village of berkeley agenda tuesday, march 3, 2020 6:30 …b4877cc9-5533-47fa-94de... · pioneer...

VILLAGE OF BERKELEY AGENDA

Tuesday, March 3, 2020 6:30 p.m.

Village Hall 5819 Electric Avenue

Berkeley, Illinois

Note: The Village of Berkeley, in compliance with the Americans with Disabilities Act (ADA), requests that any persons with disabilities, who have questions about the accessibility of the meeting or facility, contact

Village Hall at 708-449-8840, to allow for reasonable accommodations to be made.

1 Call to Order

2 Pledge of Allegiance 3 Roll Call 4 Presentations and Appointment

4.1 Village of Berkeley Partner Agency Annual Reports

4.1.1 Berkeley Community Garden Club 4.1.2 Berkeley Neighborhood Watch 4.1.3 Berkeley Little League

5 Public Hearings 6 Public Comments and Questions (Consent Agenda Items Only)

Please limit comments to five (5) minutes in length, unless further granted by the Board. 7 Consent Agenda

The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting.

7.1 Village Board Meeting Minutes from February 18, 2020 7.2 Executive Session Minutes from February 18, 2020 (not for public release)

8 Claims Ordinance

8.1 Motion to Approve Claims Ordinance #1434 in the amount of $172,227.67

9 Committee Reports 9.1 Administration, Zoning and Technology (Chair –Trustee Graf-Stone; Co-

Chair Trustee Washington) 9.1.1 Trustee Liaison Report 9.1.2 Motion to Approve an Ordinance of the Village of Berkeley, Cook

County, Illinois Increasing the Number of Video Gaming Terminals



Permitted at Berkeley’s Best Wings, Inc. D/B/A Fireside Eats – 5725 St. Charles Road

9.1.3 Motion to Approve an Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of Video Gaming Terminals Permitted at LCI Highland of Illinois LLC D/B/A Elsie’s Place Cafe – 5555 St. Charles Road

9.1.4 Discussion on Blackboard Connect Utilization and Functionality

9.2 Finance and Economic Development (Chair – Trustee Washington; Co-Chair Trustee Salemi)

9.2.1 Trustee Liaison Report 9.2.2 Motion to Approve a Resolution Authorizing the Submission of an

Application for a Community Development Block Grant Program Grant Application for Property Improvement Purposes

9.2.3 Motion to Approve a Resolution Authorizing the Submission of an Application for an Invest in Cook Grant Application for Property Acquisition Purposes

9.2.4 Motion to Approve a Resolution Providing for the Disposition of Certain Surplus Equipment and Vehicles Owned by the Village of Berkeley

8.3 Police and Property Maintenance (Chair – Trustee Salemi; Co-Chair

Trustee Hammar) 8.3.1 Trustee Liaison Report

8.4 Fire and Health (Chair – Trustee Grenier; Co-Chair Trustee Perez)

8.4.1 Trustee Liaison Report

8.5 Public Works and Utilities (Chair – Trustee Hammar; Co-Chair Trustee Grenier)

8.5.1 Trustee Liaison Report 8.5.2 Motion to Approve an Ordinance Implementing an Indemnification

Agreement with the County of Cook in Lieu of Insurance and Surety Bond Requirements

8.6 Community and Intergovernmental Relations (Chair – Trustee Perez; Co-Chair Trustee Graf-Stone)

8.6.1 Trustee Liaison Report



9 Village President 9.1 President’s Report

9.1.1 3/17/2020 Village Board Meeting at 6:30 p.m.

10 Village Administrator

11 Village Attorney

12 Public Comments and Questions Please limit comments to five (5) minutes in length, unless further granted by the Board

13 Executive Session 13.1 Motion to enter into Executive Session to consider the:

a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1)

b. Collective Bargaining, Salary Schedules; categorically 5 ILCS 120/2 (c)(2) c. Appointment/Removal for Public Office or Attorney 5 ILCS 120/2 (c)(3) d. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate

Property 5 ILCS 120/2 (c)(5) e. Setting Price for Sale/Lease Specific Real Estate Property 5 ILCS 120/2

(c)(6) f. Security Procedures and the use of personnel and equipment to respond to

an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2 (c)(8)

g. Probable or Imminent and Pending Litigation 5 ILCS 120/2 (c)(11) h. Establish Reserves or Settle Claims (Tort) 5 ILCS 120/2 (c)(12) i. Consideration of Release of Executive Session Minutes 5 ILCS 120/2

(c)(21) 14 Action to be Taken as a Result of Executive Session 15 Adjournment

President Board of Trustees Robert E. Lee, Jr. Sherry Graf-Stone Village Clerk Raymond Grenier Maria M. Rivera L.W. Hammar Jerry Perez Diane Salemi Herb Washington

Village of Berkeley 5819 Electric Avenue • Berkeley, Illinois • 60163

Website: www.berkeley.il.us • Phone: 708-449-8840 • Fax: 708-449-6189

January 19, 2020 Dear Berkeley Organization, The Village of Berkeley is very proud and appreciative of the services you provide to this community on an annual basis. It is with great honor that we provide an annual donation to your organization to, in a small way, contribute to the organization’s success. The Village looks forward to hearing from your successes over the past year and requests your organization provide a report to the Village Board at the March 3, 2020 Board meeting at 6:30 p.m. As we begin the budget process for the upcoming fiscal year, we request the following:

1. Provide a copy of your (estimated) End-of-Year financial reports by February 14th, for consideration of our budgeting process;

2. Name and contact information for the President and all other Board members in your organization (please include phone and email addresses);

3. Number of members (participants): ________________; 4. Number of members that are Berkeley residents (participants): ________________; 5. Total budget for your organization: ____________________; and 6. Total request of funding from the Village of Berkeley _______________.

By accepting the donation you agree to that any donations received from the Village of Berkeley may not be used for any political affiliations or for participation in other organizations. Thank you for your consideration. If you have any questions or comments, please feel free to contact Justyn Miller, Assistant to the Village Administrator at [email protected] or 708-234-2623.

Best Regards, Robert E. Lee, Jr. Village President

Berkeley Garden [email protected] Berkeley Seniors Club-MJ Melone [email protected] Berkeley [email protected] Neighborhood Watch- [email protected]

http://www.berkeley.il.us/

mailto:[email protected]





Berkeley Neighborhood Watch Board Director – Sgt. Len Norek p. (708) 449-8224 e. [email protected] President – Timothy Carpenter p. (708) 257-1085 e. [email protected] Vice President – Michael Benedetto p. (630) 849-6005 e. [email protected] Treasurer – Mari Carpenter p (708) 502-0391 e. [email protected] 3. Number of members (participants): 14 Block Captains & 12- 22 participants; 4. Number of members that are Berkeley residents (participants): All 32; 5. Total budget for your organization: $4085; and 6. Total request of funding from the Village of Berkeley $1000. By accepting the donation you agree to that any donations received from the Village





12/31/2018

Expense Category Budget Actual Difference ($) Difference (%)

T-shirts for Events Operating 240.00$ 240.00$ 100%

PO Box Rental Operating 150.00$ 144.00$ 6.00$ 4%

Montly Meeting Refreshments

Operating 150.00$ 150.00$ 100%

Supplies Operating 100.00$ 100.00$ 100%

Postage Operating 10.00$ 10.00$ 100%

Block Captian- Thank You Dinner

Operating 60.00$ 54.00$ 6.00$ 10%

Community Events: Giveaways, Halloween

Operating 150.00$ 150.00$ 100%

Hillside-Berkeley Chamber of Commerce

Operating 100.00$ 100.00$ -$ 0%

Street Signs Replacement Operating 2,500.00$ 2,500.00$ 100%

Reordering Decals Operating 240.00$ 240.00$ 100%

Attorney Gen. Annual Fee Operating 10.00$ 10.00$ -$ 0%

Pop Up Tent Operating 200.00$ 200.00$ 100%

Total Expenses 3,910.00$ 308.00$ 3,602.00$ 92.12%

EXPENSE BUDGETBERKELEY NEIGHBORHOOD WATCH 2019

BNWProgram Director: Sgt. Len NorekProgram Officers: President: Tim CarpenterVice President: Michael A. Benedetto Treasurer: Mari Carpenter

BNW Incorporated – March 2017IRS 501 (c) 3 – May 2018Registered with the Illinois Attorney General Office

BNW - Our Purpose:

To assist our local police department in preventing crime as well as promote public safety. BNW consist of Berkeley citizens concerned

with the overall safety of our community.

Berkeley residents gather to discuss neighborhood concerns to anticipate local issues, distribute information to our neighbors and communicate with local law enforcement, all in an attempt to preserve peace, cohesiveness and safety in our neighborhood…all without regard to race, religion, color, creed or national origin”.

Accomplishments:

Block Captain Training & Recruitment (12)

Social Media activity – 304 followers in Facebook.

Aprox.236 contacts in email distribution list

AmazonSmile

Sponsored monthly educational programs:

Get to Know Your Police Officers

Gun Safety

Police blotter – Presented by Sgt. L. Norek

Officer Len Norek Years with Berkeley PD ?

24

Specialized Training ?

Juvenile Officer, Lead Homicide Investigator, Evidence Technician, Crime Scene Photography, Field Training Officer, Police Cyclist, Property and Evidence Management, EMT-B, Interviews & Interrogations, Sex Crimes

Why you wanted to become a Police Officer ?

I liked the way the profession changed on an everyday basis. Legislation changes everyday, calls for service are never alike, I get to work outdoors and enjoy being a problem fixer.

Your greatest accomplishment so far ?

24 years of honorable service to the Berkeley community, 11 years of marriage, raising my daughter

Interesting fact about you ?

Speak Polish

What is your favorite sports team?

Chicago Cubs

Any hobbies ?

Golf and spending quality time with my family.

BERKELEY NEIGHBORHOOD WATCH COMMUNITY PARTICIPATION

Memorial Day Parade

Cop on the Rooftop

Fall Community Garden Fest

Music in the Park

Berkeley Family Fun Fest

Berkeley Public Library Events

Adopt a Christmas Tree

Future Goals

Continue decal distribution to ALL Berkeley Residents

Increase the amount of block captains Re-design of 911 emergency magnet Continue participation of community events

Village’s electronic sign – permanent basis.

“I’m Watching Too”

Expenses REGISTRATION 2019 SPONSERS Uniforms 5500 Tee Ball 500Concession Purchases 1000 Pioneer 1000 Village Of Berkeley $3,000.00Little League Ins. & Charter 575 Minor 1600Little League Int'ls 80 Major 1760District 10 Conference 150 Junior 24752019 Flyers 177.79 Junior Fall 1125Com Ed 600Field Maintenance / Repairs 900Baseballs & Equipment 860 TOTAL: 8460Repairs 400 Spirit Wear 500

Umpire Fees 1920 10U-14U 32 home games

Fall Ball Umpire Fee 1000Used ATV $1,500 500SOD Cutter Rental $150Fuel $100

Expenses 13992.79 0Deposits from Concession stand 3400Sponsors 3000Registration 8460Spirit Wear 500

0

Income 15,360.00$ Expenses 13992.79Bottom Line $1,367.21

Winter Cage Rental (twice a month for 6mo)

330

2019 Berkeley Little League Financial Report

VILLAGE OF BERKELEY MINUTES

Tuesday, February 18, 2020 6:30 p.m.

Village Hall 5819 Electric Avenue

Berkeley, Illinois 1 President Lee called the meeting to order at 6:30 p.m.

2 Pledge of Allegiance 3 Roll Call

Present: Trustees Hammar, Salemi, Grenier, Graf-Stone, Washington, Perez, President Lee Also Present: Village Administrator Rudy Espiritu, Assistant to the Village Administrator Justyn Miller, Fire Chief Michael Kuryla, Police Chief Timothy Larem, Public Works Superintendent Joseph Wagner, Assistant Attorney Liz Brogan and Village Attorney Greg Smith.

