The Office of Enrollment ServicesMonthly NewsletterIssue 02, November/December 2012

SPRING/WINTER 2013 REGISTRATION

Spring/Winter 2013 Registration begins November 5, 2012. Before you start the registration process, it is strongly recommended that current students meet with their assigned academic advisor prior to selecting spring 2013 courses. Current students may register on the Web through Self-Service. Payment for courses must be submitted in full before or on the first day of classes by cash, credit card, money order or through the tuition payment plan.

Additionally, students who have holds on their accounts for outstanding tuition and fees should contact the Office of Enrollment Services. Our office is located in Main Hall, room 154, and is ready and prepared to assist you.

The following pages will guide you through the steps necessary to prepare for course registration.

We wish you a successful academic year!

Enrollment Services

this issueSpring/Winter 2013

RegistrationGreen Trinity is Working!

Enrollment Services Recap

Student LoansRegister On-Line using

Self-ServiceGraduation Update

CalendarMon- Nov 5 Registration for Winter/Spring 2013Tues – Nov 13 – Day, Weekly, Monthly, Withdrawal DeadlineTue- Nov 20- Term 2 Withdrawal deadlineNov 21 -25 – Thanksgiving holiday University (no class meetings)Fri – Dec 7 – Day Classes EndMon – Dec 10 – Sat Dec 15 – CAS, NHP, and EDU Final ExamsSat – Dec 15, Term 2, Weekly, Monthly Classes EndTue – Dec 18 – Final Grades DueSat – Jan 5 - EDU Winter Term BeginsMon – Jan 7 - SPS Winter Term BeginsFri – Jan 11 - SPS Winter Term EndsSat – Jan 12 – EDU Winter Term EndsTues – Jan 15 – Term 1 and Weekly Classes beginWed – Jan 16 Day Classes beginWed – Jan 16 Winter Term Grades Due

Sat Jan 19 -21 Dr. Martin Luther King Jr. Holiday – no classes

Tues – Jan 22 Term 1 Add/Drop Deadline Fri – Jan 25 – Monthly Classes BeginMon – Jan 28 – Day, Weekly, Monthly Add/Drop Deadline

Green Trinity Initiative

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The Green Trinity Initiative is working! Starting this summer, we implemented several Green Trinity initiatives that will not only help us conserve the environment but will enable Trinity to covert many paper processes to online.

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The Green Trinity Initiative is Working! Beginning Summer 2012, we implemented several new Green Trinity initiatives. These initiatives will not only help us conserve the environment but will enable Trinity to convert many paper processes to online. Many of our communications will be sent electronically or posted on the Web. Our process starts with Self-Service. To access Self-Service from any page of Trinity’s website, simply click the shopping cart icon at the top right of the header (or click the shopping cart):

Your login information allows you to access a suite of online and network services, including Moodle, Self-Service, Webmail, Spam Quarantine and more. As a result, your credentials should be treated as private information.Under “My Finances” you will the following items listed:

My Financial Aid Authorized Payer Payment Plans

If you click “My Financial Aid” you will be able to Check the status of your application View a list of documents we have received from you and a list of documents

still outstanding View your financial aid award(s), accept/decline your award(s) View your student loan history Check the status of your student loans for the current year

By allowing you to accept, modify or decline your awards on line, we are eliminating the paper award. You may print your award letter from Self-Service if you would like to have a copy for your records.

If you click “Authorized Payer” you will be able to: Make a payment on line with a credit card or e-check.

If you click “”Payment Plans” you will be able to: Set up a monthly payment plan

Please note Trinity no longer offers an internal payment plan. All payment plans are through Nelnet Business Solutions. For your convenience, you may go to Self-Service at https://selfservice.trinitydc.edu and click on “payment Plans” link. There is a $25 per semester nonrefundable enrollment fee and a $30 fee if a payment is returned.

Enrollment Services Process Recap:

Log on to Self Service

The Green Trinity Initiative is working! Starting this summer, we implemented several Green Trinity initiatives that will not only help us conserve the environment but will enable Trinity to covert many paper processes to online.

Review your Financial Aid Awards (Accept/Decline) Register for Classes If your financial aid does not cover your college expenses you can make a personal

payment or set a payment plan.

Financial obligations to Trinity are governed by the principle of Honor. Students are responsible for the timely payment of their accounts, even if parents, family members, employers, or others pay the bill. Students are expected to pay all fees and any previous balances in full or make satisfactory arrangements for payment, before the first day of classes.

