vigilant enterprises final internship report 2016

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VIGILANT ENTERPRISES (Sports Wear) CORPORATE INTERNSHIP REPORT Mr. NABEEL AFZAL MUGHAL Roll No: 13210920-058 Department: Management Science Class: BBA Semester: 7 th UNIVERSITY OF GUJRAT, SIALKOT SUB CAMPUS (PPP) 2016

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VIGILANT ENTERPRISES

(Sports Wear) CORPORATE INTERNSHIP REPORT

Mr. NABEEL AFZAL MUGHAL Roll No: 13210920-058 Department: Management Science Class: BBA Semester: 7th UNIVERSITY OF GUJRAT, SIALKOT SUB CAMPUS (PPP)

2016

IN THE NAME OFALLAHA WHO IS MOST MERCIFUL AND BENEFICFUL

Contents 1 Acknowledgements

2 Planning and decision making in Vigilant sports

3 Leadership style and evaluation

4 Profile of Vigilant sports Private Limited

5 Vision Statement

6 Mission Statement

7 Introduction of Company

8 HISTORY OF VIGILANT ENTERPRISES

9 Nature of The Organization

10 Business Volume of Vigilant sports

11 No of Employees

12 Product Line

13 Main offices

14 Organizational Structure in Vigilant Sport

15 Organizational Chart

16 Financial Analysis

17 Vertical & horizontal Analysis of Balance Sheet

18 Marketing Strategy

19 Major Competitors

20 SWOT Analysis of Vigilant Sports

21 HR Policies

22 Career in Vigilant Sports

23 Overview of Department where I served my Internship

24 Responsibility as an Internee

25 Accomplishment

26 New Knowledge Acquired

27 Problems Encounters

28 Learning Outcomes

29 Conclusion

30 Recommendations for Improvement

31 References & Sources Used

1. Acknowledgements

All the praises are for “ALMIGHTY ALLAH” whose uniqueness, oneness and wholeness are absolute.

Who gave us enough courage, knowledge and ability to accomplish this report. Our Parents who’s rising

gave us character and a compassionate heart.

we pay our gratitude to Sir Zulfiqal Ali cooperation on every step of this demanding task is highly

appreciable. Without his cooperation it was not possible to complete this task and also thanks the

honorable and devoted staff Vigilant Enterprises.

.

The purpose of this report is to ascertain the knowledge about, how to work in factories and get practical

knowledge. Vigilant sports is manufacturing company Its head office is located in Sialkot at Daska Road

and they are working for many brands.

Vigilant sports making Soccer balls, volleyballs, garments, shoes, safety equipments and gloves are the

product line of Vigilant sports for detail read my report. I mentioned some type of balls, shoes garments

with their photos.

I mentioned in this report about all the department of Vigilant sports and the responsibility of all

department especially for HR department. I also mentioned brief introduction of the company.

In this whole report I discussed about the financial position of the company. I learn a lot of things during

the preparation of this report people are cooperative with me but they have not enough time to show all

the work practically but they mentioned verbally all their work and responsibility like what job they

perform in their departments.

I get many assignments and task during the internship period and complete these tasks entirely with the

help of my other colleagues.

2. Planning and decision making in Vigilant sports:

The mission of Vigilant sports describes its main goals and objective. The main goal and objective of

Vigilant sports are maintenance of quality with latest technology and updated training to their employees.

The CEO of Vigilant sports makes proper planning for achievement of those goals. Through adequate and

effective planning can achieve these goals with the help of all the employees. The implementation of

strategies and policies regarding the performance is the responsibility of HR manager.

In production departments of Vigilant sports is pre-planned. The main head of every production

department is PPC (production planning and control) manager. He is overall responsible for

implementation the policies in his section which he received from the top level management.

When any order is received by Vigilant sports, then the HR manager assigns the time and responsibility to

PPC according to the nature of order. Then the PPC manager assigns the duties to their subordinates

according to abilities and skills. The main task of the PPC is the fulfillment of orders. There is written and

formal planning in production. There basic objective is FIFO i.e. they accept the proposal which comes

first.

