Village of ClintonProposed Sanitary Sewer System

December 11, 20176:30 P.M.

December 16, 201710:00 A.M.

WHY ?• “Hot Spot” Areas

• Health Concerns

• EPA Involvement

• EPA Findings & Orders ($$)

• Keep Local Control

• Village / County

• Alternative: EPA

Public Meetings to Date

• Meeting 1 – March 9th, 2016• Introduction and Background

• Meeting 2 – April 19th, 2016• Information Investigation and Preliminary Analysis

• Meeting 3 – May 17th, 2016• Sewer Type Comparison and Preliminary Cost Estimate

• Meeting 4 – September 6th, 2016• Narrowed System Types and Assessment Method Comparisons

• Meeting 5 – November 15th, 2016• Provided Engineer’s recommendation for System Type, Assessment Method and Project

Cost Estimate

Village of ClintonSanitary Sewer Collection Study

Sewer Meeting #1 - March 9th, 2016Introduction and Background

Project History• 2010-2011

• Summit County Department of Sanitary Sewer Services: • Southwest Summit County Wastewater Study (Nov. 2010)• Southwest Summit County Sanitary Sewer Master Plan (Dec. 2010)• Southwest Summit County Wastewater Action Plan (Oct. 2011)

• “Hot Spot” Areas Delineated• Analyzed Gravity Sewer vs. Vacuum Sewers

• Vacuum Sewers - $3.95 Million Assessment Cost

• 2014• Design for Vacuum sewer is mostly completed

• Public meeting presents the Construction Estimate at $8.06 Million

• 2015• Village Interviews firms and hires OHM • Attended SCEIG to review funding options• Decision made to work cooperatively with the County to find

a fair & equitable solution

• 2016• Began re-engagement with 5 public meetings

throughout the year

• Reviewed alternative sanitary sewer designs

• Reviewed alternate assessment methods

• Discussed findings with the Village, DSSS, and citizens

• 2017• Negotiated with Summit County DSSS to finalize

assessment method and discuss DSSS participation

• NOW• Village & County Councils: Legislation to Proceed

Village of ClintonSanitary Sewer Collection Study

Sewer Meeting #2 – April 19th, 2016Information Investigation and Preliminary Analysis

Service Areas Selection• Service Areas were

divided based on many factors: • Geography (Land

features, Hills and Valleys, etc.)

• Land Use (i.e. future development)

• Natural Divides (e.g. River, Railroad, etc.)

• Project Priority Areas (i.e. phases)

• Settled on 22 Sections

SERVICE AREATOTAL AREA

(AC)EXISTING PARCELS

FUTURE PARCELS

TOTAL FUTURE PARCELS

EXISTING ZONING

ELEVATION (FT.)POSSIBLE

SEWER DESIGNLOW HIGH

A 217 35 54 89 R1/CON 1000 1185 P,G

B 219 45 66 111 R1/CON 955 1005 G,P,V

C 213 26 123 149 CON 955 1170 G (P,V)

D 200 11 27 38 R1 1000 1085 P

E 79 16 6 22 R1/R2 995 1101 G (P,V)

F 57 6 30 36 R1 1065 1101 P

G 68 16 26 42 CON/R3 990 1017 G (P,V)

H 33 19 12 31 R3 955 990 G (P,V)

I 83 76 128 204 R3 960 1012 G (P,V)

J 35 30 42 72 R3 950 960 G (P,V)

K 60 23 4 27 I 948 958 P,V

L 31 29 19 48 C1/C2/R3 949 959 P,V

M 32 43 5 48 CR/R3 1001 962 G,P,V

N 17 18 0 18 R2 973 999 G (P,V)

O 27 2 14 16 R2 960 961 G (P,V)

P 157 24 83 107 CON/R1 980 1031 P,V

Q 14 22 1 23 R3 946 960 P,V

R 35 18 1 19 R2 957 962 G,P,V

S 122 69 10 79 CON 945 957 P,V

T 161 26 26 52 R2/CON 950 960 P,V (G)

U 73 5 40 45 CON 954 1005 P

V 38 15 11 26 CON 950 999 G,P,V

TOTAL 1971 574 728 1302

POPULATION 1219 1546 2765

Village of ClintonSanitary Sewer Collection Study

Sewer Meeting #3 – May 17th, 2016Sewer Type Comparison and Preliminary Cost Estimate

PUBLIC AGENCY COSTS• Sewer System Costs

• Underground collection system• Piping, valves, vaults, manholes, pumps, etc.