Employer Vouchers:

Trinity also accepts employer vouchers from companies that assist their employees with tuition. If your employer provides financial assistance, you will need to submit a voucher every semester to generate employer billing at the time you seek financial clearance. Students are required to pay all fees and costs not covered by their employer prior to the beginning of the term.

Veterans’ Benefits:

Students entitled to benefits as veterans of the Unites States Armed Forces should contact the Office of Enrollment Services at 202/884-9530 for information about eligibility and certification. All veterans must complete a certification of enrollment form every semester. The certification of enrollment form can be accessed by logging on to the University’s website at www.trinitydc.edu.

William D. Ford Direct Loan Program - Please Read

The Budget Control Act of 2011 was signed on August 2, 2011 and some of its provisions impact student loans offered at Trinity University.

Graduate and professional students are no longer eligible to received subsidized loans. Effective for loans made for payment periods that begin on or after July, 1, 2012, are no longer eligible to receive subsidized loans. However, if you are a graduate or professional student, you may be still qualify for up to $20,500 in unsubsidized loans each year.

All subsidized loans made to undergraduate students will have a fixed interest rate of 3.4%. Effective for loans made for payment periods that begin on or after July 1, 2012.

The U.S. Department of Education can no longer offer borrowers repayment incentives. Effective for loans disbursed on or after July, 1, 2012, the Department of Education is prohibited from offering borrowers repayment incentives. This means that the upfront rebate will not be available on loans borrowed on or after July, 2012. Borrowers will continue to be eligible for interest rate reductions when monthly payments are automatically debited from their bank account.

A subsidized Stafford loan is a loan that does not require you to pay interest while you are enrolled in school. During that time, the federal government pays the interest. But after you graduate and your grace period ends, you must start paying back your loans and interest.

Subsidized student loans are based on financial need.

An unsubsidized Stafford loan is a loan that requires you to pay back the interest on the loan while you are in school. Like a subsidized Stafford loan, payment on your principal is deferred until six months after graduation, but instead of the school or government picking up the tab on interest; it is all up to you.

Federal Stafford Loan Borrowing Limits

The total combined amounts a student may borrow in subsidized and unsubsidized Stafford loans may not exceed the annual loan limits or aggregate limits, which are specified in federal regulations.

The amount of the subsidized loan combined with other “need-based” aid cannot exceed the student’s “financial need.” The EFC is based on information collected from the Free Application for Federal Student Aid (FAFSA).

Although the unsubsidized loan is a non-need based aid, the amount of the unsubsidized loan, combined with other aid,

Graduate students should be

aware of the new changes

and check NSLDS at

www.nslds.ed.gov for

cumulative loan balances.

cannot exceed the total estimated cost of attendance.

All awards, including accepted Direct Stafford Loans, are subject to change if corrections to your financial aid package are required.

Very Important – Please Read

Student Loan Eligibility Requirements:

Complete and Submit a Free Application for Federal Student Aid Application

Eligibility requirements for Direct Subsidized Stafford Loans – Undergraduate students must be enrolled at least half-time (6 credit hours) and must demonstrate financial need

Eligibility requirements for Direct Unsubsidized Stafford Loan – Undergraduate and graduate students must be enrolled at least half-time and financial need is not required.

The following chart provides maximum annual and total loan limits for subsidized and unsubsidized loans as of July 1, 2012.

YearDependent Students

(except students whose parents are unable to obtain PLUS Loans)

Independent Students (and dependent

undergraduate students whose parents are

unable to obtain PLUS Loans)

First-Year Undergraduate

$5,500—No more than $3,500 of this amount may be in subsidized loans.

$9,500—No more than $3,500 of this amount may be in subsidized loans.

Second-Year Undergraduate

$6,500—No more than $4,500 of this amount may be in subsidized loans.

$10,500—No more than $4,500 of this amount may be in subsidized loans.

Third-Year and Beyond Undergraduate

$7,500 per year—No more than $5,500 of this amount may be in subsidized loans.

$12,500 per year—No more than $5,500 of this amount may be in subsidized loans.

Graduate or Professional Degree Students

Not Applicable (subsidized) $20,500

Maximum Total Debt from Subsidized and Unsubsidized Loans

$31,000—No more than $23,000 of this amount may be in subsidized loans.

$57,500 for undergraduates—No more than $23,000 of this amount may be in subsidized loans.

$138,500 for graduate or professional students—No more than $65,500 of this amount may be in subsidized loans. The graduate debt limit includes all federal loans received for undergraduate study._________________________________________________________________________________

To Register Online using Self-Service: Log in to Self-Service.