Personal perception:

During our visit in the Vigilant sports production departments, we observe that employees try their best

for accomplishment of the plans. In such friendly environment the workers work without any fear or

confusion. Latest technology, cutting bladders imported chemicals, thread etc are used for production

purpose. So, we can say that planning and implementing of plans in the Vigilant sports is satisfactory

3. Leadership style and evaluation

Leading and motivating in Vigilant sports: The chief executive of Vigilant sports, facilitate and promote the implementation of management. He

clearly explains his expectations and goals in front of all area management like functional level, product

level departmentalization. After telling them his expectations he motivates to his middle level and fist line

managers because without their co-operation it not possible to achieve the organization goals.

The managers and chief executive motivates the employees through

training

overtime facility

proper reward system

Individually all managers motivates their employees in order to accomplish the main goals of the

organization.

Personal perception: During our visit we observe that all employees and workers are working very honestly and happily. We

observe that their PPC always motivates them by saying that our labor is hard working and punctual. So,

we say that employees were motivated in best manner that’s why the turnover rate of Vigilant sports is

very low.

4. Profile of Vigilant sports Private Limited

Vigilant Sports Private Limited is an organization which manufactures all kinds of soccer’s balls for their

customers. The customer of the Vigilant Sports is biggest Brand. They are working with others brand

from last 18 years and producing the quality balls for brand exactly which is required by them.

Web Site:

www.Vigilantentp.com.

E.mail:

[email protected].

---

5. Vision Statement

Vigilant Sports (PVT) LTD. is a Soccer’s ball manufacturing company targets to become the world

leading balls, shoes and garments producer by providing quality, on-time delivery, cost saving, innovation

and high tech oriented solutions to the customers.

Vigilant Sports vision is to become a recognized and trusted fair-trade partner with all stakeholders.

6. Mission Statement

Vigilant Sports aim is to achieve a significant growth in fair-trade products and also to introduce new

products under FLO label. Adhering to strong a strong commitment to corporate social responsibility and

environmental issues.

7. Introduction of Company

Name:

Vigilant Enterprises (Sports Wear)

Nature:

Manufacturing organization.

Purpose:

Providing quality products for satisfying esteemed customers.

Duration:

Since 1992 it is involved in manufacturing.

Authorized Capital:

The Authorized capital of the company is RS 30,000,000 (rupees thirty million only) divided into 300,000

ordinary shares of Rs.100 /- each with limited liability of its members.

Head Office:

Its head office is located in Sialkot at Daska Road.

Product Line:

Soccer balls, Volleyballs, Garments, Shoes, Safety Equipments and Gloves are the product line of

Vigilant sports.

Core Product:

Soccer Balls & Garments are main product of it.

Certifications:

CTPAT( Customs Trade Partnership Against Terrorism)

FIFA Approved

FIFA Inspected

FLO

FSCTM(Audit conducted Evaluation In Process)

ILO Certified ( International Labor Organization)

IMAC( International Monitoring Association For Child Labor)

ISO 9001-2000 Certified

Membership Certificate Sialkot Chamber Of Commerce And Industry

SA-8000 Certified

WFSGI

WRAP

Competitors:

Its main competitors are:

Sublime.

Silver Star.

Saga sports.

Madrigal.

Phedra sports.

8. HISTORY OF VIGILANT ENTERPRISES.

In early 1997, Vigilant had an order of promotional balls for “ZapKam”. The order was to be

manufactured under special conditions, which were to be verified by a customer designated monitoring

agency.

On successful shipment of order the facts and excellent compliance of Vigilant with socio-commercial

standards was no more secret in US market. Visit of Dr Dan McCurry of child labor right fund was also a

result of promotion campaign of “Dunkin Donut”. During this period from Fair Trade e. V Germany that

were already in trade of food items , planned to trade balls manufactured under Fair Trade conditions .

This followed up by visit of Dr. Martin Kunz, a Director of Fair Trade to Sialkot for survey of companies

having capacity and commitment to comply with the social and international quality standards. After

having assessed a number of companies/firms, he visit Vigilant, saw production facility, talked to the

management finally decided to go for partnership. Agreement, criteria and procedures were drafted

following the guidelines of UN resolutions and signed up in late December 1997.First order under the

Agreement was received in January 1998 from COOP for 28008 balls.

Partner Agreements: Signed between Fair Trade E.V Germany and VIGILANT SPORTS, Sialkot on the issues majors as:

Better working conditions for all Vigilant workers

Provision of basic necessities for working places including

Clean fresh drinking water

Batter lighting system, wash room

Ventilation and cleaning arrangements etc.

