in-aid UGC 2(f) UGC 12B
Grant-in-aid + Self Financing Totally Self-financing 1.10 Type of Faculty/Programme
Arts Science Commerce Law PEI (Phys Edu)
TEI (Edu) Engineering Health Science Management
Others (Specify)
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 3
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1.11 Name of the Affiliating University (for the Colleges)
1.12 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc
Autonomy by State/Central Govt. / University
University with Potential for Excellence UGC-CPE
DST Star Scheme UGC-CE
UGC-Special Assistance Programme DST-FIST
UGC-Innovative PG programmes Any other (Specify)
UGC-COP Programmes
2. IQAC Composition and Activities
2.1 No. of Teachers
2.2 No. of Administrative/Technical staff
2.3 No. of students
2.4 No. of Management representatives
2.5 No. of Alumni
2. 6 No. of any other stakeholder and
community representatives
2.7 No. of Employers/ Industrialists
2.8 No. of other External Experts
2.9 Total No. of members
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 4
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x
x
6
3
8
2
2
2
8
25
Gauhati University
2.10 No. of IQAC meetings held
2.11 No. of meetings with various stakeholders: No. Faculty
Non-Teaching Staff Students Alumni Others
2.12 Has IQAC received any funding from UGC during the year? Yes No
If yes, mention the amount
2.13 Seminars and Conferences (only quality related)
(i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC
Total Nos. International National State Institution Level
(ii) Themes
2.14 Significant Activities and contributions made by IQAC
2.15 Plan of Action by IQAC/Outcome
The plan of action chalked out by the IQAC in the beginning of the year towards quality
enhancement and the outcome achieved by the end of the year *
Plan of Action Achievements
1. Begin classes for CE and CA from this
session.
2. To have gender-sensitisation classes in
1. Introduced COP in
CE and CA.
2. Preparation of
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 5
1. International Women’s Day observed.
2. Modified bi-lingual Student Feedback forms introduced.
3. Competition for the best Wall Magazines.
4. Red Ribbon Club set up.
5. Publication of the Teachers’ Journal Sprout revived.
6. The defunct Bharat Scout and Guides revived.
7. Library computerization process initiated.
8. Student seminars conducted by 6 out of 8 departments.
3 Lakhs.
6
1
4
1
2 2
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every department.
3. To submit proposals for both UGC and
IQAC sponsored seminars.
4. To get FIP approval for teachers who
have got PhD registration.
5. To encourage participation of teachers
in seminars conferences, RC’s and O’C’s
by providing info and support.
6. To encourage publications of in-house
journals.
7. To computerise library.
8. To make Student Seminars mandatory
for all departments.
9. To provide computers and cabinets for
IQAC.
10. To construct a conference hall with
adequate infrastructure.
11. To create infrastructure for Boys’
Common Room and Students Union
Hall.
12. Augment accommodation in the
Women’s Hostel.
AQAR’s for last five
years taken up.
3. Two desktop
computers were
provided to IQAC
besides a cabinet for
storing IQAC related
documents.
4. The process of
computerization of
Library begun.
5. FIP approved.
6. Process of
constructing the
Conference Hall
begun.
7. Extension Work on
Women’s Hostel
begun.
* Attach the Academic Calendar of the year as Annexure.
2.15 Whether the AQAR was placed in statutory body Yes No
Management Syndicate Any other body
Provide the details of the action taken
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 6
Report accepted by the Governing Body after a thorough review.
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Part – BCriterion – I
1. Curricular Aspects
1.1 Details about Academic Programmes
Level of the Programme
Number of existing
Programmes
Number of programmes added
during the year
Number of self-financing programmes
Number of value added / Career
Oriented programmes
PhD PG UG 1 2PG Diploma Advanced Diploma Diploma Certificate Others
Total 1 2
Interdisciplinary Innovative
1.2 (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options (ii) Pattern of programmes:
Pattern Number of programmes
Semester 1
Trimester
Annual
1.3 Feedback from stakeholders* Alumni Parents Employers Students (On all aspects)
Mode of feedback : Online Manual Co-operating schools (for PEI)
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 7
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*Please provide an analysis of the feedback in the Annexure
1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects.