4 Presentations and Appointment

4.1 Reappointment of Jim Marino to the Hillside-Berkeley Water Commission

Trustee Motion Second Ayes Nays Absent Abstain

Larry Hammar X Diane Salemi X

Raymond Grenier X X Sherry Graf-Stone X X Herb Washington X

Jerry Perez X

MOTION CARRIED

5 Public Hearings– No Public Hearing. 6 Public Comments and Questions (Consent Agenda Items Only)

No Public Comments or Questions. 7 Consent Agenda

The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting.

7.1 Village Board Meeting Minutes from February 4, 2020


Larry Hammar X Diane Salemi X X

Raymond Grenier X X Sherry Graf-Stone X Herb Washington X

Jerry Perez X

MOTION CARRIED

8 Claims Ordinance 8.1 Motion to Approve Claims Ordinance #1433 in the amount of $95,775.36


Diane Salemi X X Raymond Grenier X Sherry Graf-Stone X Herb Washington X X

Jerry Perez X Larry Hammar X

MOTION CARRIED

9 Committee Reports

9.1 Administration, Zoning and Technology (Chair –Trustee Graf-Stone; Co-Chair Trustee Washington)

9.1.1 Trustee Liaison Report – Trustee Graf-Stone informed the Board that Staff has been very busy. Their biggest task was the budget.

9.1.2 Monthly Report

9.2 Finance and Economic Development (Chair – Trustee Washington; Co-Chair Trustee Salemi)

9.2.1 Trustee Liaison Report – No report 9.2.2 Monthly Report 9.2.3 Budget Workshop for the FY 2020 – 2021 Budget

Village Administrator Rudy Espiritu gave a presentation on the Budget Workshop for the FY2020-2021 Budget. He informed the Board that for the first time since he has been in Berkeley, all the funds in the budget have a positive fund balance. The General Fund was a challenging budget to do because of unknowns (the Tollway). The revenues from the Billboard and Cell Towers will be stopped due to having to bring them down during the tollway construction by

December 1st. 2020. Because of the unknowns a Status Quo Budget has been submitted (assuming everything for the most part will stay the same). Cost continue to go up, with revenues staying flat (new revenues are needed) Previous fiscal year, required departments to make cuts Current fiscal year was helped by the red-light camera revenues, otherwise would have had a deficit in preparation of the budget. New General Fund Budget is balanced, but required ($122,000) in cuts across all departments The Village cannot continue to make these cuts annually without staffing cuts that directly impacting the community Possible revenues options – Cell Phone carriers on the Water Tower, from the Tollway Project (the revenues the Village asked for), Red-light camera revenues, New billboard on the East side of the Tollway. Possibly moving the Utility tax revenue to the General Fund The Village expects the current fiscal year to be balanced. Village Administrator Espiritu informed the Board that the only reason why the Village will balance is because of each department being stringent on purchases. They were asked to hold off making certain purchases. The new Fiscal Year 20-21 No tax increases or fee charges (except for pension costs) No water or sewer rate increases Reductions to get balanced – includes reorganization in personnel ($122,405) Initiatives – 6 Board laptops (5 yrs. old) – Board members agreed they do not need their laptops replaced at this time. Events Coordination & Marketing Rezoning/Zoning Code Updates St. Charles Rd. Corridor Plan (TIF) Marketing of Village Properties (TIF) Façade Program (TIF) Capital Improvements – Proviso Drive Alley Improvements (carry over to next fiscal year) Electronic Message Board Server Replacement

HVAC Upgrade Concreate Apron Sidewalk Program Water Lining (Elm Ave.) – Current Project that may carry over to next year. Sewer Lining – Current Project that may carry over to next year. Vehicle Replacement Fire Pumper (1996) – Something we have to eventually replace 2 Patrol Vehicles (2015) – No Patrol vehicles have not been replaced since 2017 2Plow Trucks (2004) – Heavily used, we will have to eventually replaced Next Steps February 18 – Village Board Budget Workshop - today March 3 – Partner agencies presentation March 17 – Public Hearing on the FY 20-21 Budget April 7 – Budget Approval April 17 – Budget filed with County Clerk May 2 – Fiscal Year 20-21 Begins Village Administrator Rudy Espiritu thanked Assistant to the Village Administrator Justyn Miller for all the hard work on the budget, as well as Staff, Departments and the Board for their guidance.

9.3 Police and Property Maintenance (Chair – Trustee Salemi; Co-Chair Trustee Hammar)

9.3.1 Trustee Liaison Report – No Report. 9.3.2 Monthly Report

9.4 Fire and Health (Chair – Trustee Grenier; Co-Chair Trustee Perez) 9.4.1 Trustee Liaison Report – No Report. 9.4.2 Monthly Report

9.5 Public Works and Utilities (Chair – Trustee Hammar; Co-Chair Trustee

Grenier) 9.5.1 Trustee Liaison Report – During nice days, problem trees are being

taken down. 9.5.2 Monthly Report

9.5.3 Motion to Approve a Resolution for Improvement under the Illinois Highway Code for the use of Motor Fuel Tax funds for the 2019 Alley Reconstruction Project


Raymond Grenier X Sherry Graf-Stone X X Herb Washington X

Jerry Perez X Larry Hammar X X Diane Salemi X

MOTION CARRIED

9.6 Community and Intergovernmental Relations (Chair – Trustee Perez; Co-

Chair Trustee Graf-Stone) 9.6.1 Trustee Liaison Report – Trustee Perez gave an update to the Board on

the Music in the Park - some of the contracts are coming in. The Lions Club co-sponsors the Music in the Park, however Trustee Perez spoke with the Lions Club about sponsoring the Polar Plunge event. The Lions Club will get back to Trustee Perez on which event they will sponsor.

10 Village President

10.1 President’s Report 10.1.1 3/3/20 Village Board Meeting at 6:30 p.m.

President Lee thanks all the Department Heads and Board members for meeting with him.

President Lee would like to look at Robo-Call system. Would like to look at what updates on communication can be done.

President Lee thanks and appreciates all the work done by Staff.

President Lee thanked the Board for volunteering to be Trustee Liaisons. It will be beneficial to all.

Community Round Table will be held on April 23rd.

11 Village Administrator – Robo-Communication may be discussed at their next meeting. On behalf of the Staff, Village Administrator Espiritu thanked the Board and they are looking forward for a good fiscal year.

12 Village Attorney – Attorney Smith reported on some bills that are pending in the General Assembly in Springfield. The first one is that each year every municipality in

Illinois has to publish in the newspaper what’s called a treasury annual report, which is a list of all of your revenues and expenses broken down to by source and then employee salaries and benefits and then vendor’s payment. The newspapers love this publication because they earn several hundreds of dollars from each municipalities to publish it. Now everyone has websites, no one really looks at the newspapers, this bill will allow you to put it on the website, instead of the newspaper. Another bill is to restore the 10% state income tax local government distributive fund share. It is now down to 6%. If this bill is passed, you would get 4% more net revenue from the state income tax which is split per capita. That will be a great benefit for all municipalities. The third bill is interesting. Because counties may allow adult use cannabis sales within unincorporated areas, the issues come up is what if you have pockets of unincorporated areas next to municipalities that have opted out of such sales. You can end up in a situation where the village/city/town says no, but across the street in the unincorporated (whichever county) one of the shops opens up. This bill enacted into law will create a 1 ½ mile radius from municipalities which opted out extending it to unincorporated areas prohibiting the counties from overriding your local zoning decisions. Another bill that has been introduced “Right to Garden Act” which would prohibit municipalities from precluding gardens from being present on residential properties. The last bill that is moving quickly through the house to ban red-light in non-home rule municipalities. This would not affect the Village of Berkeley because it is home rule.

13 Public Comments and Questions No Public Comments or Questions.

14 Executive Session 14.1 Motion to enter into Executive Session to consider the:

a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1)

b. Collective Bargaining, Salary Schedules; categorically 5 ILCS 120/2 (c)(2) c. Appointment/Removal for Public Office or Attorney 5 ILCS 120/2 (c)(3) d. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate

Property 5 ILCS 120/2 (c)(5) e. Setting Price for Sale/Lease Specific Real Estate Property 5 ILCS 120/2

(c)(6) f. Security Procedures and the use of personnel and equipment to respond to

an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2 (c)(8)

g. Probable or Imminent and Pending Litigation 5 ILCS 120/2 (c)(11) h. Establish Reserves or Settle Claims (Tort) 5 ILCS 120/2 (c)(12) i. Consideration of Release of Executive Session Minutes 5 ILCS 120/2

(c)(21) Enter Executive Session 7:20 pm

Trustee Motion Second Ayes Nays Absent Abstain Sherry Graf-Stone X X Herb Washington X

Jerry Perez X Larry Hammar X Diane Salemi X X

Raymond Grenier X

Voice Vote MOTION CARRIED

Exit Executive Session 7:30 pm

Trustee Motion Second Ayes Nays Absent Abstain Herb Washington X

Jerry Perez X Larry Hammar X Diane Salemi X X

Raymond Grenier X X Sherry Graf-Stone X

Voice Vote MOTION CARRIED

15 Action to be Taken as a Result of Executive Session 16 President Lee adjourned the meeting at 7:31 pm.

Trustee Motion Second Ayes Nays Absent Abstain Jerry Perez X

Larry Hammar X Diane Salemi X X

Raymond Grenier X X Sherry Graf-Stone X Herb Washington

Voice Vote

MOTION CARRIED

Respectfully Submitted,

________________________________ Maria M. Rivera, Village Clerk

Approved this 3rd day of March, 2020 ______________________________ Robert E. Lee, Jr., Village President

Village of Berkeley CLAIM ORDINANCE #1434

CHECKS FOR APPROVAL LIST PRESENTED TO THE BOARD OF TRUSTEES AT THEIR MEETING ON MARCH 3, 2020

$172,227.67

Accounts Payable Transactions by Account

User:

Printed:

Batch:

Account Number

l 0-00-2265-000

I 0-00-2290-000

l 0-05-5300-000

l 0-05-5345-000

l 0-10-5160-20 I

10-10-5 195-000

terih

02/26/2020 - 12:55PM

00000.00.0000

AP-Transactions by Account (02/26/2020- 12:55 PM)

Vendor Description GLDate

Berkeley Police Pension Employer Contribution, Sep' l 9-Jan'20 02/25/2020

Vendor Subtotal for Dcpartment:00

Berkeley Public Library Personal Prop.Replacement Tax. Sep' l 02/25/2020

Vendor Subtotal for Department:00

Proviso Municipal League PML Dinner, 2/19/20, DSalemi 02/17/2020


Illinois Municipal League 2020 Membership Dues 02/17/2020


Fidelity Security Li fe Vision Ins.Premium- Mar'20 /Adm 02/26/2020

Vendor Subtotal for Department: I 0

Illinois Director of Employment Sec1 PD UnemploymentBenefitsDue,9/15-1 02/24/2020


Check No Amount PO No

42427 6,264.03

6,264.03

42428 7,709.80

7,709.80

42398 25.00

25.00

4241 2 675.00

675.00

42430 28.50

28.50

4241 1 7,776.00

7,776.00

Page I

Account Number

I 0-10-5201 -000

I 0-10-5201-101

I 0-10-5235-000

10-10-5235-102

I 0-10-5250-000

I 0-10-5250-000

I 0-10-5260-000

I 0-10-5270-000

I 0-10-5270-000

AP-Transactions by Account (02/26/2020 - 12:55 PM)

Vendor

Klein, Thorpe and Jenkins, Ltd.

Shawnte Raines-Welch

Teska Associates, Inc.

