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VISA UPDATE - BEST PRACTICES
NAFSA Education Abroad
Regulatory Practice Committee &
Consular Affairs Liaison Subcommittee
Regional Conference 2011
MEMBERS SUPPORTING MEMBERS
Chair
GovernmentLiaison
FinancialAidMonitor
ConsularAffairsLiaison(CAL)SubcommitteeChair
CALCountryCoordinatorReptoCommittee
ConferenceCoordinatorWorking to make government regulations easier to
understand and manage
Regulatory Practice Committee
Consular Affairs Liaison Subcommittee
Chair
CountryCoordinators
ConsularLiaisons
MEMBERS SUPPORTING MEMBERS
Chair:HeidiSoneson,UniversityofMinnesota
CountryCoordinators(France,Italy,Spain,UK)
ConsularLiaisons(France,Italy,Spain,UK)
CountryCoordinatorWorld‐At‐Large(priorityonArgentina,Australia,Brazil,Chile,China)
ConsularLiaisonsWorld‐At‐Large
Working to make government regulations easier to understand and manage
NAFSA Education Abroad Consular Affairs Liaison Subcommittee
http://www.nafsa.org/regulatory_information.sec/education_abroad/
www.nafsa.org/eavisas
www.nafsa.org/eavisahelp
www.nafsa.org/eavisahelp
WHAT’S NEW: FRANCE CampusFranceUpdates:
CampusFrancerequiresadmissionletterswithexactprogramdates,andthenameandcontactinformationoftheUSstudyabroadadvisor.Conditionalapprovalletterscannotbeaccepted.
CampusFrancefeesforstudyabroadstudentswillincreaseto$100in2012(exactdateTBD).
ConsulateUpdates:
BiometricproceduresineffectatallconsulatessinceJanuary. Allconsulateshavenowharmonizedthesupporting
documentationtheyrequire.
Studentsmaynowapplyattheconsulateoftheirhomeaddressjurisdictionorschooladdressjurisdiction.
ConsulatesnowrequirebankstatementstodocumentsufWicientfunds(currently$820permonthinFrance).RequiredamountsareadjustedforstudentsonWinancialaid.
RegionalLiaisons•LilianeSpenle,Atlanta
•EmilyBrazer,Boston
•JanisHalpern,Chicago
•JaneChandler,Houston
• ElainePadilla,LA• RebeccaJames,NY• TelisaGunter,SF
• GiseldaBeaudin,Miami
Jason Sanderson
Georgetown University
WHAT’S NEW: FRANCE ConsulateUpdates(cont):
Single‐semesterstudents(91‐180days)havethechoiceofwhetherornottogothroughOFII.Theydecideatthetimeofapplicationattheconsulate. Visafeesforbothoptionswillremainthesame(current
dollarequivalentof50€). StudentswhooptoutoftheOFIIprocesswillNOThave
therighttowork,norwilltheybeabletoextendthevalidityoftheirvisainFrance.
StudentsstudyinginFrancelongerthan180daysarestillrequiredtogothroughtheOFIIstep.
OFFIUpdates:
SincestudentswhooptoutoftheOFIIprocesswillbeissuedadifferenttypeofvisafromotherstudents,theyCANNOTchangetheirstatusonsiteanddecidetogothroughtheprocess.
SeveralOFIIofWiceshavebegunsummonsingstudentsviaemail.ThispilotprogramappliesforU.S.passportholdersonly.
RegionalLiaisons•LilianeSpenle,Atlanta
•EmilyBrazer,Boston
•JanisHalpern,Chicago
•JaneChandler,Houston
• ElainePadilla,LA• RebeccaJames,NY• TelisaGunter,SF
• GiseldaBeaudin,Miami
Jason Sanderson
Georgetown University
WHAT’S NEW: ITALY Therearenoupdatestoprocessesorprocedures,buthereisarecapofthemostrecentchanges:
AsofSeptember1,2010,StudentvisasarenolongerrequiredforU.S.studentswhostudyinItalyforupto90days.ThisalsoappliestoInternationalstudentswhoarecitizensofcountriesthatareexemptfromapplyingforavisitorvisa.
U.S.citizensstudyinginItalyformorethan90dayswillneedtocompletethenewNationalvisaapplicationform.
ThenewSchengenvisaapplicationform(inusesinceApril2010)shouldbeusedforstudentsonshortstudyprograms(under90days)whoarecitizensofcountriesthatareNOTexemptfromapplyingforavisitorvisa(China,Haiti,etc.).