1.5 Any new Department/Centre introduced during the year. If yes, give details.
Criterion – II
2. Teaching, Learning and Evaluation
2.1 Total No. of permanent faculty
2.2 No. of permanent faculty with Ph.D.
2.3 No. of Faculty Positions Recruited (R) and Vacant (V) during the year
2.4 No. of Guest and Visiting faculty and Temporary faculty
2.5 Faculty participation in conferences and symposia:
No. of Faculty International level National level State levelAttended Seminars/
0 5 4Presented papers 0 5 4Resource Persons 0 1 0
2.6 Innovative processes adopted by the institution in Teaching and Learning:
2.7 Total No. of actual teaching days during this academic year
2.8 Examination/ Evaluation Reforms initiated by the Institution (for example: Open Book Examination, Bar Coding, Double Valuation, Photocopy, Online Multiple Choice Questions)
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 8
1. Student Exchange Programme with neighbouring college.2. Inter-departmental faculty exchange Programme.
155
N.A.
2
8
05
Yes, Gauhati University
No.
Total Asst. Professors Associate Professors Professors Others
28 10 18
Asst. Professors
Associate Professors
Professors Others Total
R V R V R V R V R V
2
2.9 No. of faculty members involved in curriculum restructuring/revision/syllabus development as member of Board of Study/Faculty/Curriculum Development workshop
2.10 Average percentage of attendance of students
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 9
75%
2.11 Course/Programme wise distribution of pass percentage :
Title of the Programme
Total no. of students appeared
Division
Distinction % I % II % III % Pass %B.A. 195 11.70 56.92 21.53 90.25
2.12 How does IQAC Contribute/Monitor/Evaluate the Teaching & Learning processes:
2.13 Initiatives undertaken towards faculty development
Faculty / Staff Development Programmes Number of facultybenefitted
Refresher courses 1
UGC – Faculty Improvement Programme
HRD programmes
Orientation programmes 1
Faculty exchange programme
Staff training conducted by the university
Staff training conducted by other institutions
Summer / Winter schools, Workshops, etc.
Others 1 (Sort Term Course)
2.14 Details of Administrative and Technical staff
Category Number of PermanentEmployees
Number of Vacant
Positions
Number of permanent
positions filled during the Year
Number of positions filled
temporarily
Administrative Staff 11 1 5
Technical Staff
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 10
The IQAC Chairman holds periodic meetings with the faculty. Its Executive Members interact with the faculty members of all the departments about their problems and requirements. A meeting of all the Head of the Departments is held to analyse these problems and requirements, solutions arrived at are implemented and reviewed at the review meetings hold periodically.
Criterion – III
3. Research, Consultancy and Extension3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution
3.2 Details regarding major projects Nil.
Completed Ongoing Sanctioned SubmittedNumberOutlay in Rs. Lakhs
3.3 Details regarding minor projects Nil.
Completed Ongoing Sanctioned SubmittedNumberOutlay in Rs. Lakhs
3.4 Details on research publications Nil.
International National OthersPeer Review Journals 1Non-Peer Review Journalse-Journals 3Conference proceedings 1
3.5 Details on Impact factor of publications: Nil.
Range Average h-index Nos. in SCOPUS
3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations
Nil.
Nature of the Project DurationYear
Name of thefunding Agency
Total grantsanctioned
Received
Major projects Minor Projects Interdisciplinary Projects Industry sponsored Projects sponsored by the University/ College
Students research projects(other than compulsory by the University)
Any other(Specify) Total
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 11
Three (3) more teachers have registered for their Ph.D. and the IQAC(IH/CRB/JN) has facilitated their coursework by encouraging them to juggle their schedules and ensure course completion.
3.7 No. of books published i) With ISBN No. Chapters in Edited Books
ii) Without ISBN No.