Lauterbach & Amen, LLP

FedEx

FedEx

Quik Impressions Group

Illinois Telephone Corporation

Verizon Wireless

Description GL Date

Lg!Svcs/Gcncral- Jan'20 02/25/2020


Lgl.Svcs/ Adjudication, l /27/20 02/ 19/2020


Prof.Svcs/DetentionPond LandscapeC 02/24/2020


AccountingSvcs/Adm - Jan'20 02/24/2020


Shipping,2, 2/4-2/5/20

Shipping 2/ l l /20

02/24/2020

02/24/2020


Printing-BerkeleyConnects,21 OOcopie, 02/24/2020


Elevator Phone Line Chrg, 3/5-4/4/20 02/ 17/2020


Cell Phone Chrgs/17 lines, 2/9-3/8/20 02/ 19/2020

Check No

42431

42421

42423

42416

42410

42410

42420

42394

42426

Amount

12,961.89

12,961.89

190.00

190.00

2,444.00

2,444.00

3,888.00

3,888.00

173 .87

34.83

208.70

875.00

875.00

52.14

52.14

950.48

PO No

Page 2

Account Number

I 0-10-5300-000

I 0-10-5446-000

I 0-10-5446-000

10-10-5446-000

I 0-10-5446-000

10-10-5446-000

10-10-5446-000

I 0-10-5465-000

I 0- 10-5485-000

I 0-10-5485-000

10-10-5504-000

10-10-5504-000


Vendor Description GLDate


Proviso Municipal League PML Dinner, 2/19/20. REspiritu 02/17/2020

Vendor Subtota I for Department: I 0

ABC Humane Wildlife Control Insptn& SetTrap @ l 538 King, 2/ 11 /2( 02/24/2020

ABC Humane Wildlife Control ResctTrap @ I538 King. 2/ 16/20 02/24/2020

ABC Humane Wildlife Control ResetTrap @54 16 Bohlander, 2/4/20 02/17/2020

ABC Humane Wildlife Control RcsetTrap @54 l 6Bohlander, 2/20/20 02/24/2020

ABC Humane Wildlife Control lnspt.& SctTrap @5416 Bohlander, 1/. 02/17/2020

ABC Humane Wildlife Control ResetTrap @54 16 Bohlander. 2/ l I /20 02/ 17/2020


Civiltech Engineering, Inc. EngSvcs/1-294 ExpansnProjPcnnitRe, 02/25/2020


Secretary of State Index Department Notary Public Applic .Fee- Anita Lope: 02/25/2020

Staples Advantage

Konica Minolta

Konica Minolta


JntrVMopHeads.HandSoap, T-Paper,G. 02/24/2020

Vendor Subtotal for Department: 10

Copier Leases/ AD2,PD I &PD3, 3/ l 0-' Copier Lease/FD- Mar'20

02/24/2020

02/24/2020

Vendor Subtotal for Department: 10

Check No

42398

42401

4240 1

42401

42401

42401

4240 1

42429

42433

42435

42415

42415

Amount

950.48

25.00

25.00

75.00

65.00

65.00

65.00

75.00

65.00

410.00

1,122.95

1,122.95

10.00

10.00

329.16

329.16

945.00

191.95

1,136.95

PO No

Page 3

Account Number Vendor Description GLDate Check No Amount PO No

I 0-10-5510-000 Karl Meyer Expert Plumbing Compa FD Mens Rm/Reset Toilet 02/24/2020 42414 218.00

Vendor Subtotal for Department: I 0 2 18.00

I 0-1 0-5600-000 Staples Advantage Desk Chair for Mayor 02/25/2020 42435 188.69

I 0-10-5600-000 Staples Advantage Adm/Coffee,Tea&Creamer 02/25/2020 42435 168.91

I 0-10-5600-000 Staples Advantage Adm/Tea 02/ 17/2020 42435 10.39

I 0-10-5600-000 Staples Advantage Adm/Folders,Coffee,Tea,Cups,Lids 02/25/2020 42435 102.15

Vendor Subtotal for Department: I 0 470.14

I 0-20-5 l 60-20 l Fidelity Security Life Vision Ins.Premium- Mar'20 /PW 02/26/2020 42430 53.20

Vendor Subtotal for Department:20 53.20

I 0-20-5245-000 Comcast PW Internet Svc, 2/ 19-3/ 18/20 02/24/2020 42406 193.35


I 0-20-5245-000 Verizon Wireless PW/GIS Jetpack Chrg, 2/9-3/8/20 02/19/2020 42426 36.01


10-20-5350-000 ComEd Pump Stn.@Pond, 1/ 13-2/ 12/20 02/ 17/2020 42393 191.26


I 0-20-5577-000 MEM Electric Inc Repl.StLt & Pole@5300StCharles/Ac< 02/24/2020 42418 11 ,551.00

Vendor Subtotal for Department:20 11 ,551.00

AP-Transactions by Account (02/26/2020 - 12:55 PM) Page 4

Account Number Vendor Description GL Date Check No Amount PO No

I 0-20-5610-000 Cintas Corporation PW First-Aid Stn.Restocked, 2/ 14/20 02/17/2020 42403 90.03


I 0-20-5610-000 Staples Advantage PW ff-Papcr,Garb.Bags&P-Towcls 02/24/2020 42435 238.19

I 0-20-5610-000 Staples Advantage PW /Creamer,Coffee,Cocoa&Sugar 02/ 17/2020 42435 45 .96

Vendor Subtotal for Dcpartment:20 284.15

I 0-20-5635-000 Morton Salt, Inc . Salt/97 ,520 lbs 02/17/2020 42419 4,316.24

Vendor Subtotal for Department:20 4,316.24

I 0-21-5160-20 I Fidelity Security Life Vision Ins.Premium- Mar'20 /PD 02/26/2020 42430 126.10


I 0-2 l -5182-000 Kevin Manetti FY20 PD Uniform Allowance 02/17/2020 42396 200.00

Vendor Subtotal for Departn1ent:2 l 200.00

I 0-21-51 82-000 Alex Rojas FY20 PD Uniform Allowance 02/ 17/2020 42399 200.00

Vendor Subtotal for Department:2 1 200.00

I 0-21-5235-000 LcxisNexis Risk Solutions Contract Fee- Jan'20 02/26/2020 42432 49.70


10-2 1-5245-000 Comcast PD Cable TV, 2/12-3/ 11/20 02/17/2020 42391 6.33




10-21-5245-000 Verizon Wireless PD Chief Jetpack Chrg, 2/9-3/8/20 02/ 19/2020 42426 36.01


I 0-2 J-5400-000 Intergovernmental Risk Managemem Jan'20 PD Deductible/Claim#! 77255, 02/24/2020 42413 642.50


I 0-21-5445-000 Magnificent Mutts Rescue Animal Control Contract Fee- Mar'20 02/17/2020 42395 100.00


I 0-21-5520-606 Secretary of State Police Confidential Vehicle Registration for, 02/25/2020 42434 121.00


10-21-5525-000 Technology Management Rev Fund Communication Svcs- Feb'20 02/24/2020 42422 3 14.39


I 0-21-5600-000 Staples Advantage PD/Paper,Coffee,Cups,Forks,DVDs,L 02/ 17/2020 42435 438.70


10-21-5670-000 Elmhurst Police Department Use ofElmhurstPD FiringRange/6 use 02/17/2020 42409 750.00


10-21-5850-000 McDonald's Prisoner Meals- Jan'20 02/ 19/2020 42417 8.57


Account Number Vendor Descript ion GL Date Check No Amount PO No


I 0-22-5160-20 I Fidelity Security Life Vision Ins. Premium- Mar'20 /FD 02/26/2020 42430 5.00


I 0-22-5245-000 Vector Solutions EnterpriseSubscNehMaintSfiwr,3vehl 02/17/2020 42400 900.00


I 0-22-5245-000 Verizon Wireless FD Veh.Jetpack Chrgs, 2/9-3/R/20 02/ 19/2020 42426 216.06


I 0-22-5520-35 1 Clean Air Concepts Tailpipe & Boot- Yeh #35 1 02/17/2020 42405 695.15


I 0-22-5520-352 Clean Air Concepts Boot- Yeh #352 02/ 17/2020 42405 317.58


10-22-5520-354 Clean Air Concepts Tailpipe & Boot- Yeh #354 02/ 17/2020 42405 695.15


I 0-22-5520-354 Tri-Town Service, Inc. Oil & Filter Chg- Yeh #354 02/17/2020 42424 96.90

Vendor Subtotal for Departmcnt:22 96.90

10-22-5610-000 American Trade Mark Co. ReflectivcStkrs-FD Equip & Account2 02/ 17/2020 42402 274.10

AP-Transactions by Account (02/26/2020- 12:55 PM) Page 7

Account Number

I 0-22-5610-000

I 0-22-5610-000

10-22-5610-000

25-00-5350-000

25-00-5350-000

28-00-5355-000

28-00-5355-000

28-00-5355-000

28-00-5355-000

28-00-5355-000

28-00-5355-000

38-00-6640-000

AP-Transactions by Account (02/26/2020- 12:55 PM)

Vendor

Staples Advantage

Staples Advantage

Staples Advantage

ComEd

ComEd

ComEd

ComEd

ComEd

ComEd

ComEd

ComEd

Civiltech Engineering, Inc.

Description GLDate


P-Towels 02/ 17/2020

FD/Napkins 02/24/2020

FD/Mop Head 02/24/2020


MetraStn.Lts, 12/ 10/ 19-1/13/20

MetraStn.Lts, 1/13-2/ 12/20

Subtotal for Fund: I 0

02/17/2020

02/ 17/2020


Subtotal for Fund: 25

McDermottDr.St.Lts, 12/ 17/ 19-1/21 /2• 02/24/2020

McDermottDr.St.Lts, 1/2 1-2/ 19/20 02/24/2020

McDcrmottDr.St.Lts, 7/1 8-8/ 16/19 02/24/2020

McDermottDr.St.Lts, 8/16-9/ 17/ 19 02/24/2020


St.Charles&ButtrtldSt.Lts, 1/16-2/ 17/; 02/19/2020

St.Charles&ButtrtldSt.Lts, 12/13/19-1. 02/19/2020

Vendor Subtotal for Dcpartment:00


EngSvcs/ProvisoDr.Phase II, 12/28/19 02/24/2020

Check No

42435

42435

42435

42392

42392

42407

42407

42407

42407

42408

42408

42404

Amount

274.10

62.01

62.09

55.99

180.09

70,859.31

111.18

106.32

217.50

217.50

4,747.08

4,781.85

6,202.83

4,199.94

19,931.70

353.80

397.7 1

751.51

20,683.21

10,488.77

PO No

Page 8

Account Number

3 8-00-6646-000

38-00-6646-000

38-00-6646-000

50-00-5235-000

50-00-56 10-000

54-00-5235-000


Vendor

Civiltech Engineering, Inc.

C iviltech Engineering, Inc .

Martam Construction, Inc.