Exclusion of middle men: PTO ensure the payments of full amount of wages to the workers, the manufacturer partner should

established a system with no intermediaries.

No Discrimination against Women (25%) And Minorities: Manufacturing partner will provide equal opportunities to female and minority workers.

Child labor Free Production (18 years): No worker will be employed below the age of 18 years.

Improvement in Stitchers community though NGOs: There will be activities for gradual improvements in the workers community. Schemes for education,

health and income generation will be designed and implemented. This has the basic idea to support the

effected families.

Environment issues (Lamination, Printing, Bags, and Cutting): Environment in general and environment on work places in specific will be addressed according to

acceptable human standards. In lamination and panel printing area the concentration of Ammonia and

other chemical will be reduces by introducing heavy ventilation system. In cutting area noise protecting

equipment are required.

Monitoring (Documentation): Manufacturer will maintain record of its stitching centers, number of stichers present at each center, age,

start date of fair trade order and number of balls stitched by center with date and stamp.

Funds: Generation of funds made through trade of footballs in 1998 was as:

From customer for each A Quality ball was charged DM1.8 for B Quality DM2.5 and for C

Quality 5 DM as Fair trade premium.

Wages were paid to workers @ Rs.60 for high quilters 50 for medium quilters 40 for low quality

balls and Rs.30 for mini balls.

9. Nature of The Organization

Vigilant sports by nature is a manufacturing Soccer balls, volleyballs, garments, shoes, safety

equipment’s and gloves are produces and exports these bags in the international market for which it is the

one of the biggest organization in Pakistan that is one which is the only organization that start other

company which is EXPRO that is working for the Adidas brand while one of the organization that is

working for the Adidas is in India and the other one is in China so the organization in Pakistan has to face

huge competition because any comprise made on the bases of quality can turn the customers to order their

products from the companies in India and China. It was engaged at a small level and has small units

which with the passage of time it has been enlarged its capacity of producing the sports things and now it

is making so much profit and I will surely say that it is increasing its profit more than its competitors.

Forward Gear has won so many international awards and prizes for making the excellent and the top

quality. Organization is fully equipped with the new machinery.

10. Business Volume of Vigilant sports

Vigilant sports is the only Organization in Pakistan that is working for the world’s renowned brands

Vigilant Sports has the main advantage that it has sole leading position as the manufacturer for the

world’s most famous brands . The production capacity of the Vigilant Sports is seven hundred to

thousand in a day and eighteen thousand to twenty six thousand in a month and for production it is always

done before the time before one month of the customer requested date. First of all the company on the

bases forecast start doing the production and when the pre order information is received on every

month’s Monday then it made to compare with the order information that is received on the Thursday to

produce the exact amount of quantity of products.

11. No of Employees

There were only one-hundred and fifty employees when the organization Vigilant Sports initiated but

with the passage of time as the company grew by leaps and bound and started to have its strong footing

and grip in producing the quality products for the brands the number of workers also got increased and

now there approximately 500 employees that are working at Vigilant Sports under different departments

of the company. All the employees working at Vigilant Sports are on permanent bases except for the new

ones who are first given three month training and after checking and monitoring their performance they

are got permanent.

12. Product Line

Soccer ball: The core product to f Vigilant Sports is Soccer ball they are producing wide

range of foot balls according to the demand of their esteemed customers.

Garments:

After soccer balls Vigilant s’ main product is garments.

Gloves: Vigilant Sports is also involved in the manufacturing of gloves in different colors

and designs.

Safety equipments: Vigilant sports is also manufacturing safety Equipments safety Equipments for

the protection of players.

1. Shin Pad

2. Knee Pad

Shoes: Through a complete range of shoes Vigilant sports is satisfying its international customers.

13. Main Offices

Its head office is located in Sialkot at Daska Road. Hence all the entrepreneurial, administrative and

managing operational roles are performed within the factory. The main offices within the factory are as

follows:

Production office

Administration office

Accounts office

Development office and

Material office

Production office is further subdivided into various departments including Human Resource department,

Export department, Audit Department, Quality Control department, Labeling and Packaging department

and Production Planning department.

14. Organizational Structure in Vigilant Sports

Now let’s move towards the department in the Vigilant Sports (Pvt.) Ltd. By getting the brief introduction

of the departments we can have the knowledge about the working of the organization.

