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TRANSCRIPT
Prepared by: sjc & ccm
PUP ICT CENTERSystems Administration Team
PUP WebMailUser’s Guide
Version
3
Prepared by: sjc & ccm
PUP INFORMATION AND COMMUNICATION TECHNOLOGY CENTER
PUP WebMail User’s Guide
© PUP ICT Center2nd/F Ninoy Aquino LRC● PUP Sta. Mesa, Manila
Phone (632) 338.74.12 ● Fax (632) 338.74.15
P U P W E B M A I L C O O K B O O K
Table of Contents
I. PUP WebMail through an Internet browser 4 PUP Webmail Interface 5 Creating E-mail 6 Mailing Lists 10 Creating E-Mails with an Attachment 13 Deleting E-Mails 15 Recovering Deleted E-mails 17 Moving/Copying E-mails to Another Folder 19 Adding Contacts 21 Mail Options 23 Changing of Password 24 Viewing E-Mails 26 Logging Off 28II. PUP WebMail through Microsoft Outlook 29 Setting up mail account 29 Creating E-mail 35 Receiving E-mails 36
PUP WebMail through an Internet browser
Type https://mail.pup.edu.ph at the address bar. A login box will appear.
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P U P W E B M A I L C O O K B O O K
Type your username and password. Click OK button.
PUP WebMail Interface
Each user is given 20MB of mailbox storage.
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P U P W E B M A I L C O O K B O O K
Creating E-mail
On the list of folders at the left side of the window, select Inbox folder and click New. Or you can simply select Message from the New dropdown list at the toolbar.
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P U P W E B M A I L C O O K B O O K
A new window will appear. Type the e-mail address of your recipient (To) or to many recipients (Cc or Bcc), subject (Subject) and the body of your e-mail at the space provided. Click Send.
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P U P W E B M A I L C O O K B O O K
Another way to add e-mail address(es) as your recipient is to click To or Cc or Bcc buttons. A new window will appear.
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P U P W E B M A I L C O O K B O O K
Select a category from the dropdown list Find names in. If you want to search from the list of all PUP WebMail users, choose Global Address List. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To or Cc or Bcc buttons where you want to add the selected person. You can also double click on the account to view more information or to add the account to your personal Contacts. Then click Close button.
And if you want to search from the list of your personal contacts, choose Contacts from the dropdown list Find names in. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To or Cc or Bcc buttons where you want to add the selected person. You can also double click on the account to edit his/her information in your Contacts. Then click Close button.
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P U P W E B M A I L C O O K B O O K
Mailing Lists
PUP WebMail has provided mailing lists for related email accounts. This helps the sender to just enter the mailing list e.g. [email protected] rather than entering all the email accounts under that particular group.
PUP Mailing [email protected] [email protected] PUP employees and offices Offices:
Vice President for Academic [email protected] College of Accountancy
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P U P W E B M A I L C O O K B O O K
Samuel M. Salvador College of Architecture and Fine ArtsGloria T. Baysa College of ArtsMoises S. Garcia College of BusinessDante G. Guevarra College of CommunicationNormita A. Villa College of Computer Management and
Information TechnologyCollege of Economics, Finance and Politics
Offices: College of EngineeringOffice of the President College of Languages and LinguisticsVP for Academic Affairs College of LawVP for Finance VP for Student Services
College of Office Administration and Business Teacher Education
VP for Administration College of Physical Education and SportsVP for Research & Development College of Science
College of Tourism, Hotel and Restaurant Management
[email protected] Curriculum DevelopmentOffices: Graduate SchoolVice President for Administration Institute of CooperativesOffice of Campus Director Non-Trad and ETEEAPProperty and Supplies Open UniversityBuildings and Grounds Maintenance Vocational-TechnicalFurniture and Equipment MaintenanceMedical and Dental [email protected] Offices:Personnel (HRD) Vice President for FinanceMotorpool AccountingPrinting Press Budget
Business [email protected] Fund ManagementOffices: ProcurementVice President for Student ServicesUniversity Registrar R&[email protected] Library Offices:Student Services Vice President for Research and DevelopmentPlacement Office Center for Human DevelopmentScholarship Office Entrepreneurial DevelopmentGuidance Office Institutional PlanningCenter for Culture and Arts IT Research and Develoment
PublicationsScience and Technology ResearchStaff Training and Development
PUP Offices' Staff/Personnel Mailing Lists
Office of the President President's Office [email protected]/Board Secretary [email protected] Counsel [email protected] Auditor [email protected] Affairs [email protected] Relations [email protected] [email protected] of Regents [email protected]
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P U P W E B M A I L C O O K B O O K
Branches and Extension Services [email protected] Vice President for Academic Affairs [email protected] of Accountancy [email protected] of Architecture and Fine Arts [email protected] of Arts [email protected] of Business [email protected] of Communication [email protected] of Computer Management and Information Technology [email protected] of Economics, Finance and Politics [email protected] of Engineering [email protected] of Languages and Linguistics [email protected] of Law [email protected] of Office Administration and Business Teacher Education [email protected] of Physical Education and Sports [email protected] of Science [email protected] of Tourism, Hotel and Restaurant Management [email protected] Development [email protected] School [email protected] of Cooperatives [email protected] and ETEEAP [email protected] University [email protected] [email protected] Vice President for Finance [email protected] [email protected] [email protected] Operations [email protected] Management [email protected] [email protected] Vice President for Student Services [email protected] for Culture and Arts [email protected] Library [email protected] Registrar [email protected] Services [email protected]
Vice President for Administration [email protected] and Grounds Maintenance [email protected] [email protected] and Equipment Maintenance [email protected] and Dental [email protected] [email protected] of Campus Director [email protected] (HRD) [email protected] Press [email protected] and Supplies [email protected] Vice President for Research and Development [email protected]
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P U P W E B M A I L C O O K B O O K
Center for Human Development [email protected] Development [email protected] Planning [email protected] Research and Develoment [email protected] [email protected] and Technology Research [email protected] Training and Development [email protected] Others Alumni Office [email protected] for Administration [email protected]'s Office [email protected] Records Office [email protected] Service Field Office [email protected] Field Office [email protected] [email protected] Office [email protected] High School [email protected] office [email protected] Office [email protected] Projects Office [email protected]
Creating E-mails with Attachment
Click Attachments button to attach file(s) to the e-mail.