USA BlucBook


Description GL Date


ConsEng/FloodCntrl.Proj, I 0 /26/ 19-1/

ConsEng/FloodCntrl.Proj , 8/31-10/25/

02/24/2020

02/26/2020


Flood Cntrl.Proj/Job# 1210, Inv# IO -Fi 02/17/2020



AccountingSvcs/Wtr - Jan'20 02/24/2020


WtrTstg/pH Mtr.Calibrtn.BuffcrSct 02/24/2020

Vendor Subtotal for Dcpartmcnt:00


AccountingSvcs/Swr - Jan'20 02/24/2020



Check No

42404

42429

42397

424 16

42425

42416

Amount

10,488.77

865.01

650.07

1,515.08

67.459.72

67,459.72

79,463.57

486.00

486.00

32.08

32.08

518.08

486.00

486.00

486.00

PO No

Page 9


Report Total: 172,227.67


CHECKLIST OF BILLS PRESENTED FOR APPROVAL ON MARCH 3, 2020 SUMMARY BY FUND

10 GENERAL FUND $70,859.3 1

21 UTILITY FUND $0.00

23 REFUSE DISPOSAL FUND $0.00

25 METRAPARKINGLOTFUND $217.50

28 MOTOR FUEL FUND $20,683.21

30 VEHICLE FUND $0.00

34 TIF 1 FUND $0.00

35 TIF 2 FUND $0.00

37 REFUNDING BOND FUND $0.00

38 CAPITAL PROJECT-RESERVE FUND $79,463.57

40 DEBT FUND $0.00

50 WATER FUND $518.08

52 WATER RESERVE FUND $0.00

54 SEWER FUND $486.00

56 SEWER RESERVES FUND $0.00

58 E911 FUND $0.00

59 PROPERTY FORFEITURE FUND $0.00

68 PERFORMANCE BOND FUND $0.00

73 GOLF FUND $0.00

$172,227.67

To the Finance Director:

The payment of the above listed acounts has been approved by the Board of Trustees at their meeting held on March 3, 2020 and you are hereby authorized to pay them from the appropriate fund.

Village President Village Clerk

Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois 60163 Phone: 708-449-8840 | Fax: 708-449-6189 | www.berkeley.il.us

MEMORANDUM

TO: Village President

Village Board of Trustees

FROM: Rudy Espiritu, Village Administrator

DATE: February 28, 2020

RE: Increasing the Number of Video Gaming Terminals Permitted at Fireside Eats and

Elsie’s Place Cafe

Background

Effective January 1, 2020, the State of Illinois allowed an increase in the maximum number of video gaming terminals to six from five terminals per licensed establishment. The Village currently has six establishments that offer video gaming. We have received applications from both Fireside Eats (5725 St. Charles Road) and Elsie’s Place Café (5555 St. Charles Road) to increase their number of terminals from 5 to 6.

The Village Board may allow or not allow up to six video gaming terminals at video gaming locations, in a case by case determination at the request of each video gaming terminal license holder. For a location to increase the number of terminals, the Village Board needs to consider and act on requests on a location by location basis, per Sections 4-2-8(C)(2) and 4-2-13 of the Village Code.

It should be noted that both establishments were found to already be operating with a 6th video gaming terminal without Village approval. Village staff fined each establishment $500 and required them to unplug the machine until the Village approves the 6th video gaming terminal.

Previous Action

Fireside Eats received their video gaming license in 2015 and Elsie Place Café received their video gaming license in 2014.

Recommendation

It is the recommendation of Village staff that the Village Board of Trustees approve:

• An Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of Video Gaming Terminals Permitted at Berkeley’s Best Wings, Inc. D/B/A Fireside Eats – 5725 St. Charles Road



• An Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of

Video Gaming Terminals Permitted at LCI Highland of Illinois LLC D/B/A Elsie’s Place Cafe – 5555 St. Charles Road

Budgeted Amount

N/A

Action

A Motion to Approve an Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of Video Gaming Terminals Permitted at Berkeley’s Best Wings, Inc. D/B/A Fireside Eats – 5725 St. Charles Road and

A Motion to Approve an Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of Video Gaming Terminals Permitted at LCI Highland of Illinois LLC D/B/A Elsie’s Place Cafe – 5555 St. Charles Road

Attachments

1. Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of Video Gaming Terminals Permitted at Berkeley’s Best Wings, Inc. D/B/A Fireside Eats – 5725 St. Charles Road

2. Fireside Eats Video Gaming Application 3. Ordinance of the Village of Berkeley, Cook County, Illinois Increasing the Number of

Video Gaming Terminals Permitted at LCI Highland of Illinois LLC D/B/A Elsie’s Place Cafe – 5555 St. Charles Road

4. Elsie’s Place Café Video Gaming Application


438629_1 1

ORDINANCE NO. _______

AN ORDINANCE OF THE VILLAGE OF BERKELEY, COOK COUNTY, ILLINOIS INCREASING THE NUMBER OF VIDEO GAMING TERMINALS PERMITTED AT BERKELEY’S BEST WINGS, INC. D/B/A FIRESIDE EATS – 5725 ST. CHARLES

ROAD

WHEREAS, the Village Berkeley (“Village”) is a home rule municipality pursuant to Article VII, Section 6(a) of the Constitution for the State of Illinois of 1970 with the power and authority to perform any function pertaining to its government and affairs; and

WHEREAS, pursuant to Section 4-1 of the Illinois Liquor Control, 235 ILCS 5/4-1,

the Village President and Board of Trustees have the authority to determine the number, kind and classification of liquor licenses and their fees; and

WHEREAS, pursuant to Sections 25(e) and 55 of the Illinois Video Gaming Act,

230 ILCS 40/25(e) and 40/55, the Village President and Board of Trustees have the authority to determine the number and placement of video gaming terminals in the Village; and

WHEREAS, Berkeley’s Best Wings, Inc. D/B/A Fireside Eats (“Licensee”), located

at 5725 St. Charles Road, Berkeley, Illinois (“Property”), holds a Class G liquor license issued by the Village, and the Licensee was issued a supplemental video gaming permit by the Village in 2015 pursuant to Section 4-2-13 of the Village of Berkeley Village Code, which allowed for five (5) video gaming terminals to be located on the Property; and

WHEREAS, the Licensee has requested a modification to the supplemental video

gaming permit issued by the Village to allow for one (1) additional video gaming terminal at the Property in addition to the five (5) video gaming terminals already present at the Property, to allow for up to six (6) video gaming terminals in total at the Property; and

WHEREAS, the Village President as the Local Liquor Control Commissioner has

approved the application of the Licensee to allow for one (1) additional video gaming terminal at the Property in addition to the five (5) video gaming terminals already present at the Property, to allow for up to six (6) video gaming terminals in total at the Property, subject to the approval of this Ordinance by the Village President and Board of Trustees;

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF BERKELEY, COOK COUNTY, ILLINOIS: SECTION 1: Incorporation. That the recitals above shall be and are incorporated in this Section 1 as if fully restated herein.

SECTION 2: Approval. That the supplemental video gaming permit issued by the Village to Licensee is hereby amended to allow for up to six (6) video gaming terminals in total at the Property.

438629_1 2

SECTION 3: Severability. That if any Section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such Section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance.

SECTION 4: Repeal. That all ordinances, resolutions, motions or parts thereof in conflict with this Ordinance shall be and the same are hereby repealed. SECTION 5: Effectiveness. That this Ordinance shall be in full force and effect upon its passage and approval according to law.

ADOPTED this 3rd day of March, 2020, pursuant to a roll call vote as follows:

Trustee Motion Second Ayes Nays Absent Abstain L. W. Hammar Diane Salemi Raymond Grenier Sherry Graf-Stone Herb Washington Jerry Perez

APPROVED by me this 3rd day of March, 2020, and attested to by the Village Clerk this same day. ____________________________________

Robert E. Lee, Jr., Village President ATTEST: _____________________________________ Maria M. Rivera, Village Clerk Published in pamphlet form: March ___, 2020

438629_1 1

ORDINANCE NO. _______

AN ORDINANCE OF THE VILLAGE OF BERKELEY, COOK COUNTY, ILLINOIS INCREASING THE NUMBER OF VIDEO GAMING TERMINALS PERMITTED AT

LCI HIGHLAND OF ILLINOIS LLC D/B/A ELSIE’S PLACE CAFE – 5555 ST. CHARLES ROAD

WHEREAS, the Village Berkeley (“Village”) is a home rule municipality pursuant to Article VII, Section 6(a) of the Constitution for the State of Illinois of 1970 with the power and authority to perform any function pertaining to its government and affairs; and

WHEREAS, pursuant to Section 4-1 of the Illinois Liquor Control, 235 ILCS 5/4-1,

the Village President and Board of Trustees have the authority to determine the number, kind and classification of liquor licenses and their fees; and

WHEREAS, pursuant to Sections 25(e) and 55 of the Illinois Video Gaming Act,

230 ILCS 40/25(e) and 40/55, the Village President and Board of Trustees have the authority to determine the number and placement of video gaming terminals in the Village; and

WHEREAS, LCI Highland of Illinois LLC D/B/A Elsie’s Place Cafe (“Licensee”),

located at 5555 St. Charles Road, Berkeley, Illinois (“Property”), holds a Class B liquor license issued by the Village, and the Licensee was issued a supplemental video gaming permit by the Village in 2014 pursuant to Section 4-2-13 of the Village of Berkeley Village Code, which allowed for five (5) video gaming terminals to be located on the Property; and

WHEREAS, the Licensee has requested a modification to the supplemental video

gaming permit issued by the Village to allow for one (1) additional video gaming terminal at the Property in addition to the five (5) video gaming terminals already present at the Property, to allow for up to six (6) video gaming terminals in total at the Property; and

WHEREAS, the Village President as the Local Liquor Control Commissioner has

approved the application of the Licensee to allow for one (1) additional video gaming terminal at the Property in addition to the five (5) video gaming terminals already present at the Property, to allow for up to six (6) video gaming terminals in total at the Property, subject to the approval of this Ordinance by the Village President and Board of Trustees;

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF BERKELEY, COOK COUNTY, ILLINOIS: SECTION 1: Incorporation. That the recitals above shall be and are incorporated in this Section 1 as if fully restated herein.

438629_1 2

SECTION 2: Approval. That the supplemental video gaming permit issued by the Village to Licensee is hereby amended to allow for up to six (6) video gaming terminals in total at the Property. SECTION 3: Severability. That if any Section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such Section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance.

SECTION 4: Repeal. That all ordinances, resolutions, motions or parts thereof in conflict with this Ordinance shall be and the same are hereby repealed. SECTION 5: Effectiveness. That this Ordinance shall be in full force and effect upon its passage and approval according to law.

ADOPTED this 3rd day of March, 2020, pursuant to a roll call vote as follows:

Trustee Motion Second Ayes Nays Absent Abstain L. W. Hammar Diane Salemi Raymond Grenier Sherry Graf-Stone Herb Washington Jerry Perez

APPROVED by me this 3rd day of March, 2020, and attested to by the Village Clerk this same day. ____________________________________

Robert E. Lee, Jr., Village President ATTEST: _____________________________________ Maria M. Rivera, Village Clerk Published in pamphlet form: March ___, 2020


MEMORANDUM



CC: Rudy Espiritu, Village Administrator

FROM: Justyn Miller, Assistant to the Village Administrator


RE: Blackboard Utilization and Functionality

Background The Village currently utilizes Blackboard Connect to communicate with Village residents and businesses. Currently, the service is utilized to communicate important information during emergencies, inform residents about important upcoming meetings, or forthcoming Village events (Music in the Park). Data is imported and updated into the system through the Village’s Blackboard Connects portal by Blackboard. On a monthly basis, Blackboard updates residential and business listings for the Village. This service is included with the Village’s current Blackboard subscription and users are allowed to opt-out of receiving communication at any time. Generally, past practice, has been to use pre-recorded robocalls to communicate with residents about upcoming meetings or events. The Mayor asked staff to provide an overview of the Blackboard Connect System and explain current communication practices, utilizing the system, with residents and businesses. The Blackboard Connect system allows the Village to communicate with residents and businesses in a variety of ways. More specifically, through the following communication channels:

• Text Message • Phone Call • Email • Survey

For phone calls, messages can either be pre-recorded, like current practice, or the platform has the ability to convert text into speech. If the Village communicates with a text message (SMS), only those with a cellular phone receive the message; those with a landline do not. The platform also allows the Village to target specific sections of the community with communication, based upon their address on file. Currently, the Village is split into eight (8) sub-sections in Blackboard. Additionally, Blackboard Connect allows the Village to communicate in a wide array of different languages including Spanish, among others. Staff also wanted to highlight the reporting functionality of the Blackboard platform. For example, the robocall that was recorded for the Annual Tollway Townhall Meeting in January, reached 39% of the phone numbers in the system. It allows the Village to track how many of the



calls went to voicemail, received no answer, or were hang-ups, among other categories. Staff has included data on the three most recent robocalls as an attachment for reference. These metrics are also provided when other communication methods are utilized (text message, email, etc.) through the Blackboard platform. The reporting platform does not allow for reporting on the number of users who edited, deleted, or changed their information. Previous Action None. Recommendation Staff is seeking direction from the Village Board regarding future Blackboard communication policy. Budgeted Amount The Village annually spends approximately $5,500 on the Blackboard Connect System. Action Discussion on the future utilization of the Blackboard Connect System to communicate with residents and businesses. Attachments

1. Delivery results from the three most recent robocalls.


2/24/2020 Message Center > Results

https://connect.blackboardconnect.com/DeliveryResult/DeliverySummary/53778253 1/1

Back to Sent | Print

Title Annual Tollway Townhall Meeting

Message Type Outreach

Site VILLAGE OF BERKELEY

Scheduled By VILLAGE OF BERKELEY

Send Time 28 January 2020 6:00PM (CT)

Voice Completed 28 January 2020 6:08PM (CT) (First attempt completed at 28 January 2020 6:05PM(CT))

Selected Contacts 2,717 Successfully reached 1,124 (41%)

Languages English*

Delivery Results

2,42039% (941)

Phones were called one time only

View Detailed Results

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Title Annual Tollway Townhall Meeting




Send Time 24 January 2020 6:00PM (CT)

Voice Completed 24 January 2020 6:08PM (CT) (First attempt completed at 24 January 2020 6:04PM(CT))


Languages English*

Delivery Results

2,42039% (939)




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Title District 87 Town Hall and Holiday Fest




Send Time 2 December 2019 6:00PM (CT)

Voice Completed 2 December 2019 6:11PM (CT) (First attempt completed at 2 December 2019 6:05PM(CT))


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MEMORANDUM




FROM: Justyn Miller, Assistant to the Village Administrator


RE: Invest in Cook and CDBG Grant Applications

Background The Invest in Cook and Community Development Block Grant (CDBG) Programs are now accepting applications for their 2020 programming year. Both programs are administered by Cook County. Staff has identified additional grant funding opportunities for recreational upgrades at the Village’s Flood Control Project. The Village would apply for $73,000 for land acquisition through the Invest in Cook program and $400,000 for infrastructure upgrades through the CDBG program. The grant requires the Village Board to submit a resolution supporting the submission of a grant application for both the Invest in Cook and CDBG programs. Previous Action The Village has previously submitted and been awarded Invest in Cook and CDBG grant funding. Recommendation Staff recommends the following:

1. Motion to Approve a Resolution Authorizing the Submission of an Application for a Community Development Block Grant Program Grant Application for Property Improvement Purposes.

2. Motion to Approve a Resolution Authorizing the Submission of an Application for an Invest in Cook Program Grant Application for Property Acquisition Purposes.

Budgeted Amount If awarded, the Invest in Cook and CDBG grants will both require a local match. Staff is currently working with Cook County to determine the local match for each grant. The cost of the local match will be incorporated into the final Fiscal Year 2020-2021 budget. Action

1. Motion to Approve a Resolution Authorizing the Submission of an Application for a Community Development Block Grant Program Grant Application for Property Improvement Purposes.



2. Motion to Approve a Resolution Authorizing the Submission of an Application for an

Invest in Cook Program Grant Application for Property Acquisition Purposes.

Attachments

1. Resolution Authorizing the Submission of an Application for a Community Development Block Grant Program Grant Application for Property Improvement Purposes.

2. Resolution Authorizing the Submission of an Application for an Invest in Cook Program Grant Application for Property Acquisition Purposes.


438524_1 1

RESOLUTION NO. ______

RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT APPLICATION

FOR PROPERTY IMPROVEMENT PURPOSES WHEREAS, the Village of Berkeley (“Village”) is a duly organized and validly existing home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Village President and Board of Trustees of the Village desire to have the Village submit an application for a Community Development Block Grant Program grant for property improvement purposes regarding utility lines and other related improvements (“Application”); NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BERKELEY, ILLINOIS AS FOLLOWS: SECTION 1: Incorporation. That each Whereas paragraph above is incorporated by reference into this Section 1 and made a part hereof as material and operative provisions of this Resolution. SECTION 2: Authorization. That the Village President and Board of Trustees of the Village authorize the submission of the Application by the Village Administrator, or his designee. SECTION 3: Severability. That if any Section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such Section, paragraph or provision shall not affect any of the remaining provisions of this Resolution. SECTION 4: Repeal. That all resolutions, motions or parts thereof in conflict with this Resolution shall be and the same are hereby repealed. SECTION 5: Effectiveness. That this Resolution shall be in full force and effect upon its adoption and approval according to law.

[THIS SPACE INTENTIONALLY LEFT BLANK]

438524_1 2

ADOPTED this 3rd day of March, 2020, pursuant to a roll call vote of the Village President and Board of Trustees as follows:

Trustee Motion Second Ayes Nays Absent Abstain L. W. Hammar Raymond Grenier Sherry Graf-Stone Jerry Perez Diane Salemi Herb Washington

APPROVED this 3rd day of March, 2020.

________________________________________ Robert E. Lee, Jr., Village President ATTEST: ___________________________ Maria M. Rivera, Village Clerk Published in pamphlet form this 3rd day of March, 2020, under the authority of the Village President and Board of Trustees. Recorded in the Village Records on March ____, 2020.

438523_1 1

RESOLUTION NO. ______ RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR AN INVEST IN

COOK PROGRAM GRANT APPLICATION FOR PROPERTY ACQUISITION PURPOSES WHEREAS, the Village of Berkeley (“Village”) is a duly organized and validly existing home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Village President and Board of Trustees of the Village desire to have the Village submit an application for an Invest In Cook Program grant for property acquisition purposes (“Application”); NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BERKELEY, ILLINOIS AS FOLLOWS: SECTION 1: Incorporation. That each Whereas paragraph above is incorporated by reference into this Section 1 and made a part hereof as material and operative provisions of this Resolution. SECTION 2: Authorization. That the Village President and Board of Trustees of the Village authorize the submission of the Application by the Village Administrator, or his designee. SECTION 3: Severability. That if any Section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such Section, paragraph or provision shall not affect any of the remaining provisions of this Resolution. SECTION 4: Repeal. That all resolutions, motions or parts thereof in conflict with this Resolution shall be and the same are hereby repealed. SECTION 5: Effectiveness. That this Resolution shall be in full force and effect upon its adoption and approval according to law.

[THIS SPACE INTENTIONALLY LEFT BLANK]

438523_1 2

ADOPTED this 3rd day of March, 2020, pursuant to a roll call vote of the Village President and Board of Trustees as follows:





MEMORANDUM




FROM: Jim Marino, Special Projects Coordinator


RE: Disposal of Surplus Equipment and Vehicles

Background

The Village of Berkeley owns certain equipment and vehicles (see attachment 1) utilized by the Berkeley Fire and Police Departments and the Administration Staff in the normal course and operation of Village business. Some equipment and vehicles are no longer necessary and useful to the Village and it is in the best interest of the Village that the property be disposed of. The equipment and vehicles will be disposed of in such a manner and way as determined proper and otherwise consistent with the provisions contained in Illinois Statute 65ILCS 5/11-76-4.

Previous Action

No previous action has been taken on this matter.

Recommendation

It is the recommendation of Village staff that the Village Board of Trustees approve a Resolution Authorizing for the Disposition of Certain Surplus Equipment and Vehicles Owned by the Village of Berkeley.

Budgeted Amount

The funding for the vehicles that will be sold will be put back into the Vehicle Replacement Fund to offset purchases of future vehicles.

Action

A Motion to Approve a Resolution Providing for the Disposition of Certain Surplus Equipment and Vehicles Owned by the Village of Berkeley.



Attachments

1. Resolution Providing for the Disposition of Certain Surplus Equipment and Vehicles Owned by the Village of Berkeley

2. Exhibit A – List of Surplus Equipment and Vehicles


RESOLUTION NO. ______

RESOLUTION PROVIDING FOR THE DISPOSITOIN OF CERTAIN SURPLUS EQUIPMENT AND VEHICLES OWNED BY THE VILLAGE OF BERKELEY

WHEREAS, Illinois Statute (65ILCS 5/11-76-4) allows for the disposition by a Municipal

Corporation of “surplus” personal property; and

WHEREAS, the Village of Berkeley owns certain equipment, namely the items contained in Exhibit A, utilized by the Berkeley Police, Administration and Fire Departments in the normal course and operation of Village business; and WHEREAS, said equipment is no longer necessary and useful to the municipality and it is in the best interest of the municipality that the property be disposed of. NOW THEREFORE, BE IT ORDAINED, by the President and Village Board of the Village of Berkeley, Cook County Illinois, that the aforementioned list of items be deemed surplus property and unnecessary in the conduct of the Village of Berkeley’s business and that same be disposed of in such manner and way as the Village of Berkeley may determine proper and otherwise consistent with the provisions contained in Illinois Statute 65ILCS 5/11-76-4, for its disposition. ADOPTED this 3rd day of March, 2020, pursuant to a roll call vote of the Village President and Board of Trustees as follows:




President Board of Trustees Robert E. Lee, Jr. Sherry Graf-Stone Village Clerk Raymond Grenier Maria M. Rivera L.W. Hammar Jerry Perez Diane Salemi Herb Washington

Village of Berkeley 5819 Electric Avenue • Berkeley, Illinois • 60163

Website: www.berkeley.il.us • Phone: 708-449-8840 • Fax: 708-449-6189

EXHIBIT A:

List of Surplus Equipment and Vehicles Fire Department: 2007 Chevy Tahoe VIN# 1GNFK03017R411906 Police Department: 2013 Chevy Tahoe VIN# 1GNLC2E05DR154754 2013 Chevy Tahoe VIN# 1GNLC2E05DR156830 Administration: 12 assorted office chairs



MEMORANDUM




FROM: Joseph Wagner – Superintendent of Public Works

DATE: March 3, 2020

RE: An Ordinance Implementing an Indemnification Agreement with The County of Cook In Lieu of Insurance and Surety Bond Requirements for the repair of water main on Wolf Rd.