• Restoration Costs• Surface repairs and infrastructure repairs• Yards, driveways, sidewalks, streets, utilities, etc.

• General Contract Costs• Mobilization, bonding, traffic control, contingencies, etc.

• Long-Term Operation and Maintenance• Cleaning, jetting, repairs, replacements, power, permitting, etc.

Private Property Owner Costs• Private Sewer Connection Costs

• Demo and Abandon Existing System• Connect House System to Public System (at the right-of-way)

• Long-Term Operation and Maintenance costs• Cleaning, jetting, repairs, replacements, power, etc.

SYSTEM COMPARISONS

VACUUM GRAVITY STEPLOW

PRESS.

DEPTH OF MAIN VARIES VARIES 5’ 5’

SIZE OF MAIN(Approximate Size)

VARIES(4”-10”)

VARIES(8”-24”)

VARIES(2”-10”)

VARIES(3”-10”)

VAULT REQUIRED YES NO YES YES

OWNER OF VAULT PUBLIC N/A PUBLIC PUBLIC

VALVE/PUMP REQUIRED YES NO YES YES

OWNER OF VALVE/PUMP PUBLIC N/A PRIVATE PRIVATE

POWER REQUIRED NO NO YES YES

OWNER OF POWER N/A N/A PRIVATE PRIVATE

Service Areas Public Costs

PRIMARY

SECONDARY

FUTURE

NOT FEASIBLE

Note: Service Area H is included in the primary subtotal for Vac Sewers.Service Areas H and T are included in the primary subtotal for Pressure Sewer.