3.8 No. of University Departments receiving funds from Nil.
UGC-SAP CAS DST-FIST
DPE DBT Scheme/funds
3.9 For colleges Autonomy CPE DBT Star Scheme
INSPIRE CE Any Other (specify)
3.10 Revenue generated through consultancy
3.11 No. of conferences
organized by the Institution
3.12 No. of faculty served as experts, chairpersons or resource persons
3.13 No. of collaborations International National Any other
3.14 No. of linkages created during this year
3.15 Total budget for research for current year in lakhs : Nil.
From Funding agency From Management of University/College
Total
3.16 No. of patents received this year
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 12
Nil.
0
7
Nil. Nil. Nil.
Nil.
0 0
Level International National
State University College
Number 2
Sponsoring agencies
Type of Patent NumberNational Applied Nil.
Granted Nil.International Applied Nil.
Granted Nil.Commercialised Applied Nil.
Granted Nil.
3.17 No. of research awards/ recognitions received by faculty and research fellows Of the institute in the year
3.18 No. of faculty from the Institution who are Ph. D. Guides and students registered under them
3.19 No. of Ph.D. awarded by faculty from the Institution
3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones) N.A.
JRF SRF Project Fellows Any other
3.21 No. of students Participated in NSS events:
University level State level
National level International level
3.22 No. of students participated in NCC events:
University level State level
National level International level
3.23 No. of Awards won in NSS:
University level State level
National level International level
3.24 No. of Awards won in NCC:
University level State level
National level International level
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 13
4
10
N.A.
0
0
0
0
N.A N.A
N.A N.A
0 0
00
N.A. N.A
N.A N.A
Total
International
National State University Dist
College
3.25 No. of Extension activities organized
University forum College forum
NCC NSS Any other
3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 14
2
Flood Relief. Swach Bharat Abhiyan. Adoption of Bijulibari Village for providing intellectual support.
Criterion – IV4. Infrastructure and Learning Resources4.1 Details of increase in infrastructure facilities:
Facilities Existing Newly created Source of Fund
Total
Campus area 25955.2512 sq. m.
25955.2512 sq. m.
Class rooms 17 17
Laboratories 2 2
Seminar Halls 1 1
No. of important equipments purchased (≥ 1-0 lakh) during the current year.
118 47 UGC 165
Value of the equipment purchased during the year (Rs. in Lakhs)
22.08 3.59 UGC 25.67
Others 2
4.2 Computerization of administration and library
4.3 Library services:
Existing Newly added TotalNo. Value No. Value No. Value
Text Books 8538 7,73,388.00 0 0 8538 7,73,388.00Reference Books 3795 4,27,439.00 26 3,986.00 3821 4,31,425.00e-BooksJournals 11 85,565.00 0 29,555.00 11 1,15,120.00e-JournalsDigital DatabaseCD & VideoOthers (specify) 1024 43,141.00 0 0 1024 43,141.00
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 15
Computerization of the Library.
4.4 Technology up gradation (overall)
Total Computers
Computer Labs Internet Browsing
CentresComputer Centres Office Depart-
ments Others
Existing 34 - - - 15 7 10 2
Added 19 11 - - 6 1 - 2
Total 53 11 - - 21 7 10 4
4.5 Computer, Internet access, training to teachers and students and any other programme for technology upgradation (Networking, e-Governance etc.)
4.6 Amount spent on maintenance in lakhs :
i) ICT ii) Campus Infrastructure and facilities iii) Equipments iv) Others
Total :
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 16
Computers have been provided to all the departments with Internet Access.
3.63
13.81
3.59
6.94
27.97
Criterion – V5. Student Support and Progression5.1 Contribution of IQAC in enhancing awareness about Student Support Services
5.2 Efforts made by the institution for tracking the progression
5.3 (a) Total Number of students
(b) No. of students outside the state
(c) No. of international students
Men Women
Demand ratio 1.24:1 Dropout % 53
5.4 Details of student support mechanism for coaching for competitive examinations (If any)
No. of students beneficiaries
5.5 No. of students qualified in these examinations N.A.
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 17
Nil.
The IQAC holds an Orientation Class at the beginning of each session where the students are specifically informed about Student Support Services.
The Alumni Association keeps track of the progression of students.