Total Departments in the Vigilant Sports are as follows:

HR

Development Department

Material Procurement

Import

Export

Accounts

Production Planning

Production

Quality Assurance

Data Analysis

Information Technology

All these departments are working under the Managing Director, MR. CHRIS JIN from Korea who has

the holding authority as he has the shares in Forward Gear (Pvt.) Ltd.

Vigilant Group is running three firms as follows:

1. Vigilant Sports Private Ltd.

2. Vigilant Fair Trade Welfare Society.

3. Best Pro Inc. The owner of these firms is MR. Zulfiqar Ali.

Following is the organizational chart of the Vigilant Sports (Pvt.) Ltd.

15. Organizational Chart

CEO and Director

Mr. Zulfiqar

Mughal

CEO and Director

Mr.Rizwan

GM

Mr. Ishtyaq

Garments

Manager

Foot ball

Manager

Assistant

Manager

Assistant

Manager

Shoes

Manager

Boxing

Manager

Director

Mr. Zulfiquar

Assistant

Manager

Export Manager

Purchase

Manager

Finance Manager

Import Manager Assistant

Manager

Accounts

Manager

H R Manager

CHAIR MAN

Mr. Zulfiqar Ali.

15.1 Organizational structure:

In Vigilant sports the organization structure is Mechanistic and having high specialization and

departments and Narrow span of control (each PPC and supervisor is managing 10 to 15 employees in a

team and having product and process departmentalization. Vigilant has flowing Departments. The bases

by which jobs are grouped in Vigilant Sports are functional basis product basis and process basis.

15.2 Functional Departmentalization:

Groups jobs in Vigilant on the basis of functions performed are:

Marketing Department.

Finance Department.

Human resource Development Department.

Production Department.

Export Department.

Import Department.

15.3 Production Department:

The production departments of Vigilant sports are further divided in to followings units.

Cutting

Dying and lamination

Stitching

Packing and finishing

15.3 Product departmentalization:

Followings are product based departments in Vigilant sports

Boxing and martial arts department

Shoe department

Foot balls and basket and base ball department

Garments department

16. Financial ANALYSIS

Current ratio.

Formula for calculation= current assets / current liabilities

2013 2014 2015

555,561,841/675,302,911

0.82 Time

695,777,314/854,521,953

0.81 Time

684,928,451/837,828,991

0.82 Time

Interpretation:-

As it is clear in calculation that the company has less finance to pay its obligations its ratio in three

consecutive years is almost same as 0.8:1. Which mean the company’s liabilities are more than its assets?

There is a very minimum or little variation in ratio in three years. Because company liabilities have much

increased then that of assets. We can say in comprising the ratios for three years that company has poor

financial position regarding to current ratio.

Working Capital

Formula = current assets – current liabilities.

2013 2014 2015

555561841 – 675302911 =(119741070)

695777314 - 854521953 = (158744639)

684928451- 837828991 = (152900540)

Interpretation:-

The result of the working capital ratio is indicating that the company has the negative working capital in

all three years the company was not in position to meet short term obligations.

Trend of working capital for all three years is same which is negative. Which means the company is not

able to meet its short term liabilities and has more liabilities then the assets.

In comparison the company has the negative performance for all three years and the position regarding to

working capital is very poor. And it is not a healthy sign for the company. Because the company had got

the borrowed the money but they got loss on development projects.

Times Interest Earned

Formula = EBIT / interest payments.

2013 2014 2015

307002164/63660574 = 4.82 Times

95392748 / 52596505 =1.81 Times

136843579 / 64010786 2.13 Times

CALCULATIONS

Interest payments Mark up on short term running finance + bank charges and others.

2013 = 56622580 + 7037994 = 63660574

2014 = 48921977 + 3674528 = 52596505

2015 = 59775875 + 4234911 = 64010786

EBIT ( EARNING BEFORE INCOME TAX) Formula = profit before tax + Interest Payments

2013= 243341590 + 63660574 = 307002164

2014= 42796243 + 52596505 = 95392748

2015= 72832793 +64010786 = 136843579

Interpretation

In 2013 the result is showing that the company’s earnings are 4.82 times better than its interest payments.

This is a good sign as regarding to the payment of the interest charges.