TOTAL CONNECTION TOTAL CONNECTION TOTAL CONNECTION TOTAL CONNECTION

A 40 $ 730,427.20 $ 18,260.68 $ 723,747.20 $ 18,093.68 $ 730,427.20 $ 18,260.68

B 36 $ 564,708.80 $ 15,686.36 $ 587,302.00 $ 16,313.94 $ 591,152.00 $ 16,420.89 $ 587,302.00 $ 16,313.94

C 24 $ 663,752.00 $ 27,656.33 $ 639,168.80 $ 26,632.03 $ 490,068.80 $ 20,419.53 $ 502,488.80 $ 20,937.03

D 12 $ 537,820.00 $ 44,818.33 $ 438,520.00 $ 36,543.33 $ 537,820.00 $ 44,818.33

E 18 $ 339,224.00 $ 18,845.78 $ 353,124.00 $ 19,618.00 $ 305,024.00 $ 16,945.78 $ 304,024.00 $ 16,890.22

F 7 $ 114,400.00 $ 16,342.86 $ 115,400.00 $ 16,485.71 $ 114,400.00 $ 16,342.86

G 21 $ 579,195.80 $ 27,580.75 $ 469,103.80 $ 22,338.28 $ 364,740.80 $ 17,368.61 $ 362,760.80 $ 17,274.32

H 15 $ 579,195.80 $ 38,613.05 $ 248,436.00 $ 16,562.40 $ 270,924.00 $ 18,061.60 $ 267,524.00 $ 17,834.93

I 78 $ 1,178,872.40 $ 15,113.75 $ 1,473,209.20 $ 18,887.30 $ 1,247,568.00 $ 15,994.46 $ 1,230,068.00 $ 15,770.10

J 26 $ 442,737.80 $ 17,028.38 $ 559,802.00 $ 21,530.85 $ 397,694.40 $ 15,295.94 $ 390,604.40 $ 15,023.25

K 19 $ 408,768.40 $ 21,514.13 $ 409,985.60 $ 21,578.19 $ 289,385.60 $ 15,230.82 $ 280,525.60 $ 14,764.51

L 23 $ 529,476.20 $ 23,020.70 $ 629,127.40 $ 27,353.37 $ 495,414.20 $ 21,539.75 $ 487,724.20 $ 21,205.40

M 45 $ 563,179.00 $ 12,515.09 $ 554,170.80 $ 12,314.91 $ 666,724.80 $ 14,816.11 $ 641,994.80 $ 14,266.55

N 19 $ 153,864.00 $ 8,098.11 $ 157,840.80 $ 8,307.41 $ 204,664.00 $ 10,771.79 $ 185,564.00 $ 9,766.53

O 0 N/A N/A N/A N/A N/A N/A N/A N/A

P 20 $ 303,931.60 $ 15,196.58 $ 311,041.60 $ 15,552.08 $ 303,931.60 $ 15,196.58

Q 16 $ 117,868.00 $ 7,366.75 $ 200,668.00 $ 12,541.75 $ 166,168.00 $ 10,385.50 $ 148,968.00 $ 9,310.50

R 16 $ 242,181.60 $ 15,136.35 $ 211,302.40 $ 13,206.40 $ 196,662.40 $ 12,291.40 $ 185,022.40 $ 11,563.90

S 68 $ 684,762.40 $ 10,070.04 $ 808,596.00 $ 11,891.12 $ 859,196.00 $ 12,635.24 $ 808,596.00 $ 11,891.12

T 17 $ 470,431.00 $ 27,672.41 $ 515,744.60 $ 30,337.92 $ 416,929.20 $ 24,525.25 $ 389,729.20 $ 22,925.25

U 7 $ 18,000.00 $ 2,571.43 $ 227,038.40 $ 32,434.06 $ 244,698.40 $ 34,956.91

V

$ 8,240,926.40 $ 23,817.71 $ 7,752,131.00 $ 23,420.34 $ 6,158,137.40 $ 16,964.57 $ 5,961,147.40 $ 16,421.89

$ 1,567,684.80 $ 20,098.52 $ 2,637,620.80 $ 19,394.27 $ 1,322,617.60 $ 16,328.61 $ 1,309,657.60 $ 16,168.61

$ 470,431.00 $ 27,672.41 $ 1,710,733.40 $ 28,512.22 $ 1,879,374.40 $ 22,643.07 $ 2,015,434.40 $ 24,282.34

$ 9,808,611.20 $ 23,133.52 $ 10,389,751.80 $ 22,247.86 $ 7,480,755.00 $ 16,848.55 $ 7,270,805.00 $ 16,375.69

$ 10,279,042.20 $ 23,308.49 $ 12,100,485.20 $ 22,961.07 $ 9,360,129.40 $ 17,761.16 $ 9,286,239.40 $ 17,620.95

PRIMARY SUBTOTAL

SECONDARY SUBTOTAL

FUTURE SUBTOTAL

P.S. & F.M.

PRIMARY + SECONDARY

VILLAGE TOTAL

Service Area ConnectionsGRAVITY SEWER STEP SEWER LOW PRESSURE SEWER

N/A

N/A

N/A

N/A

N/A

N/A

VACUUM SEWER

PROPOSED SERVICE AREAS

$ 2,760,825.00 $ 2,578,325.00 $ 582,066.00 $ 582,066.00

N/A N/A N/A

CAUTION:

• Preliminary cost estimate prior to detailed design

• These costs are subject to change• Based upon engineering assumptions

• Prices could go down:• Commercial/Industrial Connections• Sharing Connections• Trench relocations/Installation method

• Prices could go up:• Upsizing pipes for future flows• Material & Labor Costs/Inflation• Unforeseen Conditions/Underground Issues

Village of ClintonSanitary Sewer Collection Study

Sewer Meeting #4 – September 6th, 2016Narrowed System Types and Assessment Method Comparisons

Narrowing the System Types

VACUUM GRAVITY STEPLOW

PRESS.