0
0
UG PG Ph. D. Others1423
No %845 60
Last Year This Year
General SC ST OBC Physically Challenged
Total General SC ST OBC Physically Challenged
Total
780 30 1 394 1205 837 39 6 543 1425
NET SET/SLET GATE CAT IAS/IPS etc State PSC UPSC Others 5.6 Details of student counselling and career guidance
No. of students benefitted
5.7 Details of campus placement Nil.
On campus Off Campus
Number of Organizations
Visited
Number of Students Participated
Number of Students Placed
Number of Students Placed
5.8 Details of gender sensitization programmes
5.9 Students Activities
5.9.1 No. of students participated in Sports, Games and other events
State/ University level National level International level
No. of students participated in cultural events
State/ University level National level International level
5.9.2 No. of medals /awards won by students in Sports, Games and other events
Sports : State/ University level National level International level
Cultural: State/ University level National level International level
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 18
A workshop was organised on Career Options after graduation by Information cum Career Guidance Cell.
International Women’s Day was observed with a talk by four faculty members at Bijulee Bari on “Role of Women in Creating Social Awareness and Change”.
80
0 0 0
3 0 0
0 00
0 0 0
5.10 Scholarships and Financial Support
Number ofstudents Amount
Financial support from institution Nil NilFinancial support from government 102 2,94,590.00Financial support from other sources Nil NilNumber of students who received International/ National recognitions
Nil Nil
5.11 Student organised / initiatives
Fairs : State/ University level National level International level
Exhibition: State/ University level National level International level
5.12 No. of social initiatives undertaken by the students
5.13 Major grievances of students (if any) redressed: _______________Nil._______________________
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 19
3
Criterion – VI
6. Governance, Leadership and Management6.1 State the Vision and Mission of the institution
6.2 Does the Institution has a management Information System
6.3 Quality improvement strategies adopted by the institution for each of the following:
6.3.1 Curriculum Development
6.3.2 Teaching and Learning
6.3.3 Examination and Evaluation
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 20
Vision: The College which was established with the vision of making quality education accessible to the economically disadvantaged student community of the greater Sipajhar area aspires to nurture and promote the potential of its students to the fullest possible extent. Mission: To enrich the society through academic advancement and instilling proper attitudes and values needed for the holistic development of each and every student. The vision and mission statements are communicated to the students, teachers, staff and other stakeholders through the college prospectus and the college website.
As an affiliated college we have to implement the curriculum framed by the University. However, from time to time teachers of the college have served as members of the syllabus revision committees.
The lecture method is supplemented by departmental seminars and inter department faculty exchange.
1. All the departments hold Unit Tests/ Class Tests and these are evaluated and returned to the students.
2. A Test examination is held just before the final examination to help students assess their level of preparedness.
3. Final year examinations are conducted by the University. Evaluation process is also carried out under the aegis of the University.
The institution does not have a Management Information System.
6.3.4 Research and Development
6.3.5 Library, ICT and physical infrastructure / instrumentation
6.3.6 Human Resource Management
6.3.7 Faculty and Staff recruitment
6.3.8 Industry Interaction / Collaboration
6.3.9 Admission of Students
6.4 Welfare schemes for
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 21
All the teachers are encouraged to go ahead with research activities and are actively supported by the Institution in all their endeavours.
The Library Committee ensures that new books are added to the existing stock and all damaged and out dated texts are weeded out annually.
The college routine is prepared based on the curriculum requirements and human resources available. If it is seen that there is a deficit the college management appoints temporary faculty on a contractual basis for meeting the requirements.
Faculty and Staff recruitment is subject to vacancy against post sanctioned by DHE. Temporary faculty and staff is appointed by the Governing Body according to the requirement.
Nil.
Admission is strictly on the basis of merit list prepared on the basis of the applications received by the admission committee.
Teaching Teachers’ Cooperative Society.
Non-teaching Office Staff Cooperative Society.
Students Book Bank for poor students.Financial aid to poor meritorious students at the department level.