There is a big variation between the years 2013 to 2014. In 2013 the earnings were almost five times

better than its interest payments and then it dropped down to the 1.81.

In comprising the ratios for three years we can say that in 2013 the company was in good position as

regarding to the payment of the interest charges. In other two years the company although has the positive

figures but in 2013 it is well.

Debt Ratio

Formula= total liabilities/ total assets.

2013 2014 2015

734832869 / 945057765 = 0.77 Times

913956580/ 1128298599 =0.81 Times

896008781 / 1195672850 = 0.74 Times

Interpretation

Debt of ratio is 0.77:1 which means that the company is in the good position and has more assets then

debts. The trend for the company’s assets and debt position is almost same in three consecutive years and

there was not a big difference among the results and the assets position is good for the company in these

three years. In 2014 the company is in most good position in last three years. If we comprise overall in

three years the company has the good position as concern to the debt ratio.

Gross Profit Margin

Formula = (gross profit / net sales)*100

2013 2014 2015

450,859,201/1,869,831,582 *100

24.11%

179,449,214/820,648,497*100

21.87%

242,025,469/999,595,968*100

24.21%

Interpretation:-

This percentage is showing that the 24.4% proportion of money is left over from the revenues after

counting for the cost of goods sold. It means that the company has the source for paying additional

expenses and future payments.

There is not a main difference in the three years. The trend of the gross profit margin is almost same for

the three consecutive years.

In comparison I will say that the company almost has the same gross profit margin in three consecutive

years and there is a good positive potion for the company to this regard.

Operating Income Margin

Formula = (EBIT / net sales)*100

2013 2014 2015

307,002,164/1,869,831,582*100

16.42%

95,392,748/820,648,497*100

11.62%

136,843,579/999,595,968 *100

13.69%

Interpretation

It is indicating in the ratios that the company has the 16.6% operating income margin in year 2013. It

means that the company can make profit after paying the production costs and the variable costs from the

net income. We can say that the company is controlling the costs and the expenses associated with

business operations. In 2014 the company was in good position as compare to other years of statements.

Company has the 16.6% margin in 2013 which is little increased in 2013 and also in 2014.

We can make the comparison after seeing the result that in 2011 the company’s operating income margin

was in good position in 2013 the company although has a positive figure.

17. Verticals and Horizontal Analysis of Balance sheet

Verticals Analysis of Balance sheet:-

Verticals Analysis Vigilant Sports limited Items 2012 2013 2014

Current Assets 555,561,841 695,777,314 684,928,451

Fixed Assets 382,495,924 425,521,285 503,744,399

Total Assets 945,057,765 1,128,298,599 1,195,672,850

Current Liabilities 675,302,911 854,521,953 837,828,991

Fixed Liabilities 59,529,958 59,434,627 58,179,790

Total Liabilities and

Equity 945,057,765 1,128,298,599 1,195,672,850

Horizontal Analysis of Balance sheet:-

Vigilant Sports limited Items 2013 2014 2015

Current Assets 555,561,841 695,777,314 684,928,451

Fixed Assets 382,495,924 425,521,285 503,744,399

Total Assets 945,057,765 1,128,298,599 1,195,672,850

Current Liabilities 675,302,911 854,521,953 837,828,991

Fixed Liabilities 59,529,958 59,434,627 58,179,790

Total Liabilities and

Equity 945,057,765 1,128,298,599 1,195,672,850

Vertical Analysis of income statement

Vigilant Sports Limited Items 2013 2014 2015

Sales 1,869,831,582 820,648,497 999,595,968

CGS 1,418,972,201 641,199,283 757,570,499

Gross Profit 450,859,201 179,449,214 242,025,469

Total Expenses 143857037 84056466 105,181,891

Operating Profit 307,002,164 95,392,748 136,843,579

Interest 367,378,654 16,620,945 12,754,330

Net Profit 204,224,896 208,342,019 293,664,069

Horizontal Analysis of income statement

Vigilant Sports Limited Items 2013 2014 2015

Sales 1,869,831,582 820,648,497 999,595,968

CGS 1,418,972,201 641,199,283 757,570,499

Gross Profit 450,859,201 179,449,214 242,025,469

Total Expenses 143857037 84056466 105,181,891

Operating Profit 307,002,164 95,392,748 136,843,579

Interest 367,378,654 16,620,945 12,754,330

Net Profit 204,224,896 208,342,019 293,664,069

18. Marketing Strategy

Vigilant Sports is working in Pakistan in order to maximize the benefit of greater skill and Availability

and low employment cost.