DEPTH OF MAIN VARIES VARIES 5’ 5’

SIZE OF MAIN(Approximate Size)

VARIES(4”-10”)

VARIES(8”-24”)

VARIES(2”-10”)

VARIES(3”-10”)

VAULT REQUIRED YES NO YES YES

OWNER OF VAULT PUBLIC N/A PUBLIC PUBLIC

VALVE/PUMP REQUIRED

YES NO YES YES

OWNER OF VALVE/PUMP

PUBLIC N/A PRIVATE PRIVATE

POWER REQUIRED NO NO YES YES

OWNER OF POWER N/A N/A PRIVATE PRIVATE

WHY REMOVE STEP AND GRAVITY?

Gravity

• Expensive

• Topography Issues• Deep Pipe (increased

disturbance)• Need for lift stations• Still need Low Pressure in

some areas

• Future Development• Upsizing now might not

meet existing requirements (i.e. pipe velocity)

• Extra cost for upsizing that may not be needed

STEP

• County does not want to maintain the system• Filter Cleaning• Septic Tank Pumping• Pump Replacement

• Cleaning filter is not environmentally friendly

• Some people may require additional pumping from the house to the R/W.

• Extra storage capacity is not as important on well water systems

Vacuum Sewers

Pros

• Already Designed

• Completely maintained by the County

• Continues working during power outage

• Don’t pay for electrical

• Vacuum station can be split and moved away from downtown

Cons

• Higher Construction Cost

• Must be installed at right-of-way• May require pumping

from house

• Higher Sewer Rates

Low Pressure SewerPros

• Can be located anywhere on the Property

• Cheaper Construction Cost

• Lower Sewer Rates

• No need for utility stations in town

Cons• Will need to pay for

redesign• Existing Design

Modification

• All equipment maintained by the homeowner• Pump (5-10 yrs)• Tank (30+ yrs)• Electrical Panel

• Will not work without power

Service Areas Public Costs

TOTAL CONNECTION TOTAL CONNECTION

G 15 $ 223,344.80 $ 14,889.65 $ 331,160.80 $ 22,077.39

H 21 $ 603,595.80 $ 28,742.66 $ 299,124.00 $ 14,244.00

I 75 $ 1,216,172.40 $ 16,215.63 $ 1,214,268.00 $ 16,190.24

J32 $ 473,787.80 $ 14,805.87 $ 423,004.40 $ 13,218.89

K 24 $ 402,518.40 $ 16,771.60 $ 307,325.60 $ 12,805.23

L27 $ 541,576.20 $ 20,058.38 $ 508,924.20 $ 18,849.04

M 44 $ 551,079.00 $ 12,524.52 $ 637,194.80 $ 14,481.70

N19 $ 153,864.00 $ 8,098.11 $ 185,564.00 $ 9,766.53

Q 17 $ 124,118.00 $ 7,301.06 $ 154,368.00 $ 9,080.47

R 23 $ 229,481.60 $ 9,977.46 $ 221,422.40 $ 9,627.06

S68 $ 684,762.40 $ 10,070.04 $ 808,596.00 $ 11,891.12

T 29 $ 463,981.00 $ 15,999.34 $ 453,129.20 $ 15,625.14

$ 8,429,106.40 $ 21,393.67 $ 6,126,147.40 $ 15,548.60 PRIMARY SUBTOTAL (389 Services)

P.S. & F.M.