Background On the afternoon of February 18, 2020, a water leak was discovered in front of 1418 Wolf Rd. Appearing to be minor in nature, Public Works staff attempted to locate the source of the leak given its location in the road and the possibility that it would be a main break versus a service leak. Given its minor presentation, the leak was left for further investigation and potential underground leak detection on February 19th. Placed on standby behind other more major water main breaks for leak detection the morning of the 19th, staff discovered that freezing overnight temperatures and a forecasted high in the twenties created an ice build-up of several inches on the street as well as the nearby sidewalk. Given the concern for public safety, the repair was shifted to an emergency need and Vian Construction was called to assist with the repair. Wolf Rd. has a four-inch asphalt layer on top of a twelve-inch concrete layer that makes repair difficult, further complicated by traffic on the Cook County roadway. Work to be done in Cook County right of way typically requires a permit. Given the emergency nature of this water main repair, Cook County was contacted and an emergency permit was issued. The attached ordinance represents the “Hold Harmless” agreement that Cook County also requires as part of this repair. Previous Action The water main was successfully repaired on February 19, 2020. Recommendation Staff recommends approval of an Ordinance Implementing an Indemnification Agreement with the County of Cook In Lieu of Insurance and Surety Bond Requirements. Budgeted Amount There is no cost associated with this Ordinance approval. Action Motion to Approve an Ordinance Implementing an Indemnification Agreement with the County of Cook in Lieu of Insurance and Surety Bond Requirements



Attachments

1. An Ordinance Implementing an Indemnification Agreement with the County of Cook in Lieu of Insurance and Surety Bond Requirements

2. Approved Emergency Repair/Maintenance Hold Harmless Highway Permit from Cook County Department of Transportation and Highways


ORDINANCE IMPLEMENTING AN

INDEMNIFICATION AGREEMENT WITH

THE COUNTY OF COOK IN LIEU OF

INSURANCE AND SURETY BOND REQUIREMENTS

WHEREAS, the Village of Berkeley needs to perform construction, maintenance, repair,

or activities including, but not limited to, parades, direction of or stoppage of traffic to, or on,

Village of Berkeley property lying in, or upon, Rights of Way of the County of Cook within the

corporate limits of the Village of Berkeley, and

WHEREAS, the County of Cook with regard to the issuance of permits for disturbance of

County Right of Way requires that insurance protecting the County of Cook from any and all

claims that may arise during the course of or in consequence of such work be secured, and

further, that a surety bond be posted to guarantee restoration of the County Right of Way

following completion of any construction, maintenance, repair or activity; and

WHEREAS, the County of Cook will waive surety bond and insurance requirements in

favor of the Village of Berkeley and, will accept from the Village of Berkeley in lieu of such

insurance, a Hold Harmless Agreement.

NOW THEREFORE BE IT ORDAINED By the Village of Berkeley;

1. That for and in consideration of waiver by the County of Cook of the insurance and

surety bond requirements as foresaid for projects or activities which may be undertaken

by the Village of Berkeley involving a disturbance of any right of way of the County of

Cook within the corporate limits of the Village of Berkeley that we do hereby agree that;

2

a. The Village of Berkeley, or its successors, or assigns, shall indemnify and

save harmless the County of Cook, its officers, agents, employees and

servants against all loss, damage or expense that it or they may sustain as a

result of any suit, actions or claims of any character brought on account of

property damage, injury to or death of any person, or persons including

persons performing any work or activity under a permit issued by the

Cook County Transportation and Highways Department which may arise

in connection with the work or activities to be performed under all permits

arising in any manner from the negligence or wrongful acts or failure to

act by the Village of Berkeley and its employees in the performance of

the work or activity, or any contractor doing emergency work or

maintenance for the Village of Berkeley; and

b. The Village of Berkeley shall, at its own expense, appear, defend and pay

all charges of attorneys, costs and other expenses arising therefrom or

incurred in connection therewith, and, if any judgement shall be rendered

against the County in any such action, the Village of Berkeley shall, at its

own expense, satisfy and the Village of Berkeley shall discharge the

same.

2. The Village of Berkeley shall also indemnify and save harmless the County of Cook

from any claims against or liabilities incurred by the Village of Berkeley of any type or

nature, to any person, firm or corporation arising from the Village of Berkeley wrongful

or negligent performance of the work or activity.

3

3. No amendment or repealer of this ordinance shall become effective until thirty (30) days

next following written notice to the County of Cook of such proposed modification

repealer. Said notice shall be served upon the County of Cook at the office of the

Superintendent of Transportation and Highways, 69 W. Washington, 23rd Floor, Chicago,

Illinois 60602, Attn: Permit Office.

4. The clerk of the Village of Berkeley is hereby authorized and directed to forward to the

County of Cook, Department of Transportation and Highways, Permit Division, a

certified copy of this ordinance upon its passage and approval.

5. This ordinance shall be in full force and effect upon its passage, approval and publication

as required by law. All ordinances or parts of ordinances in conflict with the terms and

provisions hereof are hereby abolished.

6. Nothing in this Ordinance negates the necessity of obtaining a permit, where such permit

is otherwise required. This Hold Harmless Agreement does not negate bond and

insurance from private contractors doing new construction for the municipalities.

ENACTED by the Village of Berkeley

This day of , 20

AYES APPROVED by:

NAYS This day of 20

ABSENT

ATTEST:

Clerk, Village of Berkeley

5-19-20 20-02-9755-C

29 South of St. Charles Rd.

19 February 20

120

04/2018

Page 1 of 6

COUNTY OF COOK

TRANSPORTATION AND HIGHWAYS DEPARTMENT

General Conditions and CCDOTH Construction Notes for Permit Work

General Conditions

1. Definition of “Owner”: The “Owner” is the Name/s listed on the Cook County Transportation andHighways Department (CCDOTH) Permit as “Owner/s”. The “Owner” is the “Grantee” listed inthe Public Way Regulatory Ordinance (the “Ordinance”), Chapter 66.

2. Capitalized terms used in this Permit and not otherwise defined herein shall have the meaningsascribed to them in the Public Way Regulatory Ordinance (the “Ordinance”), Chapter 66, ArticleIII, and Sections 50 et seq. of the Cook County Code. Requirements set forth in these GeneralConditions are in addition to and not in limitation of the requirements of the Ordinance.

3. The CCDOTH Permit is only applicable for the work shown on the final approved submitted planson Cook County Right of Way (ROW). The permit does not release the Owner from fulfilling therequirements of any other laws or other required permitting relating to the permitted work. It isthe responsibility of the Owner to acquire all approvals for work not on Cook County ROW. TheOwner is responsible to acquire all approvals for any work on Cook County ROW that isconnecting to infrastructure owned by another entity.

4. Fulfillment by Owner of all requirements set forth in the permit application and its instructions,including without limitation, permit fees, insurance and bonding are a condition of this Permit.Issuance of this Permit, without the fulfillment of all requirements by Owner shall not act as awaiver of Owner’s obligation to comply with such requirements, unless approval in writing of suchchange is given by the Cook County Superintendent of Transportation and Highways.

5. The Permit can be revoked pursuant to the terms of the Ordinance or at the discretion of theCook County Superintendent of Transportation and Highways.

6. At least two (2) days advance notice prior to the start of work shall be given to the CCDOTHPermit Office, (312) 603-1670 or email [email protected] .

7. No changes, alterations, or revisions to the Permitted Work are allowed unless approved inwriting by the Cook County Superintendent of Transportation and Highways or his designee.

8. If Owner discovers during the progress of the Permitted Work that subterranean conditionsprohibit the construction of said improvement in and along the alignment as outlined in the plans,it is expressly understood that all Permitted Work shall cease until a proposed revised alignmenthas been approved by the CCDOTH and the Permit has been modified.

9. The Owner shall furnish all material to do all work required, and pay all costs which may beincurred in connection with such work, and shall prosecute the same diligently and without delayto completion. See Ordinance for additional requirements as to work in the Public Way.

10. All construction methods and construction materials shall be in accordance with the latest versionof the Illinois Department of Transportation (IDOT) Standard Specifications for Road and BridgeConstruction, IDOT Supplemental Specifications and Recurring Special Provisions, IDOTStandards, Cook County Special Provisions and Cook County Standards.

11. Upon completion of the Permitted Work, Owner shall in a timely manner, (but in no event morethan 30 days unless another time frame is directed by the CCDOTH Permits Division) restore thePublic Way substantially to the same condition in which it was before the Permitted Work started.The work includes but is not limited to removing all debris, rubbish, materials, apparatus, tools,and equipment, as well as all excess excavated materials, from the Public Way.


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Page 2 of 6

12. Should future construction and operation of the highways by Cook County require alteration or relocation of the Owner’s Facilities, such change shall be made by the Owner, its successor or assigns upon the written request of the Cook County Superintendent of Transportation and Highways without expense to said County or State. Requirements for any such requested alteration or relocation are further detailed in the Ordinance.

13. The Owner, its successor and assigns, assume all risk and liability for accidents and damages that may accrue to persons and property, during the prosecution of the work or any time thereafter, by reason of the location, construction, installation, operation, maintenance, repair and work referred to herein, and the Owner, by acceptance of the Permit, agrees to indemnify and save harmless Cook County from any such claims for damages and from all costs and expenses incurred on account thereof and in connection therewith.

14. In accordance with the Ordinance, and agreement by the Owner, the Owner acknowledges and agrees that the Permit is null and void if the Owner is delinquent in the payment of any tax or fee administered by the Cook County.

15. Furnish the CCDOTH Permits Division one as-built PDF in 24”x36” format.

16. Notify CCDOTH Permits office in writing for final inspection. The letter can be email to [email protected]

CCDOTH Construction Notes

Drainage

1. The drainage systems shall be kept clean and free of debris at all times.

2. The Owner shall be responsible for providing positive drainage.

3. CCDOTH reserves the right to make connections to the proposed storm sewer for the purpose of draining the highway.

4. As a condition of granting this permit, which includes the point discharge of storm water onto the Cook County Transportation and Highways Right Of Way, the Owner hereby grants permission to the Cook County Transportation and Highways Department to enter onto private property to inspect the detention control structure.

Erosion Control and Landscaping

5. The parkway shall be kept clean and free of debris at all times.

6. Any disturbed areas within Cook County ROW require erosion control blanket prior to final landscaping per current Illinois Environmental Protection Agency (IEPA) standards.

7. Cook County Right-of-Way to be restored with 4” topsoil, fertilizer and sod. This note supersedes any note in the plans.

Excavation and Backfill

8. The Owner shall manage the excavation, transport and disposal of all excavated materials (i.e. soil, debris, etc.) in accordance with local, state and federal regulations.

9. As a condition of this permit, the Owner shall request CCDOTH to identify sites in the Right-of-Way where a Highway Authority Agreement governs access to soil that exceeds the Tier 1 residential remediation objectives of 35 Ill. Adm. Code 742. The Owner shall take all measures necessary to protect human health (including worker safety) and the environment during and after any access to such soil.

10. That all excavation work within three (3) feet of the pavement edge will be done manually.


04/2018

Page 3 of 6

11. All trenches within Cook County ROW shall be trench backfilled with FA-6 sand in accordance with Method 1 in accordance with Article 550.07 of the (IDOT) Standard Specifications for Road and Bridge Construction.

Median, and Curb and Gutter (PCC)

12. In the removal of medians and curb and gutter the use of any type of concrete breaker that will damage the underground structures will not be permitted.

13. Saw cut the full depth of median, and curb and gutter at the limits of removal. Pavement, All

14. In the removal of pavement, the use of any type of concrete breaker that will damage the underground structures will not be permitted.

15. The pavement shall be kept clean and free of debris at all times.

16. Unless specified in the Permit, no equipment other than pneumatic-tired equipment used during the installation shall be permitted to stop or operate on the pavement nor shall any excavated materials be stored temporarily or otherwise on the CCDOTH pavement.

17. Saw cut the full depth of pavement, median, sidewalk and curb and gutter at the limits of removal.

18. All pavement patch openings that are open to traffic shall be immediately surfaced with a temporary bituminous patch at least three inches in thickness. This patch then must be inspected daily and additional bituminous patch material must be placed, daily if necessary, to maintain the patched area at the same elevation as the adjacent undisturbed pavement for a period of not less than 30 days. After 30 days, permanent replacement in kind shall be made to the base course and pavement surface.

Pavement, Entrance (Driveways, Side Streets)

19. For entrance installations, the Owner shall remove earth to its full depth, starting at the edge of the pavement, for the full dimensions of the proposed entrance, and replace with materials to be used in the construction of the entrance.

20. The entrance radius meeting the edge of shoulder or the back of curb must terminate 3' from the property line extended to the edge of shoulder or the back of curb. If this criteria cannot be met, a letter from the neighboring property authorizing the encroachment must be submitted.

21. The CCDOTH reserves the right to restrict access to permitted entrances on future roadway improvements.

22. The Owner acknowledges that if or when the County of Cook improves the highway the pavement composition at the above mentioned entrance(s) may be substituted.