Housingrequirements: TheNYConsulaterequiresthestudent’saddressinItalyintheacceptanceletterissuedbytheUSorhostinstitution.
TheMiamiConsulateprefersthestudent’saddressintheacceptanceletter,howevertheycontinuetoacceptastatementthathousingwillbeprovided(asinthepast).
Remainingconsulatescontinuetoacceptastatementthathousingwillbeprovidedbythehostinstitutionorprogram.
Reminder:Consulatesreservetherighttochangetheirrequirementsand/orrequestadditionalinformationattheirdiscretion.
KarenWardzalaGeorgetownUniversity
RegionalLiaisons• DebbieMiller,Boston
• RosemarySands,Chicago• DianneDeSalvo,Detroit
• ErikaPayánZanetti,Houston
• SarahEgerer,Miami
• SuzanneShane,NewYork
• ScottKeller,Philadelphia• DanaRosen,LosAngeles
• KatiBell,SanFrancisco
• KarenWardzala,Washington,DC
WHAT’S NEW: SPAIN SpanishConsulatesareallowingstudentstoagain
submitstate‐issuedbackgroundchecksfromthestudent’sstateofresidencewiththeApostilleissuedbytheSecretaryofState’sofHicetofulWillthe“CertiWicationofabsenceofpolicerecords”requirement.Studentsnowhavetwooptions:
1.SubmittheFBIBackgroundCheck(thisisstillthepreferreddocumentation).Asfederaldocuments,theFBIBackgroundcheckmustbesubmittedtotheU.S.Dept.ofStatetosecuretheApostilleoftheHaguestamp.
2.Submitastate‐issuedbackgroundcheckfromthestateofresidence(generallytheseareissuedbytheStateBureauofInvestigation).TheStateBackgroundCheckmustalsobeveriWiedwithanApostillefromtheSecretaryofState’sofWiceoftheissuingstate.
Thisdocumentationisonlyrequiredforstaysof180daysorlonger.
AngelaPerrymanColoradoStateUniversity
RegionalLiaisons• LeeFrankel,Boston
• TBD,Chicago
• MinitaSantizo,Houston• AngelaPerryman,LosAngeles
• ReginaFoster,Miami• TinaBreakell,NewYork
• StacyWest,SanFrancisco
• KatherineKammann,Washington,DC
WHAT’S NEW: UK KirstenMcKinney
HollinsUniversity
RegionalLiaisons
• BridgetDonoghue• ShimaGorgani• LaurenceTuccori• ChristineMenand
TwoStudentRoutes:(1) StudentVisitor:lessthan6months(nowork);$125for
visanationaleffectiveApril6,2011(2)GeneralStudentVisaUnderTier4‐$421• AllapplicationsprocessedinNY• Tier4:28‐dayruleforproofoffunds(continuous)• CASrequiredasofFebruary2010• Remembertosubmitoriginaldocuments!• Guidancestatetoallowfor6‐weekmin.processing
time;orchoosePriority($150)orPremiumprocessing($100)attimeofapplicationmailing
Internships(50%rule/BUNAC)remainintactforuniversity‐levelcourses(66/33fornon‐HEIsfromApril2012)
StudentResearch–Tier5withUKinstitutionservingassponsor(Governmentauthorizedexchange)
BusinessVisitorRoute(facultyleadingshort‐termprogramslessthan6months)
WHAT’S NEW: UK KirstenMcKinney
HollinsUniversity
RegionalLiaisons
• BridgetDonoghue• LaurenceTuccori• ChristineMenand
UKStudentImmigrationReform(announcedMarch2011)– Whatweknownow;reformsfor2012
• FromApril2012,allsponsorsmustachieveHighlyTrustedSponsorstatus;interimlimitonCASuntilreached.Mustreapply(newappandnewfee)every12months.• QAAoversightrequiredforstudyabroadprogramswithoutUSaccreditationthemselvesorforUSfull‐degreeprogramsintheUK.• Streamlinedappprocessforstudentsfromlow‐riskcountriesattendingHTSinstitutions);willnolongerneedtoprovideevidenceoffunding(butmusthaveonhandasConsulatecouldstillrequest).• EnglishproWiciencyforstudentsnotholdingapassportfromamajorityEnglish‐speakingcountry;HEIscanmakeownassessmentandnoteinCAS.• StudentsatuniversitiesandstudyabroadprogramssponsoredbyoverseasHEI(UKcampusandthird‐party)retaincurrentworkpermissions(50/50rulestillapplies)• OnlypostgraduateandGovernmentsponsoredstudentswillbepermittedtobringdependents.