Facilities in Vigilant Sports

Vigilant Sports having 26,2198 square meter available for manufacturing facilities and 18876 square

meter constructed area consist of 4 large buildings , each for different production and 1 hall for

development purpose with 24/7 backup of 1500kv electric generators to fulfill the requirements of

anytime delivery production order.

Quick Response Orders Production

Special designed department having capacity of 1000 pairs per day. 15 days of lead time and fulfill the

requirements of small and quick order needs of customers.

Production Capacity

Vigilant Sports is having the capacity of 700 to 1000 pairs to manufacture per day, to fulfill the

requirement of heavy order from customer.

Employees Facilities

Medical Care

Group Insurance

Medical Allowance

Transportation

EOBI

Gratuity cards

19. Major Competitors

Its main competitors in Sialkot are:

Hilbro.

Madriga.

Madrigal.

Phedra sports

Saga sports.

Silver Star.

Sublime.

Talon

Its worldwide competitors are:

China

United Kingdom

Germany

India

Thailand

19.1 Market

The targeting market of Vigilant sports is following

Europe Countries (England, Germany etc...)

Vigilant sports totally making export and its Geographical Territory is all over the Globe.

Vigilant sports having many customers like juma sports, team sportia, kelmi etc.Thy are all international

buyers.

20. SWOT Analysis of Vigilant Sports

Internal Environment: Strengths:

Followings are the strengths of Vigilant sports: a. Strictness in implementation of policies.

b. Availability of facility to our employees.

c. Worldwide quality.

d. No compromise on quality.

e. Excellent lab

f. Employee benefits

g. Friendly environment.

h. Social security benefit

i. Core values.

j. Insurance of all employees.

k. Low turnover rate.

l. Overtime facility.

Weaknesses: a. No own brand

b. No public image

c. Lack of advertisement

d. No Govt support

e. We are not the trend setter but we are the followers.

f. No effective use of labor.

g. No innovation

h. Environment problem in shape of fungus to the balls .

External environment: Opportunities: Following opportunities can be available for Vigilant sports:

a. Reduce our cost which will permit us in addition of product line.

b. We can capture the No 1 brand name NIKE if marketing department makes good work.

c. To give more Garments products.

Threats:

a. Many competitors in internal market.

b. Entrance of china with a new way in sports products and major in soccer balls and

gloves.

c. Reduction in market share due to china involvement.

d. Fear from competitors in addition of product line.

e. Major threat is delay in shipment due to load shedding and political situation in

Pakistan.

21. HR Policies

Some major policies related to human resource are as follows:

Visitors / Guest

Personal Calls / Emails

Suspicious Packs

Leave Information

Employee Meeting

Employee Communication

Juvenile Worker

Visitor / Guest Policy

Visitors / Guest is not allowed to visit the production floors without permission of the competent

authority. However special areas are set aside for their entertainment.

Personal Calls / Emails

The telephone is available for official use only. The personal calls are not allowed in working hours.

Suspicious Packs

If you are seeing any unopened package, shoes, garments etc. Please do not deal with them yourself. Let

yourself, let you department in charge know about them or inform the security staff.

Leave Information

Except for sick leave, employees are required to take prior permission for their manager and approved

from general manager of the company and submitted to gate in charge. If any employee earns the leave

without prior intimation than the leave will be consider a leave without pay. If the sick leaves are more

than two, medical certificate should be attached with leave application form.

Employee Meeting

Monthly The Vigilant Sports has arranged a meeting with employee. Every department has his own

representative to talking participate and discuss the problem relevant to his factory.

Employee Communication

Vigilant Sports encourages honest and open communication between you is your boss. If you have

question or problem concerning your work, you should talk to your department in charge. If you wish to

take a suggestion or a comment, the factory shall hang a compliant box in prominent areas of the factory.

Juvenile Worker

If any worker is less than 18 years and more than 15 years is found to be working within the factory or

stitching centers the action plan is to immediately put through the Juvenile worker plan and monitored

subsequently. The company will assist that the child can afford to go to school; all relevant expenses

details (school fee, uniforms, books, & stationary school bags, medical) are logged in respective file of

the child.