VACUUM SEWER

PROPOSED SERVICE AREAS

$ 2,760,825.00 $ 582,066.00

Service Area ConnectionsLOW PRESSURE SEWER

Gravity Lateral to Vacuum

Grinder Lat to Vacuum

Low Pressure Private

Assessment $21,394 $21,394 $15,549

Lateral $3,5002,3 $3,0002 $2,000

Electrical Installation $0 $1,000 $1,000

Electricity (.5hr/day)1 $0 $544 $544

Pump REPLACEMENT $0 $1,0004 $7504

TOTAL $24,894 $26,938 $19,843

ESTIMATED 20 YEAR COST

1. All pumps run 1/2 hour per day @ $0.10 per kWh

2. Vacuum laterals cost more due to added length needed to run lateral to the intersection of the property line and R/W.

3. Gravity Laterals cost more due to increased lateral diameter.

4. Grinder Pumps are 2 HP, $250, and 5 yr lifespan (first pump included in assessment).

CHOOSING THE RIGHT ASSESSMENT FOR CLINTON• What makes a good assessment?

• Is it fair?• Ensure that everyone being assessed is pay the proper share of

their project.

• Is it defendable?• The method should be able to stand up in court.

• Does it account for unusual circumstances?• People with unique properties (e.g. flag lots, shared parcels,

HOA ownership, etc.) should pay a fair portion of the assessment.

• Does it account for future development?• People building after sewer construction should still pay for

their portion of the project.

THE CHALLENGES…

• Clinton has VERY unique and diverse property ownership.• Flag Lots

• Lots of area, very little frontage

• Shallow Lots• Lots of frontage, very little area

• Paper Streets• Very small parcels (many are shared by one home)

• Many parcels are unlikely to develop

• Luna Lake• One Parcel, many houses, very little frontage

The Original Assessment

• Based and weighted on 5 criteria• Frontage (5%)

• Area (5%)

• Land Value (25%)

• Parcel Connection (60%)

• Zoning (5%)

• Vacant lots were assessed as if they were developed

Method Analysis

• Chose a small representative group of properties

• Ran multiple scenarios to see change across properties• Fair distribution was more significant than actual cost

• 4 Scenarios were run and modified• Modified Summit County Assessment (land value and

zoning) removed

• Stark County Codified Ordinance

• Stark County modified for acreage instead of frontage

• Land Value Appreciation with connection

Summary of Assessment Methods

No. ParcelOriginal Summit

CountyModified Summit

County Stark CountyModified Stark

CountyLand Value

Only

1 2701096 $25,194 $23,012 $47,377 $23,905 $22,237

2 2701084 $14,538 $20,102 $14,993 $21,344 $20,422

3 2701665 $42,497 $8,381 $2,699 $35,004 $6,780

4 2700107 $17,615 $20,572 $22,189 $21,344 $21,157

5 2700348

$15,956 $20,599 $14,993 $34,150 $20,698 6 2700349

7 2700350

8 2700351

9 2700129 $18,580 $21,616 $38,382 $21,344 $21,202

10 2701425 $23,515 $8,924 $18,441 $22,198 $2,418

11 2700175 $20,267 $24,486 $97,753 $21,344 $21,067

12 2701832 $15,732 $20,599 $23,988 $21,344 $20,632

13 2700563$1,025,790 $1,364,791 $1,019,510 $1,316,489 $1,385,362

($13,862) ($20,070) ($14,993) ($17,790) ($20,373)

14 2701550 $29,413 $32,720 $261,474 $21,344 $23,702

15 2701537 $20,154 $21,578 $16,792 $23,905 $21,037

Recommendations• A land value based approach appears to work best

• Does not single out unique properties• Frontage/acreage doesn’t matter

• Vacant land is still accounted for (through value appreciation) but not charged extra for a connection they may never get• Future development can be incorporated into Connection Cost

(i.e. tap-in fees)

• Majority of cost is in the connection

Challenges• Estimating property appreciation

• May need to hire appraiser (defendable)

• County must assume a portion of upfront cost in order to make future tap-in fees balance over time• A good compromise (residents can get a discount and

the county can return on investment)

• Clinton must estimate future growth over the next 20 years to a confident degree of accuracy