WHAT’S NEW: OTHER COUNTRIES
NAFSA’seducationabroadvisawebsiteoffersvisainformationforavarietycountriesincludingAustralia,China,CzechRepublic,andMexico.
Kristin’steamwillattempttoassistwithvisaguidanceforanycountry.SubmityourrequesttoIssueNet.
Kristinwelcomesadditionalliaisonstojoinherteam.PleasecontactKristinthroughIssueNet.
KristinAmos‐Abanyie
Priority Countries: Argentina Australia Chile China Brazil: Motumbo Kabesele Central America: Beth Laux
Additional liaisons: Aaron Caplan, Perry International Joe Sevigny, IES Elizabeth Lauze, CIEE
FBI Clearance The Attorney General establishes rules and regulations for individuals to obtain copies of their FBI
Identification Record.
Nearly 25 percent of requests for records are rejected due to insufficient data (e.g., missing information, illegible fingerprints, incorrect payment)
Fingerprints should be solicited from any police station or local law enforcement office. There may be specific times when fingerprinting can be done during business hours, so students should be sure to contact the station beforehand and potentially schedule an appointment. If possible, the student should ask for 2-3 sets of prints.
If the consulate requires the FBI record to be authenticated, the student’s original application to the FBI should indicate that it must be authenticated by the DOS. The document will be given a special stamp by the FBI. Once received, the document must be forwarded to the Office of Authentications at the DOS to obtain an apostille stamp.
Extensive efforts have been made to reduce processing times at the FBI, which hitherto had been as long as ten weeks.
Students facing strict time limits that wish to expedite the DOS authentication process are encouraged to work with a visa processing service, as they can guarantee 24-hour processing in some cases.
Additional information can be found at http://www.fbi.gov/about-us/cjis/background-checks/faqs or on NAFSA’s EA Spain visa website.
Requests for assistance can also be submitted to NAFSA’s IssueNet.
International Student Visas
Obtaining Visas for International Students
International students visas require a very different process then US citizen visas
Each international student has unique circumstances Most countries require entry visas of international students even when U.S. citizens are not
required to obtain a visa
International students should be prepared to go to the consulate or embassy which holds jurisdiction for their school
Most consulates/embassies require an in person interview
Check with the Consulate/Embassy to see if documents can be sent ahead of the interview time to be reviewed so that there is only one visit required
Some smaller countries only have one location in the US to obtain a visa (i.e. Embassy of Slovenia in Cleveland, OH is the only location to issue visas)
International students should check with their international adviser regarding their US student visa status
International students need to make sure their US student visa will be valid upon their return to the U.S.
Visa Education – Best Practices ThenewestadditionintheEducationAbroadSeriesofbooklets,StudentVisas,WhatYouNeedtoKnowBeforeYouGo!
Helpstoinformstudentsabouttheentirestudentvisaprocess.Itprovidesmuch‐neededinformationandcommonsensestepstosmooththevisaapplicationprocessandavoidlastminuteproblems‐whytheyneedastudentvisa,navigatingtheprocess,workingwiththeconsulate,andthepitfallstoavoid.
Bookletincludestoptendo'sanddon'ts,FAQs,passportinfo,helpfulWebsites,glossaryofvisaterms,andmuchmore.Availableinsinglecopiesorpacksof40.
By:KenyaCaseyandMaryRyanDando,2008
Your NAFSA Resources
EA Visas Updates – www.nafsa.org/eavisas EA Visa Assistance – www.nafsa.org/eavisahelp
Note: register for a NAFSA ID and password in advance to facilitate submissions to NAFSA’s EA Visa Help!
ENSURE CLARITY!
No matter what…
Student and staff confusion does not further our mission. Take the time to write down your office’s visa
policy in your student materials.
Visa Education - Best Practices
?Threequestionstoconsiderindecidingonaplan:
1. WhatlevelofassistancedoyourstudentsREALLYneed?
2. WhatamountoftimeandresourcesdoesyourofWicehavetocommittothistask?
3. WhatarethepossiblebeneWitsandrisks?
THANK YOU!
Weareseekingvolunteers.Considergettinginvolved!Contactusviawww.nafsa.org/eavisahelp