1. Click ‘Register’.

2. Click ‘Degree Courses’.

3. Read the statement regarding student’s financial responsibility.

4. Click ‘I have read and understood….’ if you accept those terms.

5. Click ‘Spring 2013’ or ‘Winter 2013’.

6. Click ‘Section Search’.

7. Search for a course.

8. Click ‘Add’ next to any course you wish to add to your cart.

9. Repeat until you have added all desired courses.

10. Click ‘Proceed to Registration’.

11. Ensure that the courses in your cart are the courses you meant to add.

12. Click ‘Next’ to submit your courses for approval.

13. Click ‘Next’ again and you will be given a confirmation that your courses were submitted to your advisor for review.

14. Click ‘View Schedule’ to ensure that all of the courses you wanted to submit are now listed as “Awaiting Advisor Approval” on the left.

15. You will receive an email once your advisor approves the schedule. If you do not receive an email about approval, or do not see the courses listed in your schedule, please check with your academic advisor, or contact Enrollment Services.

Tips and general information to help you register online:

If you are not sure what courses you should be taking next semester, meet with your academic advisor and he or she can help you with your academic plan!

Think of registering as shopping online – you want to add courses to your “shopping cart” then “check out” by submitting them to your advisor for approval.

When searching for courses, it is easier if you are able to search by the Course ID. The Course ID is the four letter-three number code for a course. Type that into the “Course Code” search bar on the Section Search screen, and it will bring up a narrower search results.

o For example: if you are looking for an English course, you may want to type in just ENGL to see what English courses are being offered.

o When searching using the Course ID, be sure to put a space between the letters and numbers.

If you are a student at THEARC and are having trouble finding courses, you may want to do an “Advanced Search.”

o On the “Advance Search” tab on the Section Search screen, scroll down to the field for “Population” and select THEARC. This search will bring up courses that are only open to students at THEARC.

If you receive an error message when you try to submit your courses for approval, or if you see that some courses are still in your cart after you submit them for approval, there may be a schedule conflict.

o Check the courses on your schedule and in your cart to ensure that the times for those courses don’t overlap.

o If you have added a course to your cart by accident, click ‘Remove’ before submitting for approval to avoid any errors.

If a course is full – if the book icon is red and closed – then you will be added to the waitlist for that course.

o If you’re waitlisted for a course it is very important that your check your Trinity email! You will be emailed when a space opens and you are able to add the course.

As always, if you are having problems, call or stop by Enrollment Services and we will do our best to help you get registered!

Graduation Update:

Graduation Audits are due to the Office of Enrollment Services by November 19th.  Students will receive cleared and not cleared letters by the 1st week of December.  Any student who has an outstanding balance, grade, or transcript will not be cleared to graduate.  The date of graduation on the diploma will read December 31st 2012 and students may pick up their diplomas on January 2nd if they are not attending the ceremony on January 8th.  The January 8th ceremony will begin at 6 p.m. and student should arrive by no later than 5 p.m. to the Trinity Center.Please note federal regulations require all borrowers to complete an Exit Loan Counseling session before they graduate, withdraw, or drop below half time enrollment. To complete the counseling session online go to www.nslds.ed.gov – at the top of the page click “Exit Counseling”, under Loan Exit Counseling hit the start button. Be prepared to provide two references with names and addresses.

Congratulations Graduates and Best Wishes!

IMPORTANT UPCOMING DATES and EVENTS…Nov 5 – Winter/Spring 2013 Registration Begins

Nov 15 – Junior Ring Ceremony

Nov 21 – Nov 25 Thanksgiving break (no class meetings)

Dec 7 – Day classes end

Dec 10 – CAS, NHP, & EDU Final Exams

Dec 15 – Term 2, Weekly, Monthly classes end

Dec 24 – 26 – Christmas Holiday (no class meetings)

Jan 1 – The Free Application for Federal Student Aid (FAFSA) is available on line (www.fafsa.gov)

Jan 1 – New Year’s Day (No Class Meetings)

Jan 8 - Winter Graduation

Jan 10 – EDU New Student Orientation

SPS New Graduate Student Orientation

Jan 11 – CAS New Student Orientation

Jan 12 – SPS New Undergraduate Student Orientation

Jan 30 - Sophomore Pin Ceremony

Jan 30 – Term 1 Enrollment Verification Due

Wishing you a safe and enjoyable holiday season!