21.1 Hiring Policy

The Forward Gear established a system for hiring. The following pints are followed:

1. Advertise the vacancy in newspaper, chamber of commerce & industry magazine and also posted

on factory board or by factory employees relations by understanding the nature of job.

2. A job announced does not specify race or gender or other personal characteristics.

3. Any job person (within the company or its associate) who considers himself suitable for job may

apply.

4. Race, cast national origin, religion, disability, gender, sexual orientation, age or political

affiliation does not influence in hiring process.

5. Selection is made only on the basis of merit.

6. Application may be selected/rejected or deferred for future job opening.

21.2 Structured and Un Structured problems

Structured problems:

In Vigilant sports structure problem is loads shedding and thy made radiate solution for it the use of

generator and ups.

Unstructured problem:

The Vigilant sport was face unstructured problem in June 2012 when their shipment is damaged during in

shipment time so they solve this problem to sell those shipments to that particular company at lower price

than the deciding price.

22. Career in Vigilant Sports

While a good degree is important, we're interested in your skills, experience and aptitudes the qualities

that will help you become an outstanding manager.

Working with us

Our competencies

Throughout our selection process we assess candidates against our leadership competencies. You need to

be familiar with these and should consider how you measure up against each one. Our selection process is

rigorous, so if you don't fulfill these criteria, it's best to realize this before investing the time in applying.

Breakthrough thinking

You generate new ideas, delving beneath the surface to find true meaning and using conceptual and

lateral thinking to create business advantage.

Change catalyst

You're excited by the opportunities change brings and respond positively to challenges. You adapt

creatively and will actively promote the change process.

Organizational awareness

You use your understanding of an organization’s culture to make an impact, working within both formal

and informal structures to achieve goals.

Seizing the future

You want to impact future performance and you take action to realize goals and create new opportunities.

Self-confident integrity

You act with integrity and your principles underpin your behavior, motivating you to stand up for your

beliefs and take difficult decisions when necessary.

Competitive Pay

Vigilant Sports pay and benefits programs reflect how many the employees and their families are valued.

These programs are among the most comprehensive and competitive in our industry. Vigilant Sport pay

practices are designed to attract, motivate, retain and reward employees with competitive base pay

complemented with short-term and long-term incentives. Vigilant Sports believes in compensating

employees in a manner comparable to our competitors in the industry.

Comprehensive Employee Benefits

Vigilant Sports makes a significant investment in employee benefits, an important part of each employee's

total compensation. The benefits program is reviewed each year to ensure that the plans are cost effective

and continue to provide competitive benefits meeting the needs of our employees and their families. The

bar is set competitively high. If you believe that you can make positive contribution in Vigilant Sports

endeavors by adding value to your discipline or area of work, we look forward to hear from you and to

welcome you into the Vigilant Sports.

23. Overview of The Department Where I Served My Internship

The number of people working under planning and production department is Mr. Zulfiqar as General

Manager, Mr. Istyaq as Assistant Manager, Mr. Nasir as Head of HR Department and moreover Mr.

Zulfiqar as G.M of shoes Department and Mr. Shehzad Ahmad manage the import department.

23.1 Major Functions and Operations of shoes Production Planning and

labeling and Packaging Department

The major duties in the shoes production department is fulfill the requirements of customers. planning and

labeling and packaging involves to get the confirmed orders from the customers and then start the

production work as soon as possible so that the exact quantity of products must be produced before the

customer requested date.

The production and planning department also includes the activity of acknowledging that which

production line is suitable for the production of a specific style product so that if a new product is being

ordered from the customers the production planners must know that which machine and which worker

would be suitable for the production of specific product. The activities of labeling and packaging involves

to order the labels and hangtags from the countries like Vietnam, Hong Kong, China moreover the labels

for which the orders is placed also depend upon the region for which product will be made. The suppliers

who issue labels and packaging also send their order form to be filled by Vigilant Sports employees and

this form is also different as per requirement of different regions.

23.2 How internship experience can impact my career

We learned that how to behave in the work environment this can even help us in future when we become

professional in business field this can also help us to convert our bookish knowledge in to practical

experience, the GM of the company even gave us the task of internal audit which I was able to do it

successfully, and during this experience we had a lot to learn which can further help us in our future

studies.

