virtual meetings – a case study #icca11 wednesday 26/10/11
DESCRIPTION
Presentation on Virtual Meetings – A Case Study by Dr. Ajay Kakar. Held during the 50th ICCA Congress. #icca11 WEDNESDAY 26/10/11TRANSCRIPT
![Page 1: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/1.jpg)
Virtual Meetings – A Case Study
Virtual Meetings – A Case Study
Dr. Ajay KakarDr. Ajay Kakar
![Page 2: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/2.jpg)
Who am I ?
• A Periodontist/Implantologist• Secretary of the IAP• Secretary of the IAACD• Creator of BITEIN
• and
• A self taught computer geek
![Page 3: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/3.jpg)
Flow of my presentation
• Genesis of this virtual meeting
• What happened at the meeting?• Am I happy and satisfied with it ?• Will I do it again ?• Do I want others to do it too ?
![Page 4: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/4.jpg)
GENESIS OF THE VIRTUAL MEETING
![Page 5: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/5.jpg)
Reasons that drove me to create a Virtual MeetingReasons that drove me to create a Virtual Meeting
• Belief in the technology• The novelty value of being different• Knowledge that the technology could be tweaked to
mimic the real world• The financial implications for
– The organizer– The seller– The buyer
![Page 6: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/6.jpg)
What happened at the meeting?
![Page 7: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/7.jpg)
A Trade Show
• One Principal Sponsor• Four Supporting Sponsors• Thirty participating Suppliers
![Page 8: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/8.jpg)
Virtual Online Lectures
• Eight Lectures• Across cities in India• Egypt, USA• Tool Used –
www.instantpresenter.com
![Page 9: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/9.jpg)
E poster presentations
• Sixteen submissions• Judged by deans of various
institutions• Certificates awarded to winners• Prizes given away to multiple
participants
![Page 10: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/10.jpg)
Who Attended
• Approximately 1600 delegates in total
• A full house of 60 delegates for each of the lectures. This included about 70% repeat attendees for the 8 lectures
• Promoted solely by soft media – Emails, SMS, Facebook
![Page 11: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/11.jpg)
Am I happy and satisfied with it ?
![Page 12: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/12.jpg)
NO !!!!!!
• Number of delegates
• only hit the 50% mark
• Exhibitors• Did not participate with complete
seriousness• Were technologicially extremely
unprepared
![Page 13: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/13.jpg)
Problems faced
• No hardware glitches• No programming glitches
• Only soft people glitches constantly
![Page 14: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/14.jpg)
Lectures
• Simplest possible interface• Completely non technical speakers
lectured from their individual locations across India as well as Egypt and USA
• Interactive with PPT slides, Voice and Video
![Page 15: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/15.jpg)
Will I do it again ?
![Page 16: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/16.jpg)
Most certainly
• How Often – Once again in December this year or January next year
• It will be a bi annual affair• It will not restrict travels schedule,
location, etc.
![Page 17: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/17.jpg)
Will the format modify
• Yes
• A live video chat • Text Chat• Further improve the existing
messaging system
![Page 18: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/18.jpg)
Do I want others to do it?
![Page 19: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/19.jpg)
Once again - Most Certainly
• Others in the dental industry• Others in non dental industries
• Almost anybody could do it• Is it Expensive – NO• Is it profitable – YES
![Page 20: Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11](https://reader034.vdocuments.net/reader034/viewer/2022042816/5591c0701a28ab815c8b4791/html5/thumbnails/20.jpg)
The Future - The Real and Virtual Integrating and Differentiating• Maybe I would be making this
presentation without travelling here• Maybe you would be sitting in your
home/office and listening
• Does it mean I don’t want to meet in person ----- NO !!! I WANT TO MEET IN PERSON !!!
Thank you