Pavement, Hot Mix Asphalt (HMA) pavement, patching, and resurfacing

23. HMA Full Depth Pavement thickness shall be 12-inch on a 12-inch thick sub base granular material consisting of 3 inch top lift of CA 06 and 9 inch bottom lift of Porous Granular Embankment (PGE). HMA Pavement shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 407. The PGE sub base shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 207 and 1004.05.

24. HMA Mill and Resurface Pavement thickness shall be per the approved permit plans. HMA

Resurfacing shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 406.

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Page 4 of 6

25. HMA Patching shall match the existing pavement thickness. The patch length shall be a minimum of 6 feet. The patch width shall be either 6 feet (from edge to center of lane or, from center of lane to centerline) or 12 feet (full lane width). The pavement opening shall be saw-cut to the full depth of the pavement at the limits of removal and must extend 1 foot beyond each side of the trench excavation. HMA Pavement Patch shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 407.

26. The top lift for all above HMA pavements shall be Hot-Mix Asphalt Surface Course, Mix “D”, N70 at a thickness of 2 inch.

27. Below the top lift for all above HMA types shall be Hot Mix Asphalt Binder Course, IL-19.0, N70 at a minimum thickness of 2-1/4 inch (Resurfacing if used) to 10 inch (Full Depth, Patching) and a max lift thickness is 4 inch. Pavement, Portland Cement Concrete (PCC) pavement and pavement patching

28. Saw cut the full depth of pavement.

29. PCC Pavement thickness shall be 10 inch on a 12-inch thick sub base granular material consisting of 3 inch top lift of CA 06 and 9 inch bottom lift of Porous Granular Embankment (PGE). PCC Pavement shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 420. The PGE sub base shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 207 and 1004.05.

30. PCC Patching shall match the existing pavement thickness. The patch length shall be a minimum of 6 feet. The pavement opening shall be saw-cut to the full depth of the pavement at the limits of removal and must extend 1 foot beyond each side of the trench excavation. The patch shall extend the full width of the existing lane(s). PCC Patching shall be built per the IDOT Standard Specifications for Road and Bridge Construction Art 442 and IDOT standard 442101.

31. Pavement patches greater than or equal to 15SY shall use pavement fabric in accordance with IDOT standard 420701 and provide 3 ½ inches of clearance between the pavement surface and the top of the fabric.

32. Where the proposed pavement or median abuts the existing pavement, median or curb and gutter longitudinally, provide a tied longitudinal construction joint in accordance with IDOT standard 420001, using 30” long #6 (3/4” Dia.) deformed tie bars at 24 inch centers.

33. Where the proposed pavement or median abuts the existing PCC pavement or median transversally, provide a transverse joint in accordance with IDOT standard 442101, using 18” long #12 (1-1/2” Dia.) smooth epoxy dowel bars at 12 inch centers.

34. Provide transverse sawed contraction joints every 15 feet in accordance with IDOT standard 420001, using 18” long #12 (1-1/2” Dia.) smooth epoxy dowel bars at 12 inch centers and align proposed joints with existing joints. If a proposed joint is located less than 6 feet from an existing joint, then the existing pavement or median shall be removed and replaced up to the existing joint.

35. Construct curb and gutter in accordance with IDOT standard 606001. Provide a tied longitudinal construction joint in accordance with IDOT standard 420001, using 30” long #6 (3/4” Dia.) deformed tie bars at 24 inch centers.

36. Construct medians in accordance with IDOT standard 606301. Provide a tied longitudinal construction joint in accordance with IDOT standard 420001, using 30” long #6 (3/4” Dia.) deformed tie bars at 24 inch centers.

04/2018

Page 5 of 6

37. Where a median opening is provided, the pavement shall be crowned at the centerline using a

one percent cross slope. Sidewalk and Bus Shelters

38. In the removal of sidewalk the use of any type of concrete breaker that will damage the underground structures will not be permitted.

39. All proposed bus shelter and bus shelter pads must meet the current IDOT Bureau of Design and Environment (BDE) Manual and IDOT Bureau of Local Roads (BLR) Manual, Public Rights-of-Way Accessibility Guidelines (PROWAG) and Americans with Disabilities Act (ADA) requirements.

40. All proposed sidewalk (cross-walk) shall be ramped in compliance with the current IDOT BDE Manual, IDOT BLR Manual, PROWAG and ADA requirements.

41. All proposed curb ramps shall be inspected after construction. IDOT form D1 PD0031 shall be filled out for each location. If there are any deficiencies the deficiencies shall be fixed and the form refilled out for the location until the curb ramp is compliant. A copy of the final form shall be submitted to the CCDOTH Permits office at [email protected] for the permit file. CCDOTH Permits office will forward the completed forms to the Cook County ADA Coordinator for the Cook County ADA file.

42. All proposed sidewalk shall be 8" thick within driveway limits.

Traffic Control

43. Owner shall provide and maintain at its own expense, such temporary roads and approaches, as may be necessary to provide access to driveways, houses, buildings or other property abutting the site of the Permitted Work. Access shall not be blocked.

44. No lane closures or traffic detours relating to Permitted Work will be allowed between the hours of 6 a.m. to 9 a.m. and 3 p.m. to 6:30 p.m., (other than as allowed for emergency maintenance per the Ordinance). All traffic control devices must conform to IDOT Highway Standards and the latest edition of the State of Illinois Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways. All lane closures shall be in accordance with IDOT Highway Standards.

45. The Owner shall conduct its operations in a manner so as to insure the minimum hindrance to traffic, using the pavement and at no time shall its operations obstruct more than one half (1/2) of the available pavement width.

46. When existing traffic control signs such as stop signs, stop ahead signs, and crossroad signs are removed in the progress of the Permitted Work, said signs shall be immediately reset as close as possible to their original location. After the completion of the Permitted Work has been approved, said traffic control signs shall be restored to their original position and condition or as directed by the CCDOTH Permit Engineer.

47. The use of flagmen and the number, type, color, size and placement of all traffic control devices shall conform to IDOT Highway Standards and the latest edition of the State of Illinois MUTCD for Streets and Highways.

Utilities, All

48. It shall be the responsibility of the Owner to co-ordinate with the all utility companies sharing the Cook County ROW and relocate the existing power poles, fire hydrants, guardrail and appurtenances as needed for the proposed permit work. There shall be no cost to the county.

49. As a requirement of this permit all utility owners (private and government) shall maintain a membership with J.U.L.I.E. locating service until the utility is completely removed from Cook County ROW.


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Page 6 of 6

Utilities, Aerial

50. All aerial lines crossings or parallel must have a minimum clearance of 18’3”.

51. Pole owner permission is required for all cable, conduit and other appurtenance connection to a pole.

52. Proposed aerial cable shall not block the existing traffic signal heads.

53. Proposed aerial cable shall not touch existing traffic signal equipment.

Utilities Underground

54. All auger pits and excavations shall be a minimum of 10 feet from the edge of pavement or back of curb, and wood or steel sheeting shall be used. Auger pits left open overnight shall be protected with concrete barrier walls. The ends of the concrete barrier walls shall be protected with crash attenuators. The barrier wall and crash attenuators design shall meet IDOT BDE Manual and IDOT BLR Manual Design requirements.

55. All external casing voids shall be pressure grouted or filled with trench backfill using pumping or jetting outside of the casing. The inside of the casing shall be sealed or filled using the external void procedures.

56. That a minimum depth of 42 inches will be maintained from the ground surface to the top of the conduit, cable, or pipe and a minimum depth of 36 inches from the true flow line of the drainage ditch to the top of the conduit, cable or pipe.

57. Proposed underground utilities running parallel to existing water main or sanitary sewer shall adjust the alignment if the utility is within 5 feet of the outer wall of the water main or sanitary sewer. The proposed utility shall maintain a distance of 5 feet or greater while running parallel to the existing water main or sanitary sewer. The distance between parallel or crossing sanitary or storm sewer with water main shall meet IEPA requirements.

Illinois Department of Transportation

PASSED

ENGINEER OF POLICY AND PROCEDURES

ENGINEER OF DESIGN AND ENVIRONMENT

APPROVED

IS

SU

ED

1-1-97

January 1,

January 1,

DATE REVISIONS

Saw at 4 to 24 hours, and seal.

2 (50) deep, and seal.

Form with „ (3) thick steel template

construction option:

(Placed in prolongation with pavement joints)

Doweled contraction joint

1.

2.

ramp returns).

side streets and

(Such as entrances,

Short radius curve

joint

Contraction

(when space permits)

placed at mid-depth

2-No. 4 (No. 13) bars

dowel bars

18 (450) long

joint

Construction

box

Curb

with curb box

Drainage casting

Back of curb

pavement

joint on the adjacent

adjusted to align with

This dimension shall be*

(typ.)

12 (300

min.

(1.0 m)

* 3'-0''

min.

(1.0 m)

* 3'-0''

(4.5 m)

15'-0"

(4.5 m)

15'-0"

(4.5 m)

15'-0"

(300)

12

(75)

3

pavement

Edge of

with (or without) dowels

Pavement expansion joint

min.

(300)

* 12

A A A

A A

with 2 (50) min. cl.

2-No. 4 (No. 13) bars


placed at mid-depth

2-No. 4 (No. 13) barswithout curb box

Drainage casting

Back of curb

(typ.)

12 (300)

min.

(1.0 m)

*3'-0''

min.

(1.0 m)

*3'-0''

mid-depth).

bar (placed at

18 (450) long dowel

cap

Expansion

joint filler.

preformed expansion

1 (25) - thick (min.)

Full depth & width

min.

1 (25)

curb type.

as required for

Gutter flag width

(175)

7

Slope 6%

Pavement

~t

(40)

1•

Tie bar

Pavement

CB

A

~

Tie bar

R1Slope 6%

t

Dcurb type.

as required for

Gutter flag width

Slope 5% max.

Pavement

Tie bar

~t

(13)

•

(175)

7

Pavement

A

B C

R

~

Tie bar

Slope 6% D

1

t

HMA surfacing

course

PCC base Tie bar

(other types permitted)

Mountable curb shown

course 8 (200)

10 (250) when PCC base

course 8 (200)

9 (225) when PCC base

min.

3 (7

5)

(6)

‚

Slope 6%

A

Pavement

BC

R

Tie bar

R D

t ~

1

2

Slope 2%

BARRIER CURB

TABLE OF DIMENSIONS

TYPE

(B-15.3)

B-6.12

(B-15.45)

B-6.18

(B-15.60)

B-6.24

(B-22.30)

B-9.12

(B-22.45)

B-9.18

(B-22.60)

B-9.24

A

(300)

12

(450)

18

(600)

24

(300)

12

(450)

18

(600)

24

B

(25)

1

(25)

1

(25)

1

(50)

2

(50)

2

(50)

2

C

(150)

6

(150)

6

(150)

6

(125)

5

(125)

5

(125)

5

D

(150)

6

(150)

6

(150)

6

(225)

9

(225)

9

(225)

9

R

(25)

1

(25)

1

(25)

1

(25)

1

(25)

1

(25)

1

1

MOUNTABLE CURB

TABLE OF DIMENSIONS

TYPE

(M-5.15)

M-2.06

(M-5.30)

M-2.12

(M-10.15)

M-4.06

(M-10.30)

M-4.12

(M-10.45)

M-4.18

(M-10.60)

M-4.24

(M-15.15)

M-6.06

(M-15.30)

M-6.12

(M-15.45)

M-6.18

(M-15.60)

M-6.24

A

(150)

6

(300)

12

(150)

6

(300)

12

(450)

18

(600)

24

(150)

6

(300)

12

(450)

18

(600)

24

B

(50)

2

(50)

2

(100)

4

(100)

4

(100)

4

(100)

4

(150)

6

(150)

6

(150)

6

(150)

6

C

(100)

4

(100)

4

(75)

3

(75)

3

(75)

3

(75)

3

(50)

2

(50)

2

(50)

2

(50)

2

D

(50)

2

(50)

2

(100)

4

(100)

4

(100)

4

(100)

4

(150)

6

(150)

6

(150)

6

(150)

6

R R

(75)

3

(75)

3

(75)

3

(75)

3

(75)

3

(75)

3

(50)

2

(50)

2

(50)

2

(50)

2

(50)

2

(50)

2

NA

NA

NA

NA

NA

NA

NA

NA

1 2

1-1-15

CONCRETE CURB AND GUTTER

AND COMBINATION

CONCRETE CURB TYPE B

(Sheet 1 of 2)

STANDARD 606001-06

ADJACENT TO PCC PAVEMENT OR PCC BASE COURSE

PLAN

BARRIER CURB MOUNTABLE CURB

DEPRESSED CURB (TYPICAL)

WITH HMA SURFACING

ADJACENT TO PCC BASE COURSE

TO THE DISABLED

TO CURB RAMP ACCESSIBLE

DEPRESSED CURB ADJACENT

GENERAL NOTES

M-2.06 (M-5.15) and M-2.12 (M-5.30)

EXPANSION JOINT

DETAIL A

2015

2015

1-1-13

for dowel bars.

regarding requirement

Added general note

(150)

6

(25)

1

(150)

6

(150)

6

(25)

1

(B-15.15)

B-6.06*

*For corner islands only.