6.5 Total corpus fund generated
6.6 Whether annual financial audit has been done Yes No
6.7 Whether Academic and Administrative Audit (AAA) has been done? No.
Audit Type External Internal
Yes/No Agency Yes/No Authority
Academic Administrative
6.8 Does the University/ Autonomous College declares results within 30 days?
For UG Programmes Yes No
For PG Programmes Yes No
6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?
6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?
6.11 Activities and support from the Alumni Association
6.12 Activities and support from the Parent – Teacher Association
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 22
N.A.
N.A.
N.A.
Nil.
Nil.
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6.13 Development programmes for support staff
6.14 Initiatives taken by the institution to make the campus eco-friendly
Criterion – VII The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 23
Nil.
World Environment Day is observed with Tree Plantation in the college campus and these are protected and nurtured.
7. Innovations and Best Practices7.1 Innovations introduced during this academic year which have created a positive impact on the functioning of the institution. Give details.
7.2 Provide the Action Taken Report (ATR) based on the plan of action decided upon at the beginning of the year
7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)
*Provide the details in annexure (annexure need to be numbered as i, ii,iii)
7.4 Contribution to environmental awareness / protection
7.5 Whether environmental audit was conducted? Yes No
7.6 Any other relevant information the institution wishes to add. (for example SWOT Analysis)
8. Plans of institution for next year
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 241. To apply for permission to begin P.G. Courses in Assamese, English, and Political Science.
2. To construct a Guest House for the college faculty.3. To construct separate quarters for the Hostel Warden.4. To complete work on conference hall.
Introduction of Meditation Classes.
The IQAC monitored the implementation of AQAR with the help of its members and ensured that the majority of the plans envisaged were carried out.
1. Log Books.2. Action Plans &Teaching Plans.
The college is genuinely concerned about issues like climate change and Environmental Education. Environmental Studies is part of the syllabus and all the students are taken on environmental field trips to sensitise them on issues like pollution in its various forms-noise-water-air and its impact on the environment. Students are encouraged to use bicycles to reduce pollution.
World Environment Day is observed every year with the plantation and talks on how to protect the environment.
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Name _______________________________ Name _______________________________
_______________________________ _______________________________
Signature of the Coordinator, IQAC Signature of the Chairperson, IQAC
_______***_______
Annexure I
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 25
1. To apply for permission to begin P.G. Courses in Assamese, English, and Political Science.
2. To construct a Guest House for the college faculty.3. To construct separate quarters for the Hostel Warden.4. To complete work on conference hall.
Best Practice: 1Log Book
1. Goal
The goal of this practice is to monitor and ensure timely completion of allotted course by teachers. The maintenance of proper procedure and records allows for cross-verification by the concerned authorities without impinging upon the dignity of the teachers. It makes the task of collecting data by IQAC easier too since these Individual Log Books are verified by the Vice-Principal every month after being counter-signed by the HOD. This practice encourages the teachers to plan and implement their Teaching Plans more accurately and also helps them to record their academic and other activities for their professional benefit as well. This system will also enable the teachers to keep a record of their activities for preparing their annual self-appraisal report at the end of the academic year.
2. The Context
It was noticed by the Academic committee that many a time course matters remained incomplete and there was no means of fixing responsibility. So it was decided to officially allocate course material. It was also felt that there was a need to ensure the completion of courses allotted within a time-frame to achieve academic excellence and create confidence in the minds of the stakeholders that we back-up our words with action.
3. The Practice
All the teachers have their individual Log Books which have space provided to record the time, class, unit taught and a remarks column. These entries are verified by the HOD every week. Cross-checking with course-allotment and Teaching Plans enables and ensures timely completion and intervention in case of problems. The Log Books provide insight into the workings of the departments which are used as a guide for discussion by the Academic Committee at its meetings. The personal Log Books of the teachers record all their activities including academic. These are also countersigned by the HOD before being submitted to the Principal/ Vice-Principal for checking and verification at the end of every month.