The task which they assigned me included to make the process flow of shoes department and also made

sure that information could be taken from the article description and customer manual in an appropriate

form.

24. Responsibilities as an Internee

Duties

Sir was given a task to do make wages with employees efficiency on the basis of production

orders received from customers by checking the current stock level and material requirement.

Preparation of shoes production department.

Make a proper record of all workers which are work in Vigilant sports through filing and HR

software.

Learn how to operate Vigilant HR Software.

Make labors identity cards, gratuity cards, Membership cards etc.

I also learn the Vigilant Hiring process and Land of laws

Taking care of incoming (imported material) and outgoing materials (once export is done) entry

in the register for custom process to make sure taxes are exempted.

25. Accomplishments

Successfully complete the material calculation on the basis of production orders received by

checking the current stock level and requirement

Made a proper record for all purchase orders by supplier along with material arrival dates by

getting from different sources

Made a training plan for workers and guided them for physical material inspection

Successfully complete the daily/weekly assigned work from the manager and reported at the end

of day

Made a final report on internship completion and submitted to HR after reviewing material

manger.

26. New Knowledge Acquired

The most important thing that I’ve learned at Vigilant Sorts (PVT) LTD is the culture of the

organization and how to adapt myself to survive in that environment

I’ve come to know the hierarchical structure of the organization, the rules regulations, policies,

and how to follow them

As far as work is concerned I’ve learned the work flow and production flow of shoes department

of the organization

I’ve learned about the guidelines which customers gave to the company to apply all those at the

workplace

27. Problems encountered

Understanding on material management software and timely order placement on the same day of

orders received

To guide related departments in terms of late arrival of material from overseas suppliers due to

port conjunction/bad weather

Understanding on Lab test report

Entries in register by looking at different files and invoices

28. Learning Outcomes

The most important thing that I’ve learned at Vigilant Sports (PVT.) LTD. is the culture of the

organization and how to adapt myself to survive in that environment

I’ve come to know the hierarchical structure of the organization, the rules regulations, policies,

and how to follow them

As far as work is concerned I’ve learned the work flow and production flow for the organization

During visit we feel that in production department every PPC checks the performance through

personal observation mostly, he doesn’t demand for proper statistical reports so, we can say that

process of controlling is not better in Vigilant sports if they maintain their controlling system in

the best way then they can lead the sports market.

29. Conclusion

It was a great pleasure for me to work with the staff of one of the best company is Sialkot even in

Pakistan. I am very great full to all of them that they provided me the best information during my

internship programmed. As I mentioned earlier that the Vigilant Sports has very vast departments to

manage and they are managing very well but there are some departments where the company’s

management will have given the main focus.

During to my six weeks internship training in the Vigilant Enterprises. Ltd, I have learned many value

able things which may grow and help to my professional skills in future. In training period I found that

Vigilant Enterprises Ltd Company is a leading company to producing, manufacturing and exporting of

soccer balls to all over the world in Sialkot sports industries. The organization has achieved four times

best export performance trophy from Federation of Pakistan Chamber of Commerce & Industries

(F.P.C.C & I)

Mr. Saleem baryar has a vide experience in ball manufacturing field, he knows everything related to

sports ball manufacturing like material, product, quality and its standard according to many international

brands standards. He has also very keen interest to his organization key department like research and

development (R&D) and HRM it is maintain according to advance technology.

To meet demands orders in future for his prime customers the company to expand his organization

structure like expansion construction of new building, investment in to mechanize system, buying new

imported machines and other capital expenditure.

30. Recommendations for Improvement

As per my knowledge I have realized some factors that need some improvement. Which are as follows:

First of all I will discuss about the work of the HR department. I don’t think that they are working

very well in the industry. They do not monitor the conditions and the facilities which are in the

right of the workers. They are not affective to the labor assessment and to provide the benefit to

them in respective departments.

Secondly the condition of the building and the infrastructure of the washrooms and the conditions

of the other departments. As industry is working with the best brands in the world then it must

have the great infrastructure in the company.

The software which is being used in the industry should be portable as it is network based

software so that should be made in such a way that Security can be improved by specifying user

access policies. It will be compatible to Linux.

31. References & Sources used

I collect this data from my personal observation and Vigilants and also I do interaction with workers for

information.

GOD BLESS YOU GOF