• Actual numbers have yet to be negotiated with the county

Village of ClintonSanitary Sewer Collection Study

Meeting #5 – November 15th, 2016Provided Engineer’s recommendation for System Type, Assessment

Method and Project Cost Estimate

Engineer’s Recommendation: Low Pressure Sewer

Project Cost Estimate

Low Pressure Sewer Vacuum Sewer

Construction Cost $6,330,664 $8,671,000

Estimated Design Cost 7% 7%

Inspection & Testing 5% 5%

Bidding/Legal/Interest 3% 3%

AVERAGE OWNER COST $15,500 $18,500

What is included in construction?

What is the property owner responsibility?

TOTAL PROJECT COST PER PROPERTY

• GOAL:• Affordable

• Fair & Equitable

• Two Part Assessment Criteria

1. Land Value• 10% of Land Value (Vacant

or Occupied)

2. Connection Cost• Connecting to the Public

Sewer

Engineer’s Recommendation:

AssessmentAssessment Cost

A Construction Cost $6,330,664

B Design Cost (7%) $443,147

C County Share (-2%) $135,476

D Assessment Cost A+B-C $6,638,335

Land Value Cost (LVC)

E LVC Rate 10.00%

F Total LVC Cost $864,272

G Remaining Cost D - F $5,774,063

Connection Cost

H Total Connection Cost G $5,774,063

I Present Non-exempt Connections 393

JFuture Growth Rate (± 3 Homes per Yr) 15%

K Future Non-exempt Connections I + J 452

L Unit Connection Cost G ÷ K $12,774

M Present Total Connection cost I * L $5,020,369

N Cost to Present Owners M + F $5,884,641

P Outstanding Balance (County?) D - N $753,694

What’s Changed?

Primary Area Assessment Cost

475 Future Connections

A Construction Cost (2017 Cost) $6,377,235

B Design Cost $446,406

C Construction Administration (6%) $382,634

D Legal (2%) $127,545

E Assessment Cost $7,333,820

Outside Funding

F Summit County DSSS Contribution $922,869

Land Value Charge (LVC)

G LVC Rate 10.00%

H Total LVC Charge $887,306

I Remaining Cost E-F-H $5,523,645

Tap Charge

J Total Tap Charge I $5,523,645

K Present Non-exempt Taps 407

L Future Growth Rate (20Yr) 17%

M Future Non-exempt Taps K + L 475

N Unit Tap-in Charge J ÷ M $11,628.73

PROJECT COSTS2017 DOLLARS SHOWNADD +/- 3%/YEAR FOR INFLATION.

$7,333,820 TOTAL COSTS$ (922,869) COUNTY FUNDING$6,410,951 TOTAL ASSESSED

$6,410,951 TOTAL ASSESSED$ (887,306) 10% LAND VALUE$5,523,645 TOTAL TAP CHARGE

@ 475 CONNECTIONS (TAPS)$ 11,629 PER CONNECTION$ LAND VALUE CHARGE (10%)$ SEE MAP TOTAL TAP CHARGE

INTERACTIVE GIS MAP http://arcg.is/0my8ay

FACT SHEETPROJECT SCHEDULE2017 PUBLIC MEETINGS @ VILLAGE2018 VILLAGE & COUNTY LEGISLATION

2018 ENGINEERING DESIGN2019 CONSTRUCTION2020 CONSTRUCTION2021 ASSESSMENT TO TAXES (20 YRS)

CONNECTION SCHEDULE2020 - 2022 VOLUNTARY CONNECTIONS2023 HEALTH DEPT INSPECTIONS2025 MANDATORY CONNECTIONS

VOLUNTARY CONNECTIONS WILL BE ABLE TO ASSESS PRIVATE CONNECTION COSTS TO THEIR TAXES – PAYABLE OVER 10 YEARS.HEALTH DEPT INSPECTIONS WILL ALLOW GOOD WORKING HSTS TO REMAIN.