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P U P W E B M A I L C O O K B O O K
A new window will appear.
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P U P W E B M A I L C O O K B O O K
Click Browse button to look for the files you want to attach with the e-mail.
Click Attach button to attach the file.
To attach multiple files, browse for the other files and do the same procedure.Deleting E-mails
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P U P W E B M A I L C O O K B O O K
Select the e-mail you want to delete. Click on the Delete button. The items deleted will be placed in the Deleted Items folder.
To empty the Deleted Items folder, click Deleted Items from the list of folders.
Then click Empty Deleted Items button from the toolbar.
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P U P W E B M A I L C O O K B O O K
Click OK..
Recovering Deleted E-mails
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P U P W E B M A I L C O O K B O O K
To recover the deleted e-mails, click on Recover Deleted Items button from the toolbar.
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P U P W E B M A I L C O O K B O O K
A new window will appear. Select the item(s) you want to recover. Click Recover button. To permanently delete the items, select the item(s) and click Permanently Delete button.
Moving / Copying E-mails to Another Folder
Click on the e-mail you want to retrieve and click on Move/Copy button.
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P U P W E B M A I L C O O K B O O K
A new window will appear. Select the folder wherein you want to move or copy the selected e-mail. Click Move button if you want to move the selected e-mail to another folder or Copy button if you want to create a copy of the selected e-mail to another folder.
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P U P W E B M A I L C O O K B O O K
You can also create your customized folders where you want to move or copy the e-mail. To create a new folder, click New button. Type the name of your new folder and select the content of your new folder from the dropdown list Folder contains and select a folder from the list (e.g Calendar, Contacts, Inbox). Click OK.
Adding Contacts
On the list of folders at the left side of the window, select Contacts folder and click New. Or you can simply select from the dropdown list New Contact.
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P U P W E B M A I L C O O K B O O K
Another window will appear.
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P U P W E B M A I L C O O K B O O K
Type the details of the Contact. Click Save and Close button to save the contact and
to go back to the Contacts page.
Mail Options
Click Options menu.
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P U P W E B M A I L C O O K B O O K
You can change the settings of your Messaging Options, Reading Pane Options, Spelling Options, E-mail Security, Privacy and Junk E-mail Preventions, Appearance, Date and Time Formats, Calendar Options, Reminder Options, Contact Options, and Password.
Changing of Password
Click Options menu. Click Change Password button.
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P U P W E B M A I L C O O K B O O K
A new window will appear.
Type pup.edu.ph as the domain. Type your account, your old password and your new password. Retype your new password for confirmation. Click OK.
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P U P W E B M A I L C O O K B O O K
A new window will appear. Click " Back to "https://mail.pup.edu.ph/exchange/ccmoneda/?Cmd=close to close the window.
Viewing E-Mails
There are three ways to read your mail. Click the Show/Hide Reading Pane button. Choose from the dropdown list where you want to show the reading pane – Right, Bottom, or Off (hide reading pane).
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P U P W E B M A I L C O O K B O O K
If you choose Bottom, you can read your message at the bottom part of your screen.But if you choose Off from the dropdown list, the reading pane will be hidden. To read your e-mail, double click the e-mail you want to read. A new window will appear.
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P U P W E B M A I L C O O K B O O K
Logging Off Click Log Off button.
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P U P W E B M A I L C O O K B O O K
PUP WebMail through Microsoft Outlook
Setting up mail account
Launch Microsoft Outlook Express program
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P U P W E B M A I L C O O K B O O K
Click Set up a Mail account
Type your name to be displayed and then click Next button.
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P U P W E B M A I L C O O K B O O K
Type the PUP WebMail e-mail address/e-mail account and then click Next.
Choose IMAP from the list of incoming mail server.Type mail.pup.edu.ph on the Incoming mail server.Type mail.pup.edu.ph on the Outgoing mail server.Click Next.
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P U P W E B M A I L C O O K B O O K
Type your password.Click on the Remember password check box if you don’t want your password to be stored on the computer.Click Next.
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P U P W E B M A I L C O O K B O O K
Click Finish.
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P U P W E B M A I L C O O K B O O K
Click Yes.
Type your password (if you uncheck the remember password checkbox). Click OK.
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P U P W E B M A I L C O O K B O O K
This window will appear which is downloading the list of folders from the PUP WebMail server.
Creating E-mail
Click Create Mail at the toolbar.
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P U P W E B M A I L C O O K B O O K
Type the e-mail address of your recipient (To) or to many recipients (Cc), subject (Subject) and the body of your e-mail at the space provided. Click Send.
Receiving E-mails
Click Send/Receive at the toolbar.
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P U P W E B M A I L C O O K B O O K
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