(corner islands only).

curb and gutter to table

Added B-6.06 (B-15.15) barrier

unless otherwise shown.

All dimensions are in inches (millimeters)

islands.

See Standard 606301 for details of corner

only be required for monolithic construction.

The dowel bars shown in contraction joints will

maintained.

the tie bar and the back of the curb shall be

A minimum clearance of 2 (50) between the end of

Standard 420001.

longitudinal construction joint shown on

24 (600) centers in accordance with details for

Longitudinal joint tie bars shall be No. 6 (No. 19) at

t = Thickness of pavement.

is omitted.

the same slope as the subbase or 6% when subbase

constructed adjacent to pcc pavement shall be

The bottom slope of combination curb and gutter


PASSED



APPROVED

IS

SU

ED

1-1-97

January 1,

January 1,

CONCRETE CURB AND GUTTER

AND COMBINATION


(Sheet 2 of 2)

STANDARD 606001-06

Short radius curve

A

A A A


placed at mid-depth

2-No. 4 (No. 13) bars

Back of curb

with curb box

Drainage casting

pavement

Edge of

(typ.)

12 (300)

Construction joint

full depth and width.

Insert ƒ (20) thick preformed joint filler

Saw 2 (50) deep at 4 to 24 hours, and seal.

2 (50) deep, and seal.

Form with „ (3) thick steel template

construction options:

Undoweled contraction joint (typ.)

1.

2.

3.

PT

PC

max. cts. (typ.)

at 25'-0'' (7.6 m)

Contraction joints

with 2 (50) min. cl.

2-No. 4 (No. 13) bars


placed at mid-depth

2-No. 4 (No. 13) bars

(1.5 m)

5'-0"

(1.5 m)

5'-0"

without curb box

Drainage casting

Back of curb

(typ.)

12 (300)

pavement

Edge of

A A

(1.5 m)

5'-0"

(1.5 m)

5'-0"

(other types permitted)

Mountable curb shown

HMA surfacing

Base course

(6)

‚

t

min.

9 (2

25)

min.

9 (2

25)

(6)

‚

t

Base course

HMA surfacing

Pavement (40)

1•

(175)

7

(340)

13•

Pavement

B C

R

D

(450)

18

1

Pavement

~

Tie bar

(40)

1•

t

(175)

7

Pavement

R

Tie bar

~

BC

D

t

1

PLAN

ON DISTURBED SUBGRADE ON UNDISTURBED SUBGRADE

ADJACENT TO FLEXIBLE PAVEMENT

DEPRESSED CURB BARRIER CURB

DEPRESSED CURB

ADJACENT TO FLEXIBLE PAVEMENT

BARRIER CURB

ADJACENT TO PCC PAVEMENT OR PCC BASE COURSE


A

2015

2015

DATE REVISIONS


PASSED



APPROVED

IS

SU

ED

1-1-97

January 1,

January 1,

2008

2008

min.

36 (900)

~

Angles not less than 60°

Existing longitudinal joint


~

min.

36 (900)min.

4'-0'' (1.2 m)


6'-

0'' (1.8

m)

4'-

0'' (1.2

m) to

formed (two operations)

sawed (one operation) or

Longitudinal joint -~

Exist. pav't

Variable

~

Exist. pav't

of pav't.

• width

6'-0'' (1.8 m)

4'-0'' (1.2 m) to

Exist. pav't

~

Sawed groove

t/4

t

~

min.

„ (3)

tie bars are not required for patches 20'-0" (6.0 m) or less in length.

Longitudinal joints shall be as detailed on Standard 420001, except

Note:

~


min.

36 (900)

min.

36 (900)

than 60°

Angles not less

min.

4'-0'' (1.2 m)


Variable

Existing longitudinal joint

Variable

Variable

~

~ Construction joint

(Built in two operations)

Exist. pav't

Variable

Construction joint ~

(Built in two operations)

5'-0'' (1.5 m)

3'-0'' (0.9 m) to

5'-0'' (1.5 m)

3'-0'' (0.9 m) to

~

Exist. pav't

~

Exist. pav't

5'-0'' (1.5 m)

3'-0'' (0.9 m) to

6'-0'' (1.8 m)

4'-0'' (1.2 m) to

~

Exist. pav't

~

Exist. pav't

5'-0'' (1.5 m)

3'-0'' (0.9 m) to



Marginal bars shall be cut.

Existing tie bars shall be either cut or removed.

CLASS C

SECTION A-A SECTION B-B

SECTION D-DSECTION C-C

CLASS D

CONTRACTION JOINT

DETAIL OF SAWED

SECTION A-A SECTION B-B SECTION C-C SECTION D-D

SECTION E-E

GENERAL NOTES

SECTION G-GSECTION F-F

A

B B

A

B B

C

C

B

D

B

D

B

A

A

B B B

C

C

B B

D

D B B

E

E

B B

F

F

B B

G

G

D PATCHES

CLASS C and1-1-08

1-1-07

English (metric).

Switched units to

Class C patches.

Revised Note for

STANDARD 442201-03

DATE REVISIONS


PASSED



APPROVED

January 1,

January 1,

IS

SU

ED 1-1-97

STANDARD 442101-07

2008

2008

7 (180) thru 7.99 (199)

saw cuts

Full depth

removal

Hand

(100)

4

saw cuts

Full depth

(150)

6

removal

Shoulder

Edge of pav’t.

Full depth saw cut

min.

4 (1

00

~

(HMA SHOULDER)

min.

6’-0’’ (1.8 m)

min.

6’-0’’ (1.8 m)

saw cut

Full depth

cut

saw

Wheel

saw cuts

Full depth

saw cut

Wheel

removal

Shoulder

pav’t.

Edge of

min.

4 (1

00

~

(HMA SHOULDER)

(100)

4

min.

6’-0’’ (1.8 m)

saw cuts

Full depth

removal

Hand

removal

Hand

(150)

6 min.

4 (1

00)

length of patch

Saw cut full Edge of pav’t.

~

(PCC SHOULDER)

saw cut

Full depthsaw cuts

Full depth

~

cut

saw

Wheel

length of patch

Saw cut full Edge of pav’t.

min.

6’-0’’ (1.8 m)

(PCC SHOULDER)

Edge of pav’t.

equivalent.

bond breaker or

� (6) Fiberboard

~

joint (typ.)

Transverse

A =

at 12 (300) cts.

5 Dowel bars

min.

24 (600)

Edge of pav’t.min.

6’-0’’(1.8 m)

(450)

18

(450)

18

(300)

12

AA

(3.6

m)

12’

(7.2

m)

24’

(300)

12

(600)

24

(300)

12

BB

Edge of pav’t.

Edge of pav’t.

B =

at 12 (300) cts.

6 Dowel bars C =

at 12 (300) cts.

7 Dowel bars

Edge of pav’t.

Edge of pav’t.

(300)

12

(600)

24

(300)

12

CC

joint sealer

Hot poured

adjacent lane

or patch in

Existing slab

bond breaker

� (6) Fiberboard

Patch

(3)

�

min.

� (1

2)

min.

� (6)

DOWEL BAR TABLE

THICKNESS

PAVEMENT

DIAMETER

DOWEL BAR

DIAMETER

HOLE

8 (200) or greater 1� (38) 1� (41)

1� (35)1� (32)

Less than 7 (180) 1 (25) 1� (29)

joint sealer

Hot poured

backer rod.

cell plastic foam

� (22) min. closed

hole

Drilled

Existing slab

into existing pav’t

dowel bar anchored

18 (450) Long

(19)

�

(19)

�

(6)

�

(54)

2�

t/2

t

Patch

(225 | 15)

9 | �



fabric.

See Standard 420701 for details of pavement

whenever possible.

align with joints or cracks in the adjacent lane

The transverse joints for Class B patches shall

1-1-08

1-1-07

English (metric).

Switched units to

Revised General Notes.(Sheet 1 of 2)

CLASS B PATCHES

PAVEMENT SAWING DETAIL

ALTERNATE SAWING DETAIL PAVEMENT SAWING DETAIL

12’ (3.6 m) WIDE LANES

14’ (4.2 m) WIDE RAMP 16’ (4.8 m) WIDE RAMP

CENTERLINE JOINT

TRANSVERSE JOINT

ALTERNATE SAWING DETAIL

GENERAL NOTES


PASSED



APPROVED

January 1,

January 1,

IS

SU

ED 1-1-97

2008

2008

surface course

Proposed HMA

STANDARD 442101-07

(Sheet 2 of 2)

CLASS B PATCHES

See sealing details

joint sealer

Hot poured

saw cut

Full depth

pcc pavement

Existing

t/2 200 | 15

8 | �

pavement at 12 (300) cts.

anchored into existing

18 (450) Long dowel bars

6’-0" (1.8 m) min.

Traffic*

Expansion Cap

Existing subbase

(50)

2(100)

4

(225|15)

9|�

joint sealer

Hot poured

pcc pavement

Existingmin.

� (6)

saw cut

Full depth

(3)

� (12)

�

at 12 (300) cts.

into existing pavement

Tie bars anchored

No. 10x18 (No. 32x450)

t/2

t

(Without Resurfacing)

Varie

s

pcc pavement

Existing

saw cut

Full depth

filler

2 (50) Joint

(200|15)

8|�

pavement at 12 (300) cts.

anchored into existing

18 (450) Long dowel bars

(50)

2

Expansion Cap

(100)

4

6’-0" (1.8 m) min.

Traffic*

binder course

Proposed HMA

Existing subbase

(With Resurfacing)

saw cut

Full depth

t

t/2

at 12 (300) cts.

into existing pavement

Tie bars anchored

No. 10x18 (No. 32x450)

(225 |15)

9 |�

TRANSVERSE EXPANSION JOINTS

Pav’t.

joint filler

expansion

flexible foam

Preformed

(50)

2

(20)

�

(6)

�

Sand

Pav’t.

filler

plastic joint

closed cell

Preformed

(50)

2

(6)

�

(6)

�

(20)

�

will be continuous across both lanes.

one of the patches such that the joint

dowel bars with respect to traffic for

road, reverse the orientation of the

expansion joint on a two-lane, two-way

When re-establishing a transverse*

METHOD I

METHOD II

SEALING DETAIL

SEALING DETAIL

NOTE

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