4. Evidence of success
The Log Book has to be filled in daily and counter-signed by the HOD so monitoring becomes easier and more effective. The pace and level of course completion is easily visible and any slackness can be corrected at the earliest before it snowballs into a major crisis. So, all the teachers work with a new sense of purpose and well defined time-frame. Since the Log Book has to be filled in daily it becomes an accurate data-base as teachers do not depend on fickle memory nor can it be fudged at a later date. The Log Book is checked monthly by the Principal/Vice-Principal so the faculty members can show-case their individual activities and achievements to the authorities A shared sense of responsibility and commitment has developed among the teachers, the Head of the Department, the Academic Committee and ultimately the Head of the Institution
5. Problems Encountered and Resources Required
There are a few problems which have been encountered in proper implementation of this practice. They can be summarized as follows:
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 26
Earlier the Log Book were written at the week-end so sometimes teachers used to forget to record their activities daily due to pressure of work and a lack of compulsion. This had led to putting down details from memory which threatened the reliability of such records. However with the change in format of the Log Books which now require regular monitoring coupled with gentle reminders teachers have become sincere and regular. This Practice does not entail any high financial outlay and the cost of printing the Log Book annually is borne by the college.
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 27
Best Practice: 2Action Plans &Teaching Plans
1. Goal
The aim of this practice is to ensure that the teachers are prepared and ready for their classes before the beginning of the semester. The reference materials can be collected, photocopied and readied during the vacation. Books can be borrowed by the teachers from the central library and returned after vacation.
2. The Context
The University keeps changing the course contents every few years and sometimes these are not easily available in the college resource pool. These need to be collected. Teachers also need to up-date themselves on these newly included course materials. When they have a plan to work with everything becomes more systematic and time-bound. It also helps the teachers to plan on how to tackle the challenge of preparing for students of varying intelligence and from various socio-economic backgrounds.
3. The Practice
The IQAC has provided all the teachers with a common and uniform format for preparing the Teaching Plans to all the teachers. The teachers are required to prepare their Teaching Plans during the semester break and submit a soft copy of the same to the IQAC on re-opening of the college. This ensures that Teaching Plans are prepared on time. The Teaching Plans are prepared on the basis of the University Academic calendar, holiday list, the course allotment and Action plan arrived at by the teachers at the departmental meeting. All these are integrated into the Teaching Plans. As the Teaching Plans, Class diaries and Log Books are all inter-related and inter-connected and all are verified and checked. Finally we have the Action Taken Report at the end of the semester where teachers can report any problems they faced in implementation and if or how they were able to overcome these.
4. Evidence of success
As has been reflected in the Log Books teachers are able to complete their course as these pre-allotted and prepared for. As the Teaching Plans are prepared on the basis of the Academic Calendar and Action Plans the chances of things not going to plan are limited. Again since all plans need to be submitted in soft-copies all teachers have acquired competency in the basics of computer use.
5. Problems encountered
Initially there was resistance from the teachers since preparing and implementing Teaching Plans require a lot of effort and hard-work. However with some gentle persuasion and mutual discussions, things were resolved and the practice has been whole-heartedly accepted and implemented with great success.
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 28
Annexure III
Report from the Student Feedback Analysis Committee, 2014
The feedback process is carried out through the combined efforts of the IQAC and the faculty of the college. Students are assured of complete anonymity, which ensures that they do not hesitate in giving their frank opinions to the set of questions provided. Feedback is taken only from major students since the number of general students is very high.
The grading is based on the following rating on the questionnaire:
A=10; B=6; C=4;
And the formula used for analysis is:
G = S/N , Where, S=Total Score obtained by individual teacher
N=No of forms used for analysis
G=Grade obtained
Grades: A - 119-140 = Excellent
B - 105-118 = Very Good
C - 91-104 = Good
D - Less than 80 = Needs improvement
Results of the analysis
A B C D
Excellent Very Good Good Needs improvement
18 14 1 Nil
Members of the Feedback analysis committee:
Dr. P.C. Deka- Chairman, IQAC
Dr. M. Nair- Coordinator, IQAC
Mr. M. Kataki - Member
Dr. D.C. Das- Member
Individual teachers were shown their rating by the students by providing them the evaluated forms in sealed envelopes, which were subsequently returned to IQAC.
The Annual Quality Assurance Report (AQAR) of the IQAC (2013-14) 32